Executive administrative assistant jobs in Edison, New JerseyCreate job alerts

Savino Del Bene is a global freight forwarding company headquartered in Florence, Italy, with a network of 323 offices and 6,400 employees across 60 countries. For more than 125 years, Savino Del Bene has been providing shipping and logistics services tailored to the needs of individual businesses and markets. We are looking for a polished, highly organized professional with a passion for supporting a dynamic global environment. This is a full-time, on-site role reporting to the Senior Executive Assistant. Essential Job Functions: • Serve as the first point of contact for visitors and employees; manage access and set the tone for a professional, welcoming environment, • Assist with scheduling, calendar management, and coverage for the Senior Executive Assistant as needed, • Record meeting minutes, coordinate executive and cross-departmental meetings, and virtual conferences; play a key role in organizing and attending larger events, • Set up and break down meeting rooms, including catering, A/V, and seating, support internal events and client meetings end-to-end, • Draft internal and external communications, including memos, emails, presentations, and reports, • Screen and direct phone calls, manage incoming and outgoing mail, packages, and courier services, • Maintain office supplies inventory, coordinate vendor relationships, and manage facilities requests, • Organize and book travel arrangements, assist employees with travel logistics and related inquiries, • Ensure all documents are properly filed and in compliance with applicable record retention policies, • This position requires approximately 10% travel; must be comfortable commuting to the Avenel, NJ office on a full-time basis, • Must be able to perform all essential job functions with or without reasonable accommodation Qualifications for the Position • Previous experience in office coordination, administrative support, or a customer-facing role, • Proficient with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and comfortable with technology, • Strong written and verbal communication skills, • Detail-oriented and highly organized with the ability to manage competing priorities, • Adaptable and comfortable with ambiguity; able to deal well with change; tackle ad hoc projects with a “sure, I’ll figure it out” attitude; resourceful, • Professional, discreet, and able to maintain confidential information, • Ability to work collaboratively across teams and with all levels of the organization Offering: • Hourly pay, • Medical, dental, and vision plans, • 401(k) with company match, • Vacation, sick, and PTO time, • Dynamic company culture in a global environment

Job Description Job Title: Executive Assistant Location: North Brunswick, NJ 08902 Job Type: Contract / Full Time Position Overview: We are seeking an experienced Executive Assistant to provide comprehensive administrative support to senior executives. The ideal candidate will be highly organized, proactive, and capable of managing confidential information efficiently. Key Responsibilities: • Manage executive calendars, meetings, and appointments, • Arrange travel accommodations and itineraries, • Prepare presentations, reports, and correspondence, • Screen calls, emails, and communications on behalf of executives, • Coordinate internal and external meetings and events, • Maintain confidential files and business records, • Support special projects and executive initiativesQualifications:, • Bachelor’s degree preferred, • 3–5 years of executive assistant experience, • Strong communication and organizational skills, • Advanced proficiency in Microsoft Office Suite, • Ability to manage multiple priorities effectively, • Professional demeanor and attention to detail For more details reach at resumes@navitassols.com

Job Description Neighborhood Health is seeking a highly skilled Executive Assistant to join our team and provide comprehensive and strategic support to the President & CEO, other C-Level executives, and the Board of Directors. This role is pivotal in ensuring smooth operations, effective communication, and strategic coordination across the organization. If you thrive in a fast-paced environment, excel at managing competing priorities, and have a passion for organizational excellence, we want to hear from you! Key Responsibilities: • Administrative Support:, • Manage calendars, schedule meetings, and coordinate travel logistics., • Draft correspondence and prepare meeting materials., • Handle invoices, reimbursements, and credit card statements., • Relationship Management & Communication:, • Serve as the primary point of contact for the Executive., • Represent the organization professionally with internal and external stakeholders., • Draft and disseminate communications for staff, Board members, and partners., • Project & Strategic Support:, • Assist in planning and executing strategic initiatives., • Track projects and ensure timely completion of deliverables., • Prepare briefings and operational documents Qualifications: • Bachelor’s Degree required., • 3–5 years of experience providing executive-level administrative support in a fast-paced setting., • Strong organizational, communication, and writing skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, OneDrive)., • Ability to manage competing priorities and maintain confidentiality., • Experience with project management and event planning.Preferred:, • Knowledge of the healthcare industry., • Experience with vendor contracting and management., • Successful candidate will have the ability to play a critical role in supporting our leadership team and ensuring seamless operations. From managing calendars and coordinating meetings to assisting with strategic initiatives, your contributions will help drive organizational success.Why Join Us?, • Work closely with executive leadership and make a meaningful impact., • Collaborative and dynamic work environment., • Opportunities for professional growth and development. Apply Today! Send your resume and cover letter to HR@NHSCNJ.org. Powered by JazzHR VxTDWk5Ihb

Job Description Personal Assistant - Project Manager Reports to: Clinic Director Location: Lenahan Chiropractic, South Amboy, NJ Employment Type: Full-Time, On-Site Position Overview We are seeking a highly organized, detail-oriented, and proactive Personal Assistant & Project Manager to directly support the Clinic Director of a busy chiropractic practice. This dual-role position is responsible for managing daily operations, overseeing staff, monitoring and reporting practice statistics, delegating and tracking tasks, and ensuring the smooth and efficient running of the practice-particularly in the Clinic Director's absence. The successful candidate must be skilled in project management software such as Milanote and/or Trello and comfortable implementing systems that ensure accountability and measurable results. Key Responsibilities Executive & Personal Support to Clinic Director • Act as the primary point of contact for the Clinic Director, handling priorities, schedules, and follow-up tasks., • Translate directives from the Clinic Director into actionable assignments for staff., • Provide regular updates and reports on progress, deadlines, and outcomes., • Anticipate the Clinic Director's needs and proactively resolve issues before escalation. Project & Task Management • Develop and manage project boards in Milanote or Trello to track clinic operations, marketing campaigns, and administrative projects., • Assign tasks to staff members (chiropractors, acupuncturist, outreach assistant, lead CA, biller, office manager) and monitor progress., • Ensure deadlines are met and follow up on incomplete or pending tasks., • Create timelines, workflows, and accountability systems to support efficiency. Operational Oversight & Statistics Management • Oversee daily operations to ensure smooth clinic flow and patient satisfaction., • Monitor, compile, and report on key practice statistics (patient visits, new patient numbers, financial KPIs, outreach metrics, etc.)., • Ensure accurate and timely reporting from all staff positions., • Step in as the operational lead when the Clinic Director is unavailable. Team Communication & Leadership • Facilitate clear communication between the Clinic Director and staff., • Hold staff accountable for responsibilities while fostering a positive work environment., • Identify workflow bottlenecks and implement solutions., • Support the Office Manager in daily execution while providing higher-level oversight. Qualifications • Full-time, in-office in South Amboy, NJ (no remote), • Bachelor's degree in Business Administration, Healthcare Management, or related field preferred., • 3+ years of experience in project management, operations, or executive support (healthcare setting a plus)., • Proficiency in Milanote and/or Trello with demonstrated project management experience., • Strong leadership and organizational skills with ability to manage multiple priorities., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office and data tracking/reporting tools., • Ability to maintain discretion, professionalism, and confidentiality. Core Competencies • Leadership: Inspires accountability and follow-through., • Data-Driven: Tracks, analyzes, and reports key practice statistics., • Problem-Solving: Anticipates issues and provides solutions., • Time Management: Efficiently organizes and prioritizes tasks., • Detail-Oriented: Monitors deadlines and ensures quality results., • Adaptability: Thrives in a fast-paced, patient-focused environment. Compensation & Benefits • Competitive salary starting at $60,000/year, commensurate with experience, • Paid time off (PTO), • Complimentary chiropractic care, • Professional development opportunities How to Apply (Read Carefully) To show you follow directions and pay attention to detail, complete all steps: • Email your resume + a brief note on why you're the ideal Office Manager / Team Lead (Super CA) to dr.tim@lenahan.net. Include 2 professional and 2 personal references. Job Posted by ApplicantPro

Savino Del Bene is a global freight forwarding company headquartered in Florence, Italy, with a network of 323 offices and 6,400 employees across 60 countries. For more than 125 years, Savino Del Bene has been providing shipping and logistics services tailored to the needs of individual businesses and markets. We are looking for a polished, highly organized professional with a passion for supporting a dynamic global environment. This is a full-time, on-site role reporting to the Senior Executive Assistant. Essential Job Functions: • Serve as the first point of contact for visitors and employees; manage access and set the tone for a professional, welcoming environment, • Assist with scheduling, calendar management, and coverage for the Senior Executive Assistant as needed, • Record meeting minutes, coordinate executive and cross-departmental meetings, and virtual conferences; play a key role in organizing and attending larger events, • Set up and break down meeting rooms, including catering, A/V, and seating, support internal events and client meetings end-to-end, • Draft internal and external communications, including memos, emails, presentations, and reports, • Screen and direct phone calls, manage incoming and outgoing mail, packages, and courier services, • Maintain office supplies inventory, coordinate vendor relationships, and manage facilities requests, • Organize and book travel arrangements, assist employees with travel logistics and related inquiries, • Ensure all documents are properly filed and in compliance with applicable record retention policies, • This position requires approximately 10% travel; must be comfortable commuting to the Avenel, NJ office on a full-time basis, • Must be able to perform all essential job functions with or without reasonable accommodation Qualifications for the Position • Previous experience in office coordination, administrative support, or a customer-facing role, • Proficient with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and comfortable with technology, • Strong written and verbal communication skills, • Detail-oriented and highly organized with the ability to manage competing priorities, • Adaptable and comfortable with ambiguity; able to deal well with change; tackle ad hoc projects with a “sure, I’ll figure it out” attitude; resourceful, • Professional, discreet, and able to maintain confidential information, • Ability to work collaboratively across teams and with all levels of the organization Offering: • Hourly pay, • Medical, dental, and vision plans, • 401(k) with company match, • Vacation, sick, and PTO time, • Dynamic company culture in a global environment

Assist with internal communications and meeting preparation (agendas, notes, follow-ups).

The Administrative Assistant supports the Robotics and Automation Society (RAS) Executive Office by managing daily operational, analytical, and administrative tasks.The role works closely with staff to ensure smooth Society operations, including award processing, meeting coordination, membership sup

Executive Administrative Assistant.We are searching for the best talent for an Executive Administrative Assistant.This hybrid role can be in Raritan, NJ or New Brunswick, NJ.An internal pre-identified candidate for consideration has been identified.However, all applications will be considered.The Ex

Reporting to the Vice President, Central Fundraising, the Executive Assistant provides high-level administrative support with a high level of confidentiality to the Vice President.This role requires the ability to work independently, comfortably multi-task on a wide variety of projects, possess a ke

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Job Description Title: Administrative Assistant Reports to: General Manager Summary of Position: We are looking for a responsible and competent Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, assisting in daily needs and managing our company’s general administrative activities. The ideal candidate should have excellent learning capabilities, oral and written communication skills and be extremely organized. You will answer detail inquiries, forward messages to the appropriate department personnel, maintain appropriate filing and inventory systems, order supplies, and coordinate employee schedules. • Proven experience as an Administrative Assistant, Senior Executive Assistant or in other secretarial position, • Full comprehension of management systems and procedures, • Excellent knowledge of MS Office including Excel, • Proficiency in English., • Exemplary planning and time management skills, • Up-to-date with advancements in office gadgets and applications, • Ability to multitask and prioritize daily workload, • High level verbal and written communications skills, • Discretion and confidentiality, • High School degree; additional qualification as personal assistant would be considered an advantage, • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position, • Excellent organizational skills, • Exemplary verbal communication skills, • Ability to learn and answer detail questions of customers About Rock ‘N’ Air Rock ‘N’ Air is a brand new, 70,000 square foot (it is HUGE!) indoor Family Entertainment Center! Packed with excitement and fun filled energy for all age groups from 2 to adult, the fun never stops with adrenaline pumping activities such as: a thrilling Zipline, challenging Ropes Course, 2-Story Laser Tag Arena, Virtual Reality and Augmented Reality games, Ninja Course, Climbing Walls & Elements, 3-Level Playground with Ballistic Arena, Warped Walls, Battle Beam, Trapeze, Fidget Ladder, High Jump Air Bag, Trampolines and an expansive Toddler Zone filled with activities to intrigue young minds such as Interactive Sandbox and Ball Wall, Motion Floor, private age-appropriate Trampolines, Indoor Playground with Ball Fountain and so much more! Disclaimer The above job description is meant to describe the general nature and level of work being performed; and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. We are an Equal Opportunity Employer. We recognize that people are our finest asset. It is our policy to provide equal employment opportunities to all individuals, regardless of race, creed, color, religion or belief, national origin, sex, ancestry, age, marital status, veteran status, disability, medical condition, gender identity or sexual orientation or any other classification protected by law.

No administrative assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

No admin virtual assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

No office assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Proven ability to form executive-level relationships while selling for an emerging technology supplier. Proven process to identify and gain access to executives looking to disrupt their status quo. Cybersecurity Sales Account Executive.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative