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Job Description About the job Mercor connects elite creative and technical talent with leading AI research labs. Headquartered in San Francisco, our investors include Benchmark, General Catalyst, Peter Thiel, Adam D'Angelo, Larry Summers, and Jack Dorsey. Position: Executive Assistant & Admin Operations Expert Type: Contract Compensation: $45–$60/hour Location: Remote Role Responsibilities • Build long-horizon admin tasks with deterministic rubrics to evaluate agent performance., • Create scenarios for executive support including calendar triage, multi-timezone scheduling, and travel booking., • Develop expense and procurement tasks such as expense reports and purchase requests with rule-based limits., • Design office operations scenarios like service ticket routing and document filing against a taxonomy. Must-Have • 3+ years as an EA, office manager, or senior admin supporting busy principals., • Expertise in principal-level calendar triage, multi-timezone scheduling, and expense systems like Concur, Expensify, Ramp., • Familiarity with corporate travel platforms such as Navan and TravelPerk., • Proficient in async communication operations., • Comfortable with admin artifacts: itineraries, agendas, expense packages, service tickets., • Upload resume, • AI interview based on your resume

Administrative Assistant to the Executive Team Heirloom Coffee Roasters Oakland, CA | Full-Time | In-Office + Remote Compensation Salary Range: $75,000–$90,000 base, depending on experience Benefits: Health benefits, paid time off, paid holidays, employee coffee benefits Role Overview Heirloom Coffee Roasters is seeking a highly reliable, detail-oriented Administrative Assistant to the Executive team to support a founder-led, fast-growing specialty coffee company. This role is designed to remove friction from the Executive Team's day-to-day, protect focus, and ensure operational excellence across scheduling, communication, and execution. This is a startup role. Things move quickly and priorities shift. The right person supports structure, anticipates needs, and operates with discretion and confidence. This is a role that will rely on utilizing technology and AI to maximize efficiency. What You’ll Do Executive Support • Own and manage the Executive Team’s calendar, • Screen, prioritize, and coordinate meeting requests, • Prepare meeting briefs, agendas, and background context, • Act as the primary gatekeeper for inbound requests to the Executive team, • Draft and manage executive correspondence and emails, • Organize documents across various platforms, • Support preparation of investor materials, board documents, and reports, • Take notes in meetings and circulate next steps (utilizing AI), • Help build and improve internal systems, workflows, and processes while leveraging AI effeciency, • Coordinate domestic and occasional international travel, • Prepare detailed itineraries and travel briefs, • Support ad-hoc projects directly from the executive team, • Step in where needed across operations, planning, or coordination, • Identify inefficiencies and proactively propose solutions Who You Are Required • Strong organizational and prioritization skills, • Bachelor’s Degree, • Excellent professional written and verbal communication, • High level of discretion, trustworthiness, and professionalism, • Comfortable managing shifting priorities, • Able to quickly adapt to new technology and utilize AI for efficiency, • Proficient in Google Workspace, Microsoft Office Suite and modern collaboration tools like Asana or Monday.com, • Proficient and comfortable using AI playforms like Claud, ChatGPT, Gemini, and other AI tools, • Rapid response to communications via email, text, or Messager apps (you must be a fast communicator), • Ability & desire to travel internationally to coffee producing regions globally (passport eligible), • You love coffee and you want to make a difference in the future of the planet Nice to Have • Startup or high-growth company experience, • Exposure to CPG, food and beverage, retail, or e-commerce, • Experience supporting investor or board-related work, • Desire to grow into a more senior executive support role What Success Looks Like • The Executive team’s time is protected, organized, and focused on the highest-value work, • Meetings are prepared, efficient, and outcome-driven, • Communication is timely, clear, and professional, • Response time is immediate, • Nothing slips through the cracks Why Heirloom Heirloom Coffee Roasters is redefining what clean, healthy, great-tasting coffee can be. This role offers hands-on exposure to a growing premium brand, direct access to leadership, and a front-row seat to how a modern CPG company rapidly scales.

Job Description Executive Assistant, Operations Location: San Francisco, CA Department: Operations Type: Regular, Full-Time, Non Exempt Min. Experience: Intermediate The hourly compensation for this full-time position in FY26 is: $50.28/hr. Organizational Result All people living in the San Francisco Bay Area are economically secure, rooted in vibrant communities and engaged in civic life. We Value Anti-racism, Boldness, Equity, Racial Justice, and being Rooted in Community The following sections are designed based on the Results Based Leadership for Racial Equity Framework that the Foundation uses to accomplish our work. As a learning organization, we expect staff to incorporate learning into their core work and the tasks related to the functional position. All staff should expect to devote time to learning activities related to our values and skillset development. People managers should expect to spend a significant amount of time coaching, developing and managing people with the balance of the time for all staff spent on relationship building internally and externally and achievement of outcome goals of role and foundation. Position Summary The Executive Assistant is responsible for assisting staff with semi-routine and semi-complex administrative or functional activities. May draft correspondence and prepare meeting summaries. Supports senior level leaders and their teams in calendaring, small project management, note taking, invoice processing, organizing events and ensuring overall efficiency of departmental operations. The Executive Assistant provides direct support to the Chief Operating Officer and supports the VP of Human Resources and Administration, Sr Director Technology and Director, Grants Administration Boundaries The Executive Assistant provides day-to-day assistance and overall administrative support to the Operations leadership team. In partnership with the COO, the role provides administrative support to the Board and Committees. Participates in internal communications and training logistics to support the broad learning and engagement strategy. Manages the contract management and approval process in partnership with the COO. Collaborates with key stakeholders with the foundation to support the strategic goals of the Operations Department. Authority The position works cross-functionally with other assistants at the foundation and across many departments to achieve mutual goals. Role • COO Support (30%) – Provides daily assistance to the COO including complex calendar management, communication with internal and external constituents, administrative support, and various tasks and projects as needed., • Ops Leaders Admin Support (60%) – Provides daily assistance to the other ops leaders including complex calendar management, communication with internal and external constituents, administrative support, and various tasks and projects as needed., • Calendar & Meeting Management: Prioritize and coordinate schedules of select leaders across teams and act as a gatekeeper with internal and external stakeholders. Support adding key events to the SFF calendar., • Travel, Expense & Invoice Coordination: Manage logistics and ensure compliance with processing expenses and travel, manage vendor and contractor payments, • Document Preparation: Draft memos, presentations, reports, and support in drafting policies., • Project Management: Assist with tracking deliverables and deadlines for small departmental projects. Execute conflict of interest process in alignment with organizational procedures., • Thought Partnership: Contribute as a thought partner to the COO., • Communication Liaison: Serve as point of contact for internal and external stakeholders. Serve as lead Bridge support for Ops team. Serve as support for new hires in Operations, • Systems integration and training: May assist with systems integration, usage and training of key staff in department., • Board support: Board support duties including docket preparation, taking Board and Committee Meeting Minutes, Board Effect/Diligent software management, meeting and retreat coordination, etc., • Employee lifecycle support: in collaboration with HR and IT, support key employee lifecycle processes including onboarding, offboarding, and status changes, as needed., • Meeting & Event Management: Coordinate leadership offsites, smaller convenings, and recognition efforts. Manage two org-wide events per year in partnership with the Executive Assistant team. Supports Ops retreats, meetings, volunteer activities, etc. Required: • 3+ years of relevant experience., • Ability to manage sensitive matters with a high level of confidentiality and discretion., • Demonstrated success with managing administrative projects and multiple competing tasks on a tight deadline., • Demonstrated tact and diplomacy in interacting with others and good judgment in diverse situations., • Highly organized with good decision making and time management skills., • Strong written and verbal communication, administrative and organizational skills, good active listening skills, and attention to detail., • Intermediate to advanced computer/software skills, including Microsoft 365 (Outlook, Word, PowerPoint, Excel, & Teams) and Zoom., • Ability to learn, navigate and manage online platforms, including Fluxx, Qlik Sense, Smartsheet, Salesforce, Blackbaud, and Power Plan, • Ability to travel locally, as needed., • Experience working with boards or other governing entities a plus., • Experience providing support to multiple c-suite executives or directors a plus. Skills: We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align exactly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Compensation: The San Francisco Foundation offers a very competitive total compensation package including base compensation in alignment with our organizational budget size and rich medical and fringe benefits offerings. This position pays $50.28 per hour. You may read more about our compensation philosophy and benefits on the career page. Remote Work Policy: The Foundation has adopted a long-term hybrid in-person and remote work policy. Dedicated to its employee health and safety, The Foundation will continue to make decisions in accordance with San Francisco County and California mandates. Employees must reside or plan to relocate within the San Francisco Bay Area. Requesting Accommodations: The Foundation is committed to the full inclusion of all qualified individuals. As part of this commitment, The Foundation will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . The San Francisco Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply. Powered by JazzHR Hw7JZ7ZJhO

WHO WE ARE We are a lean, nimble, and highly adaptive team that works seamlessly and transparently with our Brands in order for them to take the spotlight. We focus our efforts and talents to drive best practices, capture new opportunities, and accelerate performance across our portfolio of brands. Joining the a.k.a. Brands team means rolling up your sleeves, digging into challenges, creating and implementing new strategies, and not being limited to the confines of a job title or job description. We all play on the same team and value the insights and contributions that every member of our team makes daily. WHAT YOU’LL DO We are seeking a highly organized and proactive Executive Assistant to support the Executive Leadership Team at a.k.a. Brands while also assisting with investor relations and corporate communications. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, effectively managing multiple priorities with efficiency and discretion. This role requires exceptional communication skills, a high level of confidentiality, and the ability to anticipate the needs of senior executives. Additionally, the Executive Assistant must be adept at interacting with the Board of Directors and brand leaders, ensuring seamless coordination and communication at the highest levels. KEY RESPONSIBILITIES • Provide high-level administrative support to executive team members, including scheduling meetings, managing calendars, and coordinating travel arrangements., • Prepare and edit correspondence, presentations, reports, and other documents as needed, with a strong emphasis on financial data and executive summaries., • Act as a liaison between executives, the Board of Directors, and internal/external brand leaders, ensuring timely communication and follow-ups., • Manage confidential and sensitive information with utmost discretion., • Coordinate and organize meetings, including agenda preparation, meeting minutes, and follow-up action items., • Assist with special projects and initiatives, supporting company goals and strategic priorities., • Handle expense reporting, invoice processing, and budget tracking for executives., • Conduct research and provide insights on key business topics as required., • Maintain office organization and ensure executives have the resources needed to perform effectively., • Assist in drafting and editing press releases, corporate announcements, and internal communications., • Coordinate media and analyst relations, ensuring timely responses and organized outreach., • Support the development and execution of corporate messaging and branding initiatives., • Monitor media coverage and provide relevant summaries to leadership. QUALIFICATIONS • Bachelor’s degree in Business, Communications, Finance, or a related field preferred., • 5+ years of experience as an Executive Assistant or in a similar high-level administrative role., • Strong proficiency in Microsoft Office Suite, with advanced skills in Excel and PowerPoint for financial reporting and executive presentations., • Exceptional organizational skills with the ability to multitask and prioritize effectively., • Proven ability to support a global, remote team, with a focus on accommodating California and Australia time zones., • Excellent verbal and written communication skills., • Ability to work independently and exercise sound judgment in decision-making., • Experience working in a fast-paced, dynamic environment, preferably in the retail or fashion industry., • High level of professionalism and discretion when handling confidential information., • Proven experience working closely with C-level executives, Board of Directors, and brand leaders. WHY JOIN US? • Be part of a growing, innovative company that is shaping the future of fashion retail., • Work alongside passionate and driven professionals in a collaborative environment., • Competitive compensation and benefits package., • Opportunities for career growth and development within the organization. $105,000 - $116,000 a year The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply. 5 days in office Benefits of Working at a.k.a. Brands: Working with a best-in-class company, requires a best-in-class benefits and compensation offering. When taking on a role at a.k.a. Brands you will receive: Competitive market-based compensation and financial incentives. A full range of company-sponsored health and welfare benefits A sector leading 401(k) retirement program that matches 100% of your contributions up 5% of your pay Company Employee Stock Purchase Plan with a 15% discount Generous discounts across our direct-to-consumer brands. A time-off package that includes 35-days off per year Learning, development, and stretch opportunities to help grow your career. Equal Employment Opportunity Statement a.k.a. Brands is an equal opportunity employer. We are committed to creating a diverse and welcoming workplace. To facilitate this, we actively promote a culture of inclusivity internally and encourage both those with non-traditional backgrounds and candidates that identity as part of a traditionally marginalized community to apply for opportunities with us and our portfolio of brands. Additionally, we routinely review our hiring practices and recruiting sources to eliminate both potential and actual bias in the hiring process. If you need assistance or accommodation during the hiring process due to a disability, please contact us at . Please note that we do not respond to application inquiries or resume submissions via this email address. CCPA Notice at Collection for California Employees and Applicants click ___ #akaBrands #akaBrandsCareers #akaYourCareer Principals Only. No Agencies Please.

About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we're on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product. Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other's unique experiences and embrace the___ to do your best work. Creating a career you love? It's Possible. At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we're looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we'll explore your foundational skills and how you collaborate with AI. Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process ___. The Team: Pinterest Technical Program Managers at this level are proactive owners with deep technical and strategic expertise. They are aligned to the highest level company priorities, leading impactful teams of senior managers and ICs responsible for cross-org large-scope programs or products. The Pinner Journeys & Belonging pillar is a single, senior pillar owning end-to-end Core experiences. This team defines the operating system for Pinterest's most critical product and technology areas, directly impacting company-level OKRs. What you'll do: • Lead an impactful team of senior TPMs and ICs responsible for cross-org, large-scope programs that connect Core, M10n, and Platforms., • Set a clear strategy and vision for the Pinner Journeys & Belonging function, providing thought leadership and influencing the business and potential regulatory issues that might impact Pinterest., • Be accountable for stitching together user journeys (Personalization, Search, Assistant, etc.) to land as coherent, end-to-end experiences, with top line metrics as the primary north-star metric for journey quality., • Drive alignment of resource planning across multiple organizational units with strategic business objectives, engaging with executive leadership to prioritize resource needs., • Ensure that qualified successors are identified for key functional roles, creating a culture that emphasizes constructive feedback, ongoing learning, and equitable development across the team., • Lead the emerging UX Quality agenda across Pinner Journeys, integrating accessibility, inclusive product, and wellbeing into Core journeys as P0 responsibilities., • Follow Pinterest AI guidance for risk, governance, and safety-by-design: appropriately handle sensitive data, validate AI-generated outputs, document assumptions/limits, and ensure AI-assisted workflows meet applicable policy/compliance expectations before broad adoption. What we're looking for: • 10+ years of experience as a technical program manager, or related experience, leading multiple company-level programs that impact multiple company OKRs., • 2-5+ years of management experience, with a proven ability to lead an impactful team of senior managers and ICs., • A leader who navigates uncertain situations, provides direction and frameworks to the function, and conveys stability in evolving or uncertain times., • Expertise in building tracking mechanisms to create an environment of accountability for the working team's progression., • Strong ability to move the function forward through a mature decision-making process, willingly making tough trade-offs on behalf of the organization., • A leader who fosters a culture that supports people taking well-reasoned risks in service of creating value for Pinners., • Proven strength in engaging with executive leadership to provide strategic guidance, with polished communication skills and thought leadership., • Demonstrated experience as a power user and extender of an A/B testing / experimentation platform (e.g., internal or external tools, homegrown experiment frameworks, etc.). This includes shaping schemas and workflows, defining launch/guardrail standards, and building automation on top of the platform (e.g., Python/SQL scripts, dashboards, anomaly/holdout reports, and launch-review summaries) so it becomes the single source of truth for "what shipped, what moved the metrics, and why., • AI-first execution mindset: demonstrated ability to use GenAI to accelerate planning, program operations, and stakeholder communications-starting with AI drafts and applying strong judgment to validate, refine, and drive decisions., • Workflow design, AI fluency, data & insights orientation: experience turning repeatable program work into durable, low-toil mechanisms and improving decision-making by using GenAI (e.g., strong prompting, vibe coding lightweight scripts/tools, dashboards, data analysis and leveraging agents where appropriate)., • Safety-by-design AI fluency: experience operating within AI governance expectations (risk assessment, data handling, model/output validation, auditability/traceability) and proactively identifying where AI use is not appropriate or requires additional controls., • BS in Engineering or CS or equivalent work experience. Relocation Statement: • This position is not eligible for relocation assistance. Visit our___ page to learn more about our working model. In-Office Requirement Statement: • We recognize that the ideal environment for work is situational and may differ across departments. What this looks like day-to-day can vary based on the needs of each organization or role., • This role will need to be in the office for in-person collaboration 1-2 times every 6-months and therefore can be situated anywhere in the country. #LI-REMOTE #LI-DM57 At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise. Information regarding the culture at Pinterest and benefits available for this position can be found ___. US based applicants only$192,929—$397,206 USD Our Commitment to Inclusion: Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require a medical or religious accommodation during the job application process, please complete___for support.

We are looking for an experienced Executive Assistant to primarily provide expert, remote administrative support to our Chief People Officer while also executing Boston-based tasks for our executives in the area, and flexing across other departments as needed. Develop reusable tools and resources. R

Pie's mission is to empower small businesses to thrive by making commercial insurance affordable and as easy as pie. We leverage technology to transform how small businesses buy and experience commercial insurance. Like our small business customers, we are a diverse team of builders, dreamers, and entrepreneurs who are driven by ___ that guide every decision we make. This leadership role, reporting to the VP of Billing and Collections, serves as the authoritative source for all billing, collections, and payments performance data at Pie Insurance. The Senior Manager is responsible for delivering accurate, timely, and actionable financial reporting, and for enforcing robust controls and compliance across Pie's Workers' Compensation and Commercial Auto billing operations. The role encompasses the entire reporting lifecycle—from data extraction and reconciliation to executive-level dashboarding. Key areas of ownership include Accounts Receivable (AR) aging, collections effectiveness, payment lifecycle analytics, bad debt tracking, and audit invoice management. This position provides essential support for month-end close, balance sheet integrity, internal controls compliance, and external audits, requiring close collaboration with Finance, Accounting, Operations, and Product teams. Core Responsibilities: Financial Reporting & Accounts Receivable (AR) Analytics • Own the Aged Trial Balance (ATB): Maintain the authoritative ATB, ensuring accuracy, timeliness, and alignment with the Finance department., • Support Allowance for Doubtful Accounts (AFDA): Provide insights through trend analysis, risk segmentation, and collections performance data., • Generate Comprehensive AR Reports: Produce detailed AR aging reports segmented by product line, payment method, payment plan, and risk indicators., • Develop Collections Performance Dashboards: Create weekly and monthly reports on recovery rates, delinquency, payment success/failure rates, NSF/chargeback volumes, and bad debt projections., • Manage Audit Invoice Reporting: Track premium true-ups, audit payment success rates, and outstanding receivables across all products., • Deliver Financial Analysis: Prepare trend and variance reporting for Management Business Reviews (MBRs), forecasting, and executive operational reviews. Payment Lifecycle Management & Cost Analysis • Establish Payment Source of Truth: Centralize data for all payment activity, including pay-by-pay records, Payment Service Provider (PSP) performance, settlement accuracy, remittances, and recurring payment behavior., • Ensure Data Integrity: Guarantee 100% accuracy between billable activity, collected payments, and General Ledger (GL) balances., • Analyze Payment Mix and Costs: Track payment method mix (ACH, credit card, debit card, check), transaction volumes, channel effectiveness, and the total cost of payments (e.g., Stripe fees, chargeback expenses, collection agency commissions)., • Quantify Payment Failures: Assess the financial impact of failed payments, retry logic performance, and down payment effectiveness., • Monitor Churn & Retention: Analyze billing, collections, and payment behavior impacts on customer retention and churn. Collections Performance & Strategy Visibility • Report on Collections Effectiveness: Provide comprehensive reporting on internal vs. third-party collections, including placement effectiveness, recovery rates, and cost-to-collect., • Track Key Collections Metrics: Monitor NOC rates, payment success rates, policy survival rates, and retention by cohort., • Analyze Outcomes: Segment collections outcomes by age, balance, payment method, underwriting segment, and agency performance., • Develop Predictive Models: Build models and scenario analyses to inform collections strategy and resource allocation., • Identify Bad Debt Risk: Establish early warning indicators for bad debt and support segmentation strategies to maximize recovery. Month-End Close & System Reconciliation • Lead Monthly AR Close: Direct monthly activities including AR aging validation and bad debt allowance analysis in collaboration with Accounting., • Execute Critical Reconciliations: Perform reconciliations between core systems (Zuora, Stripe, Salesforce, PPS, Nexus Audit, and GL)., • Resolve Discrepancies: Identify, investigate, and resolve reconciliation breaks, payment misallocations, and system discrepancies., • Document Adjustments: Maintain documentation and tracking for premium adjustments, refunds, write-offs, and billing corrections., • Support Audits: Provide clean data packages and variance explanations for quarter-end and year-end audit requests. Controls, Compliance & Audit Support • Execute Internal Controls: Perform Internal controls for financial reporting, including documentation, testing, and remediation of control deficiencies., • Maintain Balance Sheet Integrity: Establish robust reporting controls and reconciliation frameworks., • Manage Audit Trails: Maintain comprehensive audit trails for all financial adjustments, write-offs, and manual system interventions., • Support Audits: Facilitate internal and external audit requests with accurate data samples and process walkthroughs., • Ensure Compliance: Confirm compliant reporting of unclaimed property, refund reserves, and customer fund handling., • Identify and Improve Controls: Identify control gaps and recommend improvements to processes, tooling, or policy., • Document Procedures: Maintain documentation for reporting processes, system access controls, and reconciliation procedures. Data Quality & System Integration • Ensure Data Integrity: Uphold data integrity across all billing platforms (Zuora, Stripe, Salesforce, PPS, Nexus Audit)., • Resolve Data Issues: Identify and resolve systematic data issues that compromise financial reporting accuracy., • Support Modernization: Assist Billing Modernization initiatives by validating data migration, testing new reporting outputs, and documenting updated workflows., • Enhance Automation: Partner with Product, Engineering, and Data teams to improve automated reporting capabilities., • Document Methodology: Maintain data dictionaries, field definitions, and reporting methodology documentation., • 10+ years in financial reporting, analytics, or AR management, preferably within insurance, fintech, or high volume subscription billing environments., • Workers' Compensation insurance billing experience is highly advantageous., • Expert proficiency in Excel/Google Sheets (pivot tables, complex formulas, VLOOKUP/XLOOKUP, data visualization)., • Comfort and fluency working with and manipulating structured and unstructured data sets., • Exceptional reconciliation skills, with the proven ability to investigate and resolve complex, multi-system discrepancies., • Experience with billing/payment platforms (Zuora, Stripe, Salesforce preferred) and the ability to extract and analyze data from various sources., • Strong foundation in GAAP accounting, AR accounting, revenue recognition, and financial controls., • Knowledge of internal control program compliance requirements and financial audit processes., • Demonstrated experience reconciling complex payment ecosystems (PSPs, remittances, recurring payments)., • Highly analytical, detail-oriented mindset with an unwavering commitment to data accuracy., • Excellent communication skills, capable of translating technical findings for non-technical audiences and creating high-level executive dashboards., • Comfortable building structure and clarity in ambiguous or nascent environments. The use of AI in Application Review: To support a fair, efficient, and consistent hiring process, we use AI-powered tools to assist in the initial screening of applications. These tools help us identify qualifications and prior work experiences that align with the requirements of the role. We may also use AI assistant video tools during interviews to support note-taking and candidate evaluation. All AI-powered outputs are still subject to human oversight and decision-making at multiple stages of the process. By submitting your application, you acknowledge and consent to Pie utilizing these AI technologies to assist in our evaluation process. Base Compensation Range $135,000 - $170,000 USD • Competitive cash compensation, • A piece of the pie (in the form of equity), • Comprehensive health plans, • Generous PTO, • Future focused 401k match, • Generous parental and caregiver leave, • Our ___ are more than just a poster on the wall; they’re tangibly reflected in our work Our goal is to make all aspects of working with us as easy as pie. That includes our offer process. When we’ve identified a talented individual who we’d like to be a Pie-oneer , we work hard to present an equitable and fair offer. We look at the candidate’s knowledge, skills, and experience, along with their compensation expectations and align that with our company equity processes to determine our offer ranges. Each year Pie reviews company performance and may grant discretionary bonuses to eligible team members. Unless otherwise specified, this role is remote. Remote team members must live and work in the United States (territories excluded) and have access to reliable, high-speed internet. Pie Insurance is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic. Pie Insurance participates in the E-Verify program. Please click ___, ___ and ___ for more information. Pie Insurance is committed to protecting your personal data. Please review our . Safety First: Pie Insurance is committed to your security during the recruitment process. We will never ask you for credit card information or ask you to purchase any equipment during our interview or onboarding process. #LI-REMOTE #BI-REMOTE

Pie's mission is to empower small businesses to thrive by making commercial insurance affordable and as easy as pie. We leverage technology to transform how small businesses buy and experience commercial insurance. Like our small business customers, we are a diverse team of builders, dreamers, and entrepreneurs who are driven by ___ that guide every decision we make. This leadership role, reporting to the VP of Billing and Collections, serves as the authoritative source for all billing, collections, and payments performance data at Pie Insurance. The Senior Manager is responsible for delivering accurate, timely, and actionable financial reporting, and for enforcing robust controls and compliance across Pie's Workers' Compensation and Commercial Auto billing operations. The role encompasses the entire reporting lifecycle—from data extraction and reconciliation to executive-level dashboarding. Key areas of ownership include Accounts Receivable (AR) aging, collections effectiveness, payment lifecycle analytics, bad debt tracking, and audit invoice management. This position provides essential support for month-end close, balance sheet integrity, internal controls compliance, and external audits, requiring close collaboration with Finance, Accounting, Operations, and Product teams. Core Responsibilities: Financial Reporting & Accounts Receivable (AR) Analytics • Own the Aged Trial Balance (ATB): Maintain the authoritative ATB, ensuring accuracy, timeliness, and alignment with the Finance department., • Support Allowance for Doubtful Accounts (AFDA): Provide insights through trend analysis, risk segmentation, and collections performance data., • Generate Comprehensive AR Reports: Produce detailed AR aging reports segmented by product line, payment method, payment plan, and risk indicators., • Develop Collections Performance Dashboards: Create weekly and monthly reports on recovery rates, delinquency, payment success/failure rates, NSF/chargeback volumes, and bad debt projections., • Manage Audit Invoice Reporting: Track premium true-ups, audit payment success rates, and outstanding receivables across all products., • Deliver Financial Analysis: Prepare trend and variance reporting for Management Business Reviews (MBRs), forecasting, and executive operational reviews. Payment Lifecycle Management & Cost Analysis • Establish Payment Source of Truth: Centralize data for all payment activity, including pay-by-pay records, Payment Service Provider (PSP) performance, settlement accuracy, remittances, and recurring payment behavior., • Ensure Data Integrity: Guarantee 100% accuracy between billable activity, collected payments, and General Ledger (GL) balances., • Analyze Payment Mix and Costs: Track payment method mix (ACH, credit card, debit card, check), transaction volumes, channel effectiveness, and the total cost of payments (e.g., Stripe fees, chargeback expenses, collection agency commissions)., • Quantify Payment Failures: Assess the financial impact of failed payments, retry logic performance, and down payment effectiveness., • Monitor Churn & Retention: Analyze billing, collections, and payment behavior impacts on customer retention and churn. Collections Performance & Strategy Visibility • Report on Collections Effectiveness: Provide comprehensive reporting on internal vs. third-party collections, including placement effectiveness, recovery rates, and cost-to-collect., • Track Key Collections Metrics: Monitor NOC rates, payment success rates, policy survival rates, and retention by cohort., • Analyze Outcomes: Segment collections outcomes by age, balance, payment method, underwriting segment, and agency performance., • Develop Predictive Models: Build models and scenario analyses to inform collections strategy and resource allocation., • Identify Bad Debt Risk: Establish early warning indicators for bad debt and support segmentation strategies to maximize recovery. Month-End Close & System Reconciliation • Lead Monthly AR Close: Direct monthly activities including AR aging validation and bad debt allowance analysis in collaboration with Accounting., • Execute Critical Reconciliations: Perform reconciliations between core systems (Zuora, Stripe, Salesforce, PPS, Nexus Audit, and GL)., • Resolve Discrepancies: Identify, investigate, and resolve reconciliation breaks, payment misallocations, and system discrepancies., • Document Adjustments: Maintain documentation and tracking for premium adjustments, refunds, write-offs, and billing corrections., • Support Audits: Provide clean data packages and variance explanations for quarter-end and year-end audit requests. Controls, Compliance & Audit Support • Execute Internal Controls: Perform Internal controls for financial reporting, including documentation, testing, and remediation of control deficiencies., • Maintain Balance Sheet Integrity: Establish robust reporting controls and reconciliation frameworks., • Manage Audit Trails: Maintain comprehensive audit trails for all financial adjustments, write-offs, and manual system interventions., • Support Audits: Facilitate internal and external audit requests with accurate data samples and process walkthroughs., • Ensure Compliance: Confirm compliant reporting of unclaimed property, refund reserves, and customer fund handling., • Identify and Improve Controls: Identify control gaps and recommend improvements to processes, tooling, or policy., • Document Procedures: Maintain documentation for reporting processes, system access controls, and reconciliation procedures. Data Quality & System Integration • Ensure Data Integrity: Uphold data integrity across all billing platforms (Zuora, Stripe, Salesforce, PPS, Nexus Audit)., • Resolve Data Issues: Identify and resolve systematic data issues that compromise financial reporting accuracy., • Support Modernization: Assist Billing Modernization initiatives by validating data migration, testing new reporting outputs, and documenting updated workflows., • Enhance Automation: Partner with Product, Engineering, and Data teams to improve automated reporting capabilities., • Document Methodology: Maintain data dictionaries, field definitions, and reporting methodology documentation., • 7+ years in financial analytics, data reporting, or AR operations in technology-driven environments., • Public accounting (Big 4 or large regional) / consulting experience highly preferred, • Proficiency in SQL for querying enterprise data warehouses and building financial and operational reports directly from structured data sets., • Hands-on experience building dashboards and executive-level reports in Looker (preferred), Power BI, or Tableau., • Experience working with enterprise data warehouses and collaborating with Data Engineering or Analytics teams to source, validate, and operationalize financial reporting data., • Workers' Compensation insurance billing experience is highly advantageous., • Expert proficiency in Excel/Google Sheets (pivot tables, complex formulas, VLOOKUP/XLOOKUP, data visualization)., • Comfort and fluency working with and manipulating structured and unstructured data sets., • Exceptional reconciliation skills, with the proven ability to investigate and resolve complex, multi-system discrepancies., • Experience with billing/payment platforms (Zuora, Stripe, Salesforce preferred) and the ability to extract and analyze data from various sources., • Working knowledge of GAAP principles, AR fundamentals, and financial controls, • Knowledge of internal control program compliance requirements and financial audit processes., • Demonstrated experience reconciling complex payment ecosystems (PSPs, remittances, recurring payments)., • Highly analytical, detail-oriented mindset with an unwavering commitment to data accuracy., • Excellent communication skills, capable of translating technical findings for non-technical audiences and creating high-level executive dashboards., • Comfortable building structure and clarity in ambiguous or nascent environments. The use of AI in Application Review: To support a fair, efficient, and consistent hiring process, we use AI-powered tools to assist in the initial screening of applications. These tools help us identify qualifications and prior work experiences that align with the requirements of the role. We may also use AI assistant video tools during interviews to support note-taking and candidate evaluation. All AI-powered outputs are still subject to human oversight and decision-making at multiple stages of the process. By submitting your application, you acknowledge and consent to Pie utilizing these AI technologies to assist in our evaluation process. Base Compensation Range $130,000 - $165,000 USD • Competitive cash compensation, • A piece of the pie (in the form of equity), • Comprehensive health plans, • Generous PTO, • Future focused 401k match, • Generous parental and caregiver leave, • Our ___ are more than just a poster on the wall; they’re tangibly reflected in our work Our goal is to make all aspects of working with us as easy as pie. That includes our offer process. When we’ve identified a talented individual who we’d like to be a Pie-oneer , we work hard to present an equitable and fair offer. We look at the candidate’s knowledge, skills, and experience, along with their compensation expectations and align that with our company equity processes to determine our offer ranges. Each year Pie reviews company performance and may grant discretionary bonuses to eligible team members. Unless otherwise specified, this role is remote. Remote team members must live and work in the United States (territories excluded) and have access to reliable, high-speed internet. Pie Insurance is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic. Pie Insurance participates in the E-Verify program. Please click ___, ___ and ___ for more information. Pie Insurance is committed to protecting your personal data. Please review our . Safety First: Pie Insurance is committed to your security during the recruitment process. We will never ask you for credit card information or ask you to purchase any equipment during our interview or onboarding process. #LI-REMOTE #BI-REMOTE

ALL APPLICATIONS MUST BE SUBMITTED THROUGH OUR CAREERS PAGE TO BE CONSIDERED: ___ In just 10 years, by 2030, 50% of school-aged children will be failing or not enrolled in schools. Education is the biggest human rights / civil rights issue of this generation. We believe everyone deserves access to high-quality education and healthcare so that they can build the lives they want to live. *About the Organization: * SmartCourse.io is a NEW high-growth, accelerated, technology-based, social impact startup optimizing education and healthcare for kids with special needs and their caregivers. Caregivers like parents, educators, and health professionals spend too many years and too much money trying to treat kids with special needs or mental health issues. Our products help them to do it in weeks, for a fraction of the cost, using digital products to educate these caregivers on how to best care for and teach kids with special needs so that they can meet their social, behavioral, and academic goals. We also plan to make technologies that optimize individual learning and caregiving for schools/educators, parents, and health professionals (B2B and/or B2G). We also plan to offer our products to large enterprises (e.g. Amazon, Walmart, etc.) to include them as part of their health benefits for their employees with special needs or with family members who have special needs. Ever present is the end in mind: revolutionizing the education and healthcare systems for all kids everywhere since the whole world will soon have access to the internet. We are already on our way to achieving this by working with: • World-leading health professionals (e.g. psychiatrists, psychologists, behavioral therapists, etc.), • Educators (e.g. school admins, special education teachers, etc.), • Startup mentors, advisors, and incubators/accelerators (e.g. Teachable’s EdTech Incubator, Startup Boost’s Pre-Accelerator, Hubspot’s Growth Accelerator, HealthVenture’s HealthTech accelerator, the world's largest EdTech accelerator: StartEd, and YCombinator's Startup School) Our advisers include professors, researchers, EdTech founders, HealthTech founders, product managers, venture capitalists, and investors. • Around 90% of startups fail. Most businesses take 2-5 years to become profitable., • We became profitable in just 1 month. In our 1st year, without spending any money on marketing or engineering, we’ve acquired over 80 thousand users, over 4400 email subscribers, over 400 customers, and over $100k in revenue. Based on our demand and feedback, we know our products are both life-changing and deeply needed. *Duties & Responsibilities: * We are looking for many different kinds of professionals you can see on our careers page: smartcourse.io/careers (Here are some keywords for the algorithm :) Operations Manager, project manager, project coordinator, project assistant, project manager remote, operations supervisor, operations analyst, operations coordinator, operations assistant, operations specialist, operations associate, agile coach, agile project manager, accounting manager, accounting internship, accounting assistant, and/or agile product owner to coordinate and oversee our organization’s operations. The specific duties of an operations manager include project management, operations management, formulating strategy, improving performance, procuring material and resources, and securing compliance. You should be ready to mentor your team members, find ways to increase the quality of customer service, and implement best practices across all levels. Ultimately, we’ll trust you to help us remain compliant, efficient, and profitable during the course of business.) • Take ownership of our team's OKRs & KPIs, and deliver in advance of deadlines with Agile Methodology using Asana, Slack, and GSuite, • Improve our products, satisfaction scores, NPS, & our north star metric (# of products per user) using hard skills explained throughout the application, • Ensure all operations are carried on in an appropriate, cost-effective way, • Improve operational management systems, processes and best practices, • Help the organization’s processes remain legally compliant, • Formulate strategic and operational objectives, • Examine financial data and use them to improve profitability, • Manage budgets and forecasts, • Perform quality controls and monitor production KPIs, • Recruit, train and supervise staff, • Find ways to increase quality of customer service, • Embody our team-wide core values of autonomy, growth mindedness, individual and group empowerment, selflessness, fearlessness, and perseverance, and our team-specific values we'll be looking for throughout your application, • Display exceptional interpersonal, written, and verbal communication skills (proactive communication), • Have a passion for social change, learning, education, healthcare, technology, and/or startups • Able to manage a variety of teams, projects while meeting weekly goals., • Address customer issues and provide value to new and current customers., • Ensure the completion of primary and secondary KPIs., • Proven work experience as operations manager or similar role, • Knowledge of organizational effectiveness and operations management, • Experience budgeting and forecasting, • Familiarity with business and financial principles, • Excellent communication skills, • Leadership ability, • Outstanding organisational skills, • Degree in Business, Operations Management or related field OR equivalent track record *Team-Wide Requirements: * • Must have at least 2 years of professional work experience or equivalent (e.g. research, internships, demonstrated skill), • Have a track record of success in academic and/or professional settings, • Willing to work as an intern or early-stage employee in exchange for a kickass learning experience, commission, bonuses, profit-share, and/or an equity-based payment plan depending on your performance (determined over a 14 to 30 day trial period and discussed on an individual basis.), • For an immediate start, end dates are negotiable throughout the year., • We’re based in NYC, but all positions can be entirely remote, and we’ve had many outstanding colleagues all over the world., • Our work day is from 10AM-6PM ET and we’ll consider candidates with a maximum + or - 6 hours time difference. Daily standups and team meetings are at set times, and you would need to be available for those: At minimum: • 10AM - 11:30AM ET every weekday, • 10AM - 1PM ET on Mondays, • 5PM - 6PM ET on Wednesdays, • 3PM - 6PM ET on Fridays, • Are skilled (or wishes to be) in, team building games, Among Us, Super Smash Bros. Ultimate, and/or a team-building game of your choosing! *Some reasons you might be interested: * • You want to hone your creative media skills, UI/UX design, or full stack web development skills and see how they perform in a business context, • You are looking to start your own company, dive into entrepreneurship, or want a fast-tracked career towards an executive position (e.g. technical co-founder CTO/CPO or COO/CFO), • You want to bring your interests in child development, research, education, or clinical work into a more applied setting and translate it into actions that are directly relevant to families, • You want to collect data from parents, practice data analysis skills, and present findings in relevant settings, • You want to meet and network with leading professionals in the field (educational psychologists, clinical psychologists, educational specialists, etc.), • You want to get involved in the Education Technology and/or Healthcare Technology / MedTech spaces which are growing exponentially, especially for students with special needs, • You’re interested in entrepreneurship, startups, and/or technology and want to put your interests to good use, • You want high-impact work experience to help you grow quickly with leadership development and career support from our serial entrepreneur founder who built and helped build over a dozen 6-figure businesses, one of which was another startup with over $2 million of funding commitment, and all of them launched within less than 1 year *More Opportunities: * We’re recruiting all across the organization so you might be interested in: research, media, content marketing, sales, product management, UI/UX design, full stack web development, recruiting, accounting, legal, project management, agile methodology, just to name a few. We could use help in all departments, so this is a rare opportunity to get in on the ground floor and secure an executive position. Please visit: • Identity Document: ___ ___ be growing very quickly over the next semester. If you might be interested in hearing more about this, we'd appreciate the opportunity to meet you. We have been truly inspired by the interest, alignment, and professional caliber so far. We look forward to hearing from you, Smart Course Team Smart Course | smartcourse.io Job Types: Full-time Associate or Intern, Part-time Associate or Intern, Summer Internship ALL APPLICATIONS MUST BE SUBMITTED THROUGH OUR CAREERS PAGE TO BE CONSIDERED: ___

___ If you are a current and active PHI employee, do not use this site to apply for positions. You must apply using the ___ tile from our internal PeopleSoft system. Job ID2123 LocationCalifornia;Work From Home - USA Full/Part TimeFull-Time Regular/TemporaryRegular ______ The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally. PHI was distinguished as one of the top 50 "Best Non-Profit Organizations to Work For" by the Non-Profit Times in a national search. SUMMARY ___ is a program of the Public Health Institute (PHI) that works across the health care system to expand access to low-barrier addiction treatment and sexual and reproductive health care, and to advance health equity. Our largest program, CA Bridge, has supported more than 290 hospitals over the last six years to implement medications for addiction treatment (MAT) in the ED based on the CA Bridge Model for 24/7 low-barrier access to evidence-based addiction treatment. Our new initiative, CA Bridge Connect, extends this work beyond the ED through a phone and text line that connects people living with substance use disorders - and their families and care providers - to trained navigators, who link callers to local providers offering immediate MAT. Our National Expansion program builds capacity for ED MAT in every state by activating local leaders to transform addiction care and reduce overdose deaths. EMS Bridge extends the administration of low-barrier MAT to paramedics. Through the ED Syphilis/HIV/HCV Screening Program, we support EDs to implement routine opt-out screening, immediate treatment, and navigator-led patient education and linkage to care. Our Access Bridge program increases access to contraception and treatment for pregnancy emergencies from the ED, particularly in abortion-restricted states and regions. POSITION OVERVIEW The Bridge Operations Administrative Assistant provides essential administrative support for the Bridge Center, including general office correspondence, scheduling and calendar management, and travel coordination and booking. Full pay range for this position: $26.43 to $37.21 per hour. The typical hiring range for this position is from $26.43 (minimum) to $31.82 (midpoint) per hour. The starting wage is determined using a variety of factors, such as the candidate's knowledge, skills, and experience, as well as internal equity consideration and budget availability. IMPORTANT INFORMATION • This is a full-time (1.0 FTE) position with a schedule of 40 hours/week., • The position is primarily remote and open to San Francisco Bay Area candidates only as the incumbent of this position must be able to travel to Oakland, CA intermittently., • The incumbent is required to work during core business hours for the Pacific time zone. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Administration • Correspondence: Manage incoming and outgoing correspondence, including management of the primary Bridge phone number and info@ email address., • Program Materials: Coordinate printing, assembly, and distribution of program materials to program participants and materials inventory., • Calendaring: Manage the admin calendar; provide administrative support for Executive Leadership Team's events and activities via calendar tracking and documentation; assist staff and leadership in scheduling meetings and coordinating calendars as needed., • IT Support: Provide technical support for technology hardware and software and serve as liaison with the program's IT support provider; conduct pick up and drop off of computers to/from employees and set up shipping labels for non-Bay Area returns for repairs., • Operations: Manage requests for assistance received via the Operations request form (e.g., source and order office supplies)., • Events: Support in-person and virtual events (e.g., booking, contracting, setting up venue space, equipment, and refreshments, preparing final presentations and materials, coordinating team members and temporary staff, and supporting other logistics)., • Onboarding: Organize logistics for new staff, train new staff on program procedures including software, finance, administration, and other office operations as needed., • Office Management: Manage coworking space relationship and program office space; manage and dispose of office inventory in accordance with organizational and funder policies., • Account Management: Manage program subscriptions, accounts, and user administration (Adobe/Google Workspace, Microsoft 365, Slack, etc.)., • Support financial tasks such as retaining and organizing all receipts of purchases., • Support credit card reconciliation., • Support staff with travel arrangements, hotel bookings, conference registrations, and other travel logistics in compliance with PHI and relevant funder policies., • Manage and receive travel requests via the Operations Request form., • Research hotels and flights with the most competitive pricing within funder rates., • Communicate and finalize travel arrangements with employees., • Organize and manage program documents (e.g., staff and consultant contact sheets, staff travel information, organization chart, policy compliance documents, etc.)., • Prepare document templates; copyedit documents as needed., • Process, maintain, and file alternative work schedule (AWS) agreements. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Minimum Qualifications • 4 years of related experience., • Proficiency in Google Suite, Word, Excel, and Adobe Acrobat., • Excellent computer skills in word processing, spreadsheets, presentations, communications; experience with cloud-based file management systems; Mac OS preferred., • Technically proficient, with the ability to support staff in resolving routine technology issues and navigating internal systems., • Exceptional organizational and time management skills, with a proven ability to coordinate complex administrative functions and maintain accuracy across competing priorities., • Exceptional attention to detail with excellent follow-through and careful adherence to policies and procedures., • Ability to exercise initiative, be resourceful, and solve problems independently., • Exceptional work ethic and ability to manage multiple tasks., • Ability to communicate and establish effective working relationships with diverse groups, and interact effectively with coworkers, personnel in partner organizations, and external vendors., • Familiarity with Zoho, Slack, and Zoom preferred., • Experience in public health and/or social justice issues preferred. PHI/Bridge is committed to advancing social and racial justice through our work with health care systems. We recognize the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socioeconomic background, political beliefs, sexual orientation, and disability. We believe the lived experiences of our employees and their unique ideas inspire innovative solutions. Black, Indigenous, People of Color, LGBTQIA+, and people with disabilities and lived experience with substance use are strongly encouraged to apply. The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: To apply for any position, you must create an account on the Public Health Institute's job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted. We're so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at ___. Additional information about PHI's benefits and compensation offerings can be found ___. The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at ___.

Company Description The Dunivan Group is a professional organization dedicated to delivering high-quality solutions to clients across a variety of industries. With a commitment to excellence, the company fosters a culture of collaboration, innovation, and efficiency. Focused on client success, The Dunivan Group offers tailored services that drive results and builds long-lasting partnerships. The organization values integrity, reliability, and the growth of its team members. Role Description This is a part-time remote role for an Executive Assistant. The Executive Assistant will handle a range of administrative tasks, including managing schedules, preparing expense reports, and providing executive support. The role also involves coordinating meetings, maintaining effective communication on behalf of executives, and organizing important documents to ensure efficient operations. Qualifications • Proficiency in Executive Administrative Assistance, including scheduling and calendar management, • Skill in preparing and managing Expense Reports with accuracy, • Strong Executive Support capabilities and attention to detail, • Effective Communication abilities, both written and verbal, • Experience in Administrative Assistance, including file organization and prioritizing tasks, • Strong organizational and time-management skills, • Ability to work independently in a remote environment with minimal supervision, • Proficiency with office software and tools, such as Microsoft Office Suite or Google Workspace

Job Title: Executive Assistant (Enterprise Team) Location: San Francisco, CA (SoMa | 5 days onsite) Compensation: 120 - 150k + Bonus + Equity + Top-Tier Benefits Our Client Our client is a high-growth, unicorn AI company. This role sits within their Enterprise Team, a high-impact, client-facing group responsible for driving relationships and revenue across Fortune 500 companies and leading financial institutions. The team is known for its intensity, polish, and high standards — operating with the rigor of top-tier consulting firms while moving at startup speed. The Opportunity This is a superstar Executive Assistant role supporting the VP of Enterprise AI, who leads the company’s enterprise go-to-market function. This is a high-visibility, high-intensity position at the center of a rapidly scaling business — ideal for an EA who thrives in demanding, client-facing environments. You’ll partner with a leader who operates at a relentless pace, engages with senior stakeholders across major global organizations, and requires a right hand who can anticipate needs, execute flawlessly, and maintain composure under pressure. Key Responsibilities: • Own and manage a complex, ever-changing calendar for a senior executive, balancing internal priorities with external client demands, • Coordinate high-volume, high-stakes meetings with senior stakeholders across Fortune 500 companies and financial institutions, • Orchestrate seamless domestic and international travel, often with last-minute changes, • Partner closely with EAs and stakeholders across client organizations to ensure alignment and execution at the highest level, • Act as a gatekeeper and strategic partner — prioritizing, triaging, and ensuring the executive’s time is optimized, • Maintain precision and professionalism across all communications and logistics, • Provide additional support as needed in a fast-moving, high-performance environment Ideal Background: • 3+ years of Executive Assistant experience supporting senior leaders in top-tier consulting firms or investment banking environments, • Proven experience supporting partner- or MD-level executives in high-intensity, client-facing roles, • Exceptional organizational skills with a track record of managing complex calendars and logistics flawlessly, • Impeccable professionalism, polish, and communication skills, • Ability to remain calm, composed, and solutions-oriented under pressure, • Strong judgment and ability to anticipate needs several steps ahead, • Highly responsive, flexible, and committed to excellence Schedule & Expectations: • In-office in San Francisco (SoMa) Monday–Friday, ~9:00 AM – 6:00 PM, • Evening and weekend responsiveness required given the pace of the business, • Occasional Saturday support (remote, as needed — not a standing in-office day) This is a rare opportunity to step into a top-tier EA role at the intersection of AI, enterprise, and high-stakes client engagement. If you’re driven, used to operating at an elite level, and want to partner with a leader shaping the future of enterprise AI, this role delivers both challenge and impact.

We’re looking for a highly intelligent, strategic, and driven individual with exceptional communication skills and organizational abilities to join our team as a deputy chief of staff / executive personal assistant to a busy tech founder with a young family. This role will report to and work closely with the Chief of Staff to serve as the right-hand of the Principal and his family across all facets of their domestic office and household affairs. In this capacity, the ideal candidate will be able to seamlessly balance and transition from critical strategic initiatives and projects that help the Principal and family scale to the various day-to-day tasks required to keep the household running smoothly. Searching for a high-performer that is looking for longevity and the ability to grow rapidly in a dynamic environment and be part of a tight-knit team. Critical Requirements / Attributes:LOCAL CANDIDATES ONLY - can easily be on-site in Lafayette/Orinda area when needed5+ years of experience supporting executives in a complex, high-paced environment, ideally having worked in a private/family office settingBachelor's or advanced degree from a highly-rated institution with evidence of intellectual distinctionStrategic operator with the ability to develop clear plans across near, medium and long term horizons and then develop a plan to execute on said strategyExtremely strong research, reasoning, and analytical skills demonstrated in a professional settingImpressive ability to communicate clearly and concisely, both verbally and in writingVery technically savvy; not just with standard productivity tools (e.g., Office/Excel) but modern AI apps and the aptitude to pick up new technologies as wellManiacal attention to detail, incredible organizational skills, and proactivity are absolutely paramount requirements for this roleWired with a "move fast and get it done" mindset for any task - big or small - that can come up with creative solutions on the spot to challenges that may ariseHigh EQ with great interpersonal skills and ability to operate in a tight-knit team environmentExcellent references with demonstrated longevity at previous roles Responsibilities include (but are not limited to):Spearheading various strategic initiatives for Principal - including requirements specification, strategy design, and execution planAssessing overall support needs of the Principal and family and putting in place workflows/processes to streamline and simplify operationsHandling tasks of a highly confidential nature with the utmost discretion and professionalismResearching, organizing and arranging travel for the family, including flights, accommodations, transportation, activities, etc.Conducting research and executing on various topics related to lifestyle and philanthropic needs, children's activities, etcOverseeing Principal and family calendars, including scheduling appointments, meetings, and eventsIdentifying need for various advisors / vendors, researching / screening options, and managing / hosting vendors as necessaryBuilding and maintaining positive relationships with all stakeholders, including family members, staff, vendors, and contractors Logistics:Full-time Monday-Friday but flexibility to occasionally work after hours / weekendPredominantly remote but with ability to be on-site at family home (Lafayette / Orinda area) when neededLOCAL CANDIDATES ONLY Compensation:$100K+ per year | DOEHealth benefitsPaid vacation / sick days / holidaysAnnual performance and salary reviewDiscretionary bonus

Job DescriptionDescription Location: In-Office (San Francisco, CA) | Open to Remote (United States) Compensation: $150,000 - $200,000 Base + 0.5% - 1.25% Equity Benefits: Best-in-class medical, dental, vision; Unlimited vacation; Personal Executive Assistant support. This high-growth technology company is building essential financial infrastructure to support and grow America's industrial GDP. We are hiring a founding product engineer to lead core 0-to-1 builds. The successful candidate will own the full-stack product lifecycle: scoping, designing, shipping, and iterating in the field. This role requires travel with the founding team to factory floors in the Midwest and Southeast to meet customers face-to-face and design/build exactly what they require. Key Responsibilities • Own the complete product lifecycle—from identifying customer pain points to UI/UX design, through 0-to-1 full-stack engineering, and final product shipment., • Travel to manufacturing customers across the country and work directly with real-world users to validate and iterate on product concepts., • Contribute significantly to building a product culture that successfully balances speed, taste, and customer obsession. Skills, Knowledge and Expertise • Experienced Builder: Experienced in full-stack product engineering (including Postgres, Next.js, TypeScript, AWS, etc.)., • Product Acumen: Comfortable scoping from ambiguity and designing UI mockups in tools like Figma., • Execution Mindset: Maniacal about shipping fast, scrapping what doesn't work, and iterating without ego., • Design Focused: Opinionated about UI/UX details and committed to aesthetic quality.

About the Company ArtHaus Partners is setting a new benchmark for workforce housing. Our innovative approach to multifamily development creates beautiful and well-appointed apartments for our residents at an attainable price point. We develop, manage, and operate a portfolio of 4,000 units, including 1,700 in development across 60 buildings representing $800M in real estate assets. The ArtHaus Partners team includes 40 talented real estate development & construction, asset management, and investment professionals operating in the Bay Area for over 20 years. The firm’s Principals have worked together for over a decade in ground-up development and value-add opportunistic strategies establishing a strong track record of managed growth and performance. ArtHaus Partners serves the “missing middle” segment of workforce housing– people earning 80-120% of an area's median income– as the housing supply for this demographic has not kept pace with its rapid growth. More recently, the company has expanded into student housing to address the needs of this adjacent underserved market. ArtHaus Partners focuses on developing purpose-built, comfortable, transit-oriented, affordable housing accessible to everyone. The firm believes in making an impact in the communities it serves “doing well by doing good”. Please learn more at ___. About the Role The Executive Assistant is a trusted partner to the CEO and senior leadership team, responsible for ensuring seamless daily operations, executive effectiveness, and high standards across administrative, operational, and client service functions. This role requires exceptional judgment, discretion, flexibility, and the ability to operate across strategic priorities and hands-on execution. In addition to corporate responsibilities, this role supports family office functions, requiring a high level of trust, professionalism, and adaptability. The Executive Assistant will assist with select personal and household-related matters for the CEO and, when appropriate, provide support to immediate family members. Periodic travel is required to support executive meetings, site visits, investor engagements, company events, and family office needs. Key Responsibilities Executive & Strategic Support • Act as a close partner to the CEO, supporting all aspects of executive workflow, priorities, and daily execution., • Manage highly sensitive, high-volume email communications on behalf of the CEO, drafting nuanced responses and routing messages with appropriate context and urgency., • Maintain a prioritized, organized running list of CEO action items, deadlines, and decision points., • Travel with or in advance of the CEO as needed to support meetings, events, site visits, and off-site commitments., • Maintain the highest level of confidentiality across executive, company, investor, and family office matters when applicable. Calendaring for CEO/Executives/Business Development, Meetings & Follow-Through • Coordinate complex in-person and virtual meetings with internal teams, investors, partners, and external stakeholders., • Manage calendar holds, scheduling conflicts, conference room bookings, and multi-location meeting logistics., • Prepare and distribute agendas and meeting materials in advance of meetings to ensure clarity and efficiency., • Attend meetings as needed to take detailed notes, document decisions, and track action items with owners and deadlines., • Distribute post-meeting summaries and follow-ups within 24 hours and track action items through completion., • Track meeting timing throughout the day to ensure schedules remain on track and transitions are seamless. Events & Client Service • Coordinate investor, client meetings and events, including coffees, lunches, dinners, and off-site gatherings, • Create and send event invitations; manage guest lists, RSVPs, confirmations, and follow-up communications, • Coordinate event logistics such as catering orders, delivery, setup, teardown, and post-event cleanup, • Travel as required to support off-site meals, meetings, and events Investor Relations & External Engagement • Assist with preparation of investor communications, reports, presentations, and meeting materials., • Support investor meetings, tours, and follow-ups in coordination with business development and asset management teams., • Travel as needed to support investor meetings, property tours, and fundraising-related engagements. Communications & Marketing Support Support executive and company-level communications and light marketing initiatives, ensuring consistent, polished messaging across channels. • Draft, edit, and coordinate internal and external communications, including executive announcements, partner communications, and company-wide updates., • Assist with newsletter marketing, including content drafting, editing, scheduling, and coordination with design or distribution platforms., • Support CEOs social media coordination by drafting captions, coordinating content calendars, and working with internal or external marketing partners as needed., • Ensure written communications align with brand voice, executive tone, and strategic priorities., • Track deadlines and approvals for marketing and communications deliverables to ensure timely execution. Family Office & Personal Support • Support family office operations including coordination of personal and business expenses, bill pay processes, and expense classification across company, family office, and personal accounts., • Provide logistical and administrative support for personal matters related to the CEO, including scheduling, errands, reservations, and time-sensitive requests., • Assist with personal event planning, household-related coordination, and property-related projects as needed., • Provide support to immediate family members at the CEO’s direction, coordinating logistics, scheduling, and administrative needs., • Assist with pet-related care coordination, including scheduling veterinary appointments, grooming, walking and transportation, and care arrangements during travel periods., • Coordinate executive and family-related travel logistics including itineraries, accommodations, ground transportation, and troubleshooting during travel. Qualifications & Attributes • At least 3 Years EA Experience Supporting C-Level Executive is required., • Highly proactive and anticipatory; identifies needs before being asked., • Excellent Writing Skills (writing in Executive’s voice, social media copy, newsletters, high stakes external communications), • Strong project management skills - clear system for tracking projects and providing updates, • At least 1 year of recent experience managing an Executive’s inbox and calendar, • Exceptionally organized with strong attention to detail and follow-through., • Polished, warm, and hospitality-oriented with strong executive presence., • Flexible and available to accommodate travel, off-site work, and time-sensitive personal requests., • Calm under pressure and solution-focused., • Comfort with quickly adapting to frequently shifting priorities., • Trusted with sensitive information and exercises sound judgment at all times., • Comfortable operating in both corporate and family office environments with professionalism and discretion., • Must have a valid driver’s license and have reliable transportation., • Must be willing to work out of our Oakland office. This is not a remote position.

Executive Assistant to the Founders About Us Singular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona. Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area, with a strong and growing pipeline of complex, design-forward projects across multiple markets. What sets us apart is not just the projects we take on, but how we execute them—through thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level. We are building a team of curious and caring teammates who are driven to get the job done, embrace each challenge, and pursue excellence, and who take pride in the work they deliver. The Role We are seeking a highly capable Executive Assistant to support the founders and leadership team. This is a high-impact role that goes beyond traditional administrative support—you will help keep leadership focused, projects coordinated, and operations running smoothly across multiple active jobs. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multi-project environment. You will act as a central point of coordination across executives, project teams, clients, and vendors. Key Responsibilities Executive Support • Manage complex and dynamic calendars, prioritizing competing demands, • Coordinate meetings with clients, consultants, subcontractors, and internal teams, • Draft and manage professional correspondence and internal communications, • Coordinate travel logistics and detailed itineraries, • Track project deadlines, deliverables, and follow-ups across multiple teams, • Assist with permits, contracts, and project documentation organization, • Coordinate with project managers, subcontractors, and consultants, • Track invoices, expenses, and reimbursements, • Assist with vendor coordination and basic bookkeeping, • Assist with company events, meetings, and team coordination, • Build strong cross-functional relationships, • Take ownership of ad hoc projects and problem-solving as needed Qualifications • 5+ years experience supporting executives or leadership teams, • Experience in construction, real estate, architecture, or related industries preferred, • Strong organizational and project coordination skills, • Excellent written and verbal communication, • Ability to manage multiple priorities in a fast-paced environment, • High level of discretion and professionalism, • Proactive mindset with strong problem-solving ability, • Bachelor’s degree preferred but not required Technical Skills • Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams), • Google Workspace, • DocuSign and document management tools, • Familiarity with construction documentation is a plus What We’re Looking For • Someone who anticipates needs rather than reacts, • Comfortable working across office and project environments, • Highly detail-oriented with strong follow-through, • Calm under pressure and adaptable to changing priorities, • Interested in growing with a company over time Why Join Singular Builders • Work directly with experienced founders on complex, high-quality projects, • Be part of a fast-growing company with real momentum in the Bay Area, • Gain exposure to both executive leadership and construction operations, • Play a meaningful role in shaping how a growing company operates, • Join a team that values quality, collaboration, and thoughtful problem-solving Compensation & Benefits • Performance bonus, • Profit sharing, • 401(k), • Health, dental, and vision insurance (with select plans 100% covered by the company), • 4 weeks paid time off, • Paid holidays Work Environment • This is an in-office role based in San Francisco (not remote), • Occasional visits to project sites and meetings, • Some flexibility required based on project and executive needs Equal Opportunity Employer The Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of physical or mental condition, please let Human Resources know.

Job Title: Project & Administrative Coordinator/ EA Location: Remote (Northern California) with occasional onsite support in San Francisco or Sacramento Office Location: San Francisco, CA Employment Type: Contract-to-Hire Position Overview Our client, a family office in San Francisco, is seeking a Project & Administrative Coordinator to provide administrative, project, and data support across the organization. This role is primarily remote for Northern California–based candidates, with occasional onsite support as needed. The position combines administrative execution, project coordination, data management, and systems support, with a strong emphasis on organization, attention to detail, and flexibility. Approximately 20% of the role will support executive assistant overflow, with the remaining time focused on documentation, data, philanthropy-related projects, and operational coordination. Key Responsibilities Administrative & Executive Support (Approx. 20%) • Assist with executive scheduling, following clear guidance on attendees and timing, • Track meeting requests and event invitations, • Support travel coordination by researching flight and hotel options and drafting itineraries, • Ensure calendar entries include agendas, supporting materials, and travel details, • Organize and manage documents across multiple locations, consolidating files into a centralized shared drive, • Assist with maintaining clean, complete, and well-organized records, • Support a philanthropy documentation and database project, including:, • Reviewing historical records of philanthropic giving, • Organizing and validating existing documentation, • Assist with Salesforce data entry, cleanup, and uploads, • Provide backup in-person support for events if located in San Francisco, including setup, breakdown, guest check-in, and general assistance Core Competencies & Skills • Administrative execution: Reliable follow-through on scheduling, requests, and logistics, • Organization & attention to detail: Ability to maintain accurate, complete, and well-structured information, • Logistics & travel coordination: Skilled at researching options and synthesizing clear plans, • Data & documentation management: Comfortable organizing records, identifying gaps, and creating usable summaries, • Systems proficiency: Experience or comfort working in tools such as Salesforce, • Communication: Clear, concise written communication and status updates, • Proactive problem-solving: Anticipates needs and flags potential issues early, • Flexibility: Adaptable, responsive, and willing to support a variety of projects as needed

Job Description Defense Litigation Legal Assistant / Secretary Downtown San Francisco, CA | Hybrid | $75,000–$115,000 DOE Are you a seasoned defense litigation legal assistant or secretary ready to bring your skills to one of the world's most prestigious global law firms? This is a rare opportunity to join a dynamic, high-caliber team in a brand-new San Francisco office — with substantive work, a fantastic manager, and a firm culture that genuinely values its support staff. ABOUT THE FIRM This firm operates 45 offices worldwide and is renowned for its local connections and global reach. The SF team is part of the firm's Product Liability Defense Litigation Practice Group, where you'll support 5–7 well-respected litigation associates and partners based in Los Angeles. WHAT YOU'LL DO • Draft, revise, and format legal documents, correspondence, memos, and emails, • E-file in California State and Federal courts, • Manage and maintain client files and attorney calendars, • Coordinate meetings, travel (domestic and international), and conferences, • Handle client communications and inquiries, • Prepare expense reports, check requests, and time entries as needed, • Collaborate closely with attorneys, paralegals, and staff ✅ WHY THIS ROLE STANDS OUT This firm has thoughtfully structured the legal secretary role so you can focus on what matters: • No docketing, • No document shells (handled by the word-processing team), • No copying or production (handled by the services team), • No billing, • Most attorneys enter their own time You'll have a full, substantive desk — without the administrative overload. ⚖️ WHAT WE'RE LOOKING FOR • 3+ years of experience as a legal secretary, legal assistant, or paralegal in DEFENSE litigation at a law firm — Product Liability Defense experience is a strong plus, • NO Plaintiff litigation, please, • Solid tenure is essential — job-hopping is a disqualifier, • Proficiency with iManage (required), • Solid e-filing experience in CA State and Federal courts (required), • Microsoft Office Suite proficiency (Word, Excel, PowerPoint, Outlook), • 50–60 wpm typing, • High school diploma required; college preferred, • Ability to multitask, prioritize, and thrive in a fast-paced environment COMPENSATION & BENEFITS • $75,000–$115,000 depending on experience (3–15+ years), education, and skills, • 37.5-hour workweek with paid overtime, • Hybrid schedule: (8:30–5 or 9–5:30), with flexibility based on case/project needs, • Comprehensive healthcare, dental, and vision, • Short-term and long-term disability, • 20 days PTO + 10 holidays, • 401(k) with discretionary contribution, • Discretionary bonus (July 2027), • Happy, inclusive, and diverse firm culture — remote or onsite If you have strong defense litigation experience, love a busy desk, and are looking for a stable, growing firm where your contributions are recognized — we'd love to hear from you. Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, and contact us so that we can make a happy match for you!

San Francisco, CA (Hybrid: 3 days in office / 2 remote) A leading global management consulting firm is seeking a highly experienced Executive Assistant to support 3–4 Managing Directors in its San Francisco office. This is a high-visibility role within a top-tier organization known for its analytical rigor, collaborative culture, and strong performance-driven environment. This individual will act as a trusted right hand to senior leadership, ensuring seamless day-to-day operations, proactive calendar and travel management, and high-level internal and external coordination. The ideal candidate is highly organized, discreet, and confident operating independently in a fast-paced environment with competing priorities. Compensation & Benefits: • Base salary: $60,000 – $85,000, • Performance bonus opportunity (up to ~10% individual + up to 20% company performance bonus), • Full top-tier benefits package, • Strong work-life balance (typical hours 8:00/8:30 AM – 5:00/5:30 PM) Key Responsibilities: • Provide executive support to 3–4 Managing Directors, • Manage complex calendars and prioritize competing demands, • Coordinate extensive domestic and international travel arrangements, • Serve as primary gatekeeper and point of contact for internal and external communications, • Prepare and organize materials for meetings, presentations, and decision-making, • Process, track, and submit expenses using Concur, • Triage incoming requests, assess urgency, and proactively manage follow-ups, • Maintain and update key client information and activities within Salesforce, • Support ad hoc administrative projects and strategic initiatives, • Ensure executives are fully prepared for all meetings and engagements Requirements: • 1+ years of executive assistant experience supporting senior leaders (preferably in consulting, legal, or professional services), • Strong organizational skills with ability to manage multiple priorities in a fast-paced environment, • Excellent written and verbal communication skills, • High level of discretion and confidentiality, • Proactive, resourceful, and self-directed working style, • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), • Bachelor’s degree preferred This is an excellent opportunity to join a globally respected consulting firm offering long-term growth, exposure to senior leadership, and a collaborative, high-performance culture. You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Social Impact and Sustainability Coordinator Cooley is seeking a Social Impact & Sustainability Coordinator to join the Social Impact & Sustainability (SIS) team. About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: The Social Impact & Sustainability Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination for SIS initiatives. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: • Assist with data entry, data management, and reporting through employee giving platform, Benevity, and other tools used by the SIS team, • Clean, audit, and maintain large datasets with strong attention to accuracy and data integrity, • Build reports, dashboards, and summary analyses from raw data for team and firm stakeholder use, • Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for SIS team, • Project manage nonprofit event sponsorship tasks monitoring marketing and RSVP deadlines, drafting office invitations, coordinating with internal teams and nonprofit partners, etc, • Accurately input, track, and maintain funding requests, sponsorship details, and related records within the firm's grants management platform, • Serve as point of contact to attorneys and business professionals on SIS procedures/questions, • Support Social Impact Manager with local office and firmwide event planning and logistics, • Draft internal communications and toolkits in support of SIS initiatives, • Support local offices with SIS initiative creation and maintenance on employee giving platform, • Assist with nonprofit research to ensure alignment with firm charitable giving policies, • Code department invoices and send to Accounting & Finance for processing, • Monitor SIS mailbox, respond to inquiries, flag time-sensitive communications for SIS team, • Assist SIS Director, SIS Manager and Pro Bono Partner with SIS projects and initiatives, • All other duties as assigned or required Skills and experience: Required: • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications, • Available to work overtime, as required, • Bachelor's Degree, • Previous law firm experience, • Previous legal secretary and/or executive assistant experience helpful Competencies: • Professional demeanor, • Strong interpersonal communications skills, both verbal and written, • Ability to anticipate and identify project logistical needs and proactively support SIS team members, • Ability to handle complex and fast-paced environment, • Ability to speak effectively in front of an audience, • Ability to maintain confidentiality of all records, files, documents and department information, • Strong understanding of data integrity and quality control practices, • Comfortable managing and maintaining multiple spreadsheets, trackers, and databases, • Strong attention to detail, • Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Cooley offers a competitive compensation and excellent benefits package. EOE The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.50 - $42.00 ($59,280.00 - $87,360.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Overview** We are hiring Executive Assistant / Admin professionals with experience in administrative or executive support roles.

An Executive Assistant provides high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly. The most effective Executive Assistants combine administrative expertise with strategic thinking, becomin

An Executive Assistant provides high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly. The most effective Executive Assistants combine administrative expertise with strategic thinking, becomin

This unique hybrid role combines high-level administrative excellence with healthcare sales engineering expertise, directly supporting our mission to empower clinical teams and transform patient care delivery. Sales Engineering & Business Development (40%).

An Executive Assistant provides high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly. The most effective Executive Assistants combine administrative expertise with strategic thinking, becomin

An Executive Assistant provides high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly. The most effective Executive Assistants combine administrative expertise with strategic thinking, becomin

An Executive Assistant provides high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly. The most effective Executive Assistants combine administrative expertise with strategic thinking, becomin

An Executive Assistant provides high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly. The most effective Executive Assistants combine administrative expertise with strategic thinking, becomin

A leading recruiting collective is seeking an Executive Assistant/Coordinator to support organizational growth and operations in San Francisco. The role involves developing operational strategies, scheduling meetings, and drafting executive communications. The ideal candidate has 3+ years of experie

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Info Resume Edge is seeking an Executive Assistant to provide administrative support to Group, Senior, and Executive leadership in a remote capacity. The ideal candidate will have 3-5 years of executive administrative experience, strong organizational and interpersonal skills, and the ability to man

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Administrative Assistant / Remote] - Anywhere in U. As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with cli

Job Description LOCATION: Headquartered in Oakland, CA; must be able to be in the office a minimum of four days per week HOURS: Full-time, exempt SALARY RANGE: $85,000 - $100,000 per year The Opportunity Join RDA Consulting as our next Senior Administrative and Office Assistant, supporting our executive team and driving smooth office operations. Under general direction, the Senior Administrative and Office Assistant provides support to the CEO and COO, as well as other executive staff. We are seeking an individual with advanced administrative support and office management experience who thrives on problem-solving, juggling multiple priorities, and collaborating with diverse groups of people. The ideal candidate is a self-directed, fast learner who brings a positive attitude to the workplace and maintains a high level of discretion and confidentiality. Based in our Oakland headquarters, this position requires in-office presence four days per week. Position and Responsibilities • Support executive staff in scheduling, communications, research, and other administrative duties, • Maintain CEO and COO appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel, • Manage CEO email, voicemail, and professional online profiles (e.g., LinkedIn), • Provide regular reports to the Executive Team on organizational KPIs, • Conduct research, writing, or analysis projects as assigned by executive team members, • Provide support and final formatting for materials such as agendas, handouts, and presentations, including production, assembly, and submission of materials, • Support HR functions in requisition management, including interview coordination, new hire administrative setup, new hire equipment logistics, and onboarding coordination, • Support Finance functions, including monthly credit card statement reconciliation, receipt management, and mail collection, • Provide administrative support to the Board of Directors, • Coordinate social events, general office organization and appearance, supplies, equipment, and landlord relations, • Manage the organizational calendar and email accounts (e.g. info@), • Create and maintain process documentation related to areas of responsibility, • Purchase incentives for project-related community outreach efforts, • Assist with vendor selection, service agreement reviews and execution, and manage vendor contracts, • Support obtaining business certifications and recertifications (i.e., DBE, SLEB certifications, etc.), • Competency with Microsoft Office and Google Suite, • High level of integrity and confidentiality, • Excellent attention to detail, • Ability to learn new software applications as needed, • Excellent organization skills, work habits, verbal and written communication skills, • Demonstrated ability to be an effective, efficient, and positive team member, • Self-starter with experience working independently as well as a member or leader of a team, • Superior command of calendar and email management, • Ability to carry out responsibilities with a growth mindset, incorporating feedback and lessons learned for continuous improvement, • Ability to manage several projects and tasks simultaneously with attention to competing deadlines, • High School Diploma required; Bachelor’s Degree preferred, • Minimum of five (5) years’ work experience as an Executive Assistant, Senior Administrative Assistant, Business Partner, or similar role, • Ability to learn new concepts and skills rapidly, • Ability to travel to and work from RDA Consulting’s Oakland office a minimum of four days a weekBenefits of Working at RDA Consulting, • Dynamic and collaborative workplace, • Family-friendly environment with accommodating schedules, • 100% RDA Consulting-sponsored health, dental, vision, life, and disability insurance for employees, • 401 (k) and IRA, with RDA Consulting discretionary match after 1 year, • Pre-tax flexible spending accounts for medical, dependent care, transit, and parking expenses, • RDA is an Employee Ownership Trust (EOT) and offers the opportunity to participate in shared governance and the potential of profit sharing RDA Consulting, SPC (RDA) is a mission-driven, employee-owned, majority women-managed social purpose corporation. With headquarters in Oakland, CA, we operate across the United States, working to help public and social sector organizations to best meet the needs of their communities. RDA’s services include research and evaluation, assessment and planning, technical assistance, facilitation, community outreach and engagement, and program design and implementation support. We deliver these services to clients and communities across intersecting public systems, including adult and juvenile justice, public and behavioral health, housing and homelessness, child and family welfare, youth development, adult education, and workforce development. Across our work, RDA prioritizes community engagement to elevate the voices of those most impacted by public systems. We work at the strategic intersection of applied research and implementation with organizations that are working on the ground to improve equity, access, and opportunity. We hold a big-picture perspective while being pragmatic. We rely on data to inform change and are passionate about addressing complex social issues. When Applying Include a cover letter and writing sample or work product with your resume. Celebrating Diversity and Inclusion RDA Consulting is an equal opportunity employer committed to equitable and inclusive hiring practices. We strongly encourage applications from individuals of all cultural backgrounds, religions, gender identities, sexual orientations, ages, and abilities. Work Location of this Position RDA Consulting is a hybrid office environment in which many roles provide the option to work at our Oakland, CA headquarters or to work remotely. The decision to allow remote work is based on the requirements of each individual position. If a non-Bay Area candidate is selected for this position, they must be willing to travel and attend meetings in alignment with the Pacific Time Zone as needed to support client and organizational goals.

A global operations firm seeks a Legal Assistant to support various legal and administrative tasks. This remote position involves managing legal documents, scheduling, and client communication.

A premier provider of elite executive assistants is looking for a Senior Executive Assistant to provide high-level remote support. The role entails managing calendars, coordinating travel, and handling confidential correspondence for C-suite executives.

A premier executive assistance provider is seeking an experienced Senior Executive Assistant for a remote, full-time position. This role requires support for C-suite executives, managing complex tasks, and providing high-level administrative assistance.

Administrative Assistant / Executive Assistant. Executive Assistant, Personal Assistant, or senior administrative professional. The Judge Group is looking for an Adminstrative/Executive Assistant for a world-renouwned physician practice.