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Executive Administrative Assistant.Boys & Girls Club of Clifton - 822 Clifton Ave, Clifton, NJ 07013.About the Boys & Girls Club of Clifton:.Clifton, New Jersey is the third most diverse city in America by languages spoken and has a proud history of being a first stop city for generations of immigra

Job Description Small, successful, highly regarded business seeks college grad with top skills to assist CEO on variety of projects including heavy calendar maintenance, conference development, recruitment of speakers, contracts, etc. Excellent telephone and computer skills, accuracy, attention to details essential. Convenient North Jersey location near Montclair State University. 3 years experience. MUST BE COLLEGE GRAD with four year degree. Good salary, bonus, benefits. Send email to

We are seeking a highly organized, proactive, and dependable Administrative Assistant to support daily office operations and provide direct support to executive leadership. This role requires strong multitasking abilities, excellent communication skills, and a high level of discretion when handling sensitive information. The ideal candidate thrives in a fast-paced environment and takes pride in keeping operations running smoothly. Key Responsibilities • Manage calendars, including scheduling meetings, avoiding conflicts, and sending reminders, • Book conference rooms and coordinate virtual meetings (Zoom, Microsoft Teams), • Monitor and manage email inboxes (screen messages, flag priorities, draft responses as needed), • Answer and direct incoming phone calls, • Send and receive eFaxes, • Maintain organized filing systems (digital and physical), • Perform data entry and maintain accurate internal records, • Coordinate complex schedules for two executive leaders, • Prepare meeting materials (agendas, presentations, printed documents), • Take detailed meeting notes and track action items and follow-ups, • Arrange travel, including flights, accommodations, and itineraries, • Process expense reports and reimbursements, • Serve as a gatekeeper by prioritizing access to leadership and managing requests, • Order and maintain office supplies and equipment, • Manage relationships with vendors (supplies, coffee service, maintenance, etc.), • Ensure common areas (kitchen, conference rooms) are organized and ready for use, • Receive, sort, and distribute mail, packages, and eFaxes, • Troubleshoot minor office issues (e.g., printer jams, postage refills), • Coordinate office repairs and maintenance as needed, • Assist in planning team events and office celebrations, • Track PTO and attendance on behalf of executive leadership, • Run occasional errands (bank deposits, supply pickups, etc.), • Provide cross-functional support to departments such as sales, marketing, and operations Experience • 3–5 years of administrative support experience required Essential Skills • Strong self-management and accountability, • Excellent organization and time management with the ability to multitask effectively, • Clear and professional communication skills (written and verbal), • High level of discretion when handling confidential information, • Adaptability and flexibility in a dynamic work environment, • Proficiency in Microsoft 365 and common office tools (scheduling, task management, etc.), • Strong service mindset and interpersonal skills, • Effective problem-solving and sound decision-making abilities, • High integrity and professionalism Work Environment • Fully office-based role (in-person required) We’re looking for someone who is proactive, detail-oriented, and ready to be a key contributor to a collaborative team environment. If you enjoy supporting leadership and keeping operations running seamlessly, we encourage you to apply.

You'll own day-to-day executive support and run projects that improve CSO operations, partnering across teams and regions to move work forward. In this role you'll combine high-quality administrative execution with project management and communications—helping shape school-facing initiatives and t

The Executive Assistant provides high-level administrative support to the President/CEO and serves as a primary liaison to the Board of Trustees.This role is essential for organizational efficiency, managing complex governance schedules, board communications, and critical administrative workflows.Th

Executive Assistant To The CFO.Location: Secaucus, NJ Reports To: Chief Financial Officer (CFO) Employment Type: Full-Time, in office 9 am- 6 pm (Can be flexible on timings).Position Overview: We are seeking a highly organized and detail-oriented Executive Assistant to support our CFO in managing bo

Partnership for Children of Essex is currently seeking a full-time Executive Assistant.We are seeking a highly organized, proactive, and trusted Executive Assistant to provide high-level administrative and strategic support to the Chief Executive Officer, ensuring seamless day-to-day operations and

Prior experience as an executive assistant, administrative assistant, project coordinator, or similar role preferred. Executive Assistant - Technology. Our client is seeking a highly organized, proactive, and self-driven Executive Assistant to support, Director of Technology.

Executive Administrative Assistant.We are seeking a highly organized, polished, and proactive Executive Administrative Assistant to serve as a trusted partner to the CEO of a fast-paced, growth-oriented company based in New York City.This is a high-visibility role for a detail-oriented professional

Job Description Four Star Contractors Looking for a FULL TIME (Paid on 1099 basis) Office Administrative Assistant / Office Manager for Small Construction Remodeling Business. Duties such as; Phone calls, customer support, contracts, pay bills, file permits, emails, and ALL other Office Duties Etc, MUST HAVE EXTENSIVE EXECUTIVE OFFICE ADMINISTRATIVE EXPERIENCE AND MUST have EXCELLENT IT experience in Google Advertising & Marketing Optimization and Social Media management for postings and ads **JOB SUMMARY; We are looking for a very experienced IN House Office Assistant/ Manager with excellent IT skills. MUST have Office Administrator Experience to do ALL areas of small business office work AND MUST have great IT experience for Google Ads & Marketing/Advertising Office is Located in Saddle River NJ - Bergen County Rt 17 PLEASE DO NOT APPLY UNLESS YOU HAVE EXTENSIVE OFFICE ADMIN EXPERIENCE AND EXCELLENT IT SKILLS. ( NOTlooking for a service company or outside agency/agent. Please DO NOT contact us If you do NOT want to work Directly for our company, its an IN OFFICE POSTION ONLY with SOME Remote work ) We are NOT looking for a Service Company 25-30 hrs. per week $25+ per hour + Commissions (on ALL company sales) GREAT OPPORTUNITY!!!! TEXT ONLY 646-242-4743 TO APPLY (Please Text the following info; 1. Your Full Name, 2. Town where you live, 3. Your cell number, 4. Qualification level (on a scale of 1 to 5) for BOTH; office skills and IT skills TEXT ONLY to; Charlie 646-242-4743

Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Secaucus, NJ. This is a crucial on-site role responsible for the smooth and efficient operation of our office. The successful candidate will manage a wide range of administrative and clerical tasks, serving as a primary point of contact for internal and external stakeholders. Key Responsibilities: • Office Management: Oversee and manage daily office operations., • Clerical Support: Provide general clerical support, including typing, data entry, and file management., • Record Keeping: Maintain and organize both physical and electronic records and files., • Communication: Handle incoming and outgoing phone calls with professional phone etiquette and greet visitors warmly., • Scheduling: Manage calendars, schedule appointments, and coordinate meetings., • Executive Support: Assist executives directly with various administrative tasks and projects., • Team Support: Provide general administrative support to the broader team as needed. Required Skills & Experience: • Proven proficiency in Administrative Assistance and strong Clerical Skills., • Exceptional Phone Etiquette and excellent verbal and written Communication skills., • Demonstrated experience with organizational and time-management skills., • Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • High school diploma or equivalent. Bonus Skills & Education: • Previous experience in a dedicated Executive Administrative Assistance role., • Associate's or bachelor's degree., • Bilingual, Spanish and English

Executive Administrative Assistant. Provide general administrative assistance to multiple executives. Executive Assistant experience, with preferred background in finance, real estate, or other professional services.

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

A leading technology provider in the entertainment industry is seeking an Executive Assistant to the CEO.The role involves providing high-level administrative support in a fast-paced executive environment, managing complex schedules, coordinating travel, and ensuring effective communication with sta

A leading technology provider in events is looking for an Executive Assistant to the CEO. This role involves providing high-level administrative support, managing the CEO's calendar, coordinating travel, and ensuring effective communication with stakeholders.

Executive Assistant Newark, CSO executive support, K-12 education jobs, school operations assistant, travel-heavy executive assistant, administrative project manager, calendar and travel coordination, meeting and event planning. Executive Assistant at Uncommon Schools summary:. You’ll own day-to-d

Reporting to the Executive Director, Administrative Services, the Foundation Staff Assistant plays a vital role in the overall administrative operations for the Foundation including but not limited to accounting, recordkeeping, financial analysis and reporting of the Foundation. Ability to work with

Executive Administrative Assistant.The Boys & Girls Club of Clifton is seeking a highly organized, initiative-taking and mission driven Executive Administrative Assistant to support our CEO.This individual will play a key role in ensuring the CEO's day-to-day operations run smoothly, helping maximiz

Job DescriptionBenefits: • 401(k), • 401(k) matching Rubber & Silicone Products has been a manufacturer of various rubber and silicone products for over 60 years. We are looking for a dependable individual who is willing to learn various office duties. We are willing to train the right person. This is a full-time position, 40 hours per week, Monday - Friday from 7:45 am to 4:15 pm. JOB RESPONSIBITIES: Filing paperwork as necessary Entering customer order and shipping product to customers Sending purchase orders to different vendor Following up with vendors on status of order Updating customers on status of orders Answering phone along with talking to customers JOB QUALIFICATIONS: Strong organization skills Previous experience with Excel and Word Previous experience with FedEx and UPS

Job Description Partnership for Children of Essex is currently seeking a full-time Office Manager. We are looking for an exceptional individual that will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation. The ideal candidate is a professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative and executive support related tasks, and able to work independently with little or no supervision. This individual is also well-organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. Responsibilities: • Point person for maintenance, mailing, shipping, supplies, equipment, and errands, • Organize and schedule meetings and appointments, • Organize office operations and procedures, • Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time, • Manage contract and price negotiations with office vendors and service providers, • Provide general support to visitors, • Responsible for creating PowerPoint slides and making presentations when necessary, • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly completed, • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers, • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems, • Perform review and analysis of special projects and keep the management properly informed, • Determine current trends and provide a review to management to act on, • Remain updated on technical and professional knowledge, • Participate actively in the planning and execution of company events, • Collaborate with HR in organizing orientation and training of new staff members, • Oversee agency vehicles including registration, maintenance, and cleanliness, • Ensure filing systems are maintained and current, • Establish and monitor procedures for record keeping, • Ensure security, integrity and confidentiality of data, • Oversee adherence to office policies and procedures, • Coordinate schedules, appointments and bookings, • Monitor and maintain office supplies inventory, • Proven office management, administrative or assistant experience (at least five years experience), • Knowledge of office management responsibilities, systems and procedures, • Excellent time management skills and ability to multi-task and prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational and planning skills, • Proficient in MS Office, • Computer skills and knowledge of office software packages, • Honest, professional and respectful attitude to everyone at ALL times., • A motivated self-starter with a positive outlook and attitude., • Maintain a clean and well-kept appearance and work area. The Partnership for Children of Essex (PCE) is a non-profit organization dedicated to creating a pathway for hope and improving the quality of life for youth and their families. Excellent benefits including medical, dental & vision, 403(b), generous PTO, life insurance, flexible schedule, tuition reimbursement. PCE is An Equal Opportunity Employer- M/F/D/V

Job DescriptionDescriptionAbout us: Topology is all about collaborative planning and people centered community development. Our team helps public and private clients articulate clear goals, guide investment, and use creativity to manage the planning process. We lead projects and seek community consensus while meeting multiple bottom lines. We produce master plans, neighborhood plans, redevelopment plans, and site plans that are effective, feasible, and catalytic. We are effective project managers and problem solvers. We seek an Executive Assistant who is ready to shape the future of our workplace and help drive impact from behind the scenes. We’re a tight-knit, forward-thinking team that thrives on efficiency, creativity, and collaboration. We’re looking for someone who is organized, proactive, and energized by the opportunity to support both our people and our leadership. From onboarding new talent to helping manage the CEO’s day-to-day, you’ll be at the heart of our operations. At Topology, we believe strong internal systems are the foundation for doing transformative work externally. Join us and help build that foundation. About the role: As the Business Operations Manager/ Director, you will serve as the central leader of internal business functions at Topology. Reporting to the CEO, you will manage the Operations Team and oversee the effectiveness of the firm’s operations across general operations, finance, accounting, legal, IT, and strategic analysis, with a strong emphasis on day-to-day operations and business process management. You will oversee core operational and administrative functions, including office operations (mail, deposits, supplies, and vendor coordination), document and file management systems (SharePoint or equivalent), permit and compliance logistics, and the development of process documentation and operational playbooks to ensure consistency and scalability. You will partner with leadership to manage financial performance, including budgeting, forecasting, reporting, and revenue tracking. Responsibilities include oversight of accounts receivable and payable, bank accounts, cash flow, payroll coordination and compliance, and support for billing and invoicing processes in coordination with the bookkeeper. You will ensure accurate financial records, reconciliations, internal controls, and coordination with external advisors. You will support project and contract administration, including coordination with project managers, tracking contract deliverables, insurance certificates, and required documentation. You will also support the RFP and proposal process as needed, ensuring deadlines, documentation, and internal coordination are effectively managed. You will oversee company insurance programs, manage contracts in coordination with legal counsel, and maintain financial platforms, vendor relationships, and operational systems. This includes oversight of IT systems, software, hardware, and system access, as well as coordination with external IT providers and support for employee onboarding from a technology perspective. You will evaluate vendors, software, and tools on an ongoing basis to ensure alignment with business needs and operational efficiency, while maintaining visibility across operational responsibilities to support cross-training and reduce single points of failure. You will lead and support administrative and operations staff, fostering accountability and collaboration, and identify and communicate operational or team-related challenges to leadership. You will analyze financial and operational data to support decision-making, including evaluating project performance, utilization, and long-term forecasting. Ultimately, this role ensures that Topology’s internal operations, systems, and strategy are aligned to support the firm’s mission, financial health, and continued growth. Key Responsibilities • Bachelor’s degree in Finance, Accounting, Business Administration, or related field, • 5–7+ years of experience in business operations, financial management, or small business leadership, • Strong experience in accounts receivable, accounts payable, budgeting, and financial reporting, • Knowledge of cash flow management, reconciliations, and financial controls, • Experience overseeing payroll processes and payroll tax reporting, • Proficiency in Microsoft Office Suite, particularly Excel, • Experience with accounting, project management, and time tracking systems, • Experience managing IT systems, vendors, and technology implementations, • Experience with vendor management and contract coordination, • Experience working with public or government entities is a plus, • Strong analytical, organizational, and problem-solving skills, • Ability to manage multiple priorities and projects in a fast-paced environment, • Proven ability to lead, develop, and support team members, fostering accountability, collaboration, and a positive team environment Director-level candidates will have 8–12+ years of relevant experience, including 3–5 years in a leadership role. They’ve also had hands-on responsibility overseeing business functions including finance, HR, and operations. Directors are comfortable managing both day-to-day execution and higher-level strategy in a growing organization. Your Competencies • Financial Acumen – interpreting and applying understanding of key financial indicators to make better business decisions, • Ensures Accountability – holding self and others accountable to meet commitments, • Business Insight – applying knowledge of business goals and the marketplace to advance the organization’s goals, • Decision Quality – making good and timely decisions that keep the organization moving forward

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job Description About Stronghouse Strong on the Inside & Out. We know nothing's more valuable than what takes place on the inside of a home, the family moments that strengthen bonds. The lived experiences that shape communities. We believe our customers' attention should be on nurturing and enjoying their interests and their families, not on roofs, siding, or windows. Our job is to make sure that it never changes. The Executive Assistant provides high-level administrative and operational support primarily to the President of Retail while also assisting select leadership within the East Region. This role is critical to ensuring smooth daily operations, effective communication, and efficient coordination across multiple retail locations. Requires a highly organized, proactive, discreet individual. We are looking for someone who is comfortable working in a fast-paced, evolving environment. You will serve as a trusted partner to leadership, helping manage priorities, streamline workflows, and support key business initiatives. Role Description and Expectations Executive Support • Provide direct administrative support to the President of Retail, including calendar management, meeting coordination, and travel arrangements., • Serve as a gatekeeper and point of contact for internal and external communications., • Prepare agendas, presentations, reports, and meeting materials as needed., • Provide administrative and logistical support to designated East Region leaders as needed., • Assist with scheduling meetings, leadership calls and site visits., • Assist with special projects, cross-functional initiatives, and leadership priorities., • Help organize and maintain documents, files, and operational resources., • Support planning for leadership meetings and events., • Handle sensitive and confidential information with professionalism and secretion., • Draft internal communications on behalf of leadership when appropriate., • Ensure consistent, timely communication across teams. Qualifications • 3-5+ years of experience in an Executive Assistant, Administrative Assistant, or similar role., • Frequent travel will be required as needed to support the needs of the business, up to 50% travel, • Experience supporting senior-level executives preferred., • Strong organizational and time-management skills with exceptional attention to detail., • Ability to prioritize competing demands in a fast-paced environment., • Excellent written and verbal communication skills., • High level of professionalism, discretion, and emotional intelligence., • Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with Teams and calendar management tools required., • Comfortable working with changing priorities and across multiple locations or teams., • Experience supporting multi-location or regional operations., • Ability to anticipate needs and act proactively., • Strong follow-through and ownership mentality.

Job Description Executive Assistant Location: Newark, NJ (Onsite) Schedule: Full Time, Monday–Friday, 8:00 AM–5:00 PM Salary: $70,000–$100,000 About the Role We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective. You'll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment. What You'll Do Executive & Administrative Support • Manage and optimize the Director's calendar, meetings, and priorities, • Attend meetings, take clear notes, and track action items, • Maintain follow-up lists and ensure commitments are completed on time, • Organize digital files, documents, and internal records Operational Coordination • Act as the main administrative point of contact for the Director, • Prepare materials and information ahead of meetings, • Support departmental coordination and internal communication, • Identify bottlenecks and help keep projects moving Independent Problem Solving • Work independently with minimal supervision, • Anticipate needs and handle tasks before being asked, • Make decisions on routine matters and escalate when appropriate, • Offer solutions and next steps when challenges come up Communication • Draft emails, messages, and internal communications, • Ensure timely responses and professional follow-through, • Represent the Director with professionalism and discretion What You Bring • Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator, • Strong note-taking, documentation, and organizational skills, • Excellent time management and ability to juggle multiple priorities, • Comfortable working independently in a fast-paced environment, • Professional, discreet, and trustworthy, • Strong written and verbal communication skills Technical Skills • Proficient in Outlook, Teams, and Microsoft Office, • Strong digital file organization skills, • Able to learn internal systems quickly Why This Role Matters You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team. Final Invitation to Apply If you're organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we'd love to hear from you. Email Resume: Apply Online: Refer a friend, get up to $1000!

Job DescriptionSalary: $25 - $30 TheExecutive Assistant provides high-level administrative support to the President/CEO and serves as a primary liaison to the Board of Trustees. This role is essential for organizational efficiency, managing complex governance schedules, board communications, and critical administrative workflows. The ideal candidate is a proactive problem-solver who can navigate sensitive donor and nonprofit data with the utmost discretion and professionalism. Key Responsibilities Governance & Board Relations • Meeting Coordination: Manage logistics for Board of Trustees and Board Committee meetings, including scheduling and virtual platform setup., • Documentation: Prepare professional agendas, compile board packets, and record accurate meeting minutes for official record-keeping., • Compliance: Maintain the official Board of Trustees roster and ensure all governance contact information is current. Administrative & Executive Support • Calendar Management: Proactively manage the CEOs calendar, resolving conflicts and prioritizing high-impact engagements., • Social Media Management: Manage and update the President/CEOs professional social media presence (specifically LinkedIn) to ensure profiles are current, professional, and actively engaged with relevant stakeholders., • Technical Facilitation: Lead the setup of Zoom and other virtual meeting tools, ensuring a seamless experience for all participants., • Audit Assistance: Pull together and organize information to assist with annual financial auditing and internal reviews. Development & Donor Stewardship • Donor Appreciation: Facilitate donor "thank you" mailings and other stewardship items to support the development teams goals., • Strategic Support: Assist with special projects and initiatives as needed to advance BVMIs mission. Employment Standards • Experience: 35 years of experience supporting executive-level leadership, preferably within a nonprofit or healthcare environment., • Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Expert-level knowledge of Zoom and virtual meeting platforms., • Communication: Exceptional writing and editing skills for preparing formal minutes and professional correspondence., • Organizational Skills: A "project manager" mindset with the ability to handle multiple deadlines simultaneously., • Discretion: High level of integrity and confidentiality regarding organizational data and donor relations. Essential Attributes • Discretion: Proven ability to handle confidential information regarding board activities and donor relations., • Mission Alignment: Passionate about BVMIs mission to provide healthcare to the uninsured and dedicated to the "Culture of Caring.", • Professionalism: Highly dependable, punctual, and detail-oriented in all deliverables. Disclaimer This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any additional duties or other job-related duties as requested by their supervisor. This document does not create an employee contract, implied or otherwise, other than at-will employment.

Job Description WealthBridge Financial Group is looking for a highly organized and proactive Executive Administrative Assistant to support our leadership team. This vital role involves managing a variety of administrative tasks, ensuring smooth operations, and providing top-notch support to executives in a fast-paced financial services environment. The ideal candidate will excel in multitasking, possess excellent communication skills, and have a keen eye for detail. As an Executive Administrative Assistant, you will be responsible for scheduling meetings, managing calendars, preparing reports, and acting as a liaison between executives and other staff members. Your ability to anticipate needs and address challenges will be essential to the success of our team. This is an incredible opportunity for someone who thrives in a collaborative setting and is eager to contribute to the mission of WealthBridge Financial Group. If you are passionate about providing outstanding support and looking for a role that offers growth and development, we encourage you to apply. Requirements • Proven experience as an administrative assistant or in other secretarial positions., • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent organizational and time-management skills., • Outstanding communication and interpersonal abilities., • Ability to handle sensitive information with discretion and maintain confidentiality., • Prior experience in the financial services industry is a plus., • Top-tier health coverage including medical, dental, and vision plans for you and your dependents, • 401(k) retirement plan with company match to help you build long-term security, • Life and disability insurance for added peace of mind, • Employee wellness programs and mental health resources, • Career growth opportunities and ongoing training support

Job Description Partnership for Children of Essex is currently seeking a full-time Executive Assistant. We are seeking a highly organized, proactive, and trusted Executive Assistant to provide high-level administrative and strategic support to the Chief Executive Officer, ensuring seamless day-to-day operations and advancing organizational priorities. This role serves as a key partner to the CEO, acting as a central point of coordination across senior leadership, the Board of Trustees, and external stakeholders. The Executive Assistant will manage complex schedules, handle sensitive and confidential information with discretion, and support strategic initiatives that have a direct impact on the organization’s mission and operations Executive Support • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing mileage reimbursement reports; composing and preparing correspondence that is sometimes confidential., • Plans, coordinates and ensures the CEO’s schedule is followed and respected., • Communicates directly, and on behalf of the CEO, with Board members, the Department of Child and Families, and others, on matters related to CEO’s programmatic initiatives., • Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response., • Provides a bridge for smooth communication; demonstrating leadership to maintain credibility, trust and support with Senior Management staff., • Works closely and effectively with and keeps the CEO well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the CEO updated., • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects most of which may have an organizational impact., • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, prioritizing emails, and other tasks that facilitate the CEO’s ability to effectively lead the company., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications., • Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries., • Maintains agency confidence and protects operations by keeping information confidential., • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions., • Participates in Management Meetings, assigned Committees, Ad Hoc Committees and maintains minutes for all meetings., • Serves as the administrative liaison to PCE’s Board of Trustees., • Maintains discretion and confidentiality in relationships with all board members., • Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meeting in electronic/paper format., • Attends Trustee meetings as requested., • Participates as an adjunct member of the Senior Management Team including assisting in scheduling meetings and attending all meetings., • Works to further the Strategic plan in coordinating the CEO’s outreach activities., • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships., • Edits all, and creates acknowledgements letters from the CEO., • Utilizes a long-term perspective of the CSOC and PCE as a guiding principle of decision making., • Maintains a strength based approach that promotes team building, enhances staff morale and cultivates collaborations and growth within PCE., • Maintains strong ethical standards., • Maintains a productive work climate for all departments by motivating and coaching employees., • Monitors and evaluates department for performance, effectiveness and quality., • Use basic human resource skill in the management of personnel., • Contributes to the development, implementation and continuance of agency performance standards., • Leads and participates in workgroups & committees., • Demonstrates analytical thinking to all for effective, efficient and streamlined work processes., • Complies with all of the organization’s policies & procedures, Strategic Plan and Operational Plan., • Timely and effective communication with Chief Executive Officer., • Represents the Chief Executive Officer during internal and external meetings as requested., • Represents the agency in high regards within the community, maintains relationships with community stakeholders, and promotes the mission of the agency., • Demonstrates appropriate respect and professionalism to supervisors, co-workers and families., • Must have and maintain a valid driver's license in satisfactory standing, maintain automobile insurance coverage and have a vehicle., • Attends and participates in mandatory staff meetings and trainings on time and to their entirety., • Attends all required in-house and outside trainings and meetings., • Professional licenses and certifications are active and maintained up to date., • Adheres to HIPAA standards and maintains client confidentiality., • Completes incident/accident reports within 24 hours of the incident/accident and notifies all appropriate parties., • Participates in workgroups/committees., • Complies with all of the organization’s policies, practices and procedures., • Collaborates with the community to promote the mission of the agency., • Completes performance evaluations in a timely, satisfactory manner., • Embraces the mission, philosophy & values of Partnership for Children of Essex and is personally committed to work in accordance with the Children’s System of Care values and principles., • Attends supervision as scheduled, but no less than twice monthly, prepared with an agenda and ready to participate., • Is tactful with working with others regardless of level or status., • Is approachable, respectful and courteous., • Works well with others to facilitate cooperation., • Highly flexible in response to changing circumstance., • Thoroughly analyzes facts and situations before initiating actions., • Offers assistance and support to coworkers., • Works collectively with all departments., • Arrives to work on time., • Arrives to all meetings on time., • Handles internal and external conflict appropriately. Education/Experience Requirements Bachelor’s Degree required. Strong work tenure: five to ten years of experience supporting a high level Executive, preferably in a non-profit setting. Experience and interest in internal and external communications, and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and AI-powered tools). Preferred Skills Oral & written communication skills, reading skills, customer relations, math aptitude, organization, computer literacy, alpha/numeric keyboard skills, time management, basic technical competence, customer service, professionalism. Work Environment While performing the duties of this position, the employee works in an office setting and also travels by automobile. Travel is primarily local during the business day, although some out-of-area travel may occur as needed. The employee may be exposed to various weather conditions during travels. Travels and is exposed to community settings, including but not limited to: youth/family residence, court, schools, and residential facilities. The Partnership for Children of Essex (PCE) is a non-profit organization dedicated to creating a pathway for hope and improving the quality of life for youth and their families. Excellent benefits including medical, dental & vision, 403(b), generous PTO, life insurance, flexible schedule, tuition reimbursement. PCE is An Equal Opportunity Employer- M/F/D/V

Job Description Position Title: Executive Assistant Job Classification: Exempt Type of Position: Full-time Location: Williamstown, NJ Reports to: Senior Executive Vice President (SEVP) Requirements: 1–2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor’s degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation’s most respected monitoring companies. Key Competencies: • Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights., • Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution., • Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions., • Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion., • Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment., • Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: • Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports., • Conduct financial and operational analyses to support executive decision-making., • Coordinate cross-departmental initiatives and ensure timely completion of deliverables., • Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings., • Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed., • Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy., • Support the SEVP with ad-hoc research, data collection, and business analytics projects., • Uphold confidentiality and professionalism in all matters., • Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Physical Demands: Minimal physical demands., • Work Environment: The noise level in the work environment is usually minimal., • Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Vision insurance, • Life insurance, • Paid sick time, • Paid time off, • Tuition reimbursement In addition to applying online, all applicants should email their resume to:

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Training & development, • 50% Bookkeeping, • 3040% Executive Support, • Manage day-to-day bookkeeping in QuickBooks Online, • Maintain books for the primary company file and multiple smaller affiliated entities, • Process and code accounts payable and receivable, • Perform bank and credit card reconciliations, • Assist with month-end close, • Prepare internal financial reports for CEO and CFO, • Coordinate with outside accountants on tax filings, 1099s, and reportingCredit Card & Expense Oversight, • Collect, review, audit, and maintain receipts for all employee credit card transactions on a weekly basis, • Follow up on missing receipts and discrepancies, • Ensure strict compliance with company policies, • Maintain organized documentation and audit trailExecutive Assistant Support, • Manage CEO calendar and scheduling, • Coordinate meetings and travel, • Track follow-ups and ensure tasks are completed, • Prepare correspondence and reports, • Maintain confidentiality at all times, • Ensure leadership follows proper approval and documentation proceduresAdministrative Support, • Maintain organized digital and physical filing systems, • Oversee vendor communications, • Assist with HR administrative tasks, • Support operational projects as neededQualifications, • 3+ years bookkeeping experience required, • Strong proficiency in QuickBooks Online, • Experience managing multiple company files/entities preferred, • Experience supporting senior executives preferred, • Proficient in Microsoft Office (Excel, Word, Outlook), OneDrive, and Teams, • Strong understanding of AP/AR processes, • Highly organized with strong follow-through, • Comfortable upholding policy and process even when it requires firmnessIdeal Candidate Profile, • Highly organized and structured (Type A mindset), • Detail-oriented and process-driven, • Confident holding leadership accountable to procedures, • Strong financial discipline, • Comfortable managing multiple priorities Benefits • Health and Dental benefits, • Paid time off, • Simple IRA, • Professional development opportunities

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