Executive administrative assistant jobs in Commack, New YorkCreate job alerts

Job Title: Administrative Assistant / Faculty Support Coordinator \n Location: Cold Spring Harbor, NY (100% On-Site) \n Schedule: Monday – Friday, 9:00 AM – 5:00 PM \n Position Type: Full-Time Temporary Contract (Coverage through early December) \n \n Position Overview \n Winston Staffing is seeking an experienced, proactive Administrative Assistant to provide high-level operational and executive-level faculty support for a prestigious research institution. \n In this role, you will serve as the operational backbone for dedicated research faculty and their laboratory teams. You will manage complex schedules, coordinate seminar series and guest speaker travel, reconcile monthly corporate expenses, and assist with academic grant documentation tracking. The ideal candidate thrives in a fast-paced academic or research environment, works with high autonomy, and exercises impeccable discretion. \n \n Key Responsibilities \n\n • Calendar & Meeting Coordination: Manage complex daily schedules involving in-person and remote meetings across multiple platforms.\n, • Event & Travel Logistics: Organize seminar series and specialized scientific meetings, arrange domestic/international guest speaker travel, and process associated travel reimbursements.\n, • Financial & Expense Administration: Reconcile monthly corporate AMEX statements, track laboratory supply expenses, and assist with departmental budget oversight.\n, • Grant & Documentation Support: Track due dates for grant applications and progress reports; coordinate with administrative offices to collect required materials and submit through online portals. Maintain up-to-date records, CVs, and Other Support records for faculty.\n, • Laboratory Operational Support: Order office and laboratory supplies, track deliveries, and facilitate administrative onboarding and departure processes for lab personnel.\n, • Compliance & Records: Prepare and update regulatory compliance documentation and maintain confidential research files.\n\n \n Qualifications & Requirements \n\n • Education: Associate degree, Bachelor’s degree preferred.\n, • Experience: Minimum of 5 years of administrative support experience, ideally within an academic, healthcare, scientific research, biotech, or public sector setting.\n, • Software Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).\n, • Document Acumen: Familiarity with grant tracking, or institutional compliance documentation is highly desirable.\n, • Core Competencies: Exceptional prioritization, problem-solving, and organizational skills with the ability to handle high-pressure deadlines independently.\n, • Discretion: Demonstrated ability to exercise sound independent judgment when handling sensitive and confidential information.\n, • Availability: Full availability to work on-site, Monday through Friday, 9:00 AM – 5:00 PM for the full assignment period.\n

Job Description Executive Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Executive Assistant to directly support our CEO and leadership team. Position Overview: We are looking for a motivated Executive Assistant to serve as a key partner to our CEO. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing a fast-paced calendar, coordinating executive priorities, supporting cross-functional initiatives, and ensuring seamless execution of projects that drive operational efficiency and growth across the organization. Key Responsibilities: Manage and coordinate the CEO’s calendar, meetings, and appointments Serve as a primary point of contact for scheduling, communication flow, and executive priorities Organize, monitor, and assist with email communications, ensuring timely follow-ups on high-priority items Track and follow up on action items from leadership meetings, ensuring deliverables are completed accurately and on time Assist in creating, maintaining, and executing project management tools and workflows to keep leadership initiatives aligned and on schedule Prepare reports, presentations, meeting agendas, and documentation as needed Coordinate with internal staff and external partners to support smooth day-to-day operations and executive requests Support CEO-driven initiatives including operational projects, business development efforts, and strategic planning tasks Maintain confidential files and records with accuracy, discretion, and professionalism Assist with administrative tasks including correspondence, scheduling, vendor communications, and general office coordination as needed Qualifications: Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required) Strong organizational and multitasking skills with exceptional attention to detail Excellent communication and interpersonal abilities, both written and verbal Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems Experience with project management software (e.g., Asana, Trello, Monday.com) preferred Ability to handle sensitive and confidential information with professionalism Ability to anticipate needs, take initiative, and work effectively in a fast-paced environment Marketing or social media management experience a plus Job Details: Hours: Full-time position, exact schedule may vary (30–39 hours/week) Remote Work: Not available Benefits: Eligibility after a waiting period (specific benefits apply) Our Workplace Culture: Detail-Oriented: We prioritize accuracy and precision in all operations Outcome-Driven: We focus on efficiency and delivering results for both staff and patients People-Centered: We value collaboration, fairness, and compassion in all interactions Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success Powered by JazzHR flDsMdBGOQ

Job Description Empire Electronics Inc. is seeking a dependable, organized, and professional Executive Assistant to support company leadership and assist with daily office operations including sourcing of products online. This position requires strong communication, computer, organizational, and multitasking skills with attention to details. We offer a generous salary starting at $60,000.00 annually plus a robust benefits package Key Responsibilities Responsibilities include, but are not limited to: • Professionally answer and make telephone calls to new and existing customers, vendors, and business partners., • Confidently communicate with callers and provide a positive, helpful experience., • Direct telephone calls and accurately relay messages to the appropriate team members., • Organize, monitor, and respond to emails from customers, vendors, and other business contacts., • Manage calendars and provide meeting reminders for Nancy and Julian, including meetings both inside and outside the office., • Assist with creating and preparing customer quotes while following established company procedures., • Review and comprehend quotations, specifications, and customer requests, with careful attention to all required details., • Create, edit, organize, and maintain documents, worksheets, spreadsheets, and shared files., • Assist with multiple projects and administrative assignments while ensuring tasks are completed accurately and on time., • Communicate clearly and professionally with colleagues, customers, vendors, and company leadership., • Perform occasional light shipping duties, with assistance and training from staff., • Create shipping labels using the company’s computer systems., • Package, tape, and prepare boxes for shipment according to established procedures., • Perform additional administrative and operational duties as assigned. (basic math skills a must as well ) Required Skills and Qualifications • Strong computer skills are required., • Proficiency in Microsoft Excel is required, including formulas, spreadsheet organization, data entry, and functions such as VLOOKUP(cross comparison), • Experience using Google Drive, Google Sheets, shared worksheets, and cloud-based document systems., • Strong professional writing, spelling, grammar, and email communication skills., • Ability to accurately perform basic mathematical calculations., • Strong attention to detail and the ability to identify important information within quotes, emails, and customer requests., • Excellent organizational and time-management skills., • Ability to manage multiple assignments in an organized and systematic manner., • Confidence communicating by telephone and email with customers and vendors., • Ability to maintain confidentiality when handling company and executive information., • Comfortable working independently and staying focused in a small-office environment., • Flexible, dependable, and willing to learn new tasks, systems, and procedures., • Professional, courteous, and team-oriented demeanor. The ideal candidate will be proactive, detail-oriented, comfortable with technology, and capable of supporting both administrative and executive-level responsibilities. As a woman-owned pioneer in the electronics and technology distribution marketplaces, we have spent over 35+ years developing our customer-focused business model. We are driven by customer demand and outward expansion of product offerings to new market segments. Our Culture is summed up by respect, integrity, clear communication, honesty, excellence and solidarity Powered by JazzHR m5RsOFCXKR

Job Description About the Firm We are a premier, fast-paced boutique divorce and family law firm in Suffolk County led by a seasoned attorney and former President of the Suffolk County Women’s Bar Association. We deliver sharp litigation and mediation services, leveraging cutting-edge technology to achieve high-stakes results. We operate with a "small but mighty" mindset and maintain a highly focused, professional environment. Position Overview We are seeking an exceptionally sharp, high-performing Legal Assistant / Executive Assistant who will serve as the primary gatekeeper and face of our firm. This is a dynamic role that goes well beyond traditional administrative responsibilities. The ideal candidate is confident, resilient, and able to navigate challenging conversations with professionalism and tact. Success in this position requires strong communication skills, sound judgment, the ability to de-escalate difficult situations, and the confidence to establish appropriate boundaries while ensuring the attorney's time is managed effectively. Key Responsibilities: Gatekeeping & Client Relations • Command the Phones: Manage all incoming calls with high efficiency; maintain absolute call control and prevent callers from dominating or derailing conversations., • Firm Gatekeeping: Screen inquiries rigorously to protect the attorney’s calendar from unauthorized or low-priority interruptions., • De-escalate Conflict: Calmly and professionally handle rude, emotional, or high-conflict clients while maintaining a polite yet unyielding demeanor., • Calendar Management: Schedule consultations, court appearances, and deadlines, ensuring no overlapping conflicts. Legal & Administrative Support • Case Management: Assist with client intake, onboarding, and maintaining meticulous physical and digital files., • Document Preparation: Draft and format formal correspondence, memos, and basic legal documents under attorney supervision., • Court Filings: Assist with New York State court filings, including electronic filing (E-file tracking)., • Office Operations: Handle mail distribution, scanning, copying, vendor coordination, and office supply inventory management., • Tech & Workflows: Utilize legal practice management software to update client records, log case notes, and support billing/invoicing processes. Qualifications & Requirements • Minimum 2+ years of experience as a Legal Assistant, Legal Secretary, or high-level Executive Assistant (Family Law experience is a major plus)., • Proven Call Control: Demonstrated ability to manage difficult conversations, enforce boundaries, and handle high-stress client interactions., • Tech-Savvy: Proficiency with legal practice management software, digital workflows, and Microsoft Office Suite., • Knowledge of NY Courts: Familiarity with Suffolk County court procedures and New York e-filing is highly preferred., • Unwavering Discretion: Ability to maintain absolute confidentiality and uphold strict ethical legal standards., • Resilience: Strong emotional intelligence, thick skin, and a direct, solution-oriented communication style. What We Offer • Competitive salary based on experience., • A technologically advanced, efficient work environment., • Direct mentorship from a highly respected leader in the New York family law community. How to Apply Submit your resume along with a brief cover letter detailing a specific instance where you successfully handled a difficult client or maintained strict boundaries in a professional setting. \nCompany Description Law practice in Commack focusing in Personal Injury and Divorce and Family Law Litigation as well as Mediation and some transactional matters. Friendly and fast paced office with a team approach to managing our diverse caseload for maximum success and client satisfaction. Led by feirce attorney and former president of the Suffolk County Women's Bar Association who believes that all staff members are important members of the team and are to be treated with respect. Much room for growth. Law practice in Commack focusing in Personal Injury and Divorce and Family Law Litigation as well as Mediation and some transactional matters. Friendly and fast paced office with a team approach to managing our diverse caseload for maximum success and client satisfaction. Led by feirce attorney and former president of the Suffolk County Women's Bar Association who believes that all staff members are important members of the team and are to be treated with respect. Much room for growth.

Job Description Financial Planner Melville, NY | Full-Time | 100% In-Office | $75,000–$125,000+ No Cold Calling. No Client Book Required. Long-Term Career Opportunity. An established independent wealth management practice in Melville, NY is seeking a Financial Planner to join our team. This is a unique opportunity for an ambitious financial professional who wants to build a long-term career in wealth management without the pressure of cold calling, prospecting, or bringing an existing client book. Our practice has been serving clients for more than 35 years and currently manages $500+ million in assets across more than 500 client households. We specialize in comprehensive retirement planning, investment management, and multigenerational wealth planning for high-net-worth families. The Financial Planner will initially work closely with our partner advisors, supporting existing client relationships, financial planning, investment management, and trading. As the successful candidate develops their technical expertise and familiarity with our clients, the role will become progressively more client-facing. Over approximately the first 1–2 years, we expect the Financial Planner to transition from primarily planning and advisor support into participating in client meetings, running meetings independently, and ultimately becoming a primary advisor for a meaningful portion of the firm's existing client base. No existing client book is required. There is no cold-calling requirement and no expectation that the Financial Planner build a book from scratch. Our primary focus is providing excellent advice and service to our existing clients and retaining those relationships across generations. For the right individual, responsibilities and compensation can grow significantly, with the potential for future participation in a Profit Partner track. Responsibilities The Financial Planner will work directly with our partner advisors and support team to deliver comprehensive financial planning and investment-management services. Responsibilities will include: • Preparing and updating comprehensive financial plans, • Developing retirement-income and cash-flow projections, • Performing RMD analysis and making distribution recommendations, • Coordinating tax-planning strategies with clients' CPAs and tax professionals, • Coordinating estate-planning strategies with clients' attorneys, • Performing insurance analysis and making appropriate recommendations, • Reviewing asset allocations and assisting with portfolio-management recommendations, • Executing trades under the direction of partner advisors, • Preparing for client review and financial-planning meetings, • Participating in client meetings alongside partner advisors, • Gradually assuming responsibility for running client meetings independently, • Developing a detailed understanding of clients' financial goals, family dynamics, estate plans, and long-term needs, • Maintaining relationships with high-net-worth individuals and families, • Working closely with executive assistants and support staff to deliver a high level of client service Strong performers may progress into greater client-facing responsibility faster than the typical 1–2 year timeline. What Makes This Opportunity Different Many traditional financial-advisor roles require professionals to spend a significant portion of their careers cold calling, prospecting, networking, and gathering assets before they can focus on actually advising clients. This position is different. Our practice already serves more than 500 client households and manages more than $500 million in assets. We are hiring someone to help advise, service, and retain those existing relationships for decades to come. The Financial Planner will be able to focus on developing as an advisor, learning our clients' needs, solving complex financial-planning problems, managing investments, and ultimately becoming a trusted primary advisor to established high-net-worth families. Our practice continues to grow primarily through referrals from existing clients and longstanding relationships with CPAs and estate-planning attorneys. Business-development opportunities will be available for an advisor who wants to pursue them, including opportunities for additional compensation, but bringing in new clients or assets is not the primary responsibility of this position. Client service, financial planning, relationship management, and retention are the primary focus. Career Progression We are looking for someone who views this opportunity as a long-term career home, not simply their next job. A typical progression may include: Financial Planner / Advisor Support Learn the client base, financial-planning process, investment philosophy, technology, and internal procedures while supporting the partner advisors. Client-Facing Financial Planner Take an increasingly active role in client meetings, financial-planning recommendations, investment management, and relationship management. Primary Client Advisor Independently manage and retain a meaningful group of established client relationships while continuing to work alongside the firm's partners and support team. Potential Profit Partner Exceptional long-term performers may have the opportunity to participate in a future Profit Partner track based on performance, client retention, professional development, and the future needs of the organization. Responsibilities and compensation can grow quickly for a strong performer. Qualifications Required • Bachelor's degree, • Strong written and verbal English communication skills, • Professional and polished client-facing demeanor, • Strong analytical, organizational, and problem-solving abilities, • Ability to build trusted relationships with older and high-net-worth clients, • Genuine interest in comprehensive financial planning and investment management, • Desire to build a long-term career in wealth management, • CFP® certification or willingness to obtain the CFP® certification within approximately 1–2 years of joining the firm, • Ability and willingness to work five days per week in our Melville, NY office Securities Licensing Existing securities licenses are preferred but are not required at the time of hire. Preferred licensing includes: • Series 7 + Series 66, or, • Series 7 + Series 65 + Series 63 For a strong candidate who does not yet hold the necessary securities licenses, the firm is willing to sponsor the required licensing and examinations. A New York State Life, Accident & Health Insurance license is also preferred but is not required at the time of hire. Preferred Background We welcome candidates from a range of financial and professional backgrounds. Preferred qualifications include: • CFP® certification, • Previous experience with an RIA, independent broker-dealer, wealth-management firm, bank, or financial-planning practice, • CPA designation, • Law degree, • Estate-planning experience, • Tax-planning or accounting experience, • Retirement-planning experience, • Investment-management experience CPA credentials or a law degree are considered a plus, but they are not required. We are particularly interested in speaking with CFP® professionals, CPAs, tax professionals, and attorneys with estate-planning experience who are interested in transitioning into or advancing a long-term career in wealth management. Compensation Base salary: $75,000–$125,000+, depending on experience, licenses, credentials, professional background, and ability to assume client-facing responsibilities. Compensation includes: • Competitive base salary, • Annual salary reviews and raises, • Annual performance-based bonus, typically approximately equivalent to an additional paycheck, • Additional compensation opportunities for successful business development, • Potential long-term participation in a Profit Partner track The broad salary range is designed to accommodate candidates at different stages of their careers, from talented professionals transitioning into financial planning to experienced CFP® professionals who may be able to assume greater responsibility more quickly. The structure of the position is intended to provide a reliable and competitive income without requiring the advisor to build a client book or depend on commissions to support themselves. Benefits • 401(k) with 4% employer match, subject to the plan's vesting schedule, • Additional employer profit-sharing contribution calculated annually, • Employer-paid disability insurance, • Employer-paid Errors & Omissions insurance, • Employer reimbursed CFP® exam expense upon passing, • Employer-sponsored securities licensing for qualified candidates who need to obtain required licenses, • 10 days of paid vacation, Paid time off when U.S. financial markets are closed and Sick time, • Free and convenient on-site parking, • Potential future Profit Partner opportunities Medical, dental, vision, and life insurance premiums are not currently employer-paid. Technology & Support The Financial Planner will have access to an established technology and administrative infrastructure, including: • LPL ClientWorks, • Redtail CRM, • Morningstar Workstation, • Microsoft Office suite, • Zoom, • Dedicated executive-assistant and administrative support Our support structure is designed to allow advisors to spend more of their time on financial planning, investment management, and client relationships rather than routine administrative work. About the Practice We are an established independent wealth management practice that has served clients for more than 35 years. Our team currently manages: • $500+ million in assets, • 500+ client households, • A predominantly high-net-worth client base, • Typical client net worth exceeding $1 million, • Many client relationships spanning multiple generations The average age of our existing client base is approximately 70, making relationship continuity, retirement planning, estate coordination, tax planning, and multigenerational wealth management particularly important to the future of our practice. Our current team consists of two partner advisors and three dedicated support professionals. We are hiring another financial professional who wants to become an integral part of the long-term future of the practice. Location & Schedule Melville, New York Monday–Friday | 9:00 AM–5:00 PM This is a 100% in-office position and is not hybrid or remote. Candidates should currently live within a reasonable commuting distance of Melville, Long Island, or be willing to relocate within commuting distance. Free and convenient parking is available. Start date is flexible for the right candidate. Who Will Thrive Here The ideal candidate is ambitious, relationship-oriented, intellectually curious, and genuinely interested in helping clients make important financial decisions. You should be comfortable communicating with older and high-net-worth clients and capable of explaining complex financial concepts clearly and professionally. We value technical ability, but we place equal importance on communication skills, judgment, professionalism, reliability, and the ability to build long-term client relationships. Most importantly, we are looking for someone who wants to build a long-term career with an established wealth-management practice. For the right individual, this position offers the opportunity to: • Earn a reliable and competitive salary, • Develop into a highly capable financial planner and advisor, • Work directly with an established high-net-worth client base, • Assume increasing responsibility for valuable existing client relationships, • Receive support for CFP® certification and securities licensing, • Grow compensation and responsibilities over time, • Potentially progress toward a future Profit Partner opportunity How to Apply Please apply through ZipRecruiter with your resume and a brief introduction describing: • Your current professional experience, • Any securities licenses you currently hold, • Any professional designations or advanced degrees, • Your experience with financial planning, investments, tax, accounting, or estate planning, • Why this opportunity interests you Candidates who do not currently hold securities licenses are encouraged to apply if they otherwise have a strong professional background and are willing to complete the required licensing process. Qualified candidates will be contacted confidentially with additional information regarding the practice and position. \nCompany Description We are an established financial planning firm that is well over 35 years old. We seek only long-term minded individuals who want a career as opposed to a "job." We are an established financial planning firm that is well over 35 years old. We seek only long-term minded individuals who want a career as opposed to a "job."

Job Description Efective Hiring is seeking a dependable, organized, and professional Executive Assistant to support company leadership and assist with daily office operations including sourcing of products online. This position requires strong communication, computer, organizational, and multitasking skills with attention to details. We offer a generous salary starting at $60,000.00 annually plus a robust benefits package Key Responsibilities Responsibilities include, but are not limited to: • Professionally answer and make telephone calls to new and existing customers, vendors, and business partners., • Confidently communicate with callers and provide a positive, helpful experience., • Direct telephone calls and accurately relay messages to the appropriate team members., • Organize, monitor, and respond to emails from customers, vendors, and other business contacts., • Manage calendars and provide meeting reminders for Nancy and Julian, including meetings both inside and outside the office., • Assist with creating and preparing customer quotes while following established company procedures., • Review and comprehend quotations, specifications, and customer requests, with careful attention to all required details., • Create, edit, organize, and maintain documents, worksheets, spreadsheets, and shared files., • Assist with multiple projects and administrative assignments while ensuring tasks are completed accurately and on time., • Communicate clearly and professionally with colleagues, customers, vendors, and company leadership., • Perform occasional light shipping duties, with assistance and training from staff., • Create shipping labels using the company’s computer systems., • Package, tape, and prepare boxes for shipment according to established procedures., • Perform additional administrative and operational duties as assigned. (basic math skills a must as well ) Required Skills and Qualifications • Strong computer skills are required., • Proficiency in Microsoft Excel is required, including formulas, spreadsheet organization, data entry, and functions such as VLOOKUP(cross comparison), • Experience using Google Drive, Google Sheets, shared worksheets, and cloud-based document systems., • Strong professional writing, spelling, grammar, and email communication skills., • Ability to accurately perform basic mathematical calculations., • Strong attention to detail and the ability to identify important information within quotes, emails, and customer requests., • Excellent organizational and time-management skills., • Ability to manage multiple assignments in an organized and systematic manner., • Confidence communicating by telephone and email with customers and vendors., • Ability to maintain confidentiality when handling company and executive information., • Comfortable working independently and staying focused in a small-office environment., • Flexible, dependable, and willing to learn new tasks, systems, and procedures., • Professional, courteous, and team-oriented demeanor. The ideal candidate will be proactive, detail-oriented, comfortable with technology, and capable of supporting both administrative and executive-level responsibilities. Our Culture is summed up by respect, integrity, clear communication, honesty, excellence and solidarity Powered by JazzHR ByIg9LsXCt

Executive Assistant To The Dean.The Executive Assistant to the Dean of Touro Law Center is responsible for the smooth operation of the Dean's Office in its activities and supports the overall operation of the Touro Law Center.Works directly with the Dean on a wide range of administrative tasks.Provi

Job Description EGC Group EGC Group is an award-winning performance media agency, with over 40 years of experience growing challenger brands. We have a passion for ideas, an entrepreneurial spirit and a local, regional and global client roster that includes Brother International, Canon and Mayo Clinic. As a collective of creative thinkers, media specialists and data scientists, EGC leverages the powerful combination of best-in-class marketing experts, creative content + video production and proprietary technology. From big ideas to advanced analytics, we live and breathe performance in pursuit of driving transformative growth for our clients, everyday. The Role: Accounts Receivable & Administrative Support Melville, NY, Full time EGC is seeking a highly organized and detail-oriented candidate to join our growing team. This role will be responsible for billing operations in our agency to ensure accurate client invoicing, tracking billable services, financial record management and coordinating with internal teams to maintain processes. Initially, this position will also provide temporary executive support to the CEO while the current Executive Assistant is on leave. The ideal candidate is proactive, dependable and comfortable managing multiple priorities. This is an excellent opportunity for someone who is eager to learn and grow, and also enjoys a fast paced, collaborative work environment. Primary Responsibilities: Accounting • Prepare and issue client invoices based on campaigns, retainers, and project deliverables, • Track billable hours, media spend, and third-party costs across multiple accounts, • Reconcile discrepancies between contracts, scopes of work, and billed services, • Coordinate with account managers, media buyers, and finance team to verify billing details, • Monitor accounts receivable and follow up on outstanding invoices, • Maintain organized billing records and documentation for audits and reporting, • Assist with month-end close, including preparing schedules and resolving outstanding items, • Strong understanding of invoicing, accounts receivable, financial processes, billing software Executive Support (temp role) • Manage the CEO’s calendar, coordinating meetings based on priority and anticipating scheduling conflicts to resolve them proactively., • Travel arrangement planning and booking support for the CEO., • Prompt and professional communications with clients and vendors., • Tracking and ensuring deadlines of CEO deliverables., • Attend meetings as needed, taking clear notes and circulating action items., • Email inbox management, prioritizing time-sensitive communications, • Support internal communications, ensuring information is shared clearly and promptly with the appropriate team members., • Provide administrative support to the CEO and assist with special projects as needed. Qualifications: • Strong communication skills for cross-functional collaboration, • Ability to manage multiple deliverables in a fast-paced environment, • 2+ years experience with administrative support (director level or above preferred), • 2+ years of billing, accounting, or finance experience (marketing or agency preferred), • Handle sensitive and confidential information with professionalism and discretion. Working at EGC: Flexible PTO and Summer Fridays (half days) Hybrid work schedule Medical, Dental, Vision benefits 401K + employer matching Life Insurance, Aflac and additional auxiliary discount programs Company luncheons, outings and events Professional growth training opportunities Powered by JazzHR IL9EXzXdXF

Job Description iRocket (Innovative Rocket Technologies Inc.) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we’re looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike. This is a great opportunity for someone who is organized, proactive, and thrives in a fast-paced, mission-driven environment. The Role • Greet and assist visitors, clients, and vendors in a professional and friendly manner, • Answer and route incoming calls, emails, and general inquiries, • Manage scheduling, meeting coordination, and conference room reservations, • Support travel arrangements, logistics, and expense reports for team members, • Maintain office supplies, equipment, and workspace organization, • Assist with document preparation, filing, and internal communications, • Support HR and operations with onboarding new employees and managing company records, • Coordinate with vendors, building management, and service providers, • Contribute to company events, meetings, and general administrative projects Requirements • High school diploma required; Associate’s or Bachelor’s degree preferred, • 3+ years of experience in office administration, reception, or executive support (startup or technology environment a plus), • Excellent communication and interpersonal skills, • Strong attention to detail, organization, and time management, • Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, etc.), • Ability to multitask, prioritize, and adapt to changing needs, • Positive attitude, professionalism, and discretion when handling sensitive information, • Reliable, punctual, and comfortable being the first point of contact for a dynamic team Benefits • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Wellness Resources

Job Description JOB DESCRIPTION Administrative Assistant Corporate Headquarters • Hauppauge, New York 11788 • On-Site Position ASR International Corporation is a Small Business (SDB) founded in 1986 and headquartered in Hauppauge, New York. ASR provides best-value professional and technical support services—including program and project management, engineering support, construction management, quality assurance, logistics, and integrated product support—to U.S. Government agencies (Navy/NAVFAC, USAF, USACE, and others), prime contractors, and commercial clients across all 50 states and more than 40 countries worldwide. ASR is ISO 9001:2015 certified and committed to delivering innovative, cost-effective solutions to mission-critical challenges.Position OverviewWe are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support operations at our Corporate Headquarters in Hauppauge, NY and regional office in Pensacola, FL. This key role provides direct administrative support to the President & CEO and members of the executive leadership team. The position also carries significant responsibility for insurance administration, including coordination with brokers/carriers, processing Certificates of Insurance (COIs) to satisfy contractual requirements, and supporting employee benefits programs. The ideal candidate will have advanced proficiency in the Microsoft Office Suite, excellent written and verbal communication skills, and proven ability to handle confidential information with discretion. Experience with insurance processes or government contracting is highly desirable. This is a full-time, on-site position with no remote work option.Key Duties and ResponsibilitiesInsurance Administration • Serve as the primary administrative point of contact for all corporate insurance matters, coordinating closely with insurance brokers, carriers, and internal stakeholders (finance, contracts, operations)., • Prepare, review, customize, and distribute Certificates of Insurance (COIs) and policy endorsements to satisfy insurance requirements in government contracts, subcontracts, leases, and vendor agreements., • Maintain organized insurance policy files, renewal calendars, and compliance records; proactively track policy expiration dates and coordinate timely renewals and updates with brokers., • Assist with insurance claims intake, documentation gathering, and liaison with carriers and adjusters as needed., • Support employee benefits administration (medical, dental, vision, life, disability) by assisting with enrollment paperwork, answering basic employee inquiries, and coordinating with Human Resources and benefits brokers.Executive & Leadership Support, • Provide high-level administrative support to the President & CEO and senior leadership team, including complex calendar management, scheduling and coordinating meetings (in-person and virtual), preparing agendas, briefing materials, and presentations, and tracking action items to completion., • Draft, edit, proofread, and format professional correspondence, internal memoranda, reports, proposals, and other documents using Microsoft Word, Excel, and PowerPoint with a high degree of accuracy and polish., • Coordinate logistics for meetings, leadership offsites, visitor hosting, and special corporate events; take and distribute meeting minutes when required.Office Administration & General Operations, • Manage front-desk operations: professionally greet visitors, answer and route incoming calls on a multi-line system, manage incoming/outgoing mail, packages, and courier services., • Maintain inventory of office supplies and equipment; place orders and coordinate with vendors and building management to ensure a well-functioning headquarters office., • Provide backup administrative support to Human Resources functions, including new-hire onboarding paperwork processing, I-9 form verification assistance, and maintenance of personnel files in compliance with applicable regulations., • Perform other administrative duties and special projects as assigned to support the efficient and professional operation of Corporate Headquarters.Required Qualifications, • Associate’s degree in Business Administration, Office Management, Communications, or a related field; Bachelor’s degree strongly preferred. Equivalent combination of education and extensive relevant experience will be considered., • Minimum of four (4) years of progressive administrative experience, with at least two (2) years providing direct, high-level support to C-suite executives or senior leadership in a corporate, professional services, or government contracting environment., • Advanced, demonstrated proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Must be able to independently create professional correspondence, complex spreadsheets with formulas/pivot tables, polished presentations, and manage shared calendars and document libraries., • Exceptional organizational skills, time management, and attention to detail with the proven ability to prioritize competing demands, manage multiple projects simultaneously, and consistently meet deadlines in a fast-paced, dynamic environment., • Outstanding written and verbal communication skills; professional, polished, and articulate presence when interacting with executives, government clients, vendors, and colleagues at all levels., • Demonstrated ability to exercise sound judgment and maintain the highest level of confidentiality and discretion when handling sensitive company, financial, contractual, personnel, and client information., • Experience with insurance administration, processing Certificates of Insurance, working with insurance brokers, or supporting employee benefits programs is strongly preferred., • Must be legally authorized to work in the United States without current or future visa sponsorship., • Ability and willingness to work full-time on-site at the Hauppauge, New York Corporate Headquarters (this is not a remote or hybrid position).Preferred Qualifications, • Prior experience in the government contracting, defense, engineering, construction management, or professional services industries., • Working knowledge of insurance terminology, federal contract insurance requirements (e.g., Defense Base Act, professional liability, general liability coverages), or risk management practices., • Active Notary Public commission for the State of New York is a plus.Compensation & BenefitsASR International Corporation offers a competitive salary commensurate with experience and qualifications, along with a comprehensive benefits package that includes:, • Medical, Dental, and Vision Insurance plans, • 401(k) Retirement Savings Plan with company match (subject to eligibility requirements), • Paid Time Off (PTO), Paid Holidays, and Sick Leave, • Life Insurance and Accidental Death & Dismemberment (AD&D) coverage, • Professional development, training, and career growth opportunities, • Supportive, collaborative work environment within a stable and growing small business dedicated to mission success for our clients.Equal Employment OpportunityASR International Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, ancestry, ethnicity, or any other characteristic protected by applicable federal, state, or local law. We actively encourage any qualified individual with to apply and join our team. About ASR International ASR provides world-wide Management and Technical Support Services to Government agencies and Fortune 500 customers. Founded in 1986 and headquartered in Long Island, NY, ASR serves its clients with a full spectrum of complex professional and technical support services including Construction Management, Engineering, Logistics, Project Management and Quality Control across the U.S. and in more than 40 countries worldwide. Benefits Hired applicants may be eligible for benefits, including but not limited to, an excellent compensation package and comprehensive benefits package which include a flexible work schedule, Paid Holidays, Paid Time Off and Sick Days, Health Insurance (medical, dental and vision); and a 401(k) plan. The salary range provided for this role is a good faith estimate representative of all experience levels. ASR considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. This job description is intended to describe the general nature and level of work performed by people assigned to this job description. The job description is not intended to be an exhaustive list of responsibilities, duties and skills required for this position. Please note that your resume and candidacy may be subject to customer approval, acceptance and clearing of the required background check and successfully obtaining and maintaining any required security clearances, if any. ASR is committed to the policy of equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment and promotion decisions at ASR are based on merit, qualifications, and abilities. ASR’s hiring and employment practices are not influenced or affected by an applicant’s or employee’s race, color, religion, sex, national origin, age, veteran status, marital status, ancestry, ethnicity, physical or mental handicap / disability which is unrelated to job performance, sexual orientation or any other characteristic / classification protected by law. Powered by JazzHR oSYUcKaGm7

Job DescriptionDescription: The Receptionist/Administrative Assistant in Account Services primary responsibility is to manage CPC’s Reception area for efficient operation of the office while supporting the Account Services Department in all day-to-day customer-related responsibilities. Requirements: Responsibilities: Responsibilities include, but are not limited to: Reception: • Greet and manage all walk-in traffic at 165 Oser Avenue including vendors and visitors., • Answer and direct phone calls., • Maintains security by following procedures, issuing visitor badges., • Sort and distribute inter-office mail and external mail., • Order catering for meetings as required., • Arrange travel itineraries for customers and employees as required, including car service, flight, hotel, etc., • Maintain conference rooms, executive areas and office supplies., • Send calendar notifications for upcoming audits/visits from customers/agencies., • General office administrative responsibilities. Account Services: • Handle incoming calls from established accounts., • Data input and scanning of purchase orders., • Provide customers with tracking information and proof of delivery., • Create agendas for customer visits., • Work with in-house departments to gather data for customers’ open order trackers and ensure timely turnaround for sales., • Prepare sample requests for mailing to existing and potential customers., • Order product samples, as needed., • Assisting Account Managers with other administrative responsibilities., • Other responsibilities as assigned by Senior Management. Qualifications: • High School or GED diploma is required., • Associate’s degree preferred., • 1-2 years of work experience in an office environment preferred with reception experience a plus. Required Skills: • Excellent oral and written communications skills – Bi-lingual Spanish required., • Motivated, detailed-oriented, organized, extremely personable and professional., • Excellent customer service skills., • Ability to prioritize and multitask in a fast-paced environment., • Knowledge of MS Office., • Knowledge of Smartsheet., • Reliable and punctual with attendance. Physical Demands: • Required to use hands to handle or feel objects such as computer controls., • May be required to lift and/or move up to 50 pounds., • Required to stoop, kneel, crouch, stand, bend, sit, talk, and hear., • Specific vision abilities required include close vision, ability to focus. Work Environment: • Required to be present in the office to collaborate with peers and supervisors on an as needed basis., • Potential to move between office sites/areas, including stairs, to complete job functions., • Work/Travel schedule must be adhered to and/or changed as needed to meet business requirements., • Employee work hours/schedule and/or shift are subject to change based on business needs and Management discretion. Personnel Protective Equipment or Attire Required for Position: • As needed.

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie