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Administrative & Operations Assistant JELLER Wealth Management | Chicago, IL | Full-Time | In-Office JELLER Wealth Management is an independent wealth advisory firm serving individuals, families, and business owners across the United States. We are seeking an Administrative & Operations Assistant to support leadership and help maintain a structured, efficient, and relationship-focused office environment. This is a high-trust, in-office role ideal for a career administrative professional who values organization, consistency, and operational excellence. Responsibilities • Manage client communication with professionalism and warmth, • Coordinate executive calendars and scheduling logistics, • Maintain documentation and compliance standards, • Support internal workflow and operational consistency, • Assist with client service follow-up and administrative coordination, • Help ensure office systems run smoothly and efficiently Qualifications • Experience in administrative or executive support, • Strong organizational and multitasking abilities, • High attention to detail and discretion, • Professional written and verbal communication skills, • Comfort maintaining structure and improving processes, • Preference for a stable, long-term administrative path Experience in financial services is a plus, but not required. About the Role This position offers direct exposure to firm leadership and meaningful responsibility within a growing independent practice. While we are not structured like a large institution, we value professionalism, accountability, and operational strength. Compensation reflects our stage of development and is competitive within that context. This role is best suited for someone who is motivated by stability, responsibility, and contributing to a well-run office environment. This is a full-time, in-office position located in Chicago (not remote or hybrid).

Our client, a fast‑growing advisory firm to hire an Assistant to the Office of the President—a uniquely high‑impact role supporting an executive who oversees strategy, partnerships, and firmwide growth. This position is ideal for someone who thrives in dynamic environments, communicates with polish, and enjoys operating close to senior leadership. Location: Chicago, IL or Remote What You’ll Do Partnerships & Revenue Support • Work closely with the President on business development efforts, from initial outreach through closing new partnerships., • Research markets, identify new opportunities, and help assess the effectiveness of ongoing sales activities., • Improve how the team uses data and tools, including exploring new technologies and AI‑driven solutions., • Prepare concise briefs, background research, and talking points for prospect and client meetings., • Assist with materials and reporting for internal leadership updates and team sessions. Executive Communications & Content Development • Draft articles, social posts, and client‑facing materials that reflect the President’s tone and strategic priorities., • Manage follow‑ups and ensure information moves cleanly between internal teams and external stakeholders., • Build polished presentations and transform complex ideas into clear, compelling narratives., • Support executive messaging, email communications, and internal updates. Operations & Strategic Projects • Lead and support cross‑functional initiatives spanning Sales, Events, Marketing, and Operations., • Identify inefficiencies and recommend improvements—whether related to workflow, analytics, or new offerings., • Maintain smooth information flow across the Executive Office and help remove roadblocks., • Assist with finance‑related tasks tied to business development., • Track progress, deadlines, and outcomes across key initiatives. Who You Are You’re someone who brings structure, clarity, and momentum to fast‑moving work. You likely have: • 2–5 years in consulting, sales operations, marketing, or a similarly analytical, high‑output environment., • Excellent writing skills and the ability to shift tone depending on the audience., • Strong communication instincts and comfort interacting with senior leaders., • Advanced Google Slides abilities and a strong eye for visual storytelling., • Experience supporting outreach, prospecting, or elements of the BD lifecycle., • Sound judgment, especially when handling sensitive information., • A proactive, solutions‑oriented mindset—you don’t wait to be told what needs to happen next., • Curiosity, ambition, and interest in long‑term growth or future graduate studies. Salary Range: $75-90k annually, based on experience Location: Chicago/Remote Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Description: Role is 5 days a week in office. There is no opportunity for remote working. The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals. Qualifications • Minimum of 3 years of experience in an Executive or Administrative Assistant role, • High school diploma or GED is required; Bachelor's degree preferred, • Being able to multi-task in a fast-paced environment, • Experience in calendar management, • Adaptable team player, • Good problem-solving ability, • Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting, • Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar), • Effective interpersonal skills and excellent telephone etiquette, • Tact and good judgment in confidential situations and proven experience interacting with senior management

About YASH Technologies YASH Technologies is a global technology services and solutions provider helping organizations drive business transformation and improve operational performance. With nearly three decades of experience, YASH partners with leading enterprises worldwide to deliver consulting, digital, and technology services. The company employs 7,000+ professionals across 43 global campuses in North America, Europe, APAC, and the Middle East and has been recognized as a Great Place to Work for 11 consecutive years. Role Overview We are seeking a highly organized, proactive, and service-oriented Executive Assistant to support Mayuri Baheti within the Office of the CEO at YASH Technologies. This role operates across both business and personal priorities and requires a high level of discretion, judgment, and adaptability. The Executive Assistant will serve as a trusted partner, managing scheduling, travel, communications, and coordination to ensure priorities are executed seamlessly. The position requires someone who is comfortable operating in a fast-moving, unstructured environment, and who enjoys solving problems, taking ownership, and driving tasks to completion with limited direction. While the role sits within YASH Technologies, it extends beyond a traditional corporate scope and includes supporting select responsibilities outside the company. This is a high-trust, high-visibility position with the opportunity to grow in scope over time, potentially expanding into broader support across the Office of the CEO and family-related initiatives. Key Responsibilities Executive Support • Manage complex calendars and scheduling for senior leadership across multiple time zones, • Prepare meeting materials, agendas, and follow-up action items, • Assist with email coordination and professional correspondence, • Track priorities and ensure timely follow-through on key action items Travel & Logistics • Arrange domestic and international travel including flights, accommodations, and ground transportation, • Prepare detailed itineraries and ensure seamless logistics Communication & Coordination • Serve as a coordination point for internal and external stakeholders, • Ensure clear, timely, and professional communication on behalf of leadership Problem Solving & Execution • Own and execute complex, one-off tasks requiring research, judgement, and follow-through (e.g., resolving travel disruptions, reimbursements, vendor sourcing, logistics challenges), • Operate effectively in ambiguous situations and drive tasks to completion without step-by-step guidance, • Proactively identify solutions rather than escalating problems Event & Office Coordination • Coordinate leadership meetings, firm outings, and company offsites, • Support day-to-day management of the Chicago offices, including vendors and facilities, • Assist with new office setup, sourcing vendors, and ensuring a high-quality office experience, • Source high-quality, tasteful, and on-trend options while remaining mindful of budget Personal Administrative Support • Provide personal assistant support as needed, including coordinating appointments, managing reservations, handling occasional errands, researching vendors, and supporting personal logistics, • Assist with personal and household-related projects (e.g., vendor sourcing, travel planning, coordination of services) Special Projects • Support ad hoc initiatives and strategic projects within the Office of the CEO such as assisting with hiring efforts including candidate scheduling, coordination, and communication, presentation creation, and research Who You Are • Highly organized and detail-oriented, • Proactive, resourceful, and solutions-oriented, • High emotional intelligence and strong judgement, • Personable and confident interacting with senior leaders and external stakeholders, • Comfortable handling both business and personal administrative responsibilities, • Adaptable and capable of managing shifting priorities in a fast-paced environment, • Interested in building a long-term role and growing with the position over time, • Team-player, collaborative, positive attitude, and a good sense of humor Qualifications • 5+ years of experience supporting c-suite executives, principals, family offices, or founders as an executive administrative assistant, • Bachelor’s degree preferred, • Must be highly literate in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Professional demeanor with refined interpersonal skills and a strong service orientation, • Ability to maintain composure and professionalism in a fast-paced, high-output, ambitious culture, • Outstanding organizational skills to ensure timeline execution of responsibilities, • Excellent written and verbal communication skills, with a focus on proofreading, • Strong interpersonal skills and a naturally service-oriented mindset, • Ability to seamlessly manage multiple tasks with potentially shifting priorities, • High level of professionalism, discretion, and integrity Why Join YASH YASH is a founder-led global organization entering an exciting phase of growth and transformation. We combine the scale of a global IT services company with the agility and entrepreneurial mindset of a business that is still actively being built. This role sits within the Office of the CEO, offering direct exposure to leadership and the opportunity to become a trusted partner supporting both business and personal priorities. For the right candidate, this position provides meaningful ownership, variety, and long-term growth. Work Environment This role is based in Chicago, Illinois, and requires local residency. The position operates in a hybrid work environment, with a mix of in-office presence and remote flexibility depending on scheduling and business needs. Given the nature of the role, occasional flexibility outside of standard business hours may be required.

Role is five days a week in office.There is no opportunity for remote working.The executive assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound judgment.You will provide high-level administrative support by periodically pr

Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team. House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO.

Job DescriptionDescription: Looking for Remote Loan Originators Nationwide! If you're motivated to refine your abilities, increase your efficiency, and help more referral partners close more loans, all while enhancing your lifestyle, then you are in the right place! At The Federal Savings Bank you will have the ability to lend in all 50 states and help more clients! We are a veteran-owned, federally chartered bank that offers the widest array of Fannie, Freddie, Ginnie, jumbo, non-QM, reverse, and bank portfolio loan programs that enable you to say YES! We can close your purchases and refinances within 25 days with in-house processing, underwriting, and closing, a fully paid loan officer assistant program, and world class origination and customer fulfillment systems. Additionally, we offer marketing support to optimize your online presence, and maintain strong relationships with past clients and referral partners, and help you grow your business! For more details please contact: Alejandra Villasenor Phone: (312) 738-8422 Email: What You Bring: • You are an enthusiastic go-getter who is highly motivated, • You can bring and serve existing referral sources (such as realtors, previous customers, and other lead generators)., • You can build new referral sources nationwide with the ability to lend in 50 states, • Loan programs for every borrower: FHA, VA, Conventional, USDA, Jumbo, 203k and Renovation, Portfolio programs (ITIN, bridge, 2nd home, investment, etc.), Condos/Co-ops, portfolio construction & renovation programs, reverse mortgage, multi-family & apartment building, commercial, personal unsecured loans and more!, • Cutting edge mortgage app, digital closing software, and our marketing CRM, • Annual Chairman’s Club trips to fantastic cultural destinations, • Coaching from your Executive Vice President to help you grow professionally

Job Description A top client is currently searching for an experienced remote-based Assistant Vice President/CFO (Non-profit) in Chicago, IL, to independently lead client engagements and set a clear vision for the development of the relationship by establishing and executing a client relationship strategy that allows the client to achieve their financial goals and objectives. As the AVP/CFO, you will also manage the full cycle accounting functions of multiple clients, including but not limited to: financial statements, cash management, and other services while serving as the brand ambassador of the company. The ideal candidate must be comfortable working in a strategic and hands-on capacity. As the AVP/CFO, you will: • Act as Director of Accounting or CFO for multiple client engagements, • Deliver accurate and timely financial statements, providing coaching and counseling to stakeholders and operations managers in order to help improve margins and impact their bottom line., • Discuss monthly financial statements, plans, and schedules as applicable with client., • Lead the budget process and incorporate periodic analytics., • Execute contract terms and scope to ensure financial profitability for the existing client(s) portfolio., • Renegotiate all contract extensions, including pricing, along with the Vice President and Senior Vice President., • Work closely with clients to solve issues related to complicated financial statement situations., • Monitor finances to aid clients in functioning within those guidelines, and provide financial analysis and advice to clients., • Establish a relationship with the client to obtain all necessary documentation in a timely manner in order to meet the contractual delivery timeline for all services., • Work with the internal finance team to ensure clients are appropriately invoiced on a monthly basis., • Provide leadership, mentoring, and guidance to the cross-functional teams aligned to a particular client delivery process., • Address client concerns and issues to ensure they are resolved in a timely manner and dealt with according to client satisfaction., • Build and maintain relationships by gaining insights into the client business to become a trusted advisor., • Provide executive-level partnership by presenting Quarterly Business Reviews (QBR) in conjunction with the division VP, if applicable. Participate as requested by the client in their Board or other executive-level meetings., • Responsible for achieving NFP Run the Business (RTB) P&L for each individual account in your responsible vertical. Demonstrate budgeted margin for all clients within the vertical or actionable plans to achieve desired profitability. Performs monthly projections with the leadership team., • Responsible for revenue and SARG targets being achieved and proactively drives revenue maximization through the clients. Monitor and track SARG opportunities presented and ensure that all clients are contacted. Advise Vice President when circumstances jeopardize achievement of the revenue and SARG targets. In order to be successful in the role, you must possess: • Bachelor’s Degree in Accounting or Finance (Master’s preferred), • At least ten years of accounting experience and ability to communicate with key stakeholders and C-level executives., • Experience with government-funded programs, • Experience with health and human service organizations, • Nonprofit experience, • Grant Experience: federal grant administration/management experience, State of Illinois grant administration / GATA experience, • Experience with CFS, DCFS, DHS, IL DMH, City of Chicago DFSS, ICJIA, IL DCEO preferred, • Experience with accounting and payroll databases (QuickBooks Online, Intacct, and Financial Edge preferred), • CPA is preferred, • Must be willing to travel (as applicable) Our client is a tech-enabled outsourcing firm that’s changing the way companies think about accounting, HR, and technology services. If you feel that the opportunity would be a great fit for you, please apply today!

Job Description Job Title Social Media Growth Manager & Personal Assistant Overview I am an established and rapidly growing social media influencer seeking a highly motivated, organized, and growth-focused Social Media Growth Manager & Personal Assistant to help scale my personal brand across multiple platforms. This role combines social media growth strategy, content analysis, marketing outreach, and executive/personal assistance in a fast-paced, high-performance environment. The ideal candidate is proactive, detail-oriented, and thrives while managing multiple priorities — someone who anticipates needs, optimizes schedules, and drives measurable growth. Responsibilities Social Media Growth & Strategy * Analyze video performance data to maximize follower growth, reach, and engagement * Test, analyze, and optimize short-form content (Reels, Shorts, etc.) * Build, manage, and grow personal social media pages across multiple platforms * Lead growth strategy and execution for YouTube and Kick * Create and launch new social media channels as opportunities arise * Research trends, competitors, and high-performing creators to inform strategy Marketing & Partnerships * Research companies for potential marketing and brand partnership opportunities * Proactively contact existing and prospective companies regarding collaborations * Set up, manage, and execute marketing campaigns (including contests and giveaways) * Track outreach efforts, responses, and campaign performance Content Production Support * Assist with filming content as needed * Coordinate with editors, AI specialists, and content creators * Source, vet, and manage external resources such as editors and freelancers Personal Assistant & Operations * Provide proactive support, including reminders, follow-ups, and schedule optimization * Assist with daily tasks, organization, and priority management * Schedule, coordinate, and attend daily or recurring meetings * Manage calendars, deadlines, and workflows * Coordinate all business and personal travel arrangements * Handle business and personal reservations, appointments, and scheduling * Handle occasional errands (remote or in-person depending on location) * Ensure projects, commitments, and deliverables stay on track Requirements * Strong understanding of social media growth strategies and analytics * Proven ability to analyze performance data and test new approaches * Excellent communication skills (written and verbal) * Exceptional attention to detail * Highly organized with strong time-management skills * Comfortable handling multiple priorities in a fast-paced, high-speed environment * Self-starter who anticipates needs and takes initiative * Professional, discreet, and reliable when handling sensitive business and personal matters * Flexible schedule with availability for daily coordination Schedule & Compensation * Job Type: Full-time * Schedule: Flexible * Pay: $70,000–$90,000 per year + bonus structure Who This Role Is For This role is ideal for an extremely organized, high-performing individual who wants to be deeply involved in building and scaling a personal brand, enjoys both creative and operational responsibilities, and thrives in a fast-moving, growth-driven environment.

Description Company Description WTW is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, WTW has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas - the dynamic formula that drives business performance. Together, we unlock potential. Learn more at wtwco.com . Summary: Our Administrative Assistant will provide high-level administrative support to the Head of Risk and Broking and two additional senior executives. This role demands exceptional organizational skills, discretion, and the ability to manage multiple priorities seamlessly. Our Administrative Assistant will serve as a strategic partner, ensuring efficient operations and facilitating effective communication across departments and with external stakeholders. Key Responsibilities: Executive Support: * Manage complex calendars, scheduling meetings, appointments, and travel arrangements for all three executives, ensuring optimal time management and alignment with strategic priorities. * Screen and prioritize incoming communications, including phone calls, emails, and correspondence, responding when appropriate and ensuring timely follow-up on urgent matters. * Coordinate logistics for internal and external meetings, conferences, and events, including preparation of agendas, materials, and follow-up actions. * Prepare and maintain confidential files, records, and documents related to departmental operations, strategies, and initiatives. Communication Liaison: * Act as the primary point of contact for internal and external stakeholders, facilitating effective communication on behalf of the executives. * Draft, proofread, and edit correspondence, presentations, and reports, ensuring consistency with organizational standards and tone. * Manage professional networking platforms, responding to inquiries and maintaining the executives' professional image. Project Coordination: * Assist in the coordination of key projects and initiatives across the Risk and Broking division and related departments. * Track project timelines and deliverables, following up with accountable parties to ensure milestones are met. * Support the preparation of reports, presentations, and dashboards for leadership meetings and decision-making processes. Meeting and Event Management: * Organize high-level meetings and events, such as board presentations and executive leadership sessions. * Prepare meeting agendas, distribute materials, and document follow-up actions to ensure accountability. * Coordinate logistics for training sessions, workshops, and conferences pertinent to the executives' functions. Confidentiality & Discretion: * Handle sensitive and confidential information with the utmost discretion, ensuring compliance with company policies and data protection regulations. * Maintain trust and integrity in all interactions, safeguarding the privacy of the executives and the organization. Travel and Expense Management: * Coordinate comprehensive travel arrangements, including booking flights, accommodations, and ground transportation. * Manage travel and entertainment expenses, ensuring timely submission and adherence to company policies. Time Management & Prioritization: * Optimize daily and weekly schedules, balancing multiple priorities and accommodating last-minute changes or requests. * Remind executives of key deadlines, events, and deliverables, aiding in effective task prioritization. Qualifications Experience: * 7 - 12 years of relevant Administrative Assistant experience supporting leaders in complex global roles * Experience in handling geographically diverse stakeholders. * Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively. * Strong communication and interpersonal skills, capable of interacting with stakeholders at all levels. * High degree of discretion and confidentiality. * Proficiency in office productivity tools and software. Skills & Knowledge: * Organization Skills * Email, Calendar, Travel and Expense Management * Event Planning & Management * Excellent Verbal & Written Communication * Tech savvy * MS Office Proficiency, including CoPilot fundamentals * Stakeholder Management Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). Compensation The base salary compensation range being offered for this role is $80,000 - $105,000 USD per year. This role is also eligible for an annual short-term incentive bonus. Company Benefits WTW provides a competitive benefit package which includes the following (eligibility requirements apply): * Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) * Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off () * Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). All Level 38 and more senior roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. This position will remain posted for a minimum of three business days from the date posted or until a sufficient/appropriate candidate slate has been identified. Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a "hybrid" style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and "hybrid" is not a one-size-fits-all solution. We understand flexibility is key to supporting an inclusive and diverse workforce and so we encourage requests for all types of flexible working as well as location-based arrangements. Please speak to your recruiter to discuss more. EOE, including disability/vets

The Executive Assistant will serve as a trusted, high?discretion partner to three of our Executive Leaders, combining best?in?class executive support with hands?on operational coordination. Executive Assistant - IntelliScript (Remote). The person hired into this role may work remotely out of the Chi

Job Description About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership. The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc. What You’ll Do Administrative • Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc., • Manage complex calendars and prioritize meetings/calls as needed., • Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings., • Process expense reimbursements for consultants and candidates., • Compose, prepare, and edit confidential correspondence., • Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested., • Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments., • Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager. Search Coordination • Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters., • Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members., • Take a proactive approach to assist with various client needs during a consultant’s absence., • Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served., • Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach., • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion., • Assist accounting department with billing, client invoicing, and receivables., • Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects. Business Development • In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy. What We’re Looking For • Bachelor’s degree preferred, • A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm., • Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role., • Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems., • Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet., • Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike. What It’s Like to Work Here We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture. We have been a values led Firm from the outset. Values have an aspirational aspect to them – they guide our behavior and remind us when we fall short. Our Firm operates under five Firm Values – One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference – each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation. Benefits • Hybrid work model: * in office on Tuesday, Wednesday and Thursday. Option to work remote on Monday and Friday. *, • 401k – company match and additional discretionary employer contribution, • Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability, • Employee Assistant program (EAP), • Paid parental leave, • Personal Time Off – paid vacation, sick time, volunteer days, • Paid holidays including week off between Christmas and New Year’s Our Offices Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C. *At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. The policy is subject to change by Egon Zehnder at any time. The compensation range for this role is $85,000 - $90,000 annually.

Job Description THE ORGANIZATION HACE is a national non‐profit organization dedicated to the advancement of Latino professionals. Since 1982, we have served as a resource for Latinos in the workplace and a source of expertise and insight for employers in attracting, retaining, and developing workforce leaders. HACE champions Latino professionals and their advancement in the workplace in partnership with employers and educational institutions. Visit for more information. POSITION HIGHLIGHTS The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven, and collaborative environment. This position plays a key role in supporting executive effectiveness, internal operations, and organizational communication while contributing to an inclusive and well-functioning workplace. KEY RESPONSIBILITIES EXECUTIVE & LEADERSHIP SUPPORT • Provide daily administrative support to the Executive Operations & Special Event Manager President & CEO and Chief of Staff, as well as other leaders as needed., • Serve as a trusted administrative partner, helping leadership stay organized, informed, and focused on priorities., • Manage Board of Directors activities, including updating the orientation guide, bylaws, and contact information as needed., • Proactively manage and maintain complex calendars, anticipating scheduling conflicts weeks and months in advance and recommending solutions., • Assist in email management and, when appropriate, draft and send correspondence on behalf of the CEO and Chief of Staff when appropriate. Review prospecting leads and schedule follow-up meetings with potential corporate sponsors, donors, foundations, community relations and other stakeholders for the CEO., • Prepare meeting materials, including minutes, note-taking, follow-up summaries, and preparation of presentations., • Assist in the planning and participation of weekly staff meetings, and other internal activities., • Provide general administrative and office support, including managing phone inquiries, mail, data entry, research, and database updates., • Assist with Human Resources related administrative activities, including onboarding new staff., • Support data collection, entry, outreach, and database management across departments., • Provide administrative and logistical support during HACE's Summit, awards dinner, program event, partnership/fundraising events, and other major events., • Coordinate travel arrangements for HACE staff and volunteers., • Associate's degree or equivalent experience required; Bachelor's degree preferred., • Minimum 3 years of experience as an Executive Assistant supporting senior-level executives in a fast-paced, constantly changing environment., • Proven ability to handle multiple tasks effectively and meet deadlines., • Demonstrated ability to manage complex calendars and competing priorities., • Willingness to occasionally work outside of normal business hours as needed for events or during peak periods., • Demonstrated ability and proficiency with the Microsoft Office Suite., • Experience using essential workplace technology; familiarity with CRM systems preferred (HubSpot a plus)., • Must be self-motivated, flexible and able to manage multiple tasks with a strong attention to detail, • Exceptional customer service and relationship-building skills., • Excellent verbal, written, and interpersonal communication skills Salary Range: $40,000-$55,000 Agency Benefits: Medical, Dental, Vision, 403(b) Match, PTO, Tuition Reimbursement, Public Service Loan forgiveness and 12 paid holidays. Location: Chicago-Based, Hybrid/Remote (but must travel locally in city of Chicago, 35%) HACE is an equal opportunity employer committed to building high‐performing teams that mirror the communities we serve.

Job DescriptionBenefits: • Dental insurance, • Health insurance, • Paid time off, • Parental leave, • Tuition assistance POSITION HIGHLIGHTS The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven, and collaborative environment. This position plays a key role in supporting executive effectiveness, internal operations, and organizational communication while contributing to an inclusive and well-functioning workplace. KEY RESPONSIBILITIES EXECUTIVE & LEADERSHIP SUPPORT • Provide daily administrative support to the Executive Operations & Special Event Manager President & CEO and Chief of Staff, as well as other leaders as needed., • Serve as a trusted administrative partner, helping leadership stay organized, informed, and focused on priorities., • Manage Board of Directors activities, including updating the orientation guide, bylaws, and contact information as needed., • Prepare meeting materials, including minutes, note-taking, follow-up summaries, and preparation of presentations., • Assist in the planning and participation of weekly staff meetings, and other internal activities., • Assist in the planning and execution of letters and mailings, including end-of-year thank-you letters, holiday letters, mailing cards to staff, sending items from the office to staff and stakeholders, and preparing in-person graduation materials to program graduatesOFFICE, OPERATIONS & EVENT SUPPORT, • Provide general administrative and office support, including managing phone inquiries, mail, data entry, research, and database updates., • Assist with Human Resources related administrative activities, including onboarding new staff., • Support data collection, entry, outreach, and database management across departments., • Provide administrative and logistical support during HACEs Summit, awards dinner, program event, partnership/fundraising events, and other major events., • Coordinate travel arrangements for HACE staff and volunteers., • Associates degree or equivalent experience required; Bachelors degree preferred., • Minimum 3 years of experience as an Executive Assistant supporting senior-level executives in a fast-paced, constantly changing environment., • Proven ability to handle multiple tasks effectively and meet deadlines., • Demonstrated ability to manage complex calendars and competing priorities., • Willingness to occasionally work outside of normal business hours as needed for events or during peak periods., • Demonstrated ability and proficiency with the Microsoft Office Suite., • Experience using essential workplace technology; familiarity with CRM systems preferred (HubSpot a plus)., • Must be self-motivated, flexible and able to manage multiple tasks with a strong attention to detail, • Exceptional customer service and relationship-building skills., • Excellent verbal, written, and interpersonal communication skills Salary Range: $40,000-$55,000 Reports to: Executive Operations and Special Events Manager Location: Chicago-Based, Remote (but must travel locally in city of Chicago, 35%) Medical, Dental, Vision, 403(b) Match, PTO, Tuition Reimbursement, and 12 paid holidays HACE is an equal opportunity employer committed to building highperforming teams that mirror the communities we serve. Flexible work from home options available.

Job Description SUMMARY The Executive Assistant to the Chairman serves as a high-impact operator, systems builder, and trusted partner responsible for optimizing the Chairman's time, workflows, and execution capacity across a diverse portfolio of businesses, investments, and initiatives. This role goes beyond traditional administrative support, acting as both an execution engine and an architect of AI-enabled systems that increase speed, leverage, and operational efficiency. The Executive Assistant will manage day-to-day priorities while designing and implementing automation, AI workflows, and process improvements that reduce manual work and streamline operations, maintaining an "automation-first" mindset at all times. Operating in a fully remote, fast-paced environment, this individual will coordinate across multiple stakeholders, manage high volumes of information, and ensure seamless execution across both professional and select personal commitments. The ideal candidate is highly resourceful, technically fluent, and relentlessly proactive—capable of translating needs into systems and ensuring nothing stalls or falls through the cracks. This role is best suited for a highly intelligent, detail-oriented operator who thrives in ambiguity, embraces emerging technologies, and brings a disciplined, solutions-driven approach to improving how work gets done. KEY RESPONSIBILITIES Executive Support & AI-Augmented Workflow Management • Manage and optimize the Chairman's complex calendar, priorities, and commitments with a focus on efficiency and leverage, • Leverage AI tools (e.g., Claude and similar platforms) to automate scheduling, follow-ups, reminders, and task management, • Design, build, and maintain AI-powered workflows and automations that streamline executive operations, • Utilize AI platforms (including Claude with coding capabilities) to create scripts, integrations, and systems that enhance productivity, • Manage and draft high-level communications, leveraging AI to accelerate drafting, summarization, and response workflows, • Synthesize large volumes of information into concise, actionable insights and executive-ready summaries, • Capture key takeaways, decisions, and action items, ensuring clear ownership and follow-through, • Build systems to track deliverables, deadlines, and stakeholder accountability, • Audit existing workflows and identify inefficiencies, redundancies, and bottlenecks, • Implement systems, tools, and automations that improve execution speed and reduce friction, • Provide limited personal administrative support, applying the same systems-driven and efficiency-focused approach, • 5+ years of experience supporting a senior executive in a fast-paced, high-performance environment, • Demonstrated experience using AI tools—particularly Claude (including Claude Code) to automate workflows, build systems, and improve operational efficiency, • Strong technical fluency with modern productivity tools, automation platforms, and AI-enabled systems, • Exceptional organizational skills with the ability to manage complex, high-volume workflows, • Outstanding written and verbal communication skills with a polished, executive-level presence, • Strong problem-solving and analytical skills with the ability to synthesize complexity quickly, • Detail-oriented, highly reliable, and committed to execution excellence

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