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Executive Assistant to the CEO / Senior Executive Operations Manager Who We Are Located in Melville, New York, Gerber Tours is a leading provider of high-quality Student travel programs. Our mission is to expertly create travel and performing arts programs that educates and inspires students, ignites their passions, and creates impactful lifelong memories. As the parent organization to American Classic Tours & Music Festivals, My Dance Dreams, and Contemporary Tours, we execute a vision of forever changing how every student sees the world around them. We work in a fun, friendly and flexible environment filled with people who work diligently to make sure every program is unique and life-changing for our traveling students and educators. Our commitment to our culture and team members is just as important as our commitment to offering immersive, educational and inspiring opportunities for students. Gerber Tours is led by a seasoned executive team with decades of experience in the travel industry, demonstrating the strength of our culture, leadership stability, and long-term investment in our organization. Gerber Tours provides continuous learning opportunities and career growth for employees. Job Description Are you energized by bringing order to complexity and turning ideas into action? Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force multiplier for our CEO. This is not a traditional administrative role. This position is for someone who thrives on ownership, judgment, and follow-through—and who wants to play a central role in how the company operates day to day. In this role, you will run the operating system of the CEO’s office: managing priorities, protecting time, ensuring follow-through on key initiatives, and acting as a trusted partner in execution. You’ll work closely with leadership, manage communication flow, and make sure that what gets discussed actually gets done. This role is ideal for a senior-level executive assistant or operations-minded professional who enjoys being in the center of the action and is ready to take on meaningful responsibility. Work Location: • This position is fully in-office for the first six months. After six months, the role is eligible for one remote day per week, in alignment with company policy. Key Responsibilities: Executive & Calendar Management • Own and manage the CEO’s calendar, ensuring priorities, meetings, travel, and focus time are aligned with company goals., • Evaluate, prioritize, and anticipate scheduling needs, conflicts, and follow-ups to keep the CEO operating at peak effectiveness., • Anticipate scheduling conflicts, preparation needs, and follow-ups before they become issues. Inbox & Communication Management • Manage the CEO’s inbox and communication flow, including prioritization, drafting responses, and tracking follow-ups., • Serve as a key liaison between the CEO and internal and external stakeholders with professionalism and discretion. Meeting & Travel Support • Prepare meeting materials, attend select meetings, capture decisions and action items, and drive follow-through., • Coordinate domestic and international travel and manage expense reporting for the CEO and Executive Team. Execution, Follow-Through & Accountability • Track and drive execution of CEO-led initiatives, ensuring commitments are met and priorities stay on schedule. (e.g., quarterly employee assessments)., • Maintain visibility into deadlines, deliverables, and leadership accountability across the organization. Operations & Administrative Excellence • Maintain organized records, files, and documentation while supporting leadership meetings, company events, and special projects., • Identify and implement improvements to workflows, communication, and operational efficiency while handling sensitive information with discretion. Qualifications: • 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced environment., • Proven ability to manage complex calendars, competing priorities, and high-volume communication., • Strong judgment and the confidence to prioritize, push back, and make recommendations when appropriate., • Demonstrated experience tracking initiatives and ensuring follow-through without being asked., • Exceptionally organized, detail-oriented, and reliable., • Strong written and verbal communication skills., • High level of discretion, emotional intelligence, and professionalism., • Comfortable working in-office and being a visible presence within the organization., • Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus. Salary Range: $85,000 – $110,000 What Success Looks Like in This Role: • The CEO’s days are organized, intentional, and focused on the highest-impact work., • Meetings lead to clear action and consistent follow-through., • Initiatives don’t stall after being discussed., • Communication is streamlined, priorities are clear, and execution improves across the organization., • The CEO gains meaningful leverage, clarity, and bandwidth.

Executive Assistant & Marketing Support.Primary responsibilities include directly supporting the Branch Manager and with administrative support & Marketing Initiatives.Undertake daily administrative tasks to ensure the functionality and coordination of the department.Provide detailed administrative

Friedman Vartolo LLP is looking for an Executive Assistant to join the Office of General Counsel (OGC). Coordinate with external counsel, vendors, and other stakeholders as necessary. Provide general administrative support to the broader legal team as needed.

Job Description Qualifications: * Bachelor’s Degree in Business Administration, Communications, Sports Management, or related field (preferred); Associate’s Degree or equivalent experience acceptable * 2+ years of experience in administrative, operations, or executive assistant roles (preferably in retail, logistics, or collectibles/e-commerce) * Experience processing and maintaining accurate financial and client records is a plus * Experience coordinating events, travel, or trade shows is strongly preferred * Familiarity with the sports cards and collectibles industry a plus (understanding of grading, consignments, or show logistics is highly valued) * Reliable transportation to and from the workplace. (required) * Computer skills including, but not limited to, typing * Organizational skills * Experience using eBay (preferred) What we are looking for in a candidate: * Exceptional attention to detail and follow-through * Dependable, self-motivated, and able to operate with minimal supervision * Discreet and trustworthy when handling confidential business or financial information * Eager to learn, proactive in improving systems, and invested in the success of the business * Ability to adapt to changing priorities and deadlines in a fast-paced environment Roles & Responsibilities: * Manage scheduling, travel arrangements, and calendar (shows, buying trips, deliveries). * Maintain and update business records: invoices, receipts, consignor balances, and client communications. * Responsible for all billing, including rent, shows, rentals, warehouse purchases, etc. * Plan and coordinate company presence at regional and national sports card shows (e.g., NSCC, Hofstra, Shriner’s, Philly). * Coordinate logistics for pickups, freight shipments, or mail-ins of purchased or consigned collections. * Maintain organized purchasing records, including invoices, receipts, and appraisal notes. * Handle customer service emails and messages (eBay, website, social media). * Track consignments, payments, and outstanding balances. * Prepare documents such as NDAs, consignment agreements, and inventory check-in sheets. * Maintains employee handbook, with all policies and protocols. * Improve company brand recognition, website traffic and marketing via social media and other outlets. * Handle pre-show logistics (transport, insurance, lodging, shipping) and post-show reporting (sales recaps, expense reconciliation). * Oversee coordination with grading companies (PSA, Beckett, JSA, etc.) and track submission statuses. * Willingness to travel occasionally for shows or buying trips. * Availability during major events or deadlines (e.g., National Sports Collectors Convention, regional shows). Compensation: $20-$25/hour Company DescriptionWe are a rapidly-growing online collectibles retailer with accounts on eBay and our own web store. As we continue to grow, we are looking for an individual to assist in upscaling our management staff and working directly with the CEO to maintain our company's daily operations.We are a rapidly-growing online collectibles retailer with accounts on eBay and our own web store. As we continue to grow, we are looking for an individual to assist in upscaling our management staff and working directly with the CEO to maintain our company's daily operations.

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Job DescriptionInsurance Job: Commercial Lines Account Executive Insurance Agency Location: Hempstead, NYSalary: $80,000- 100,00 Independent insurance agency is seeking an experienced Commercial Lines Account Executive to grow, service and manage a book of commercial lines accounts. This is a client facing role responsible for new business sales and growth of existing accounts based on clients changing insurance requirements. AE will consult with clients about policy and coverage recommendations and also discus risk management concerns. This position will have an assistant AE to help with administrative and client service related concerns. Responsibilities: • Working knowledge of Property and Casualty insurance, • Experience with a variety of industries, but with a focus on life science, tech, wholesale, manufacturing, and distributors., • Research and compile answers to client policy and coverage questions, • Ability to assist with the marketing/quoting process, • Experience with multiple carrier underwriters, • Identify, compile and manage information regarding account renewalsQualifications, • 7-10 years of insurance industry experience related to servicing commercial accounts, • Property and Casualty license, • CIC, CPCU, or other insurance designations are desirable, • Applied (TAM or EPIC) or AMS360 software experience preferred, • Knowledge of Insurance and/or Brokerage business, • Technical knowledge of product area or industry, • Risk management experience, • Ability to provide consultation and expert advice to management on risk management issues, • Knowledge of computer software packages, including Microsoft Office (Word, Excel, Outlook), • Verbal and written communication skillsAll inquiries will be kept 100% confidential

Job Description Salz Group, a QSR Franchisee, is seeking a reliable, highly organized Administrative Assistant to support daily office operations and provide administrative assistance to the Chief Administrative Officer. This is an in-person role responsible for keeping the office running smoothly while assisting with administrative coordination, document organization, and internal support tasks. Responsibilities include managing incoming and outgoing mail, handling bank and post office errands, maintaining office and kitchen supplies, and assisting with general office coordination. The ideal candidate is detail-oriented, dependable, highly organized, and comfortable working with numbers and Excel. This role requires someone who enjoys keeping systems organized, ensuring tasks are completed accurately, and supporting leadership with day-to-day administrative needs. Top 5 Responsibilities • Manage daily office operations including mail, supplies, and office organization, • Handle errands such as bank visits, post office runs, and office-related pickups, • Provide administrative support to the Chief Administrative Officer, • Maintain organized spreadsheets and assist with data tracking using Excel Office Operations • Manage incoming mail and packages and ensure proper distribution, • Handle outgoing mail and post office visits when required, • Assist with bank visits or other local errands as needed, • Maintain office supplies, kitchen supplies, and general office inventory, • Provide administrative support to the Chief Administrative Officer, • Assist with scheduling meetings and coordinating internal communications, • Prepare and organize documents, reports, and administrative files, • Maintain and update spreadsheets used for internal tracking and reporting, • Assist with organizing financial or operational data in Excel, • Perform calculations and verify accuracy of numbers when preparing reports, • Support leadership with data organization and document preparation, • Assist HR with organizing office events, celebrations, and internal gatherings, • Help coordinate meetings and office arrangements Benefits: Salz Group provides a comprehensive benefits package to include: Medical/Dental/Vision insurance, Paid Time Off, 8 paid Holidays annually, 401K, product discounts, Commuter Benefits, and the chance to help grow your career, in our quest to build a better franchise model. About Salz Group At Salz Group, we believe in setting the gold standard in the Quick Service Restaurant (QSR) industry. With a legacy rooted in passion, innovation, and unwavering commitment, we have emerged as leaders in the franchising business model. Our journey began in 2003 with the opening of our first Dunkin' Donuts location. From day one, we immersed ourselves in every aspect of the business, mastering guest service, retailing, operations, and more. This hands-on approach paved the way for exponential growth and success. In 2016, we made history by opening three Dunkin' Donuts stores, including one at the iconic Fulton Center within the World Trade Center property. Achieving the highest first-week sales in Dunkin' Brands history for a standalone store was a testament to our dedication and strategic prowess. Since then, Salz Group has expanded its portfolio to include the Wendy’s, Taco Bell, and WingStop brands. With 39 locations and growing, we leave no stone unturned in our quest to build a better franchise model. We use eVerify to confirm U.S. Employment eligibility.

Job Description WealthBridge Financial Group is looking for a highly organized and proactive Executive Administrative Assistant to support our leadership team. This vital role involves managing a variety of administrative tasks, ensuring smooth operations, and providing top-notch support to executives in a fast-paced financial services environment. The ideal candidate will excel in multitasking, possess excellent communication skills, and have a keen eye for detail. As an Executive Administrative Assistant, you will be responsible for scheduling meetings, managing calendars, preparing reports, and acting as a liaison between executives and other staff members. Your ability to anticipate needs and address challenges will be essential to the success of our team. This is an incredible opportunity for someone who thrives in a collaborative setting and is eager to contribute to the mission of WealthBridge Financial Group. If you are passionate about providing outstanding support and looking for a role that offers growth and development, we encourage you to apply. Requirements • Proven experience as an administrative assistant or in other secretarial positions., • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent organizational and time-management skills., • Outstanding communication and interpersonal abilities., • Ability to handle sensitive information with discretion and maintain confidentiality., • Prior experience in the financial services industry is a plus., • Top-tier health coverage including medical, dental, and vision plans for you and your dependents, • 401(k) retirement plan with company match to help you build long-term security, • Life and disability insurance for added peace of mind, • Employee wellness programs and mental health resources, • Career growth opportunities and ongoing training support

As an Executive Assistant in Chase Wealth Management you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal cl

Canon Insights Summer Internship Account Executive Sales Intern (Tri-State Intern). Canon Insights Summer Internship – Account Executive Sales Intern (Tri-State Intern). We’re searching for an Account Executive Sales Summer Intern to jump right in and promote Canon’s hardware and software tec

Applicant must be friendly, energetic, highly organized, and dependable with excellent customer service, computer and administrative skills.

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Immediate contract opportunity for an Administrative Assistant with direct client in Manhattan, NY. Trigyn's direct government client has an immediate need for an Administrative Assistant in Manhattan, NY.

We are seeking an Enterprise Account Executive to spearhead our next phase of growth. This 11-employee, Seed-stage firm (backed by Inspired Capital and top industry angels), whose founders previously held pivotal roles at HelloFresh, Etsy, and JPMorgan, is hiring two (2) EnterpriseAccount Executives

The candidate for this role will need to assist the firm by helping run the day to day internal operations which will include organizing and ensuring proper completion of all client paperwork, as well as timely follow-up on client service issues, and performing various tasks as needed.There is a lot

Minimum of 4 years of Administrative Assistant Experience. Landlord Tenant Corporation Hiring for a Full Time Administrative Assistant for a new office on Long Island. Growing Landlord Tenant Management Company on Long Island is Seeking a Full time Administrator Assistant We are a 30 year real Estat

CapFront, a leading financial services firm, is seeking dynamic Account Executives to join our growing team in New York. The demand for our services is growing, and so are we! We are looking for Account Executives who will play a critical role in helping small businesses as well as our company GROW!

We are seeking a proactive, organized, and detail-oriented Administrative Assistant to play a vital role in keeping our firm operating efficiently and our team supported. Provide comprehensive administrative support to firm employees, including managing calendars, scheduling meetings, and coordinati

The Administrative Assistant assists in fulfilling LIPA's purpose of clean, reliable, and affordable electric service for our customers on Long Island and the Rockaways by providing administrative support to ensure efficient operation of the office, supporting management and staff with a variety of

Title: Office Manager - Woodbury, Long Island (In-Office).Location: Woodbury, Long Island (In-Office).Office typically closes at 3:00 PM on Fridays.We are seeking a Office Manager to support the continued growth of the firm by managing day-to-day operational workflows and ensuring a seamless client

Claims Administrative Assistant (Uniondale, NY). Gramercy Risk Management is seeking a Claims Administrative Assistant to join our expanding company. Assisting adjusters with administrative tasks, scheduling, and office mail management.

Mad Science of Long Island brings education and entertainment to thousands of children each year though after-school programs, preschool programs, in-class workshops, camps, parties, shows/assemblies, and special events.We are looking for an energetic, organized, motivated, and creative person to as

We are seeking a motivated and results-driven Account Executive to support and grow. The Account Executive will contribute to sales goals,.

Commercial Lines Account Executive.

Years of Contract Administrative Experience: 1 – 3 years.

Support construction-related administrative functions, including familiarity with construction drawings and specifications. Minimum of three (3) years of administrative experience in a construction environment required. The Office Manager is responsible for providing comprehensive administrative sup

Boutique Private Equity firm focused in the media and communications space is seeking a highly skilled Executive Assistant to provide high-level administrative support to the firm's executives and senior leaders. Proven experience as an executive assistant or in a similar administrative role. The Ex

Support any ad-hoc duties as assigned Qualifications: Bachelor Degree, Higher Diploma or equivalent qualification with at least 2 year's of combined executive assistant and office management experience Prior experience in private equity, investment banking, or other financial services strongly prefe

We are seeking a detail-oriented and friendly Medical Office Assistant to join our healthcare team. We are looking for a Medical Office Assistant who will provide the highest quality of patient care by being an integral part of the clinical team. The ideal candidate will provide administrative and c

We are seeking a reliable and detail-oriented Administrative/Customer Service Representative to support daily office operations. The ideal candidate is organized, comfortable handling a mix of administrative tasks and customer support, and able to learn quickly in a fast-paced environment. Support i

Successful completion of a six (6) month to one (1) year course in Medical Assisting at an accredited school OR 1- 3 years of medical assistant experience, required.

Provides entry level support to a manager or supervisor as related to the day to day operations of the office or department.Duties include reception, filing, mail service, photocopying and other duties as required.Answers telephone, screens callers, relays messages and greets visitors.Opens, sorts a

National Medical Assistant certification preferred. We are seeking a compassionate and detail-oriented Medical Assistant to join our healthcare team. The ideal candidate will support patient care by performing clinical and administrative tasks to ensure smooth and efficient practice operations.

The Administrative Assistant will provide a supportive role in the Garden City, Long Island office, and handle a variety of administrative and clerical tasks. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-day duties and

Northwell Health - - Responsibilities: Prepare treatment rooms for patient examinations and ensure equipment and supplies are ready; Interview patients to obtain medical information and perform measurements and screenings; Assist clinicians during examinations, procedures, and treatments; Manage cl

Mount Sinai - 2750 Merrick Road - Responsibilities: Answers telephone, screens callers, relays messages and greets visitors; Opens, sorts and prioritizes mail; Schedules and maintains calendar for meetings and/or appointments; Gathers, assembles and files documents; Performs other related duties as

Petco Veterinary Hospital Concierge.Want to help pets live their best lives?.We're proud to be where the pets go and where the pet people go.If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for yo