Tradeshow Coordinator
hace 2 días
Salt Lake City
Job DescriptionDescriptionPosition Overview Freezing Point is the fastest growing frozen beverage company in the US and the maker of Frazil, 100% Juice Frazil, Frazil Energy, and Café Tango! We are a growing, high-performance team in search of a Tradeshow Coordinator. Our Tradeshow coordinator will play a monumental role in making sure Frazil is represented well and that our sales teams have a smooth experience at Tradeshows. If you are eager to make an impact, we might be the perfect team for you. Key Responsibilities Essential Duties and Key Responsibilities: • Acting as primary team contact for show submission., • Gathering sufficient information before presenting to CRO/MSE for decision on participation., • Maintaining up to date tradeshow calendar., • Handling all logistical elements leading up to tradeshows, including:, • Registration, • Show Deadlines, • Booth Selection, • Booth Renewal, • Allowances, • Materials Request Forms, • Outbound BOL review and pallet verification, • Return BOL generation, • Show specific fees (electrical, water, A/V, internet, drayage, etc.), • Name Badge requests, • Financial paperwork such as Certificates of Insurance, • Advertising (company descriptions, personnel photos, etc.), • Association specific memberships, • Any other show specific paperwork, • Travels to and acts as primary foreman for Frazil’s 4-6 highest profile shows each year, overseeing booth construction ahead of show and tear down following the show., • NRA (restaurants) Show (third weekend in May, annual), • SNA ANC (second week of July, annual), • NACS (first week of October, annual), • IAAPA (week before Thanksgiving, annual), • Records spending and keeps track of tradeshow budget, including looking for opportunities to cut costs when possible., • Researches and recommends potential shows., • Manages Freezing Point’s tradeshow assets including banners, booth setups, lightboxes, furniture, etc., • Helps warehouse team check in return shipments., • Manages personnel calendars, including temporary workers., • Provides analysis on show effectiveness (cost vs ROI in machine contracts)., • Works with marketing on booth design & improvements., • Researches and recommends local lodging options, transportation options, and entertainment options for show personnel on a per show basis., • 4+ years of logistics experience (event-planning as a bonus)., • Background working with logistics companies / exhibitors’ services companies (GEM, Freeman)., • Background working with shipping companies (package delivery companies like UPS/FedEx and freightliners like Old Dominion/CR England)., • Excellent communicator, comfortable interacting with internal stakeholders (including company executives) and customers alike., • Proficiency with Microsoft programs (Excel especially). Preferred Qualifications & Competencies:, • Spanish language proficiency., • Food / Beverage industry specific experience., • Bachelor’s degree in Event Planning, Logistics/Supply Chain, or related field., • Familiarity with HubSpot or similar CRM tools. Required Soft Skills:, • You have a passion for details. You enjoy task-based work and can handle lots of "little things" while maintaining accuracy and output., • You are a strong team player with a collaborative work style. You help before you criticize and always look to find the common ground., • You have excellent communication skills. You are a natural born communicator and are comfortable communicating in writing, over the phone, and in person. You keep calm when tensions rise and can deescalate as needed., • You know how to manage your time, and to ask for help when you need it., • You partner closely with the service operations, logistics, and sales team managers to ensure service delivery needs are met., • You are a self-starter (work will come from your own management of show deadlines for 150+ tradeshows), • You are Adaptable (be able to fix a show problem on the fly) Physical Demands & Working Conditions:, • Active physical work that includes the ability to lift, carry, push, and/or pull up to 100 pounds on a regular basis., • Continuously walking, standing, stooping, bending, kneeling, and reaching in all directions., • Work is primarily indoors, in an office setting and a warehouse., • Ability to see, read, and/or create floorplans, drawings, and/or show site specifications., • Frequently communicate with team members via email, phone, and in-person interactions.