Executive administrative assistant jobs in Clifton, New JerseyCreate job alerts

Job Description Are you hard-working, dynamic, and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An executive assistant is needed for a top-ranking real estate team in the Ridgewood, NJ area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team. The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do” lists. The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team. Compensation: • Salary Range: $70,000 - $80,000, • Paid Time Off (PTO), • Bonuses - Considered after a 60-day period, • Assisting and supporting the owner in all business and personal areas needing assistance., • Maintaining database management systems., • Screening and directing phone calls; distributing correspondence., • Handling requests and queries appropriately., • Scheduling meetings and appointments., • Producing reports, presentations, and briefs., • Assisting and supporting multiple Agents with whatever they need., • Assisting clients and helping them to have an extraordinary experience., • Managing day-to-day office operations., • Tracking expenses accurately and creating effective budgets., • Lead Management Assistance., • Marketing of Listings, Business, and Team through social media and other avenues., • Helping clients through the closing process., • (Eventually) Hiring, training, and holding team members accountable., • Conduct on-site visits, make deliveries, and run errands for team members., • Plan events and seminars., • Be available on weekends if needed., • This person will LOVE checklists and "to-do" lists and will love paperwork.Qualifications:, • Outstanding organization., • Strong attention to detail., • Tech savvy; up-to-date with the latest office gadgets and applications, and able to navigate new systems quickly., • Real estate experience is preferred but not required., • Able to multitask and prioritize daily workload - can work on multiple projects at once., • Able to work independently to support a team and appropriately manage time., • Effective interpersonal skills, including superior oral and written communication skills., • Strong problem-solving abilities., • Discretion and confidentiality., • Customer service focus., • Upbeat and positive personality that contributes to the team-oriented environment., • A college degree and social media experience are preferred., • Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)., • Comfortable handling strong personalities.About Company Our team is built on the values of family, community, and service. With over 25 years of combined experience and deep local roots, we’ve earned a reputation for integrity, professionalism, and care. We work with buyers, sellers, investors, and developers on a wide range of residential and commercial transactions. Clients trust us because we treat them like family—offering the same attention and commitment we would our own. Join us, and you become part of a mission-driven team that values relationships as much as results.

Job DescriptionDescription: Position Overview: Provides full administrative and secretarial support at a senior level to the executive team (Director of Operations & Compliance and CEO) as well as supports other departments within the agency and day to day needs of the ASun Star New Jersey main office alongside. The position would ensure the smooth management of day-to-day affairs, handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate. Duties and Responsibilities: • Manage Director’s electronic calendar, assessing priority of meetings, appointments and re-organization as necessary., • Manage Director’s travel arrangements (including visas/accommodation)., • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate., • Maintain Director’s office systems, including data management and filing., • Screen calls, enquiries and requests, and deal with them when appropriate., • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action., • Produce documents, briefing papers, reports and presentations for the Director., • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers., • Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers., • Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events., • Meet and greet visitors at all levels of seniority., • Supervise all incoming/outgoing mail and emails into the main company email., • Coordinates interviews for executive team in collaboration with HR, • Assist and oversee functions of orientation, training and building inventory., • Assist with document organization, • Answer phones and assist w/ employee questions and problems, challenges and reassignments, • Create and send out email and letters that are company based, • Educated to degree level or equivalent., • Experienced Personal Assistant at senior management level., • Experience of electronic diary management., • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University., • Ability to organize and plan my own work., • Excellent attention to detail, with the ability to maintain a high level of accuracy., • A flexible, pro-active approach to work including the ability to prioritize and re-prioritize., • Ability to work on own initiative., • Ability to deal with sensitive information with discretion and to maintain confidentiality. Monday through Friday & 1 Saturday a month required. 20 to 25 hours per week Pay: This is an hourly administrative role. Hourly rate: $18.00 to $20.00 per hour, payable bi-weekly Requirements:

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job Description EXECUTIVE ASSISTANT Roseland, NJ commercial real estate management and development office in search of experienced Executive Assistant. Job duties will include supporting executive staff as well as managing projects, calendar management, follow-up and maintaining/updating records, as well as general administrative duties. Paralegal experience a plus. Requirements: 7-10 years in an administrative role preferred Proficient skills in Outlook, Excel, Word and office equipment operation Consistent work history Excellent communications skills - both verbal and written Excellent organization skills Ability to multi-task effectively Willingness to learn new skills and information and wear multiple hats. Company DescriptionLester M. Entin Associates owns and manages more than 4,000,000 square feet of real estate throughout the USA and has done so successfully for more than 50 years.Lester M. Entin Associates owns and manages more than 4,000,000 square feet of real estate throughout the USA and has done so successfully for more than 50 years.

Job Description Executive Administrative Assistant Paramus, NJ 07652 $21 - $22 an hour - Full-time Job Overview We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and supporting various administrative functions. Responsibilities • Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements., • Assist in event planning and coordination for corporate functions and meetings., • Maintain accurate records through data entry, filing, and bookkeeping tasks., • Handle phone etiquette with professionalism while managing multi-line phone systems., • Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, transcription, and other clerical duties., • Manage office operations and assist with property management tasks, including tenant communication (English & Spanish), • Submit and track claims as needed, • Handle bookkeeping duties for real estate properties, • Organize and maintain paperwork, records, and documentation, • Support day-to-day property operations, • Strong organizational skills with the ability to prioritize tasks effectively., • Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications., • Experience with QuickBooks for bookkeeping purposes is a plus., • Excellent typing skills with attention to detail for data entry and proofreading tasks., • Strong clerical experience with familiarity in filing systems and front desk operations., • Exceptional customer service skills with the ability to communicate effectively both verbally and in writing., • Familiarity with Microsoft Outlook Calendar for scheduling purposes., • Ability to work independently as well as collaboratively within a team environment. If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant., • Experience in property management is a plus but not required, • Mandarin or Spanish speaking is preferred Company DescriptionFinancial services firm providing clients with comprehensive planning in investments, insurance, retirement, estate, and tax strategies. In this role, you’ll work closely with clients to understand their financial goals, deliver tailored solutions, and support them in navigating complex financial decisions.Financial services firm providing clients with comprehensive planning in investments, insurance, retirement, estate, and tax strategies. In this role, you’ll work closely with clients to understand their financial goals, deliver tailored solutions, and support them in navigating complex financial decisions.

Job Description Pride Health is hiring a Executive Assistant to support our client’s medical facility based in Secaucus, NJ 07094. This is a 2-3 months assignment (Possibility of extension or conversion) opportunity and a great way to start working with a top-tier healthcare organization! Job Details: Job Name: Executive Assistant Location : Secaucus, NJ 07094 Duration : 02-03 months Contract (Possibilities of extension) Shift: M - F 8:30 - 5pm, possibly OT Pay: $27-30/hr. on W2 Job Details: Skills About Pride Health Pride Health is Pride Global's healthcare staffing branch, providing recruitment solutions for healthcare professionals and the industry at large since 2010. As a minority-owned business that delivers exceptional service to its clients and candidates by capitalizing on diverse recruiting, account management, and staffing backgrounds, Pride Health's expert team provides tailored and swift sourcing solutions to help connect healthcare talent with their dream jobs. Our personalized approach within the industry shines through as we continue cultivating honest and open relationships with our network of healthcare professionals, creating an unparalleled environment of trust and loyalty. Equal Employment Opportunity Statement As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Company DescriptionPride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.

Job Description We are looking for an Executive Assistant to provide high-level administrative support to senior executives. This role requires excellent organizational skills, effective communication, and the ability to handle sensitive information with discretion. Based in Roseland, New Jersey, you will play a key role in ensuring the smooth operation of executive activities and projects. Responsibilities: • Manage and coordinate complex executive calendars, including scheduling meetings and appointments., • Prepare and refine correspondence, reports, presentations, and other well-crafted documents., • Act as the primary liaison between executives and internal or external stakeholders., • Maintain confidentiality while handling sensitive information with professionalism., • Assist in preparing for meetings by organizing agendas, materials, and ensuring follow-up actions are completed., • Track and monitor progress on key projects, deadlines, and deliverables to ensure timely completion., • Process expense reports, invoices, and support budget-related tasks., • Organize and maintain office systems, files, and records to ensure efficient workflow., • Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role., • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint., • Strong written and verbal communication skills, with attention to detail., • Ability to multitask effectively and prioritize tasks., • High level of integrity and discretion in managing confidential information., • Familiarity with calendar management tools and travel coordination., • Bachelor’s degree preferred but not mandatory

Apidel Technologies is seeking a Nurse Practitioner Clinic Family Practice for a local contract job in Cedar Grove, New Jersey. Job Description & Requirements • Specialty: Family Practice, • Discipline: Nurse Practitioner, • Start Date: 10/13/2025, • Duration: 26 weeks, • 40 hours per week, • Shift: 8 hours, days Apidel Technologies Job ID #API3316. About Apidel Technologies At Apidel Technologies LLC, we specialize in delivering high-impact healthcare staffing solutions that empower organizations to maintain operational excellence and deliver exceptional patient care. With our headquarters in Illinois and regional offices in New Jersey, California, and Georgia, we offer both nationwide reach and local insight to support the dynamic workforce needs of healthcare providers across the U.S. We deliver unmatched expertise in placing top-tier healthcare professionals, including Registered Nurses, Licensed Practical Nurses/Licensed Vocational Nurses, Certified Nursing Assistant/Certified Medical Assistant, and Nurse Practitioners, Medical Laboratory Scientist, Phlebotomist, Histologists, across a diverse spectrum of care settings such as hospitals, clinics, rehabilitation centers, long-term care facilities, correctional institutions, and more. Our deep talent network and sector-specific understanding position us as a valuable partner to client platforms, enabling a scalable and seamless workforce experience for healthcare employers and job seekers. Since our founding in 2012, Apidel has earned the trust of Fortune 500 healthcare organizations, mid-sized providers, and government agencies at the county and state levels. We provide end-to-end staffing services, contingent workforce solutions, direct hire, temp-to-hire, and executive search, designed to align with your clinical and operational objectives. As a certified WBENC firm, we are committed to Diversity, Equity, Inclusion & Belonging (DEI&B) and take a client-centric approach that combines industry insight, agile delivery models, and culturally competent staffing to help our clients thrive in today’s fast-evolving healthcare Benefits • 401k retirement plan, • License and certification reimbursement, • Medical benefits, • Dental benefits, • Vision benefits, • Referral bonus, • Sick pay

Our client is seeking an Executive Assistant with a knowledge and passion for music. The individual will provide music licensing support, along with content production management responsibilities across social / digital platforms and regional offices. This position is responsible for coordinating the day-to-day workflow of music clearances (e.g., research songs and identify publishers, writers, and labels), cue sheet submissions, and department-wide administrative tasks. Additionally, the role will serve as support for all operational tasks across the following groups: International Programming, International Operations, Social and Digital Content creation, and Next Gen content. Employees are offered medical, dental, vision, 401(k), and commuter benefits. • Pay rate: $28 per hour, • Hours: 9:00AM-5:00PM, • Hybrid work model: 3 days in office, 2 days remote, • On-site location: Secaucus, NJ, • Support conversion of current physical filing system (e.g., agreements and correspondences) into the digital tracking system that will be updated and maintained going forward, including sharing relevant information with key stakeholders (e.g., expiration dates tracking contracts, invoices, spend, # of requests)., • Music clearance research and preparation of formal music clearance request submission, • Review and submission of quarterly cue sheets, • Serve as Production Management liaison. Duties may include maintaining end-to-end workflow of projects for Social and Digital Content and Int’l Prog teams (e.g., tentpole events, in-season and off-season deliverables), managing production request from regional offices to ensure each client is following due diligence, working closely with internal teams (Assignment Desk, Int’l Programming, regional content leads) to handle crews for onsite shoots, location scheduling, budget estimates and opening new projects, processing invoices and work with Legal on contracts for domestic and international 3rd party production, tentpole events, crews and vendors, using Xytech system to create PO’s, WO’s, approve timesheets, open and close approved fiscal year business planning projects, providing frequent project estimates and YTD tracking across project spend, coordinating with cross-functional stakeholders, regional content leads and department head on fiscal year business planning budget projections, updating and maintaining project forecast, communicating deadlines and updates as provided by finance team, working with Social/Digital and Content Business Operations teams on tracking, updating and communicating PE shifts across teams, and creating monthly PE shift schedules, tracking request for days off and communicating updates to daily shifts and changes in schedule, • Complete corporate, meeting and BTA card templates. Submit monthly supporting documentation, • This role will require a detail-oriented person who is ideally familiar with best practices of music licensing/publishing landscape and/or budget and project management, • Comfort in an autonomous work environment. Ability to take direction but primarily think outside of the box and deduce what additional steps need to take place to drive toward the end goal, • Ability to communicate (both written and verbal) effectively, adhere to deadlines and to set expectations with all stakeholders., • Ability to multitask within a high-pressure environment while meeting strict deadlines The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn. Opportunity Awaits.

Company Description City Orthopaedics & Sports Medicine provides access to top orthopaedic specialists in New Jersey and New York. We are dedicated to providing high-quality care to our patients through a team of experienced professionals. Our locations are equipped with state-of-the-art facilities to ensure the best outcomes for our patients. We strive for excellence in patient care and are committed to innovation and expertise in the field of orthopaedics and sports medicine. Role Description This is a full-time on-site role for an Executive Assistant to the Chief Executive Officer located in East Rutherford, NJ. The Executive Assistant will provide executive administrative assistance and support, manage expense reports, and perform diary management. Daily tasks include scheduling meetings, organizing travel arrangements, handling correspondence, and managing administrative and office functions to ensure smooth operations. Qualifications • Strong skills in Executive Administrative Assistance and Executive Support, • Proficiency in managing Expense Reports and Diary Management, • Excellent Administrative Assistance skills, • Strong organizational and multitasking abilities, • Excellent written and verbal communication skills, • Bachelor’s degree in Business Administration or a related field is preferred, • Previous experience in a similar role is advantageous, • Proficiency with office software and tools

Job Description Sales Associate – Entry Level Location: North Jersey| Full-Time | Growth Opportunity Is this remote: NO Responsibilities: As a Sales Associate, you’ll play a key role in growing our customer base and building strong client relationships. Your daily responsibilities will include: * Visiting and calling on assigned accounts on a consistent basis * Greeting and communicating with decision makers at each account * Developing customer loyalty and expanding the client base * Monitoring market information on pricing, products, and promotions * Handling order entry and maintaining clear communication with customers * Consistently working toward company sales goals and objectives Skills & Traits We Value: * Enjoy engaging and interacting with new people * Positive, energetic, and self-motivated attitude * Team-oriented, with the ability to thrive in a learning environment * Strong interpersonal and communication skills Requirements: * Demonstrated success in work, school, clubs, or extracurricular activities * Ability to communicate effectively with peers, company personnel, and potential customers * Excellent organizational skills with strong attention to detail * Ability to multitask and follow up effectively * A strong desire to grow within sales and take on new challenges Why Join Us? We believe in promoting from within and helping our team members reach their full potential. Our training program equips you with the skills you need to succeed in sales and opens the door for advancement into leadership and management roles. Apply today to start your career in sales and build a future full of growth and opportunity! Candidates with the following experience should apply: Business development manager, customer relationship manager, restaurant, retail, full time, part time, entry level accounting, full time administrative assistant, receptionist, warehouse manager, retail associate, retail cashier, management, office assistant, office, clerical, office manager, insurance, customer service representative, leadership, operations manager, store manager, supervisor, director, teacher, project manager, communications, retail salesperson, customer service, marketing manager, marketing, territory manager, sales administrator, full time marketing executive, e-business, distribution manager, customer service clerk, call center agent, customer service director, customer service sales, field sales representative, account manager, advertising director, area sales manager, communications manager, full time communications director, media relations, public relations, e-commerce, sales, inside sales, outside sales, direct sales, insurance sales, executive administrative assistant, sports director, sports league official, business systems analyst, assistant manager, office support worker, admin support worker, human resources, full time recruiter, entry level recruiter, real estate, real estate agent, property management, training, develop, development, host, hostess, waitress, waiter, full time prep cook, restaurant manager

Executive Administrative Assistant. Kitchen Tune-Up is seeking an Executive Administrative Assistant to join our growing kitchen remodeling company. As an Administrative Assistant you will work with our sales and installation teams to help coordinate projects, provide customer service and help facil

The Administrative Assistant will provide daily administrative support to both senior leaders as well as the larger team. Minimum of 3+ years of business/executive administrative experience required. This role will involve managing daily schedules & calendars, supporting employee/contractor onboardi

Summary: Perform administrative duties to support Director and/or large staff.Duties/Responsibilities: Answering telephone calls and greeting visitors.Determine which requests need to be handled by supervisor or team member Schedule meetings, appointments and maintain calendars Arrange and prepare m

Under the general direction of the Court Executive 1b (Assistant Finance Division Manager), the selected candidate will perform professional administrative and cash management functions for the court held funds and revenues unit and supervise the diverse work activities of a team composed of support

Paralegal/Executive Assistant to the General Counsel.Senior Vice President of Legal Affairs, General Counsel, and Secretary of the Board.The Paralegal/Executive Assistant provides high-level administrative and legal support to the General Counsel at New Jersey Institute of Technology.This position s

The Executive Assistant provides administrative support exclusively for the President of Pantone. Participate as a partner to the President, assisting in scheduling, drafting agenda, preparing and/or consolidating presentation materials (including editing for format and consistency) and attending ex

The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communication, executive administrative assistance, and utilizing clerical skills in a fast-paced office environment at Anka Foods. This is a full-time on-site role for

Job Description Executive Assistant to CEO (Personal + Professional Support) Remote | Part-Time (25+ Hours Per Week) $41,000/year starting salary + performance-based bonus Company Description Bona Dea Gynecology combines conventional and functional medicine to offer integrative gynecological care to women in Bergen County, New Jersey, and the New York Metropolitan Area. We offer in-person and virtual consultations in NJ. Led by Dr. Tracy Verrico — a board-certified Gynecologist with over two decades of experience — our practice provides personalized, root-cause solutions that empower women at every stage of life. But we are more than a medical office. We are a mission-driven, compassionate team that creates a welcoming environment where women feel heard, supported, and confident in their healthcare decisions. Our focus is on delivering exceptional care with integrity, empathy, and innovation. At Bona Dea Gynecology, we don’t just offer care — we lead a movement. We’re the only practice empowering women to thrive physically, financially, and socially by rewriting the rules of wellness. If you’re an A-player who loves meaningful connection, thrives in a fast-paced and purpose-fueled environment, and wants to be part of something no one else is doing—this is your place to shine. Position Overview The Executive Assistant to the CEO is the backbone of Bona Dea Gynecology’s high-performing, mission-driven team. This part-time role (minimum 25 hours/week) is ideal for someone who is proactive, detail-obsessed, thrives on creating order, loves problem-solving, and is passionate about helping women live healthier, more empowered lives. This is not a typical assistant role. You’ll become a trusted right hand, managing email and calendar systems, coordinating patient-facing and media-facing priorities, handling high-level personal and household logistics, and streamlining Dr. Verrico’s day-to-day operations across her clinical, educational, and entrepreneurial platforms. The position requires you to be strategic, resourceful, and proactive, with a balance of critical thinking, trustworthiness, and compassion. You will directly report to Dr. Tracy Verrico, CEO, and will play a key role in scaling the practice’s mission to transform women’s health. Key Responsibilities & Metrics for Success You’ll Be Responsible For: • Full management of inbox and calendar (business + personal), • Daily 30-minute sync meetings with the CEO, • Scheduling interviews, travel, podcast recordings, and events, • Coordinating household tasks, bills, and personal appointments, • Updating SOPs, project timelines, and documents in Notion, • Bundling and organizing meetings by theme to maximize efficiency, • Tech-savvy and highly organized (Notion, Google Workspace, Microsoft Office, Flowdesk, Canva, etc.), • Emotionally intelligent with excellent written communication skills, • Proactive, resourceful, and able to think 3 steps ahead, • Comfortable handling both professional and personal responsibilities, • Associate’s degree required; Bachelor’s degree preferred (see below), • 3+ years experience as an Executive Assistant or in a similar role supporting a CEO, physician, entrepreneur, or senior leader, • Tech-savvy: fluent in Google Workspace, Notion, Microsoft Office, Zoom, Flowdesk, Calendly, etc., • Highly organized, self-directed, and anticipatory — you think 3 steps ahead, • Strong written and verbal communication skills, • High emotional intelligence, discretion, and professionalism, • Bachelor’s degree in Business Administration, Communications, Operations Management, Healthcare Admin, or related, • Certification(s): Certified Administrative Professional (CAP), PMP, or Executive Assistant Certificate, • Experience in healthcare, coaching, consulting, or functional medicine, • Starting salary: $41,000 annually (part-time, minimum 25 hours/week), • Bonus Opportunity: Performance-based bonuses tied to quarterly KPIs and strategic outcomes Send us your resume and a short message telling us why you’re a perfect fit for this role. Show us your communication style and how you think — we value that as much as your experience. Why This Role Matters This role offers a rare opportunity to be deeply embedded in a mission-driven organization redefining women’s health and wealth. You’ll work directly with a dynamic physician-entrepreneur and gain behind-the-scenes access to a growing ecosystem of brands, events, and thought leadership. Company DescriptionBona Dea Gynecology combines conventional and functional medicine to offer integrative gynecological care to women in Bergen County, New Jersey, and the New York Metropolitan Area. We offer in-person and virtual consultations in NJ. Led by Dr. Tracy Verrico — a board-certified Gynecologist with over two decades of experience — our practice provides personalized, root-cause solutions that empower women at every stage of life. But we are more than a medical office. We are a mission-driven, compassionate team that creates a welcoming environment where women feel heard, supported, and confident in their healthcare decisions. Our focus is on delivering exceptional care with integrity, empathy, and innovation. At Bona Dea Gynecology, we don’t just offer care — we lead a movement. We’re the only practice empowering women to thrive physically, financially, and socially by rewriting the rules of wellness. If you’re an A-player who loves meaningful connection, thrives in a fast-paced and purpose-fueled environment, and wants to be part of something no one else is doing—this is your place to shine.Bona Dea Gynecology combines conventional and functional medicine to offer integrative gynecological care to women in Bergen County, New Jersey, and the New York Metropolitan Area. We offer in-person and virtual consultations in NJ.\r\n\r\nLed by Dr. Tracy Verrico — a board-certified Gynecologist with over two decades of experience — our practice provides personalized, root-cause solutions that empower women at every stage of life. But we are more than a medical office. We are a mission-driven, compassionate team that creates a welcoming environment where women feel heard, supported, and confident in their healthcare decisions. Our focus is on delivering exceptional care with integrity, empathy, and innovation.\r\n\r\nAt Bona Dea Gynecology, we don’t just offer care — we lead a movement. We’re the only practice empowering women to thrive physically, financially, and socially by rewriting the rules of wellness.\r\n\r\nIf you’re an A-player who loves meaningful connection, thrives in a fast-paced and purpose-fueled environment, and wants to be part of something no one else is doing—this is your place to shine.

Job Description Here at The Arc Gloucester, we offer the unique opportunity to combine your professional experience with your passion to help individuals with intellectual or development disabilities For 67 years The Arc Gloucester has provided innovative programs and services to individuals with intellectual and developmental disabilities. We have made a difference in the lives of many people and are very proud of that. But it's the individuals we service who bring our programs to life with their creativity, excitement, humor, talent, and so much more! Summary: The Administrative Assistant provides administrative support to the executive team and when needed any and all Agency programs and services, in order to support individuals with intellectual and developmental disabilities reach their highest potential. Position: Non-exempt, part-time (20-25 hours per week). Typical hours are Monday – Friday between 8am – 1pm. This position primarily operates from the Turnersville Achievement Center with the potential to travel and work from multiple facilities operated by The Arc Gloucester. Essential Duties and Responsibilities: • Provides general office management support, as well as manages the front desk area, answering calls, greeting visitors, employees, and participants, • Answers internal & external calls, emails, digital and in-person requests and questions, • Efficiently, accurately, and timely completes administrative duties, including but not limited to organizing, filing, maintaining the professional appearance of the office, auditing, etc., • Provides administrative support to an assigned program and when needed all Agency programs, including preparing professional, written correspondence, • Assists with the coordination and communication with day program staff, support coordinators, transportation, guardians and families., • Prepares reports, correspondence, forms, ISPs, NJISP worksheets, records etc., • Generates e-tickets & problem solves facilities, IT, transportation issues corresponding with the appropriate departments, • Reviews & identifies errors in documentation, including EMARs (Therap), • Supports events and training, assisting with registrations, answering general questions, • Assists with maintaining the daily income journal of all monies received, as assigned, • Primary department, work location and schedule may vary., • Maintain confidentiality, • Comply with the DDD Program Manual, The Arc Gloucester Policies and Procedures Manual and applicable state, local and federal regulations, including any COVID-19 vaccination mandates & policies, • Must cooperate and participate in reviews, investigations, and inspections, including but not limited to DHS Licensing and DHS staff., • Occasional management responsibilities, including assisting with trainings, planning, workflow, and problem solving, • Complete and maintain required training, • High school degree with some college. Experience may be substituted for college education., • Must be 18 years of age or older, • Knowledge or experience with supporting individuals with intellectual and developmental disabilities is preferred, • Must have a current, non-probationary driver’s license with 5 points or less, and deemed acceptable to drive by The Arc Gloucester’s liability insurance company, • Proficient in basic computer, math, reading comprehension and verbal and written communication skills, • Experience with Microsoft 365 and database tools., • Successfully pass initial and ongoing State/Federal Criminal Background checks, including but not limited to Fingerprinting, CARI checks, Central Registry checks, MVR and drug screens While performing the essential functions of this position, the following are required, with or without reasonable accommodation: • Ability to sit, drive, stand and walk for extended periods of time, • Ability to operate computers, phone and other relevant technology, • Talk, hear and communicate in person, over the phone and using other technologies, • Physical duties, including but not limited to carrying, driving, general lifting (occasionally up to 15 lbs) bending, twisting, squatting, cleaning, and climbing stairs

Job Description JOB-36585 Job Title: Administrative Assistant Location: Woodridge, NJ Work Arrangement: Fully Onsite Reports To: Director of Sales & Marketing and President Salary Range: $75,000 - $90,000 (commensurate with experience, flexible) Hours: Monday – Friday, 7:00 AM – 4:00 PM (1-hour lunch at 11:00 AM) About the Role We are seeking a highly capable Administrative Assistant to provide critical support to our executive team. This position is ideal for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys a mix of routine administrative work and higher-level tasks. While some duties are fundamental administrative responsibilities, this role also offers the opportunity to take on more complex projects and contribute meaningfully to the team’s efficiency. Key Responsibilities • Manage front desk operations, including answering phones, greeting visitors, and handling deliveries., • Maintain and update ERP system data. Future projects and responsibilities may include tasks such as weekly updates to Cheese Block Market Pricing., • Assist with digitizing and scanning documents, ensuring proper filing and accessibility., • Support executives with ad-hoc administrative tasks and data entry in Salesforce and Tableau., • Coordinate travel arrangements, including hotel bookings., • Generate and enter sales reports on behalf of the sales team while they are on the road., • Assist with financial audits by organizing documentation for review., • Perform additional administrative tasks as assigned to improve workflow efficiency. What We’re Looking For • Experience: At least 5+ years of experience in an administrative support role; experience supporting executives is a plus., • Skills: Strong proficiency in Microsoft Excel, CRM systems (Salesforce preferred), and ERP platforms., • Work Ethic: Punctuality and reliability are essential. The position requires strict adherence to a 7:00 AM start time., • Communication: Must be fluent in English, with strong verbal and written communication skills to collaborate effectively with the sales team., • Personality: Even-tempered and adaptable, capable of handling shifting priorities without becoming flustered., • Problem-Solving: Ability to take on additional responsibilities and proactively find solutions to administrative challenges. Compensation & Benefits • Competitive salary ($75K-$90K, depending on experience)., • Potential for discretionary bonuses., • Vacation: 10 days to start, with flexibility for additional time based on tenure., • Standard benefits package (to be discussed during the hiring process).

Job DescriptionDescription: Job Description Corner Property Management is seeking a professional and organized Receptionist/Administrative Assistant to support daily office operations. This role serves as the first point of contact for clients and visitors, manages communications, and assists with administrative tasks to ensure smooth workflow across departments. Schedule • Business work week is Monday – Friday 8:30 am to 5 pm., • May be required to work evenings and/or weekends as needed for special or urgent projects/tasks (notice will be provided in advance). Organizational Hierarchy • Reports to Administrative Supervisor, • Supervises: None Primary Responsibilities • Receive and distribute mail. Ensure proper postage for outgoing mail. Monitor the fax reports., • Scan and send to appropriate department/staff within timely manner., • Act as the greeter for Corner Property Management, welcome clients and provide direction and assistance., • Manage incoming phone calls and address requests whenever possible; redirect calls to the relevant staff when necessary; and prepare, distribute, and cover phone messages during admin associate breaks., • Monitor and distribute Association election ballots., • Close annual reports to the relevant parties., • Generate a FedEx request report and submit it to the accounting department for processing., • Manage office supplies and manage inventory., • Collaborate with the executive assistant to organize events and maintain office common areas, ensuring a clean and welcoming environment for all., • Train and mentor new and existing employees on office procedures and equipment. Requirements: Skills • Strong customer service skills., • Ability to prioritize and multitask., • Excellent written and verbal communication., • Must be able to use MS Office 2021 or later, particularly Excel and Word. Must be able to adapt to management software being utilized by CPM., • Ability to interpret and follow verbal and written instructions. Please note this description is not an exhaustive list of all responsibilities, duties, skills, efforts, and conditions associated with the position. The company reserves the right to modify, add, or remove duties and responsibilities as business needs dictate. While every effort has been made to include all aspects of the job, the document does not guarantee that the duties mentioned are the only tasks to be performed by the employee in this role. Employees may be asked to perform additional tasks or take on new responsibilities deemed reasonable within their role's scope. Employees will be notified of any changes to their responsibilities.

The Office Manager will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring smooth functioning of office equipment. The Office Manager will also assist with administrative support duties as needed. Experience in Office Administration and Administrative

We are seeking a highly organized, proactive, and personable Office Manager to oversee daily operations, ensure exceptional patient experiences, and lead our administrative team. Lead, train, and supervise front desk and administrative staff.

The Executive Assistant will provide executive administrative assistance and support, manage expense reports, and perform diary management. This is a full-time on-site role for an Executive Assistant to the Chief Executive Officer located in East Rutherford, NJ. Strong skills in Executive Administra

We are seeking a highly organized, proactive, and personableOffice Managerto oversee daily operations, ensure exceptional patient experiences, and lead our administrative team. Lead, train, and supervise front desk and administrative staff.

The Executive Assistant will provide executive administrative assistance and support, manage expense reports, and perform diary management. This is a full-time on-site role for an Executive Assistant to the Chief Executive Officer located in East Rutherford, NJ. Strong skills in Executive Administra

The Executive/Personal assistant will be responsible for supporting the day-to-day tasks of two partners for this Family Office. Candidates are required to have prior experience as an Executive and/or Personal Assistant to be considered.

The Administrative Coordinator provides comprehensive office support including purchasing, payroll, HR coordination, budgeting, event planning, and supervising 12 administrative staff. Job Title: Administrative Coordinator.

As an Account Executive you will play a critical role with our energetic and talented sales & customer team. The Account Executive will lead all stages of the life cycle of a customer in order to secure, retain, and grow digital ad revenue with our customers and partners. We are looking for a top Ac

The Office Manager will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring smooth functioning of office equipment. The Office Manager will also assist with administrative support duties as needed. Experience in Office Administration and Administrative

The Administrative Coordinator provides comprehensive office support including purchasing, payroll, HR coordination, budgeting, event planning, and supervising 1–2 administrative staff. Job Title: Administrative Coordinator.

The 61st Street Service Corporation, provides administrative and clinical support staff for. Provide general administrative support to physicians and Supervisor/Manager.

Must have at least 4+ years of experience as an office manager, administrative assistant, or administrator.

The 61st Street Service Corporation, provides administrative and clinical support staff for. Provide general administrative support to physicians and Supervisor/Manager.

Are you a highly motivated Executive and Personal Assistant who possesses the ability and desire to support a highly successful entrepreneur whose achievements have generated the need to hire a talented professional to assist with a variety of administrative and other related tasks?. Title: Executiv

WHAT OUR SMALL BUSINESS ACCOUNT EXECUTIVES BRING TO SPECTRUM:. Ability to effectively manage sales tasks and administrative tasks to ensure sales success, requires ability to multitask, as well as work efficiently and effectively within required deadline. As a Spectrum B2B Outside Sales Account Exec

Experience in an executive assistant, customer service, or administrative role. This is a full-time hybrid role for an Executive Assistant with CRM knowledge and Inside Sales chops at vdiscovery. You'll be directly involved in business growth initiatives, not just administrative tasks.

Account Development Executive - Bilingual (English/Spanish) - NJ/PA. Does playing a role in business growth with existing accounts sound exciting to you? Would you like to work for a global company in Money Transfer that believes when money moves, better things can happen? Are you interested in joi

The Account Executive, Data Breach Response role is an SME role focused on bringing Relativity's AI product, Data Breach Response to new and existing customers at the largest companies in the world. Build and deepen executive relationships with a strategic customer base to help influence their long-

The Account Executive, Cell & Gene Therapies (CGT), is responsible for driving strategic sales growth and market penetration of Fresenius Kabi's CGT technologies across the U. The Account Executive plays a critical role in expanding Fresenius Kabi's footprint in the CGT space, contributing to revenu

Account Development Executive - Bilingual (English/Spanish) - NJ/PA. Does playing a role in business growth with existing accounts sound exciting to you? Would you like to work for a global company in Money Transfer that believes when money moves, better things can happen? Are you interested in joi

Account Executive Job Duties: Develop itineraries and effectively utilize personnel and other resources, via Territory Planning process, to achieve sales objectives Work with sales specialist and other

The Executive/Personal assistant will be responsible for supporting the day-to-day tasks of two partners for this Family Office. Candidates are required to have prior experience as an Executive and/or Personal Assistant to be considered.

HR Administrative Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants.

We are seeking a highly organized, proactive, and personable Office Manager to oversee daily operations, ensure exceptional patient experiences, and lead our administrative team. Lead, train, and supervise front desk and administrative staff.

Executive Assistant Job Duties: Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating teleco

The 61st Street Service Corporation, provides administrative and clinical support staff for. Provide general administrative support to physicians and Supervisor/Manager.