Project Account Manager
10 days ago
Memphis
Job DescriptionDescription: Blake Solutions is growing, and it’s the perfect time to join our team! We’ve just become part of The Living Company family, alongside University Furnishings and TLC Hospitality, and together we’re taking our 25+ years of craftsmanship in cabinetry, countertops, and shower systems to the next level. With the backing of TLC’s full sourcing, logistics, and installation network, we’re tackling bigger projects, new markets, and exciting opportunities across hospitality, student housing, and multifamily communities. If you’re looking for a place where tradition meets innovation and your work makes a real impact, come grow with us! Job Description: We are seeking a Project Account Manager who thrives in a detailed, fast-paced environment. This role is central to project financials, billing, compliance, documentation, and communication between clients, general contractors, internal departments, and external partners. If you’re highly organized, proactive, and energized by keeping complex moving parts aligned, this role is for you. The Project Account Manager plays a critical role in supporting Blake Solutions’ financial and operational success across multi-state construction projects. This position is responsible for independently managing project financials, billing strategy, compliance requirements, and critical stakeholder communication. Acting as a strategic partner to Sales & Pre-Construction, Project Management, and Installation, the Project Account Manager exercises discretion and independent judgment to ensure accurate financial execution, mitigate project risk, and maintain compliance with contracts, General Contractor and State requirements. This role requires a proactive, analytical professional who can evaluate information, make decisions, and resolve issues that directly impact project outcomes and organizational performance. Job Qualifications: A minimum of two years of experience with advanced Microsoft Excel, Word, Outlook, Box and Adobe Acrobat proficiency; 4-year degree preferred; Experience in project accounting, construction billing, or project financial administration strongly preferred. Proficiency with platforms such as NetSuite, Textura, GCPay, VendorSuite, Procore, or similar systems. Strong analytical, organizational, and decision-making skills with the ability to work autonomously. Demonstrated ability to interpret contracts, financial data, and compliance requirements. Excellent written and verbal communication skills; comfortable interacting with customers and GC representatives. Ability to manage multiple projects and competing deadlines with sound judgment. High level of professionalism, confidentiality, and initiative. Dependability, adaptability, and a proactive mindset and the ability and willingness to learn new procedures and skills and work within the Standard Operating Procedures (SOPs) of Blake Solutions. Job Specific Duties: Financial Oversight and Decision-Making · Oversee and administer project financial processes with autonomy, including billing, Accounts Receivable follow-up, Accounts Payable coordination, BvA adjustments, and financial documentation. · Review, evaluate, and modify billing strategies in NetSuite, Textura, GCPay, Procore, and external formats to ensure accuracy and contract compliance. · Independently prepare project P&L drafts and finals, analyze variances, and resolve discrepancies. · Approve, track, and reconcile subcontractor payments and coordinate bank payment execution. · Conduct daily financial monitoring by preparing the Daily Bank Balance report and advising leadership on financial visibility. · Evaluate payment statuses, release retainage billing, and ensure correct financial coding for all project-related transactions. Compliance Management & Risk Mitigation • Serve as the primary compliance lead for assigned projects, independently interpreting GC requirements, identifying compliance risks, and resolving issues., • Monitor Textura holds and proactively manage lien waivers, insurance documentation, CCIP enrollments, bond requests, and all GC-mandated compliance items., • Manage Levelset lien processes, business license renewals, and state-specific compliance requirements including CA paperwork through SMG Compliance LLC., • Independently set up new projects in NetSuite, including budget validation and SOV creation, ensuring alignment with contracts and internal standards., • Review pre-project and pre-contract documentation, interpreting requirements and completing COIs, bonds, and other onboarding documents without supervision., • Manage all project change orders (COCOs), including evaluation of financial impact and coordination with internal departments., • Act as the primary financial and compliance liaison to General Contractors, project stakeholders, customers, and internal teams., • Communicate payment timelines, clarify billing requirements, and provide direction regarding documentation standards., • Initiate AR outreach with authority to enforce payment terms, resolve discrepancies, and influence GC actions., • Analyze incoming documentation, mail, payments, and compliance items; determine priority, risk, and required actions., • Organize and maintain financial records and project documentation with a high level of accuracy and independence., • Provide strategic support to leadership with reporting, trends, financial insights, and process improvement recommendations.Requirements: