Administrative and Communications Coordinator
hace 2 días
Pittsburgh
Job Description Job Title(s): Administrative & Communications Coordinator Reports to: Senior Director of Operations and Finance (SDOF) Job Category: Full Time Roles and Responsibilities: To support the administrative, coordination and communications needs of the Hill Community Development Corporation. Operations and Financial: • Maintain an organized, functional, well-stocked, clean and orderly office presence and greet guests, • Perform clerical, office management and administrative duties, i.e. open mail, log and respond as needed, answer telephone, record messages, send mail, make copies, complete errands, • Maintain and consistently upgrade effective filing systems, • Explore appropriate rates and services with various vendors such as utilities, office services, maintenance work etc. to assure cost-savings for organization, • Respond to requests for documentation from various internal and external team members, • Promptly escalate urgent matters to SDOF for action and resolution, • Support the development and maintenance of an effective project management system;, • Maintain various databases to assure high-level accuracy and expeditious access to data, • Create office systems to maximize efficiencies and effectiveness, • Respond to requests of senior staff and delegates for various administrative, operational and community engagement tasks Organizational and Communications: • Provide project support to Hill CDC programs and projects as assigned, • Attend Hill CDC meetings and provide administrative support and record keeping as needed (including various monthly and quarterly meetings), • Maintain current information on organizational website and social media, • Perform quality graphic design support, • Assist with updating the website, social media and newsletters as required, • Assist with community communication efforts, prepare fliers/newsletters, contact speakers, coordinate community meetings, contact various community stakeholders etc., • Facilitate and coordinate meetings of key constituent groups Programs and Events: • Support the Programs and Policy department event organizers as needed, • Coordinate planning, vendors, and marketing per organizers request, • Other duties as assigned. Technical Skills Needed: • Key Skills: MS Office Suite (Outlook Email & Calendar, Teams, Word, Excel, Powerpoint), Canva, Photoshop, Social Media (Facebook, Instagram, Twitter, LinkedIn), Salesforce, • Preferred Skills: Monday, Adobe Photoshop and InDesign, MailChimp, Content Management Systems, • Ability to learn new software programs quickly Important Candidate Qualities: • Excellent written and verbal communication skills, • Highly organized, • Strong attention to detail, • Coachable; demonstrates use of lessons learned, • Self-starter, • Ability to multi-task and work in fast-paced environments, • Highly responsive, • Positive, professional, and amicable demeanor, • Strong problem-solving skills & good judgment, • Ability to work well independently and with others, • Ability to interact with diverse groups of people such as community residents, elected officials, business executives, foundation representatives etc., • Knowledgeable and capable of supporting senior staff in setting appointments, screening calls, office management, meeting and event preparation, • Maintain formal office hours for the Hill Community Development Corporation from 8:45am – 5pm on site., • This position must open the Hill CDC office promptly at 9am Mon – Friday. Physical Requirements of the Job: • Ability to operate computer and other equipment in the office, • Non-Smoking Work Environment, • Commensurate with experience and qualifications, • Paid bi-weekly Powered by JazzHR KNbTkTD6yk