Director of Operations and Executive Assistant to the Rector
2 days ago
Houston
Status: Full-time, Exempt (with benefits) Reports to: Rector Serves as: Member of the Senior Staff Team Supervises: Facilities & Events Coordinator (part-time), Bookkeeper (part-time), and other operations staff as assigned Works Closely with: Rector, Associate Rector, Worship Pastor, Youth Pastor, Children’s Pastor, and other ministry leaders About the Role Each member of the staff serves to advance our vision—to be a church rooted in the gospel, shaped by the Anglican tradition, and sent out for the glory of God and the life of the world. The Director of Operations & Executive Assistant (DOO/EA) serves as the Rector’s key administrative and operational partner, ensuring that the vision and ministry of Apostles Houston are supported by clear communication, effective systems, and professional excellence. As a senior lay leader, the DOO/EA provides high-level executive support to the Rector and oversees church operations—including administration, finance coordination, human resources, facilities, and internal communications. By fostering clarity, accountability, and efficiency, this role frees the Rector and ministry staff to focus on preaching, teaching, pastoral care, ministry, outreach, and evangelism. And because Apostles serves a resource church, the DOO/EA helps sustain and share that generosity—ensuring the systems and practices developed at Apostles can be made available to other congregations and ministries. Key Responsibilities 1. Executive Assistant to the Rector • Work closely with the Rector to manage priorities, communication, and workflow for strategic alignment., • Manage the Rector’s calendar and appointments, keeping time and attention focused on key ministry priorities., • Prepare meeting agendas, briefing materials, and notes for staff, leadership council, and ministry meetings., • Track action items and ensure appropriate follow-through after meetings., • Coordinate travel, hospitality, and logistics for the Rector as needed. 2. Operations and Administration • Oversee day-to-day office operations and administrative systems to ensure clarity and excellence., • Supervise administrative staff and volunteers, fostering teamwork, efficiency, and accountability., • Ensure organizational systems and recordkeeping are effective, compliant, and accessible., • Oversee internal communication, scheduling, and coordination among ministry teams., • Maintain church policies, administrative forms, and workflow documentation., • Serve as point of contact with the Diocese on administrative matters. 3. Finance Coordination • Partner with the volunteer Treasurer and part-time Bookkeeper to ensure sound financial practices, transparency, and timely reporting., • Oversee invoices, reimbursements, and credit card reconciliations., • Collaborate on annual budgeting, stewardship reporting, and financial planning to support strategic decision-making., • Maintain strong internal controls and clear documentation., • Prepare and distribute financial reports as requested by the Rector, Treasurer, or Leadership Council. 4. Human Resources • Provide leadership for HR processes to ensure compliance, consistency, and care across staff operations., • Maintain employee records, contracts, and policy documentation., • Coordinate onboarding and offboarding for staff and contractors., • Support the Rector in implementing HR policies, benefits, and performance evaluations., • Ensure compliance with diocesan and legal HR requirements. 5. Facilities and Property • Provide strategic and operational leadership for the stewardship and development of Apostles Houston facilities., • Oversee the day-to-day management of the building and property, including maintenance, vendor coordination, scheduling, and facility readiness for worship and ministry events., • Serve as the on-site point person for facilities-related vendors and contractors, ensuring timely response, quality service and fiscal accountability., • Collaborate with the part-time Facilities Coordinator—who provides architectural and strategic expertise—on long-term facility planning, master plan development, and capital projects., • Monitor facilities budgets, major projects, and contracts in coordination with the Coordinator and vendors., • Ensure proactive management of insurance, compliance, and long-term planning for facilities and capital needs. 6. Safeguarding and Administrative Support • Maintain familiarity with Safe Church, Safe Communities policy of the Anglican Diocese of the Carolinas., • Ensure staff and volunteer onboarding processes incorporate required Safeguarding steps in coordination with the Safeguarding Coordinator., • Handle confidential information and records in accordance with professionalism and discretion., • Model healthy boundaries and a culture of respect and safety within all administrative operations. 7. Communications Oversight • Ensure communication systems—email, website, social, and print—function effectively to support parish life and mission., • Collaborate with the Children’s Pastor, who leads content creation, to maintain consistent messaging across platforms., • Oversee brand standards, templates, and digital tools., • Liaise with contractors or vendors as needed for design and digital support. Qualifications • Bachelor’s degree required; advanced degree in administration, management, or a related field preferred., • Minimum of five years’ experience in operations, administration, or executive support—ideally in a church, nonprofit, or professional services environment., • Proven ability to manage multiple projects, staff, and vendors simultaneously., • Excellent written and verbal communication skills, with strong organizational and problem-solving ability., • High integrity, professionalism, and discretion., • Proficiency with office and communication technology in a Mac-based environment (Google Workspace, Microsoft Office, and related tools)., • Joyfully aligns with the theological convictions and vision of Apostles Houston., • Appreciates Apostles’ role as a resource church and demonstrates openness to sharing systems, processes, and insights that may bless other congregations and ministries., • Completion of diocesan Safeguarding certification (or ability to obtain upon hire). Core Competencies • Integrity and Spiritual Maturity: Demonstrates mature faith in Christ, holiness, emotional intelligence, humility, and a life rooted in prayer and Scripture., • Operational Leadership: Builds and maintains systems that support growth, clarity, and accountability., • Executive Coordination: Manages priorities, schedules, and workflows with efficiency and foresight., • Financial and Administrative Acumen: Ensures accuracy, transparency, and compliance across financial and operational processes., • Project Management: Brings structure, follow-through, and attention to detail to complex initiatives., • Team Leadership: Fosters collaboration, accountability, and care within the staff and volunteer teams., • Professional Judgment: Exercises discretion, sound decision-making, and alignment with the Rector’s vision and leadership., • Kingdom-minded Collaboration: Embraces Apostles’ call to resource and strengthen other churches, approaching ministry with generosity and humility, sharing ideas, lessons, and encouragement with churches and organizations throughout our city and state. Why Apostles Apostles Houston is a growing Anglican parish in Houston’s Inner Loop, committed to Spirit-filled and thoughtful worship, deep formation, and faithful mission. We seek to proclaim the gospel, nurture mature disciples, and serve our city—for the glory of God and the life of the world. The Director of Operations & Executive Assistant to the Rector plays a vital role in this vision by enabling the ministry to run with clarity, excellence, and care—supporting the Rector and staff so that the church moves forward in healthy and unity, modeling effective systems for ministry that can resource Apostles and other churches throughout our city and state. Please submit a resume, cover letter, and ministry profile (if available) to . Applications will be received and reviewed as they are submitted.