Executive assistant remote jobs in Houston, TexasCreate job alerts

Job DescriptionJob Summary: The Executive Assistant plays a critical role in providing administrative support to the executive team at REE Medical. This role requires a highly organized and proactive individual who can handle a wide range of administrative and executive support tasks. The Executive Assistant will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and handling confidential information. This role requires someone who can work independently, prioritize tasks, and maintain a high level of professionalism at all times. Responsibilities: • Manage and maintain executive calendars, schedule meetings, and coordinate appointments, • Coordinate domestic and international travel arrangements including flights, accommodations, and ground transportation, • Prepare and edit correspondence, communications, presentations, and other documents, • Handle sensitive and confidential information with professionalism and discretion, • Organize and maintain electronic and hard copy files and records, • Assist with preparation of reports and presentations, • Coordinate and support various projects and initiatives led by the executive team, • Act as a point of contact between the executive team and internal/external stakeholders, • Provide general administrative support as needed, including answering phone calls, responding to emails, and ordering office suppliesRequirements:, • Proven experience as an executive assistant or administrative assistant supporting senior executives, • Strong organizational and time management skills, • Excellent verbal and written communication skills, • Ability to handle confidential information with professionalism and discretion, • Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook), • Ability to multitask and prioritize tasks in a fast-paced environment, • Attention to detail and problem-solving skills, • Ability to work independently and collaboratively with a team, • 3+ years of experience as an executive assistant to a CEO and/or senior executives, • Excellent organizational and time management skills, • Strong written and verbal communication skills, • Ability to handle sensitive and confidential information, • Proficiency in MS Office suite, • Ability to multitask and prioritize tasks effectively, • Attention to detail and problem-solving skills, • Strong interpersonal skills and ability to work well with others Comprehensive Benefits Package • Competitive salary: $85,000-$110,000 Salary Depending on Experience., • Health, dental, and vision insurance with Company-sponsored Life Insurance, • Retirement savings plan with company match, • Vacation time off, sick time off, and holidays Work-Life Balance • Flexible work schedules + hybrid options, • Remote first environment with company-wide conferences annually, • Employee assistance program for personal and family well-being Perks and Rewards • Employee discounts on products and services through Insperity, • Recognition programs for outstanding performance, • Company-sponsored social events and activities REE is only able to hire US citizens or those who are authorized to work in the US as full time employees (we do not provide visa sponsorship). This information is provided in compliance with Equal Pay Regulations across the US and is the company’s good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons. REE Medical participates in E-verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Not open to 3rd party recruiters or submissions. REE will never ask for personal information or to purchase anything during the interview process, only communications from a @reemedical.com domain are representative of REE Medical, LLC.

Job Description House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE! What you will do: • Manage and prioritize the CEO's calendar/schedule., • Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters., • Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team., • Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team., • Plan and organize meetings., • Sit in on meetings and report back to CEO and communicate CEO priorities in meetings., • Bid out vendors and key resources needed by company. Negotiate the best pricing and terms., • Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals., • Compose, edit, and proofread correspondence, contracts, reports and/or presentations., • Responsible for updating task management software for key action items., • Responsible for communication support across the practice area., • Compile meeting agendas and minutes as needed., • Perform routine administrative tasks such as filing and drafting correspondence., • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution., • Prepare responses to correspondence containing routine inquiries., • Maintain strict confidentiality of the company and executive information., • Occasionally interview candidates., • 3+ years of related experience as an executive assistant, • 10+ years of administrative experience, • Strong communication skills (both written and verbal), • Strong skills within MS Office Suite, • Ability to develop presentations and materials that are client and/or executive management ready, • Our company is FULLY REMOTE!, • Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!, • Revenue increased 67% year over year Jan-Nov 2025, • Acquisitions increased 71% year over year Jan-Nov 2025, • Dispositions increased 70% year over year Jan-Nov 2025 House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age.

Job Description SUMMARY: The Administrative Assistant provides comprehensive administrative and operational support to the Project Director to ensure the efficient management of SERCO’s Workforce Solutions regional operations. This role enhances the Director’s capacity to meet programmatic, compliance, and performance goals by coordinating logistics, managing information flow, facilitating communication across internal and external stakeholders, and managing incoming requests (from clients, partners, corporate, and internal teams) to ensure timely execution and delivery of project commitments. DUTIES AND RESPONSIBILITIES: • Adheres to the mission, vision, and values of SERCO., • Provides high-level administrative support to the Project Director to enable strategic and operational efficiency., • Manages the Project Director’s calendar, meetings, travel arrangements, and project timelines to ensure timely execution of deliverables., • Facilitates internal and external communication between the Project Director and regional offices, Board officials, TWC representatives, employers, and community partners through online tools such as Webex, Zoom, Teams, Dropbox, OneDrive, and Google Docs., • Coordinates logistics and documentation for management meetings, stakeholder engagements, and compliance reviews., • Assists with preparation, proofreading, and tracking of correspondence, board reports, performance dashboards, fiscal documents, and procurement files to support workforce program operations., • Maintains the Project Director’s files and records in an efficient, accessible distribution and retrieval system for audit readiness and compliance., • Manages incoming requests on behalf of the Project Director (from clients, partners, corporate, and internal teams), tracks deadlines, and ensures timely completion and follow-through on deliverables., • Assists with transcription of minutes for leadership team meetings and monitors follow-up action items to completion., • Assists with budget tracking, travel forms, expense reports, and procurement documentation related to Project Director expenditures., • Supports communication efforts, including maintaining social media posts, drafting communications, and coordinating webinar and training logistics for regional offices., • Oversees routing, monitoring, and recording of incoming/outgoing correspondence; ensures proper escalation, response tracking, and filing., • Supports the Director in facilitating annual schedules for staff development, employee training, procurement deadlines, and compliance monitoring., • Completes operational and research tasks to support corporate initiatives, program development, and system innovation., • Performs other duties as assigned to advance organizational objectives and support workforce system effectiveness. DESIRED KNOWLEDGE, SKILLS AND ABILITIES: • Demonstrated excellence in organizational and office management skills within both remote and virtual environments., • Advanced proficiency in word processing, spreadsheets, databases, workflow mapping, research, social media, and online collaboration tools. Must be highly skilled in using software such as Office 365 (Outlook, Word, Excel, Publisher, PowerPoint, SharePoint, OneDrive, MS Planner, Visio), Boomerang, Dropbox, Google Docs, SurveyMonkey, Constant Contact, PDF Suite, DocuSign, and web design platforms (e.g., Wix or similar)., • Exceptional writing, editing, and communication skills., • Bilingual (English/Spanish) required., • Excellent interpersonal skills with the ability to work effectively with diverse internal and external stakeholders., • Ability to work flexibly in both traditional office and home-based office environments., • Requires discretion, confidentiality, and the secure handling of all corporate information and sensitive data/records., • Must be willing and able to travel within the state of Texas. EDUCATION AND EXPERIENCE: • Bachelor’s degree preferred an equivalent combination of education and experience may be substituted., • Minimum of three (3) years of experience providing administrative support to senior or executive-level management (e.g., CEO, Director, COO)., • Experience coordinating projects and supporting personnel management strongly desired., • Professional demeanor and appearance required. SPECIAL REQUIREMENTS: 1. Must possess a valid Texas Driver’s License and provide automobile liability insurance as required by the State of Texas., 2. Must have access to reliable transportation in order to make required visits. Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. 1. PHYSICAL DEMANDS: While performing duties of the job, the employee is occasionally required to stand; walk; sit; for long periods of time. Employees must be able to drive for extended periods of time. Employees must occasionally lift and /or move up to 25 pounds, must be able to set up a display area. 2. WORK ENVIRONMENT: Fast paced, demanding physically and mentally, will be in constant communications. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job. Duties, responsibilities and activities may change at any time with or without notice. Start your SERCO of Texas interview now. Click the Self-Interview link for step-by-step directions. Please review the full job description before you begin. Completing the self-interview counts as your fully submitted application. Administrative Assistant Willo is a platform for structured, asynchronous, video creation and sharing. We help organization's everywhere discover and connect with more people. app.willotalent.com

Job Description Role: Administrative Assistant Our Vision: Workrise is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done. Job Overview The Administrative Assistant provides high-level administrative support to the General Manager and leadership team within Supply & Trading and Shipping organizations. This role ensures efficient operations by managing schedules, communications, travel, and internal coordination. The Administrative Assistant also supports non-executive employees and various departments, managing work and aligning with corporate objectives. Roles and Responsibilities • Manage executive calendars, prioritize meetings, and coordinate appointments, • Screen and respond to emails and correspondence on behalf of assigned employees, • Organize and support meetings, conferences, and team events, • Maintain communication across internal departments and external stakeholders, • Prepare reports, presentations, and handle confidential documents Required: • 5–10 years of administrative experience supporting senior leadership, • Strong organizational skills with the ability to manage multiple priorities, • Excellent written and verbal communication skills, • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneNote), • Ability to handle confidential information with discretion, • Experience in supply chain, trading, or energy industry environments, • Location: Houston, TX, • Schedule: 4 days onsite, 1 day remote; remote day typically Friday but may vary based on business needs, • Compensation: $42.88/hr (W2)Company DescriptionRigUp is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.RigUp is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.

Job Description This role is 4 days onsite and 1-day, remote (Typically Friday but will be based on business needs). Interviews will be conducted virtually, via MS Teams. The Administrative Assistant provides high-level administrative support to the General Manager and leadership team within Chevron’s Supply & Trading and Shipping organizations. This role ensures efficient operations by managing schedules, communications, travel, and internal coordination. Provides administrative or office support to non-executive employees, departments, or functions. Manages group and employee work to align with corporate/department objectives. Direct reports are typically individual contributors. Key Responsibilities Manage executive calendars, prioritize meetings, and coordinate appointments. Screen and respond to emails and correspondence on behalf of assigned employees. Organize and support meetings, conferences, and team events. Maintain communication across internal departments and external stakeholders. Prepare reports, presentations, and handle confidential documents. Collaborate with other administrative staff to ensure seamless operations. Required Qualifications 5–10 years of administrative experience supporting senior leadership. Strong organizational skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneNote). Ability to handle confidential information with discretion. Strong interpersonal skills and ability to work in a fast-paced environment. Preferred Qualifications Experience in supply chain, trading, or energy industry environments. Familiarity with global travel coordination and compliance requirements. 10+ years of experience Company DescriptionThis position is being recruited by MDLI Services, Inc., founded in Colorado in 1999 that has grown to a nationwide company. We primarily work for construction, energy related companies, and US Federal Agencies. Come join our team!This position is being recruited by MDLI Services, Inc., founded in Colorado in 1999 that has grown to a nationwide company. We primarily work for construction, energy related companies, and US Federal Agencies. Come join our team!

Job Title: Executive Assistant Location: Houston, TX 77027 (Greenway/Upper Kirby) - On-Site Only Compensation: $75,000 - $90,000 total (base + quarterly bonuses) Employment Type: Full-Time About Our Client Our client is a diverse real estate equity group dedicated to improving communities across Texas, with a strong focus on Houston. They manage dynamic projects that make a meaningful impact, offering a collaborative and high-energy work environment. Role Overview We are seeking a highly organized and proactive Executive Assistant to provide full support to our leadership team. This role requires discretion, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in fast-paced environments, thinks creatively to solve problems, and has a stable work history demonstrating commitment to previous roles (minimum two years in each prior position). This is a full-time, on-site role—no remote or hybrid work options. Key Responsibilities • Calendar & Time Management: Schedule and prioritize meetings according to company guidelines, ensuring smooth workflows and adequate buffer times between appointments., • Communication: Send timely calendar invites and reminders, keeping executives informed and on schedule., • Problem Solving: Anticipate potential challenges and proactively resolve issues with efficiency and composure., • Adaptability: Respond quickly to shifting priorities, urgent needs, and last-minute changes while maintaining a calm, professional demeanor., • Support Daily Operations: Manage confidential information with discretion, assist with administrative tasks, and provide organizational support to ensure seamless day-to-day operations. Qualifications • Bachelor's degree in Business Administration or related field preferred., • Minimum of 3-5 years of experience as an Executive or Administrative Assistant, preferably in real estate., • Demonstrated stable work history with at least two years in each prior role., • Excellent organizational, multitasking, and time management skills., • Strong written and verbal communication abilities., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • High level of professionalism, discretion, and adaptability in a fast-paced environment. 🚫 No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.