Legal administrative assistant jobs in Phoenix, ArizonaCreate job alerts

Job DescriptionRemote - Must Live in AZ with AZ License This Jobot Job is hosted by: Scott Rundlett Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. Salary: $150,000 - $190,000 per year A bit about us: We are a committed employee-advocacy litigation firm, passionately representing workers in Arizona across the full spectrum of employment disputes—from wage and hour, discrimination, retaliation, and wrongful termination to breach of contract and non-compete matters. We deliver effective counsel, focused strategy, and proven results in both court and agency settings. Our team is dedicated to holding employers accountable and restoring clarity and safety to our clients’ lives and livelihoods. Why join us? Remote Role - MUST LIVE AND BE LICENSED IN AZ Mission-driven practice with freedom to focus on advocacy: You’ll dive deep into challenging employee cases—discrimination, wage/hour, non-competes, severance, retaliation—without billable requirements, time tracking, or the burden of leads or intake logistics. (Intakes are expertly handled by our legal assistant, who filters and summarizes potential cases for you.) Flexible compensation structure that rewards results: Enjoy a base salary of $150K–$190K, with uncapped bonuses tied to revenue generated—all without any sales or business development expectations. True autonomy and administrative support: No lead gen, no admin work—just full litigation responsibility, supported by a legal assistant handling all intake calls and summaries. Varied fee models, plaintiff-focused environment: We operate on contingency, flat-fee, and consultation models across Arizona—empowering our attorneys to focus on what matters most: advocating for employees. Supportive, collaborative culture: Joining us means becoming part of a close-knit team that shares your dedication to justice within a collegial atmosphere with a firm that lives and breathes worker advocacy Job Details We are a growing plaintiff-side labor and employment law firm seeking a Litigation Associate with 6+ years of experience to join our team. This is a remote role, but candidates must be licensed to practice law in Arizona and reside within the state. About the Role This position focuses exclusively on representing employees in a wide range of labor and employment matters, including: Discrimination, harassment, and retaliation claims Wage and hour disputes Non-compete and restrictive covenant matters Breach of contract and severance disputes We handle cases on a contingency, flat-fee, and consultation basis. There is no billable hour requirement, no time tracking, and no lead generation required. Every intake call is conducted by a legal assistant who provides a detailed summary, leaving the attorney free to focus on litigation and client advocacy. Key Responsibilities Manage a caseload of plaintiff-side employment matters from intake through resolution. Represent clients in state and federal court proceedings, arbitrations, and mediations. Conduct legal research, draft pleadings, motions, and discovery responses. Develop case strategy and provide counsel to clients throughout the litigation process. Work collaboratively with firm leadership to achieve the best outcomes for clients. Qualifications J.D. from an accredited law school and active Arizona Bar license (required). 6+ years of litigation experience in labor and employment law, preferably representing employees. Courtroom experience required; jury trial experience preferred, but arbitration experience will be considered as a substitute. Strong writing, research, and advocacy skills. Demonstrated passion for protecting workers’ rights. Will consider candidates with significant defense-side experience who are eager to transition to the plaintiff side. Compensation & Benefits Base salary: $150,000 – $190,000 depending on experience. Uncapped bonus structure tied to revenue generated. No billables, no time tracking, no business development required. Dedicated legal assistant support for client intakes. Remote work environment with flexible scheduling. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Company DescriptionJobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values. Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA). Ready to find a good job? Create your profile today at Jobot.com.

Job DescriptionDescription: About Roberts Resorts & Communities: Roberts Resorts & Communities operates nationally — and we’re growing every day. Our mission is simple yet powerful: to build communities and fulfill dreams. Guided by our core values of passion, integrity, epic customer service, and resourceful, we’re proud to make a meaningful difference in the lives of more than 30,000 families across the country. If you’re passionate about creating impact, thrive in a culture built on trust and excellence, and are committed to delivering extraordinary service, you’ll feel right at home here. Together, we’re turning visions into reality and shaping a brighter future. Position Summary: We are seeking a dynamic Executive Assistant to partner directly with our CEO and play a critical role in driving organizational impact. This is not a traditional support role — you will own the flow of the executive’s day, anticipate needs before they arise, and create leverage by ensuring the CEO is focused on high-value priorities. From managing complex calendars and coordinating mission-critical meetings to handling confidential communications and leading special projects, you will be the trusted right hand that keeps our executive team operating at peak performance. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, high-growth environment. You are detail-obsessed, solution-oriented, and capable of managing multiple priorities with confidence and discretion. This is a full-time, in-office role based at our Scottsdale, AZ headquarters, offering the opportunity to be part of a growth-minded, high-energy culture where excellence is the standard. Performance Objectives: • Own the executive calendar — anticipate priorities, proactively schedule and protect time, and ensure the CEO is always prepared and focused on what matters most., • Lead meeting coordination — manage logistics, prepare agendas and materials, and capture action items to drive accountability and follow-through., • Act as the primary gatekeeper — manage correspondence, screen communications, and represent the CEO with professionalism, confidentiality, and authority., • Oversee special projects — execute strategic initiatives and cross-functional efforts with precision, ensuring deadlines and deliverables are consistently met., • Streamline operations — identify opportunities to increase efficiency, implement systems, and create leverage for the executive and leadership team., • Partner cross-functionally — build strong relationships across departments, ensuring seamless communication and alignment on company priorities., • Handle travel and event logistics — coordinate complex travel arrangements, off-site meetings, and company events that support executive objectives., • Maintain confidentiality and discretion — handle sensitive information and decision-making with absolute integrity and professionalism., • Proven experience as an Executive Assistant, supporting C-suite or senior leadership in a fast-paced, high-growth environment., • Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and moving parts with precision and focus., • Strong communication skills — articulate, polished, and professional in both written and verbal interactions., • High level of discretion and integrity when handling sensitive and confidential information., • Proactive problem-solver who anticipates needs before they arise and delivers solutions without waiting to be asked., • Tech-savvy and resourceful, with mastery of Microsoft Office, Google Workspace, and the ability to quickly learn new tools and systems., • Detail-obsessed and process-driven, while also adaptable when priorities shift., • Strong interpersonal skills — able to build trust and strong relationships across all levels of the organization., • Growth mindset — thrives in a high-performance culture, embraces feedback, and consistently pushes for excellence. Education & Experience: • Bachelor’s degree in Business Administration, Communications, or a related field preferred. Equivalent experience supporting senior executives may be considered in place of a degree., • 5+ years of executive-level support experience, with a proven track record of managing complex calendars, projects, and communications at the C-suite or senior leadership level., • Experience in high-growth, fast-paced environments where adaptability, resilience, and proactive problem-solving are essential., • Hospitality, real estate, or multi-site operations industry experience is a strong plus, but not required., • Demonstrated success in driving efficiency, creating systems, and elevating executive performance through strategic administrative support. Physical Requirements: • Physical Activities: Constantly sit, talk, or hear; frequently use hands, • Lifting Requirements: Up to 15 lbs., • Environment Conditions: Temperature changes and extreme heat Benefits and Perks We believe in taking care of our team so they can thrive both at work and in life. As a full-time employee, you’ll enjoy a comprehensive benefits package designed to support your health, growth, and lifestyle, including: • Medical, Dental, and Vision coverage for you and your dependents, • Employer-paid life insurance for peace of mind, • A full menu of voluntary coverages — STD, LTD, Accidental, Critical Illness, Hospital Indemnity, Pet Insurance, and Legal Service Plans, • 80 hours of PTO plus 11 paid holidays to recharge and refresh, • 401(k) with a 3% company match to invest in your future, • The chance to be part of an inclusive, supportive community where your contributions matter, • Complimentary stay at one of our resorts — enjoy the lifestyle you help create! Commitment to Diversity: Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued, and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated, voices are heard, and excellence thrives. If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to .

Job DescriptionSalary: The Executive Assistant is responsible for providing operational support and management at the Scottsdale office. This is a full-time position for a seasoned professional who enjoys assisting other staff members. Operational support includes meeting scheduling, calendar coordination, taking minutes, logging action items and following up on completion. Performs clerical and administrative support functions including transcribing notes and composing correspondence as requested and performs general management and organization of electronic files and document archives. Answers main business telephone lines and transfers call during business hours. PRIMARY DUTIES • Creating, organizing and editing presentations, • Managing calendar and meeting schedule for President and executive team, • Publishing meeting agendas, taking notes, tracking action items and publishing meeting minutes, • Coordinating internal and external meetings, which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available, • Organizing, filing, and archiving paper & digital documents and construction plans, maintaining version control, • Providing administrative support to President including telephone call screening, logging messages and email inbox management, • Providing administrative support for the executive team, including drafting correspondence and creating presentation slides, • Transcribing, typing, formatting, and proofreading materials (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphic and spreadsheet software, • Managing appointments and schedules for applicable staff, • Distributing incoming mail, preparing outgoing mail, maintaining office supply or other inventories, • Candidates must have intermediate to advanced proficiency in Microsoft Office Suite, Word, Excel, PowerPoint, MS Projects, Outlook, Google Suite or equivalent and sharepoint., • 10 plus years office administration and executive support, • Legal, real estate, finance industry or other relevance experience, • College degree, • Proficiency in the following other current software such as Primavera; Green Halo, Egnyte, Blue Beam, Procore, Auto Desk, etc. a plus., • Positive attitude, professional, self-directed & self-motivated., • Ability to jump in and make a contribution while learning along the way, a can-do approach to assignments., • Ability to thrive in a demanding, fast-paced environment., • Strong interpersonal and team-oriented skills; good relationship builder, • A high degree of discretion and respect for confidentiality related to personal executive information., • A passion for adding value., • Highly detail oriented., • Superb organization skills. Benefits: • 401(k)/Company Match, • Medical Insurance, • Dental insurance, • Vision insurance, • Life insurance, • Disability Insurance Shelter Asset Management LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

Job Description Job Title: Executive Administrative Assistant Company: Custom Control Sensors, LLC Location: Phoenix, AZ Employee Type: Full Time Industry: Manufacturing Job Type: Administration Education: High School Diploma or equivalent GED required; some college preferred Experience: 6+ months of business school or administrative training highly desirable Company Overview: Custom Control Sensors, LLC (CCS) is a global leader in the design, development, manufacturing and supply of pressure, temperature and liquid flow switches and sensors for the Aerospace, Defense and Industrial markets. Since 1957, CCS has been providing high reliability electro-mechanical devices that utilize the "DUAL-SNAP" action disc spring principle pioneered by Custom Control Sensors. CCS’ Airborne Division provides standard and custom switches, sensors and transducers to the aerospace, defense, commercial aviation and government markets. CCS also supplies original PMA parts for various Boeing, Airbus and business aviation aircraft. CCS’ Industrial Division provides pressure and temperature switches, sensors and transmitters for process control of global oil & gas, petro-chemical, power generation, steel manufacturing, tire manufacturing, automotive, medical and various other industrial equipment. CCS is an ISO 9001:2015 and AS9100D certified company. Benefits: • Medical, • Dental, • 401k with Match, • Employer funded Life Insurance, Short-term Disability, and Long-term Disability, • Paid Sick and Vacation Leave, • 9 Paid Holidays Position Summary: Under general supervision, the Executive Administrative Assistant provides high-level administrative and operational support to the executive team of a family-owned business. The role involves managing legal and compliance documentation, supporting financial operations, maintaining permit and licensing requirements, and coordinating a wide range of corporate tasks across multiple entities. The position requires independent judgment, organizational excellence, and a thorough understanding of company operations and applicable regulations. Key Responsibilities and Skills: Executive & Administrative Support • Perform diversified and advanced administrative functions with minimal supervision, • Open and distribute executive mail, • Receive and direct calls, manage sensitive correspondence, and maintain confidentiality, • Maintain high-quality written documentation and produce error-free reports and forms, • Prepare, file, and track state, federal, and city compliance forms and registrations, • Maintain records of corporate filings, insurance, permits, and official documents, • Support contract review processes and documentation for legal and customer matters, • Coordinate renewals and filing deadlines for trademarks, patents, fictitious business names, business licenses, and annual reports across multiple entities and states, • Assist with Export, EAR, and ITAR compliance and documentation, • Maintain strong working knowledge of government registration systems, • Maintain tracking and renewal schedules for Certificates of Insurance (COIs) and Liability coverages, • Manage and renew local and state permits including, fire assembly, alarm, and hazardous material permits; City Tax Registration Certificates; and Seller’s Permits and Unified Program Facility documentation, • Ensure visibility and posting compliance of required permits at appropriate locations, • Track and manage trademark and patent filings, renewals, and applications (U.S. and international), • Coordinate communications with legal counsel and relevant government bodies, • Support document control processes including classification, retention, and archiving, • Maintain a multi-year task calendar and proactively ensure on-time completion of all administrative, legal, and compliance deadlines, • Support accounting operations including credit card management, check deposits, and W-9s, • Track and process recurring financial obligations, • Maintain accounting calendar, • Communicate with banks regarding accounts and fund transfers, and download monthly statements, • Assist tax team with timely signing and filing of tax returns Requirements: • Due to company’s need to maintain ITAR compliance, must be US Citizen or legal permanent resident, • Ability to handle confidential information with high level of discretion, • Possess current Notary Public license (or ability to obtain), • Strong written and verbal communication skills, • Experience working with QuickBooks required, • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.), • Strong attention to detail and organizational skills, • Adaptable, self-directed, and capable of handling multiple tasks independently, • Must be able to sit for prolonged periods and lift up to 10 pounds occasionally Custom Control Sensors, LLC. is an Equal Opportunity/Affirmative Action employer. All qualified applicants for employment shall receive fair and equal treatment regardless of their race (including hair texture and protective hairstyles, such as braids, locks, and twists), color, religion, creed, sex/gender, marital or registered domestic partnership status, age, national origin or ancestry, citizenship, pregnancy, childbirth, breastfeeding or related medical conditions, mental or physical disability (including HIV and AIDS), medical condition including genetic information or characteristics (including those of family members), sexual orientation, veteran or military status, gender identity, gender expression, transgender status or any other basis protected by federal, state or local law, ordinance or regulation. The policy not to discriminate includes, but is not limited to, advertising for positions, recruiting, hiring, placement, promotion, transfer, rates of pay, discipline and termination.

Job Description Must live in Phoenix, AZ area. The Job/What You'll Do: The Executive Assistant supports the CEO and serves as primary support to the Board of Directors and Advisory Council. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives. Responsibilities: • Manages the CEO's calendar, scheduling internal and external meetings, including recurring meetings with the board of directors, committees, advisors, direct reports,, • Coordinates Board communications, including but not limited to notifications of meeting agenda, schedules, distribution of correspondence, packets, and other Board-related communication., • Leads operational efforts with Board, CEO, legal counsel, and Board committee chairs to review policies, prepare required documents relating to the effective operation of Board and Board Committees meetings. Compose and/or records resolutions, charter revisions and Bylaws revisions in coordination with legal counsel., • Manages and updates Board of Directors, Advisory Council and Board Committee calendars, determine and plan the frequency of meetings., • Provide executive leadership with extensive and continuous calendar management, travel management, expense management, event registrations and detailed meeting plan management, and all other executive support., • Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications., • Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc., • Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed., • Ensure that executive leadership is informed of priorities, deadlines, and challenges., • Independently perform special projects that require a combined knowledge of administrative needs and technical operations., • Complete accurate and detailed leadership department expense reporting and other departmental reports., • Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority., • Utilize efficient time management with the nuances of complex administrative assistance at the executive level., • Maintain confidentiality in all aspects of team and company information., • Operate independently with minimal supervision, while maintaining open communication and collaboration with supervisor and team to improve group processes., • Other duties as assigned Knowledge, Skills, Abilities: * Well-organized and flexible self-starter * Demonstrated ability to multi-task, learn quickly, and work well independently and as part of a team * Attention to detail in composing, typing and proofing materials or data input * Ability to work in a fast-paced environment, while managing multiple tasks and priorities and meeting deadlines * Excellent interpersonal skills displaying tact and diplomacy and in maintaining effective working relationships * Excellent verbal and written communication skills. • Ability to act professionally and maintains appropriate boundaries with clients and staff., • Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled., • Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success., • 3 - 5 years of experience in field, Required, • Project management software experience, Required, • AI tools experience, Required, • Associates Degree, Preferred While performing the job duties in the office or at a home office, the employee is frequently required to stand, walk, sit, and use hands; they must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Exposure to noise typical with office operations. Ability to hear and speak. Employees must maintain a stable and secure private home internet with a minimum of 50Mbps download and 5Mbps upload, and an average jitter less than 20% of latency. Who We Are & What We Offer: Solari is an award-winning nonprofit that operates a 24/7 crisis line serving statewide in Arizona, Oklahoma and Colorado. Our mission is to Inspire Hope through our talented and compassionate staff. Since 2007, Solari has been providing crisis contact center services and in that short time has helped thousands of individuals and families connect to the help they need. Additionally, in that short timeframe, Solari has grown to expand services to a peer-run Warm Line, Serious Mental Illness (SMI) determinations, mobile team dispatches, crisis transportation services, emergency room-based assessments, Department of Child Safety (DCS) rapid response and crisis stabilization services, telephone follow-up to those who need it, tragedy support lines and other in-kind services to the community. • Friendly work environment, • Generous paid time off (PTO), • Health benefits (Medical/Dental/Vision) that start the first of the month following the hire date, • Competitive compensation, • Convenient office locations and Hybrid Schedule, • On-site fitness room free to all employees (Tempe Office), • Basic Life Insurance, • Voluntary Life, Spouse, Child Insurance, • Critical Illness w/free dependents, • Critical Illness Spouse, • Short Term & Long Term Disability- Starts first of the month after 90 days of employment, • 401K & 401K Roth - Starts first of the month after 90 days of employment, • United Pet Care, • LifeLock for identity theft We are focused on equality and believe deeply in diversity of race, color, ancestry, age, veteran status, marital status, creed, religion, sex, gender, gender identity, sexual orientation, ethnicity, national origin, and other legally protected group status.

Job DescriptionWelcome to Align Health & Spine! Align Health & Spine is a leading chiropractic, MD, and pain management clinic specializing in personal injury cases. With a patient-centric approach, we provide comprehensive and personalized care to individuals recovering from various injuries. Our dedicated team of professionals is committed to helping patients regain their health and well-being through chiropractic treatments and rehabilitation services. Position Summary Align Health & Spine is hiring a dependable, detail-oriented Office Manager / Medical Assistant to join our team. While this position may occasionally assist with clinical duties, it is primarily focused on overseeing daily administrative operations, team coordination, and practice efficiency. The ideal candidate will bring leadership, organization, and flexibility to support both the front desk and back office as needed. Key Responsibilities Office Management & Administrative Oversight Primary Role • Manage front office workflows including patient check-in/out, scheduling, and communication, • Oversee staff schedules, supply ordering, and daily operational efficiency, • Ensure clinic compliance with HIPAA, OSHA, and internal procedural standards, • Support leadership with staff training, performance feedback, and process improvement, • Facilitate billing coordination, records management, and insurance documentation, • Report to executive management with regular updates on operations and team performance, • Step in to assist with patient intake, vitals, and accident-related histories during high volume times, • Support therapy applications such as EMS, cold laser, hot packs, and mechanical traction, • Help prepare patients for chiropractic and medical evaluations, • Assist providers with documentation in ChiroTouch and treatment tracking, • Oversee accurate CPT and ICD-10 code entry into ChiroTouch EHR, • Coordinate lien documentation, superbills, and medical record releases, • Liaise with law offices on patient treatment summaries and case-related inquiries, • Medical Assistant (MA) Required, • Bilingual (English/Spanish) Required, • Must reside in Tucson, Arizona Required, • Prior experience in Office Management or Front Desk Leadership, • Working knowledge of HIPAA compliance and legal-medical processes, • Prior experience with medical billing, ICD-10/CPT coding, or legal-medical communications, • Proficient with Microsoft Office (Word and Excel), • Experience with Personal Injury case documentation, • Familiarity with ChiroTouch, Practice Fusion or similar EHR systems, • Competitive, industry-leading pay based on experience, • Generous PTO and paid holidays, • Comprehensive, industry-leading health coverage, • Continuing education and career growth support, • Ongoing training with a supportive leadership team Join Align Health & Spine and take the lead in ensuring smooth day-to-day operations while supporting patient care in a fast-paced, compassionate personal injury clinic.

Job Description • We are hiring immediately for an ACCOUNTING COORDINATOR position., • Location: 2675 S 12th Pl, Phoenix, AZ 85034. Note: online applications accepted only., • Schedule: Full Time; 7:30-4:30 Monday through Thursday and 7:30-2:30 on Friday., • Details: The Accounting Coordinator will add and remove equipment, record new equipment into inventory management systems, manage rentals, dispose of equipment, handle customer transactions, and conduct equipment audits., • Requirement: Experience in equipment management, inventory, or logistics preferred. Strong organizational and data entry skills. Familiarity with inventory or ERP software (e.g., SAP, Oracle, or similar). The ideal candidate possesses the ability to communicate clearly and professionally with internal teams and customers, demonstrates attention to detail, and is able to meet deadlines. About Canteen: Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary. Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry. Come for the job, stay for the career. We are Canteen. Job Summary Summary: Performs administrative and accounting duties. Essential Duties and Responsibilities: • Processes payroll and submits human resources forms., • Processes vendor payables; prepares and submits payment requests; transfers journal entries., • Maintains client accounts; prepares accounts receivable invoices; makes collection calls for delinquent accounts receivable., • Reconciles cash received to cash recorded; reconciles inventory., • Assists with invoice entry and transfers., • Researches outstanding Accounts Payable., • Files paid invoices., • Enters and balances purchasing card receipts., • Enters data into inventory systems; maintains accurate and current information., • Enters, submits and follows up on work orders; prompts escalation as needed. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs). Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here for information on additional company-provided time off benefits. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Canteen maintains a drug-free workplace. Req ID:1459588 Canteen

Job Description MWH?is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of?Building a Better World, our teams are rapidly growing across the nation. As a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here. The work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you! About the Role MWH?is currently seeking a qualified?Office Manager?to provide support and ensure the smooth running of our corporate office on a day-to-day basis. The Office Manager is a critical member of our team and will report out of our Phoenix, AZ location. Essential Functions Office Operations * Represent the company at our reception desk; greet and provide general support to employees, visitors, clients, and vendors. Provide information by answering questions and requests. * Ensure a smooth and efficient operational flow of the corporate, field, or project office. * Develop and cascade intra-office/company communications, streamline administrative procedures, maintain office supply/inventory control and company assets, and administer site badging. * Monitor and process routine administrative duties such as accounts payable, expense reports, and supply requisitions. * Act as the point person for maintenance, mailings, shipping, supplies, equipment, ordering meals, and errands. * File (paper and electronic), fax, copy, print and distribute mail. * Schedule and coordinate meetings; prepare draft meeting minutes. * Schedule appointments, update calendars, and assist with travel arrangements. * General housekeeping duties to include loading/unloading dishwasher, watering plants, maintaining general kitchen/office/conference room tidiness, ensuring storage rooms are organized, and stocking and maintaining mail/printer room. * Create and maintain records, charts, graphs, spreadsheets, and databases. * Oversee special projects as assigned, keeping leadership properly informed of status, obstacles, and points of interest. * Manage relationships with vendors, service providers, building maintenance and property management. * Coordinate workflow and all relevant paperwork to prepare senior executives for meetings, interviews, and presentations. * Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and setting up new equipment. Human Resources Support * Coordinate and support onsite onboarding for new hires, including first day logistics, office tours, equipment setup, and safety orientations in collaboration with HR. * Prepare and maintain any new hire paperwork, I-9 verification, and ensure compliance with onboarding checklists and HR protocols. * Act as the point of contact for new employees during their first initial days, assisting with office-related questions and basic policy guidance. * Maintain employee records (digital and physical) in accordance with company and legal retention policies. * Support HR with the coordination of interviews, including preparing interview rooms, and greeting candidates onsite. * Participate in any new hire welcome events or office orientations, reinforcing a positive onboarding experience. * Provide coordination for employee recognition initiatives, milestone tracking, engagement activities, and events (local and non-local). * Assist in monitoring and updating the office’s organizational chart, contact lists, and seating charts. * Serve as local liaison for HR by relaying employee concerns, policy questions, or engagement issues to the appropriate HR contact. * Help maintain compliance with EEO, OSHA, and other HR-related requirements at the regional office level. * May assist with exit logistics for offboarding employees, including badge retrieval, asset return, and coordination with IT and HR. * Engaging in sensitive and confidential matters with the strictest confidence. * Various other duties as assigned. Basic Qualifications * Minimum of three (3) years of professional experience as an Office Manager or Executive Assistant. * High School diploma or equivalent. * Proficiency in Microsoft office (Word, Excel, PowerPoint), and Outlook (Calendar and Address functions). * Ability and willingness to work onsite from the office five (5) days/week. * Experience in handling a wide range of administrative and executive support-related tasks, and ability to work independently with little or no supervision. * Well-organized, flexible, and enjoy the administrative challenges of supporting a diverse office environment. * Self-motivated and proactive; demonstrated interest in taking initiative, anticipating needs, carrying projects through to completion with minimal direction, and working with a high degree of urgency. * Ability to maintain high standards despite pressing deadlines. * Ability to handle confidential and time-sensitive information with discretion and independent judgment. * Ability to produce and deliver consistent, high-quality work in a deadline-driven environment. * Positive attitude and flexibility with frequent interruptions, unresolved problems, changes, and unexpected events. * Superior interpersonal skills, telephone manner, and knowledge of business protocol; strong belief in customer service. * Ability to develop and maintain cooperative, enthusiastic, flexible, and effective working relationships with clients and team members. Preferred Qualifications * Prior experience with a professional services firm, preferably in engineering or construction. * 2 or 4-year degree preferred. Benefits * Group health & welfare benefits including options for medical, dental and vision * 100% Company Paid Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate * Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity * Flexible Time Off Program (includes vacation and personal time) * Paid Sick and Safe Leave * Paid Parental Leave Program * 10 Paid Holidays * 401(k) Plan (company matching contributions up to 4%). * Employee Referral Program Location: Onsite, Phoenix, AZ Pay Range: $25-32/hr MWH Constructors?is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities,?MWH Constructors?provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company’s multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services. Equal Opportunity Employer, including disabled and veterans. Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment. #LI-Onsite

Job Description Summary The Leasing Professional has the responsibility, under the supervision of the Community Manager or Assistant Community Manager, for marketing and promoting rentals. This includes demonstrating apartments and the community to prospective renters, securing commitments and deposits from prospective residents. The leasing Professional, with the oversight of the Resident Manager or Assistant Resident Manager, is also responsible for assisting in the general administration of the property. Essential Duties and Responsibilities include the following. Other duties may be assigned. • Perform a variety of tasks associated with leasing and marketing of the community in a professional, calm and controlled manner., • Talk persuasively to influence people in ways they can understand., • Stimulate enthusiasm when providing information about the apartment homes, the community, and when scheduling visits to the community., • Determines the needs and responds promptly to resident needs and concerns while being pleasant, cheerful and tactful., • Quickly closes new sales and leases apartments, meeting or exceeding KA Communities’ minimum standards of performance., • Acts hospitably when meeting or greeting people., • Effectively explains all lease and community policies to new or current residents., • Supports the overall marketing efforts and offers input and suggestions in regard to promotions, advertisements, etc., • Maintains an accurate and in-depth knowledge of all aspects of the community, particularly in areas such as rent and pricing information, vacancies, apartment availability, lease expirations, square footage, etc., • Monitors the community advertisements and effectiveness of responses; maintains ad book and demographics., • Gathers information about markets, competition, etc. and assists with the preparation of monthly competitive survey reports to analyze the real estate market trends and conditions in the area., • Monitors all vacancies and future vacancies in order to react proactively to future occupancy needs., • Analyzes concerns associated with apartments which are slow to lease and offers recommendations to Community Manager., • Inspects on a regular basis all vacant apartments to ensure they are ready to show to prospective residents., • Works along with Community Manager to assure curb appeal and property appearance is acceptable., • Conducts follow-up activity with all residents in order to establish positive resident relations., • Maintains open communication with Community Manager and Regional Manager. ADMINISTRATIVE • Accurately and efficiently prepares and assists with all leasing paperwork (i.e., applications, lease agreements and addenda, employment and credit checks, and leasing move-in packets)., • Checks and double checks own work., • Completes service requests and communicates to Maintenance Department., • Completes follow-up thank you notes and call-backs with prospects after initial community visit., • Maintains current resident files., • Collects security deposits, rent, and all other funds associated with resident moves., • Adheres to company accounting directives, including but not limited to income accounting, expense control, and petty cash accounting. CUSTOMER SERVICE • Exhibit good interpersonal skills while serving residents and working with supervisor, co-workers, vendors and contractors., • Assists in the handling of resident service requests and various concerns as required., • Conducts follow-up activity as needed with new and current residents in order to establish and maintain positive resident relations, • Aid the Community Manager in ensuring that residents are provided with a clean, safe, well-maintained community., • Maintains high standards of resident service and relations., • Represents KA Communities sand the community you manage in a professional manner. Maintain a positive businesslike attitude in person and on the telephone and neat, clean, professional dress and grooming appropriate for greeting the public., • Adhere to Fair Housing Policy, ADA, Injury and Illness Prevention Policy and Asbestos and Hazardous Materials Policy. Other Duties and Responsibilities include the following. Other duties may be assigned. • Assist in promoting KA Communities and securing new business. Supervisory Responsibilities This position has no supervisory responsibility. Competencies To perform the job successfully, an individual should demonstrate the following competencies: • Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures., • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics., • Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities., • Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others., • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments., • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things., • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings., • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information., • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed., • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness., • Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce., • Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values., • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity., • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments., • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality., • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly., • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time., • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan., • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience One-year certificate from college or technical school; or two years related experience and/or training; or equivalent combination of education and experience. Proficient at Microsoft Office, including Word and Excel. Minimum of 1 year experience working on a PC. Language Skills Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Other Requirements Incumbent must have reliable transportation available and have a valid driver’s license and automobile insurance, as travel to various sites throughout the day will be required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Job Description National law firm with a strong presence in the Phoenix market has an immediate opening for a litigation legal assistant. The successful candidate will work with a successful and established litigation team. Responsibilities: • Deliver comprehensive administrative support to attorneys and clients, ensuring accuracy and attention to detail in all assigned tasks., • Utilize office technology, including computers, word processing software, transcription tools, copiers, scanners, and telecommunication equipment, to complete tasks efficiently., • Draft, edit, and proofread correspondence, legal documents, and memoranda with a high level of accuracy., • Communicate effectively with attorneys, clients, courts, and vendors via email, phone, and other platforms., • Screen and route incoming calls; take accurate messages and manage call follow-up as needed., • Review, sort, and distribute incoming mail; ensure timely preparation and dispatch of outgoing correspondence and filings., • Open new matters, initiate conflict checks, maintain physical and electronic client files, and coordinate file closure processes., • Greet and assist clients and visitors in a professional manner, maintaining confidentiality and upholding the attorney-client privilege., • Assist with billing processes, including proofreading proformas, making edits, and processing invoices for client matters., • Track and manage attorney expenses and reimbursements in compliance with Firm policies., • Collaborate with administrative departments such as reception, accounting, information technology, marketing, and records to support Firm operations., • Provide overflow assistance with typing, scanning, copying, and other clerical tasks as needed., • Maintain and monitor attorney calendars by scheduling meetings, court appearances, depositions, and travel, while tracking deadlines and filing requirements., • Coordinate and execute timely e-filing of legal documents with various courts and agencies., • Strong written communication skills, including the ability to proofread and edit legal correspondence and documents for grammar, spelling, and typographical accuracy., • Basic math proficiency to perform routine calculations and verify numerical data, typically acquired through a high school diploma or equivalent., • 3-5 years of relevant legal administrative experience, with a working knowledge of law office procedures, document formatting, and legal terminology., • Proficiency in typing and transcription, including the ability to accurately type at a minimum of 70 words per minute from dictation or draft., • Excellent organizational skills, with the ability to prioritize multiple tasks and manage competing deadlines under time constraints., • Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, and team members across all levels., • Comfortable communicating by phone and email with courtesy, discretion, and professionalism., • High attention to detail and accuracy, with the ability to manage multiple responsibilities simultaneously., • Proven ability to manage workflow, delegate when appropriate, and ensure timely completion of assignments., • Ability to maintain focus and efficiency while managing a high volume of information and deadlines in a fast-paced environment., • Willingness to work extended or irregular hours when necessary to meet case deadlines or support attorney needs. Company DescriptionThe firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!The firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!

Job Description Drug Screen Yes Background Checks Yes Position Description The Court Administration Assistant provides administrative support in a high-volume work environment that requires the ability to multi-task, use strong organizational and communication skills to provide exemplary service, both internally and externally, ensuring that the needs of the Court are met effectively. Provides excellent customer service to Protective Order Area customers both in person and on the phone. Use case management system, Domestic Violence Computer Prompt System, Protective Order Statewide AZPoint system and other court software to assist customers with case information. Directs public to appropriate Court programs, resources, facilities and outside agencies. Review paperwork for completeness; contacts interested parties for missing information, notice of hearings, and Protective Order related information. Uses Outlook Email, Microsoft Teams, and multiline telephone to maintain effective internal and external communication. Schedules contested protective order hearings utilizing the case management system and court interpreter calendar. Maintain confidentiality of case sensitive information related to protective order cases. Operate and troubleshoot various office equipment such as printers, copiers, and scanners. Perform other duties and special projects as assigned. Skills Required Principles and processes for providing customer service including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction Skill in: The use of computer applications including spreadsheets, databases, and word processing software. Written and verbal communication with others to convey information effectively Providing exemplary customer service Ability to: Learn policies, procedures, and guidelines established by the Court Respond courteously to concerns of the public, attorneys, and employees Use effective time management skills to handle multiple tasks at one time Excel in a high volume and time-sensitive work environment Establish and maintain effective working relationships with others Understand and accurately brief oral and written instructions Make sound decisions in accordance with regulations, policies, and procedures Work as a member of a team with minimal supervision Multitask in a high-volume constant interruption environment Work independently or with little supervision Experience Required High school diploma or GED Experience: Two (2) years of general clerical or administrative experience OR Combined education and experience qualifications: Post-secondary education may substitute for the experience requirement on a year-for-year basis Experience Preferred Previous court or legal experience, and substantial customer service Bilingual in Spanish/English Experience with Microsoft Outlook, Microsoft Teams, multi-line telephone system, and copy/fax machine Education RequiredHigh school diploma or GED Experience: Two (2) years of general clerical or administrative experience OR Combined education and experience qualifications: Post-secondary education may substitute for the experience requirement on a year-for-year basis Additional Information While performing the duties of this job, the employee is required to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds.

Job DescriptionSalary: Felix Construction Company is seeking Assistant Project Managers that will lead small water and wastewater treatment projects throughout the Phoenix metro area ($250k $1M) or be a team member on a larger project. The Individual must be self-motivated and possess strong communication/interpersonal skills. WHAT YOU'LL BE DOING: • Work closely with clients, GCs, superintendents, safety manager, field personnel, estimators, project managers, and all others involved in projects., • Work with superintendents and field staff to coordinate and effectively manage material schedules, work schedules, job material and equipment purchases., • Complete AutoCAD installation drawing packages for our field team., • Produce project billings, budgets, and purchase orders., • Process changes order requests, and related project administrative documents., • Complete effective and accurate submittals., • Prepare and review operations and maintenance manuals., • Develop logical and sequential project schedules using Microsoft Project., • Maintain project schedules and budgets., • Represent the company in a professional manner., • Construction management, civil engineering or mechanical engineering degree required., • 3+ years of water/wastewater construction industry experience highly desired., • Advanced Excel and Bluebeam skills highly desired., • Basic AutoCAD experience preferred., • Able to read plans and specifications for all the disciplines on a typical water/wastewater project., • Alternative Procurement Delivery Method (APDM) experience highly desired (CSP, CMAR, D-B, JOC, etc.), • Take initiative and handles ambiguity well., • Provide correspondence that is clear, concise, and accurate., • Work collaboratively with others and communicate professionally to meet shared objectives., • Have the legal right to work in the U.S. for any employer without sponsorship. WHY YOU SHOULD APPLY: You will have the opportunity to be part of a company that is making an impact on the construction industry and the community. It's a company you will be proud to work for. We offer a competitive compensation package, including a base salary, bonus opportunities, a company truck or vehicle allowance, comprehensive benefits with generous 401(k) matching, and paid time off. If you want to work in an environment that respects and values your contributions, wed love for you to apply!

Title: Sales Administration Assistant Location: Phoenix, AZ Stimulating. Motivating. Challenging. The Kudelski Group is the world leader in the creation and delivery of state-of-the-art technologies to secure the revenues of content owners and service providers for digital television and interactive applications across all network types. The Group capitalizes on its intellectual property patent portfolio through cross access to cutting-edge technology patents and license agreements. Leveraging on its long-standing expertise in securing digital content and fighting piracy, the Group is a global provider of cybersecurity solutions and services focused on protecting companies’ and organizations’ data and systems. The Group also designs and delivers technology and services to support companies across all industries in securing their Internet of Things innovations. It also creates and commercializes its own products such as asset tracking solutions for the automotive industry. Position Summary: The Sales Administration Assistant supports the IoT sales and operations team through various administrative tasks related to contract and agreement management, pricing, billing, invoice management, commission tracking, customer support, order processing, and revenue recognition. This role requires strong organizational skills, and the ability to collaborate effectively with internal departments, including legal, finance, IT, and Sales and operations. He/she reports to the IoT Sales Execution Team Leader and doesn’t supervise any people. Responsibilities: Operational • Maintain accurate customer records, including contact information, account details, and contract signature dates within the CRM or database systems, • Support Contract and agreement management, new contract setup as well as termination process, • Ensure sales orders execution according to contracts, customers purchase orders and presales information by assuming a key user position from Customer Relationship Management (CRM) to Dynamics 365 (ERP), • Ensure billings and invoice management through different tools, • Support outbound shipping process for US and Canadian customers, • Assume billings support to customers providing necessary information to ensure payment of relation invoices, • Assume revenue recognition depending on line of business and internal requirements, • Proactively communicate and provide support with sales team, operations and internal units to align ongoing commercial activities and sales process Others • Support internal transversal processes and reporting working with GL Accounting, Procurement, Accounts Payables, Project Management and Operations, • Update various files & database, • Suggest improvements and simplifications in his/her own work as well as for order processing and execution, • Implement process changes upon request from his/her management, • Other duties may be assigned Your Key Qualities and Skills • Minimum 3 years’ experience with Sales Administration in an international environment, • Mastering Excel, • Knowledge of an ERP (Microsoft 0365 ideally, AX2012 or NAV ) is an asset, • Strong resistance to pressure, • Evidence & capacity for a teamwork, • Able to deal with priorities and multitasking, • Key skills: Analytical - Proficiency in software tools - Attention to detail and accuracy – Problem solver – Coordination star You don’t have to match all the listed qualities and skills exactly to be considered for this role. In fact, we expect you to master some of these on the job. So please apply! Why you’ll love it here If you are seeking a culture that supports growth, fosters success, and moves the industry forward, then Kudelski is where you need to be! Our rich and successful history is based on innovation and trust, serving clients of varying sizes and industries, including commercial, government and education. With Kudelski, you can expect • Immersion in an incredible culture and the vibe of a fast moving and growing organization full of opportunity., • Opportunity to work with innovative, talented peers., • Creative problem-solving and the ability to tackle unique, complex projects., • Competitive compensation with a benefits package that protects you and your loved ones and allows you to pursue career growth with tuition reimbursement., • Generous time off for rest, relaxation, and hobbies., • Colleagues from across the globe and a company committed to diversity, equity and inclusion. Nagra-Kudelski is an equal opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, status as an individual with a disability, veteran status, or any other basis protected by federal, state, or local law. EEO M / F / D / V Agencies shall only submit candidates for specific openings as requested by Nagra Kudelski. Nagra Kudelski will not accept unsolicited resumes from agencies or any representatives of agencies in response to Nagra Kudelski job postings, and no fees will be paid for unsolicited candidates to Nagra Kudelski's representatives or personnel. All candidates must be submitted to and must be selected by Nagra Kudelski.

Job Description The Goldwater Institute is seeking a Legal Office Assistant to be an integral part of the Institute’s litigation and operation teams. The Legal Office Assistant will execute a variety of duties including legal file maintenance, editing, drafting, tracking correspondence and communications, case filings, basic administrative assignments, and calendar management. The Legal Office Assistant should be a person with a can-do attitude that has excellent organizational skills and the ability to multi-task with attention to detail. Top candidates will have at least two years of legal administrative support experience and be proficient in Microsoft Office and Adobe Acrobat. Responsibilities • Comprehensive organizational skills that reflect ability to perform and prioritize multiple tasks with attention to detail and deadlines, • Handle and effectively manage logistics of both paper and electronic-based legal filings, • Ability to multi-task and effectively provide administrative support for litigation team and Institute staff, • Ability to work in a fast-paced professional environment, • Experience calendaring and preparing key meetings with staff - this includes document and/or presentation preparation & dissemination, meeting reminders, room set up and virtual meeting detail coordination, • Manage robust public records project, including filing, tracking, and database management, • Oversee legal correspondence, including review of outgoing and incoming correspondence, mailing, tracking, and data base management., • At least two years of legal administrative support and e-filing experience, • Proficient in Microsoft Office Outlook, Word & Excel (to include formatting, basic formulas, filters & sorting, etc.), and Adobe Acrobat, • Exceptional organizational skills with an attention to detail, • Strong written and verbal advocacy skills including research and editing, • Ability to work in a fast-paced environment, often with tight deadlines Please provide resume, cover letter, and references upon application. Company DescriptionThe Goldwater Institute is a free-market public policy research and litigation organization that is dedicated to empowering all Americans to live freer, happier lives. We accomplish real results for liberty by working in state courts, legislatures, and communities nationwide to advance, defend, and strengthen the freedom guaranteed by the constitutions of the United States and the fifty states. Goldwater offers competitive salaries, bonuses and benefits including employer-paid group health insurance, health savings accounts, 403(b) plan with an employer match, long-term disability insurance, accidental death and dismemberment insurance, life insurance, and generous vacation and leave policies.The Goldwater Institute is a free-market public policy research and litigation organization that is dedicated to empowering all Americans to live freer, happier lives. We accomplish real results for liberty by working in state courts, legislatures, and communities nationwide to advance, defend, and strengthen the freedom guaranteed by the constitutions of the United States and the fifty states.\r\n\r\nGoldwater offers competitive salaries, bonuses and benefits including employer-paid group health insurance, health savings accounts, 403(b) plan with an employer match, long-term disability insurance, accidental death and dismemberment insurance, life insurance, and generous vacation and leave policies.

Job DescriptionSalary: $64,459.20 - $87,179.88 Annually DOE The Organization: The Florence Project was founded in 1989 to respond to a representation crisis for indigent non-citizens detained at the rural Immigration and Customs Enforcement (ICE) Detention Center in Florence, Arizona. Through our programs today, we provide services to thousands of adults, youth, and children detained in Eloy, Florence, Phoenix, and Tucson, Arizona on any given day. In 2001, the Florence Project implemented our Integrated Social Services Program, one of the first of its kind in this field. The Florence Project provides high quality legal and social services and supports initiatives for national changes in immigration law and policy. Primary Purpose of the Job: The Managing Legal Assistant will be part of the Adult Program Managerial Team, including Adult Program Managing Attorneys, Adult Program Managing Social Workers, the Adult Legal Program Manager and Associate Adult Legal Program Manager. The Managing Legal Assistant in the Adult Program will provide supervision to Legal Assistants as well as leadership, coordination, and oversight of programmatic needs related to Legal Assistants duties and responsibilities. The Managing Legal Assistant will also provide mentorship and support to Legal Assistant staff and may supervise other administrative staff as needed. This position includes casework and client contact with men and women in ICE custody. This position will likely require travel between Phoenix and Tucson to supervise staff from both offices. This position will report directly to the AdultLegal Program Manager or to the Associate Adult Legal Program Manager. Essential Duties and Responsibilities: • Supervising Legal Assistants and other administrative staff in the Adult Program as needed. This includes coordinating regularly scheduled meetings with supervised staff members, providing critical feedback to promote staff members development and growth, and evaluating staff members performance., • This position may require supervision in both Phoenix and Tucson offices and will be expected to travel between offices and detention centers., • Overseeing and being responsible for the quality of services provided to clients, including the provision of Know Your Rights presentations, workshops, and legal intakes, as well as direct representation. These duties will be performed in collaboration with the Adult Program Managerial Team., • Providing leadership, coordination, and oversight on programmatic needs related to the management of clients. These duties will be performed in collaboration with the Adult Program Managerial Team., • Providing leadership, coordination, and oversight on programmatic needs related to updating drive management systems, case management systems, and databases. Providing assistance to Staff Attorneys by maintaining an assigned caseload (number of cases will depend on workflow and needs)., • Leading Legal Assistant meetings, working groups, and special projects as needed., • Participating in overall program development with the Adult Program Managerial Team. This includes attending the Adult Program Managerial team meetings., • Supporting Florence Project outreach and development activities as needed, including ad hoc projects., • Data entry as assigned., • Performing administrative duties as needed., • Other duties as needed. Minimum Requirements: • Bachelor's Degree preferred. A combination of relevant experience and education can be considered., • Two years of relevant professional experience required. Specific legal assistant experience preferred., • Must be comfortable working with people with criminal convictions., • Fluency or advanced proficiency in Spanish required., • Strong leadership skills., • Self-starter with a demonstrated strong interest in immigration issues., • Demonstrates interest in advocating for indigent immigrant clients in a respectful and empowering way as well as zealous support of the Florence Projects mission., • A hardworking, flexible, respectful team player that can work effectively in a collaborative and client-centered work environment., • Highly organized and able to be an innovative thinker and work in a high-volume setting with limited resources., • Ability to work independently with the ability to effectively manage multiple projects and set and meet deadlines., • Is adaptable in the face of conflict, pressure, crisis, or changing priorities., • Strong interpersonal skills and the ability to work with diverse populations., • Exhibits a high level of consistent, exceptional performance on work products., • Exhibits high ethical standards and the ability to maintain confidentiality., • Displays a commitment to diversity and inclusion., • Ability to communicate effectively verbally and in writing., • Excellent problem-solving, research, and analytical skills., • Must have a valid drivers license and reliable transportation., • Proven computer skills, including Microsoft Office 365, Word, Excel, PowerPoint, and Adobe Pro., • Must be able to pass federal and state background checks. Preferred Requirements: • Mentoring experience is highly desired., • One year of supervisory experience preferred., • Experience with immigration law, family law, and working with survivors of trauma is a plus., • Prior experience working with the Florence Project as a Legal Assistant preferred. Working Conditions/Physical Demands: • Operate in a professional office environment and requires the ability to sit for long periods of time with intermittent walking, standing, bending, squatting, pulling and pushing., • Ability to use standard office equipment such as scanners, computers, keyboards, phones, shredders, photocopiers, and filing cabinets., • Requires the ability to lift up to ten pounds -- accommodationsmay be available., • Requires travel regularly between offices, and secondary work locations. Salary & Benefits: This is a full-time position. Salary is competitive for our field and geographical area. Salaries will be calculated based on relevant experience and our established comprehensive wage scale: $64,459.20 - $87,179.88 Annually DOE We strive to create and uphold a positive, supportive, and inclusive work environment for all staff. We offer excellent benefits, including: • Medical plans including health, dental, vision coverage, subject to plan terms, • Short Term Disability, • Eligibility for group benefits such as voluntary life insurance, subject to applicable waiting periods, • Retirement plan, subject to plan terms, • Paid Time Off earned on a biweekly accrual basis- Twenty-five (25) Days of Vacation Time, annually, • Five (5) Days of Medical/Sick Time, annually, • One (1) Day of Personal Time, monthly, • Eight (8) Week Paid Sabbatical, after three years of employment, • Bereavement leave., • Fifteen (15) Organization-paid holidays, all observed, • Eligible for Parental Leave which includes Twelve (13) paid weeks, • Mileage reimbursement for travel between offices and places of work., • Relocation Assistance for out of state new hires available for some positions. Application Process: This is an immediate opening. Salary is commensurate with experience. The position will remain open until we receive enough qualified applicants. To apply, please submit a cover letter detailing your interest in the position as well as your resume, three professional references. Applications will be reviewed on a rolling basis, and candidates are encouraged to apply early. Only those selected for an interview will be contacted. The Florence Project values diversity in the workplace and strongly encourages applications from people of color, LGBTQ individuals, persons with disabilities, and members of underrepresented communities. At FIRRP, we recognize that people come with a wealth of experience and talent beyond just the requirements of a job. If your experience is close to what you see listed in our current job opportunities, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence, which is very much valued at FIRRP. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process. This job announcement is for informational purposes only and is subject to change and modification without notice. This job announcement includes a non-exhaustive list of responsibilities,qualificationsand requirements of the position, but does not necessarily include all the job functions of the position.

Job Description TIRED OF WORKING WEEKENDS? DO YOU HAVE GREAT ADMINISTRATIVE SKILLS? THEN WE ARE LOOKING FOR YOU! COME AND JOIN OUR TEAM! Gurstel Law Firm, P.C. - Legal Administrative Assistant JOB SUMMARY as a Legal Administrative Assistant, you will be responsible for performing a variety of tasks including, but not limited to: • Document account/file activity in accordance with the Firm and client policies into the Firm's system of record., • Generate pleadings and other legal documents for attorney review., • File documents with the courts via the traditional and electronic filings methods., • Perform general clerical duties including data entry, scanning, photocopying, collating, and faxing., • Responsible individual who can work both, independently and in a team environment., • Ability to communicate in an effective and professional manner, • Competency in Microsoft applications including Word, Excel and Outlook., • Excellent verbal and written communication skills., • Experience with basic office hardware such as scanners, fax machine, copiers, etc., • Ability to multi-task in a fast-paced environment., • Superior problem-solving skills., • Accountability 20%, • Team Work 20%, • Job Knowledge 20%, • Organizational Skills 20% COMPENSATION AND BENEFITS • Medical, Dental, Vision, STD, LTD, Life, 401k and Profit Sharing. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. GET TO KNOW US Gurstel Law Firm, P.C. (hereinafter "the Firm") is a multi-state litigation law firm representing creditors in all aspects of the legal collection process. The Firm is headquartered in Minnesota with offices in Arizona, California, Iowa, Nebraska, Nevada, Utah, Wisconsin, & Wyoming. Its practice is focused on the development of attorneys’ litigation skills, strategies, and industry knowledge. CULTURE At Gurstel, we operate on our Core Values of Doing Right, Achieving Results, and Maintaining our Integrity. We champion diversity and are a very fast-paced, enthusiastic group of people! Success is celebrated and we are looking for people who share those same values with the drive to exceed expectations and think outside the box! Our culture is what makes our Firm a fun and rewarding place to work. EOE

Job DescriptionDescription: About the Job The Grand Canyon Law Group is a leading criminal defense firm in Arizona with a team of experienced attorneys committed to tireless, compassionate advocacy. Our firm is seeking a detail-oriented, customer-service focused Legal Assistant to join our legal team. The Legal Assistant will work closely with Attorneys and Paralegals to complete administrative and legal support tasks critical to providing excellent service to our clients. If you share our dedication to principled criminal defense and protecting the accused in our community, we welcome your application. This is a rewarding opportunity to use your skills to make a difference for our clients. Why choose us? • Opportunity to contribute to a top-rated criminal defense firm that is dedicated to securing the best possible outcomes for clients, • Chance to learn from and collaborate with some of Arizona's most experienced, skilled criminal defense attorneys, • Draft basic legal forms, documents and correspondence, • Calendar all legal deadlines and reminders, • Communicate with clients via phone, email and text to obtain needed information, • Contact courts, agencies and other entities to follow up on various legal matters, • Copy, scan, file and organize documents both physically and electronically, • Open and close client files in our case management system, • Bill 30+ hours of client work per week, • Calendar 100% of deadlines accurately, • Complete 95%+ of assigned tasks by due date Position Requirements: • Legal Experience Required, • High school diploma or equivalent, • 1+ years administrative support experience in a criminal law firm a plus, • Strong ability to communicate effectively across multiple channels including phone, email, text, and in-person interactions with clients and stakeholders, • Excellent organizational and time management abilities, • Proficiency with MS Office and case management programs, • Professional communication and interpersonal skills with demonstrated ability to handle sensitive client matters with discretion, • Ability to multitask, adapt to changing priorities, and maintain composure in a fast-paced environment, • Detail-oriented with strong follow-up skills and commitment to timely client response, • Experience managing ongoing client communications and maintaining professional relationships throughout case lifecycles

Job DescriptionSOAZ Posting ID # 5301 -AZED - Legal Assistant - Legal Services (Local Only/100% Onsite) Location: 1535 W. Jefferson St., Phoenix, AZ, 85007 Tentative Shift Hours: Monday to Friday, 8 AM to 5 PM (40 Hours/Week). Local Only Candidates . Description Located at the agency's South campus in downtown Phoenix, this position will be part of a standard office environment and will be 100% on-site and in-office, where expected dress-code is business and business-casual. 100% Onsite. Associate's Degree required for this role. The purpose of this position is to provide support to a unit that directly works with education, schools, administrators, families of Arizona students, and other governmental constituents, including the Legal unit. The primary duties for this position are administrative, including but not limited to the following: • Coordinate and draft documentation, including but not limited to witness/ exhibit lists and depositions;, • Manages case file maintenance, including indexing and filing case materials;, • Reviews information and analyzes documents;, • Plans, organizes, and prepares investigations of alleged administrative or legal violations of laws, rules, regulations, and policies enforced by the Department ;, • Reviews information and analyzes documents; Required This is a full-time in-office position and requires candidate to be in-office Monday through Friday, from 8AM through 5PM, except State holidays. Skills Skilled in: • Teamwork, • Planning/ organizing, • Mult-tasking, • Time-management, • Clear/ concise oral and written communication, • Use of computers and other technical devices/ programs/ software, • Conducting legal and investigative research and using effective techniques and tools, • Critical and logical analysis, including skills in analyzing and accurately interpreting copious amounts of information Knowledge in: • Arizona administrative practices and procedures and personnel rules and requirements, • Techniques and methods of records searching to include legal and investigative techniques and tools, including the internet, databases, and other sources of information relevant to agency investigations, • Interact professionally with coworkers and the public using appropriate tact and patience, • Display courteous, ethical and professional behavior, • Paralegal or similar role, • Associates degree or higher Preferred Skills Technology • Multi-monitors, • Experience with electronic document review platforms, • Phone: conference (multi-line) phone lines Legal Associate's Degree required for this role.

Job DescriptionAbout Us We're a dynamic law firm specializing in estate planning and business formation with offices in Mesa and Scottsdale. Our team is committed to delivering exceptional client outcomes through strategic planning that helps high-net-worth individuals and business owners achieve their goals. We pride ourselves on fostering professional growth while maintaining the highest standards of client service. About the RoleWe're seeking a Paralegal/Legal Assistant who excels at building client relationships and identifying strategic opportunities for our high-net-worth clientele. This role is ideal for someone who thrives on client interaction, takes initiative in business development, and enjoys being the trusted point of contact who guides clients through their estate and business planning journey. You'll have the autonomy to manage client relationships independently while working with our attorneys to execute sophisticated planning strategies. What You'll DoClient Relationship Management • Take ownership of post-meeting client engagement, ensuring seamless follow-through on planning recommendations, • Identify and present additional planning opportunities based on client needs and changing circumstances, • Build trusted relationships with high-net-worth clients, becoming their go-to resource for questions and updates, • Proactively communicate with clients about plan implementation, deadlines, and next steps, • Prepare estate planning and business formation documents using our established templates and document assembly tools, • Execute strategic planning outlines provided by attorneys, ensuring accurate and timely document completion, • Coordinate multi-state entity filings and business registrations, • Manage comprehensive case files using systematic, organized approaches, • Identify cross-selling and upselling opportunities within existing client relationships, • Present additional services and planning strategies that align with client goals, • Support client retention through exceptional service and proactive communication, • Master our CRM and document assembly systems, adapting to our upcoming software transition, • Maintain organized digital and physical filing systems, • Coordinate with state agencies for entity formations and registrations, • Education: Paralegal certificate, Associate's degree, OR equivalent experience in client-facing professional roles, • Experience: 2+ years in client relationship management, sales, or legal support environment, • Technical Skills: Proficiency with CRM systems and document management platforms; ability to quickly learn new software, • Proven ability to work independently with minimal supervision while maintaining client satisfaction, • Self-starter mentality with drive to identify business opportunities and take initiative, • Strong relationship-building skills with high-net-worth individuals and business owners, • Systematic approach to managing multiple client relationships and deadlines, • Natural inclination toward business development and strategic thinking, • Background in estate planning, business formation, or wealth management, • Experience with high-net-worth client service, • Track record of identifying business development opportunities, • Individual recognition for business development contributions and client relationship success, • Opportunity to be the trusted expert clients turn to for guidance, • Performance-based bonus opportunities for client retention and business development, • Structured, professional environment serving sophisticated clientele, • Autonomy to manage your client relationships and develop your own systems, • Direct communication style with minimal unnecessary meetings, • Health insurance coverage options, • Paid time off and holiday pay, • Professional development opportunities, • Supportive team environment during growth and transitions

Job DescriptionJob Overview We are seeking a detail-oriented and organized Legal Assistant with experience in civil litigation to join our team. The ideal candidate will provide essential support to attorneys, ensuring the smooth operation of legal cases and processes. Candidates must have a minimum of 2 years of litigation experience and a solid understanding of the litigation process.Key Responsibilities • Case Management: Assist in managing civil litigation cases, including maintaining case files, tracking deadlines, and monitoring case progress., • Document Preparation: Draft, format, and proofread legal documents such as pleadings, motions, subpoenas, discovery responses, and correspondence., • Filing and Compliance: File legal documents with courts, both electronically and in person, ensuring compliance with court rules and deadlines., • Discovery Support: Organize and manage discovery materials, coordinate document production, and assist in preparing discovery responses., • Scheduling: Coordinate meetings, depositions, court appearances, and client consultations; manage attorneys' calendars., • Client Communication: Serve as a liaison between attorneys and clients, providing updates, collecting information, and addressing inquiries., • Research Assistance: Conduct basic legal research, locate case law, and summarize findings as needed., • Trial Preparation: Organize exhibits, prepare trial binders, coordinate witnesses, and assist attorneys during trial as required., • Administrative Tasks: Handle general administrative duties such as answering phones, managing mail, processing invoices, and maintaining office supplies.Qualifications, • Education: Associate’s degree or certification in legal studies or paralegal studies preferred., • Experience: Minimum 2 years of experience as a legal assistant with a strong focus on civil litigation. Solid understanding of litigation procedures is required., • Technical Skills: Proficiency in legal software (e.g., Clio, ProLaw), Microsoft Office Suite, and electronic court filing systems (e.g., PACER, state court e-filing systems)., • Knowledge: Familiarity with civil litigation procedures, court systems, and relevant legal terminology., • Schedule: Full-time position with potential for occasional overtime., • Location: Office-based located in Scottsdale, AZ, with occasional travel to courts or other locations as necessary.This role is an excellent opportunity for a proactive individual passionate about the legal field and looking to grow their career in civil litigation.

Job Description Assistant (accounts receivable) - FULLY REMOTE About the Role We are seeking a detail-oriented and empathetic Assistant to join our team in a fully remote capacity. This role is essential in maintaining positive client relationships while ensuring accurate billing and payment processing. The ideal candidate will have excellent communication skills, a genuine desire to help others, and the ability to work independently from a home office environment. Position Details • Schedule: Monday through Friday, 8:30 AM - 5:00 PM PST/PDT (Please note these are West Coast hours. You can live anywhere you can access high speed internet, but this position is for an 8:30 a.m. to 5:00 p.m. PST/PDT shift), • Location: Fully remote (work from anywhere in the US) You'll be in communication with lower-income senior citizens, individuals with special needs, and legally disabled persons seeking legal assistance. Our clients often come to us during difficult times, feeling worried and anxious. While compassion and patience are essential, you'll find great satisfaction in helping these individuals navigate their legal challenges and improve their quality of life. Primary Responsibilities • Client Communication: Handle incoming client calls with patience, professionalism, and empathy, • Account Management: Update client billing information, • Payment Processing: Process client payments and resolve billing inquiries efficiently, • Client Follow-up: Conduct courteous follow-up communications regarding outstanding balances, • Administrative Support: Assist with general billing department tasks, • Proficiency in Microsoft Excel and Google Sheets, • Communication: Excellent English language proficiency and strong phone communication skills, • Patience and Empathy: Ability to work compassionately with clients who may have cognitive, hearing, or other challenges, • Problem-Solving: Capacity to resolve billing issues while maintaining positive client relationships, • Organizational Skills: Ability to manage multiple client accounts and prioritize tasks effectively, • Reliability: Consistent availability during business hours and dependable work performance, • Technical Skills: Functional computer proficiency, including ability to upload documents, and navigate file systems, • Health benefits, • 401(k) This position requires existing basic computer skills. We do not provide training on fundamental computer operations. If you're not comfortable with basic file management, document uploading, or computer troubleshooting, this position may not be suitable. Ready to make a difference? If you're a compassionate communicator with strong organizational skills and a desire to help those in need, we'd love to hear from you. Company DescriptionHELPS Law Group, P.C. serves senior citizens and disabled persons struggling with debt. HELPS educates senior citizens about maintaining their financial independence. We also provide information and assistance regarding tax, student loan and housing issues.HELPS Law Group, P.C. serves senior citizens and disabled persons struggling with debt. HELPS educates senior citizens about maintaining their financial independence. We also provide information and assistance regarding tax, student loan and housing issues.

Job DescriptionAbout Us We're a dynamic law firm specializing in estate planning and business formation with offices in Mesa and Scottsdale. Our team is committed to delivering exceptional client outcomes through strategic planning that helps high-net-worth individuals and business owners achieve their goals. We pride ourselves on fostering professional growth while maintaining the highest standards of client service. About the RoleWe're seeking a Legal Assistant who excels at building client relationships and identifying strategic opportunities for our high-net-worth clientele. This role is ideal for someone who thrives on client interaction, takes initiative in business development, and enjoys being the trusted point of contact who guides clients through their estate and business planning journey. You'll have the autonomy to manage client relationships independently while working with our attorneys to execute sophisticated planning strategies. What You'll DoClient Relationship Management • Take ownership of post-meeting client engagement, ensuring seamless follow-through on planning recommendations, • Identify and communicate internally additional planning opportunities based on client needs and changing circumstances, • Build trusted relationships with high-net-worth clients, becoming their go-to resource for questions and updates, • Proactively communicate with clients about plan implementation, deadlines, and next steps, • Prepare estate planning and business formation documents using our established templates and document assembly tools, • Execute strategic planning outlines provided by attorneys, ensuring accurate and timely document completion, • Coordinate multi-state entity filings and business registrations, • Manage comprehensive case files using systematic, organized approaches, • Identify cross-selling and upselling opportunities within existing client relationships, • Present additional services and planning strategies that align with client goals, • Support client retention through exceptional service and proactive communication, • Contribute to referral generation through satisfied client relationships, • Master our CRM and document assembly systems, adapting to our upcoming software transition, • Maintain organized digital and physical filing systems, • Coordinate with state agencies for entity formations and registrations, • Support attorneys with meeting preparation and follow-up coordination What We're Looking ForRequired Qualifications • Education: Paralegal certificate, Associate's degree, OR equivalent experience in client-facing professional roles, • Experience: 1+ years in client relationship management, sales, or legal support environment, • Technical Skills: Proficiency with CRM systems and document management platforms; ability to quickly learn new software, • Proven ability to work independently with minimal supervision while maintaining client satisfaction, • Self-starter mentality with drive to identify business opportunities and take initiative, • Strong relationship-building skills with high-net-worth individuals and business owners, • Systematic approach to managing multiple client relationships and deadlines, • Natural inclination toward business development and strategic thinking, • Background in estate planning, business formation, or wealth management, • Experience with high-net-worth client service, • Track record of identifying business development opportunities, • Familiarity with multi-state business registrations Why You'll Love Working HereRecognition for Initiative • Individual recognition for business development contributions and client relationship success, • Opportunity to be the trusted expert clients turn to for guidance, • Performance-based bonus opportunities for client retention and business development, • Structured, professional environment serving sophisticated clientele, • Autonomy to manage your client relationships and develop your own systems, • Direct communication style with minimal unnecessary meetings, • Private workspace to support focused client interaction and detailed work Compensation & BenefitsHourly Rate: $18 - $22 per hour, based on experience and qualificationsBenefits Package: • Health insurance coverage options, • Paid time off and holiday pay, • Professional development opportunities, • Supportive team environment during growth and transitions

Job Description Fennemore is a full-service business law firm with a 140-year legacy of excellence and a future defined by innovation. We are not your traditional law firm, and that’s on purpose. With 20 offices across the Western U.S., we’re breaking growth records as one of the fastest-growing firms in the country. We embrace change, set new standards for how a modern law firm operates, and create environments where both clients and colleagues thrive. Our people-first philosophy is built on collaboration and creativity. Industry recognition for retention, workplace culture, and job satisfaction reflects that commitment. We’re proud to foster a strong sense of community, a genuine commitment to work-life balance, and a diverse and inclusive work environment where passionate professionals feel valued and supported. Fennemore has an exciting opportunity in our Phoenix, Arizona office for a full-time Legal Administrative Assistant to join our growing firm. This hybrid position offers the flexibility of two remote days each week following successful training. As a Legal Administrative Assistant, you will provide essential litigation support while also assisting supervising attorneys with highly confidential General Counsel matters. This role is integral to the success of our attorneys and clients, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced legal environment. The ideal candidate is a skilled professional with litigation experience, a passion for client service, and a commitment to excellence. At Fennemore, you’ll be part of a collaborative, innovative, and supportive team where your contributions make a meaningful impact. Responsibilities: • Provide litigation support, including heavy calendaring, docketing, and scheduling;, • Online research (Pacer and other court filings, agency databases, etc.);, • Document compilation, review, proofing, and preparation;, • Coordinates conflict checks and assists with retention letters;, • Answers telephone calls and transmits messages to attorneys, paralegals, and staff;, • Files and organizes legal documents and correspondence under the general direction of paralegals and attorneys;, • Maintains an internal/personal docketing system and follows up on requests made by attorneys, paralegals, and clients;, • Prepares indexes, file backers, labels, electronic closing binders, and trial/case notebooks;, • Tracks attorney CLE;, • Submits court filings, including e-filing;, • Coordinates the completion of projects with other firm departments as needed; and Required Qualifications: • Minimum 5+ years of legal administrative assistant experience in litigation;, • Adherence to the highest standards of ethical conduct, especially to standards governing confidentiality and the ability to carefully handle and protect sensitive information;, • Ability to perform basic online research, including searching court dockets;, • Proficiency in the common collection of Microsoft Office software, including Word (e.g., headers/footers, TOA’s and TOC’s), Excel, PowerPoint, and in creating, editing, and manipulating .pdf documents;, • Adaptability to multitask in a fast-paced environment;, • Superior organizational skills, attention to detail, and the ability to manage several projects to completion on a deadline;, • Experience with Relativity software; and, • Competitive Base Salary + Annual Merit Increases, • On-the-Spot Monthly Bonus Program, • Workplace Flexibility Options, • 401k Retirement Plan with Employer Match & Profit-Sharing Component, • Health, Dental and Vision Coverage + Employer Premium Contribution, • Employer-Paid Group Term Life Insurance, • Paid Time Off and Paid Holidays, • Employee Wellness Program, • Employee Assistance Program, • Opportunities for professional development PLEASE CONSIDER APPLYING TODAY Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic backgrounds, as well as individuals with disabilities, to apply for our positions. Fennemore is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are similar to what is listed here, even if they are not a perfect match, please still consider applying. If you require assistance or need reasonable accommodations at any point in the application or interview process, please let us know. The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed. Salary: $76,000/yr. - $80,000/yr.

Legal Administrative Assistant.Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States.A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for caree

Job DescriptionWe are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Welcome patients by greeting them in person or on the telephone, • Verify patient information by interviewing patient, recording medical history, confirming purpose of visit, • Prepare patients for the health care visit by directing and/or accompanying them to the examining room, • Perform preliminary physical tests; take blood pressure, weight and temperature; report patient history summary, • Educate patients by providing medication and diet information and instructions; answering questions, • Maintain safe, secure and healthy work environment by establishing and following standards and procedures and complying with legal regulations, • Keep supplies ready by inventorying stock and verifying receipt, • Keep equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance and calling for repairs, • Enhance practice reputation by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments, • Complete records by recording patient examination, treatment and test results Qualifications: • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a Medical Assistant, internally known as a Lab Services Specialist/ Member Support Specialist, at one of our offices presently focused on our Senior Health member population (age 65+), you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: • Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary, • Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location, • Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs, • Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization, • Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting, • All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc, • Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc., • Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization What you'll need: • At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment, • Graduated from an accredited postsecondary Medical Assistant program that is accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) or the Accrediting Bureau of Health Education Schools (ABHES) or completed relevant Medical Assistant training by any branch of the armed forces, • OR possess a Medical Assistant certification issued by a certifying organization accredited by either the National Commission for Certifying Agencies or the American National Standards Institute., • Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions, • Strong written and verbal communication skills, • A High School Diploma or equivalent, • Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously, • Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus), • A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care This is a full time role (40 hrs/week) with 8 hr shifts generally taking place between 8am-5:00pm based in office at our Greenway location (3202 E Greenway Rd Suite 1401, Phoenix, AZ 85032) at one of our offices presently focused on our Senior Health member population (age 65+). One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today • Paid sabbatical for every five years of service, • Free One Medical memberships for yourself, your friends and family, • Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues, • Competitive Medical, Dental and Vision plans, • Pre-Tax commuter benefits, • 401K match, • Credit towards emergency childcare, • Company paid maternity and paternity leave, • Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance, • Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%., • UpToDate Subscription - An evidence-based clinical research tool, • Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education, • Rounds - Providers end patient care one hour early each week to participate in this shared learning experience One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.

Job DescriptionCertified Medical AssistantPosition Status: Full-timeClinical or Operation: ClinicalLocation/Division: Central Phoenix Women’s Health CareOL2/Organizational Code: AZ015OL3/Department Code: (e.g., 5000)Supervisory: No FLSA Status: Non-ExemptTravel: No travel required Reports to: Mary MaryniakHours: Monday through Friday, 8:00 a.m. to 5:00 p.m. JOB DESCRIPTION Summary: The Certified Medical Assistant primarily provides clinical and administrative support to our OB/GYN physicians and other clinical staff. This position requires strong communication and organizational skills and being able to be empathetic towards patients while maintaining confidentiality and professionalism. Essential Functions: • Responsible for verifying patient information by interviewing patients, recording medical history, and confirming the purpose of the visit., • Prepares patients for examination by performing preliminary physical tests; taking blood pressure, weight, and temperature; reporting patient history summary., • Responsible for collecting and preparing laboratory specimens, giving patients injections, and drawing blood., • Secures patient information and maintains patient confidence by completing and safeguarding electronic and paper medical records; completing diagnostic coding and procedure coding; keeping patient information confidential., • Informs patients by transmitting physician orders and questions about surgery., • Maintains a safe, secure, and healthy work environment by establishing and following standards and procedures, complying with legal regulations., • Assist with sterilizing equipment / maintain proper working knowledge of the Autoclave.Primary Duties:, • Prepare exam rooms for patients including stocking with proper supplies and cleaning after each patient visit., • Manage the flow of patients to optimize the physician’s schedule., • Maintain accurate and timely patient documentation in the EHR system., • Assist providers with in-office exams and procedures while ensuring patient comfort., • Educate patients on reproductive health, prenatal care, contraception, and other health related concerns., • Respond to (patients/vendors/employees), • Maintain efficient supplies on hand and place appropriate orders to maintain supplies., • Sterilize equipment and exam rooms after each patient visit., • Coordinate and collaborate with team members., • Schedule patients visits and follow-ups., • Aide in answering phones, checking in and out of patients when needed., • Other duties as assigned.Knowledge, Skills, and Abilities:, • Strong knowledge of medical terminology., • Knowledge of patient care techniques, administering injections, drawing blood, taking vitals, and performing basic lab tests., • Knowledge of sterilization processes., • Ability to manage multiple tasks efficiently in a fast-paced environment., • Customer service skills in handling patient questions and concerns with professionalism, empathy and patience., • Excellent communication and interpersonal skills., • Ability to handle unexpected situations calmly and problem-solving patient concerns or conflicts., • May require occasional travel or overtime., • Work is performed in a professional healthcare setting., • This position operates in an office setting. This role routinely uses standard office equipment such as computers, phones, and photocopiers., • Exposure to communicable diseases, blood-borne pathogens, and toxic substances in the work environment.Physical Demands, • Ability to lift and move medical equipment and supplies up to 25 pounds., • Extended periods of standing and walking., • Manual ability to handle instruments and equipment. Education, • Must have a current valid certification as a Medical Assistant. Experience, • Experience and knowledge of an EMR preferred but not required. Employee (Print) Date Employee Signature Powered by JazzHR kBh7l23OIy

Job Description About Us: For nearly 30 years, The Husband & Wife Law Team has set the standard in personal injury law through exceptional client service and legal results. Our mission is to thoughtfully guide people through adversity toward their best possible outcomes, driven by a passionate team and a system built to empower and evolve. We bring our community to work every day—honoring excellence, supporting local causes, and hosting meaningful events. If you're ready to make an impact alongside a collaborative, values-driven team, read on and apply today! About the Role: As our Legal Support Specialist, you will perform various entry-level administrative support duties of limited complexity with established guidelines and procedures within the justice system. You will be responsible for answering phone inquiries, handling case files, and entering case information into our database system. You will represent the firm to many third-party providers and government agencies through email, phone, and online portals. What You’ll Do • Work with 3rd party providers to obtain medical records and bills related to our client’s case and accident., • Work with county, city, and state organization to obtain police reports, incident reports, and any other documentation related to the accident., • Set up new files for paralegals, including by not limited to opening claims with insurance companies, sending out letters of representation on behalf of the firm, and enter all information provided by the attorney into our internal system., • Work with 3rd party providers to confirm client’s account balances and what payments were made., • Use basic math skills to ensure any payments, adjustments, and balances equal the total cost given by the provider., • Use any information acquired from 3rd party providers, government agencies and other outside sources to update our internal file and system., • Communicate with Paralegals to give updates on the case and the status of needed documents., • Complete timely follow-ups on all requests to providers to ensure documents are received as quickly as possible., • Any other duty as assigned What We’re Looking For Education: • Bachelor’s degree in business, communication, criminal justice or related field preferred., • 1+ year of legal assistant, customer service, administrative support, or call center experience preferred Things You’ve Done in the Past • Ability to work independently and collaborate with internal and external partners., • Strong Attention to detail skills., • Proven ability to multi-task., • Proven ability to prioritize conflicting tasks and deadlines., • Capacity to build strong relationships with internal and external partners., • High levels of adaptability, • Excellent communication skills – both verbal and written, • Highly Proficient in time management, • Ability to maintain high level of confidential information., • Advanced knowledge of Microsoft Word and converting documents to pdf documents and Microsoft Excel., • Comfortable with performing basic math (addition, subtraction), • Type 40 WPM or higher, • Professional phone etiquette At The Husband & Wife Law Team, you’re not just taking a job, you’re joining a mission. We’re a family-run firm with nearly 30 years of experience helping people navigate tragedy and recovery. Our work is personal, purposeful, and rooted in compassion. We’re proud to be a Certified Great Place to Work® five years in a row and a Top Workplace since 2022. But what makes us special is how we live our values every day. We believe in building a culture where every team member is supported, empowered, and celebrated—because that’s how we deliver the best outcomes for our clients. You’ll be part of a team guided by core values. These aren’t just words on a wall, they shape every decision, conversation, and client experience. What We Offer: • Competitive pay with growth potential, • Health, dental, vision, and life insurance, • 401(k) with company matching, • Paid time off & paid family leave, • Health savings account (HSA), • Team appreciation events, employee discounts & much more Whether you’re here to grow your career, make a difference, or be part of something bigger, we’ve built a place where you can do meaningful work and love the team you're doing it with. Learn more about our values, culture, and how we give back at: husbandandwifelawteam.com/join-our-team

Job Description2026 - 2027 JUDICIAL LAW CLERKSHIP WITH JUDGE MICHAEL S. CATLETT Title: Law Clerk I Grade: Fixed Rate Reports To: Judicial Officer Department: Judicial Chambers Exempt Status: Exempt Status: Full-Time (40 hours per week) Schedule: Monday-Friday 8 hours per day Salary: $60,170 Minimum Requirements: Must be a law school graduate or a current law school student expecting to graduate before the employment start date. EFFECTIVE IMMEDIATELY Judge Michael S. Catlett with the Arizona Court of Appeals, Division One is accepting clerkship applications and materials from law school graduates, practicing attorneys, and current law school students who expect to graduate by Spring 2026 and wish to apply for a clerkship that will begin in August 2026. This job posting is open until filled. Interviews may be conducted as applications are received. Applicants are encouraged to submit their applications as soon as possible. Position Summary: The Arizona Court of Appeals, Division One, Law Clerk I position is an exempt salaried position. Under the direction of the Chambers Judge, a Law Clerk’s primary responsibility is to review briefs and the court record and to prepare a pre-draft decision in assigned cases. This position presents a rare opportunity to work directly with experienced judges and staff lawyers on complex and fascinating legal issues, improve their writing and analytical skills, and make a lasting contribution to the law in Arizona. Apply Please include the following materials in one combined PDF, not to exceed 15MB: • Cover Letter, • Resume, • Law School Transcript, • Writing Sample (no more than five pages; excerpts permitted) Please click here to complete your application. Please refer to the Law Clerk Application Instructions above. Court of Appeals, Division One Job Postings Job Description: Cases that are assigned to a particular panel of judges are divided among the three judges on the panel, and draft decisions are prepared by law clerks or staff attorneys working with an individual judge. Law clerks may be asked to write an initial draft decision, with varying degrees of input from the assigned judge. The draft is then circulated to the other judges on the panel for consideration when the case is set for conference. At conference, the law clerk who has drafted a proposed decision may be asked to present the case to the panel of judges. The law clerk’s presentation generally includes a summary of the relevant facts and an analysis of the relevant law. The law clerk is expected to have thoroughly reviewed the trial court record and to be available to help answer questions about the record. The law clerk who prepared the initial draft may also be asked to assist with post-conference editing and with cite-checking the draft. During conference, law clerks also take notes on all cases presented, including cases presented by staff attorneys and other law clerks. Essential Functions: • Analyze the record and legal issues and undertake legal research., • Draft proposed written decisions and submit to judges., • Participate in conference, answer judges’ questions, and attend oral arguments., • Access and utilize the Court’s case management system., • Access and utilize SharePoint and Office 365., • Act as bailiff for oral arguments., • Law clerks may be given other projects by their judge(s). Such projects may include case law or statutory research, and assistance in handling requests for special action relief., • An effective law clerk does whatever is necessary to help the judge work efficiently and productively., • Law Clerks have shared administrative responsibilities with the chamber’s Judicial Assistant., • Law Clerks may be assigned general supervisory responsibilities for externs working in their chambers., • Bachelor’s degree (B.A. /B.S.), • Knowledge and understanding of law, court procedures, and court systems., • Knowledge of legal research tools (Westlaw, Lexis Nexis, etc.)., • Ability to work with professionalism in a busy environment., • High ethical standards: Ability to maintain confidentiality regarding pending court cases and business processes., • Ability to organize and manage multiple projects simultaneously and changes in responsibilities, duties, and procedures through cross training., • Superior verbal and written communication skills., • Superior research and analytical skills., • Show initiative and sound judgement in decision making., • Close attention to detail and commitment to accuracy., • Excellent interpersonal skills in a variety of situations. Preferred Knowledge, Skills, and Abilities: NA Reasoning Ability: Ability to apply common sense and understanding to carry out instructions furnished in written, oral, and diagram form. Ability to deal with problems involving several variables in standardized situations. Ability to apply knowledge and experience to each case using parallels from other cases and deductive reasoning. Physical Requirements and Equipment Operations: • Prolonged periods of sitting or standing at a desk working on a computer., • Retrieve boxes and case files from low and high storage areas. Selection Process Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include first and/or second round panel interviews. This is a Regular, Full-time, non-exempt position. EEO and ADA Compliance The Court of Appeals, Division One is an Equal Employment Opportunity and Reasonable Accommodation Employer. Everyone is encouraged to apply and compete for jobs. If you require assistance at any stage of the application/exam process or during employment, due to an accessibility issue, please contact the Human Resources Department by phone at (602) 452-6708.

Job Description Employment Law Paralegal Our client is looking for an Employment Law Paralegal to join their growing legal and HR team. This is an excellent opportunity for someone early in their legal career who is eager to build hands-on experience in employment law while contributing to meaningful work that supports both employees and the organization. If you thrive in a fast-paced environment and want to develop your skills alongside a supportive legal team, this role could be a great fit. • Location: Hybrid in Scottsdale, AZ, • Compensation: This job is expected to pay about 70-80k Key Responsibilities • Assist attorneys in responding to employee complaints, agency charges, and litigation matters, • Draft legal documents, memos, and correspondence related to employment law under attorney supervision, • Gather facts and documentation for investigations, discovery responses, audits, and regulatory filings, • Organize case files, maintain legal databases, and track deadlines to ensure compliance Qualifications • 1–2 years of paralegal or legal assistant experience, ideally in employment law or litigation support, • Knowledge of employment laws such as Title VII, FMLA, ADA, and FLSA, along with HR compliance practices, • Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting, • Excellent written and verbal communication skills with attention to detail Irvine Technology Corporation (ITC) connects top talent with exceptional opportunities in IT, Security, Engineering, and Design. From startups to Fortune 500s, we partner with leading companies nationwide. Our AI recruiter, Avery helps streamline the first step of your journey—so we can focus on what matters most: helping you grow. Join us. Let us ELEVATE your career! Irvine Technology Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Irvine Technology Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Job DescriptionDescription: GFT Ready Mix is a rapidly growing, family-run business founded in 1999, built on a team-oriented culture and supportive atmosphere. We are seeking an experienced, detail-oriented HR Assistant to support our Human Resources department. The ideal candidate will assist in various HR functions, including recruitment, driver qualification (DQ) files, and administrative tasks, contributing to a positive workplace environment. NO Recruiters, please! Why work for GFT Ready Mix? • Get paid weekly!, • Hourly Pay between $18-$24 DOE, • 1+ years experience as an HR Assistant or other HR-related role required, • At least 6+ months experience with Driver Qualification (DQ) File administration/management preferred., • Associates degree in Human Resources or a related field preferred., • Strong organizational skills and attention to detail., • Excellent communication and interpersonal skills., • Proficient in Microsoft Office Suite and HR software., • Ability to handle sensitive information with discretion., • Strong problem-solving skills and a proactive approach to tasks. Job Duties: • Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews., • Maintain employee records and ensure compliance with company policies and legal requirements., • Support onboarding processes for new hires, including orientation and training coordination., • Oversee DQ files management by gathering, maintaining, organizing and documenting records required by FMCSA to ensure commercial drivers meet all regulatory standards for safety, licensing and medical fitness., • Assist in organizing employee engagement activities and events., • Help with payroll processing and benefits administration., • Maintain confidentiality of sensitive information and handle HR documentation accurately. Who is GFT Ready Mix? We are a diverse company, with a rich history and dedicated employees, building Value through People, Quality, and Service with Integrity, Technical Expertise, and Commitment to Our Relationships, Reliability, and Leadership. As a family-run business, we truly care about our employees! EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job Description COORDINATOR, BACKGROUND About Carvana If you like disrupting the norm and are looking to join a company revolutionizing an industry then you will LOVE what Carvana has done for the car buying experience. Buying a car the old fashioned way sucks and we are working hard to make it NOT suck. I mean, have you seen our vending machine?! We are looking for people who are excited to thrive in an environment of impactful change. Team spirit is evident at Carvana and everyday we let our passions and creativity foster innovation. We take big swings, set ambitious goals, and challenge each other to make data- and process-driven decisions in everything we do. For more information on Carvana and our mission, learn more about what it's like to work here from the people that already do. About the team and position The Coordinator, Background will play an important role on the HR Operations Team at Carvana by performing a number of activities related to the company's compliance and background check functions. What you'll be doing • Understand, articulate, and support all of our requirements, policies, regulations, and standards related to background checks across the organization., • Communicate with candidates as needed regarding negative background results received., • Coordinate and expedite background screen solutions with 3rd party provider(s), to adjudicate all pending candidates with a sense of urgency ., • Collaborate on high growth recruiting efforts by supporting Recruiting and Field People Operations Teams to meet hiring date targets., • Troubleshoot candidate access problems, screening issues, questions, and settings with our vendors., • Communicate with candidates throughout the completion of the background check steps to ensure smooth and efficient processing., • Provide above-and-beyond customer service to our internal customers and incoming candidates during the background check process., • Support hiring and onboarding processes (e.g.administration of pre-employment background check, Driver Qualification File and drug testing processes; etc.)., • Help to train and support new team members on processes and procedures., • Meet and/or exceed key metrics, including adjudication response time and compliance., • 1+ years' work experience in a Human Resources, Administrative Assistant or Customer Service capacity., • Ability to support & communicate policy and procedure., • Effective verbal & written communication skills., • Highest level of customer service and sense of urgency., • Superior attention to detail and organizational skills., • Ability to be self-directed and proactive in work activities., • A bachelor's degree from an accredited college or university., • Knowledge of DOT regulations and compliance as it pertains to onboarding of Drivers., • Experience and basic understanding of federal and state compliance laws as they apply to employment., • Full-Time hourly position., • Medical, Dental, and Vision benefits., • 401K with company match., • A multitude of perks including student loan payments, discounts on vehicles, benefits for your pets, and much more., • A great wellness program to keep you healthy and happy both physically and mentally., • Access to opportunities to expand your skill set and share your knowledge with others across the organization. Legal stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. Carvana is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. Carvana also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job DescriptionSOAZ - Posting ID # 5601 - Front Desk Administrative Assistant (100% ONSITE) This position is only for Arizona residents. Qualifications • 2 Years Client Facing Experience, • Front Desk Experience, • Google Workspace, • Customer service., • Communication, verbal & written. Job Summary Seeking a front desk Administrative Assistant to play a key role in ensuring smooth front desk operations and exceptional customer service. Daily Responsibilities Warrant distribution process Monitoring and responding to all department requests through a shared inbox Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel. Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process. Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed. Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily

Job DescriptionSOAZ - Posting ID # 5173 - Front Desk Administrative Assistant (100% ONSITE) This position is only for Arizona residents. Qualifications • 2 Years Client Facing Experience, • Front Desk Experience, • Google Workspace, • Customer service., • Communication, verbal & written. Job Summary Seeking a front desk Administrative Assistant to play a key role in ensuring smooth front desk operations and exceptional customer service. Daily Responsibilities Warrant distribution process Monitoring and responding to all department requests through a shared inbox Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel. Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process. Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed. Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily

Job DescriptionSalary: At Felix Construction Company, we dont just build critical infrastructurewe build community, culture, and connection. As ourFront Desk Administrative Assistant, youll be the heartbeat of our headquarters, the first face people see, and the go-to resource for both employees and visitors. This isnot your average front desk roleits a dynamic, bilingual position that blends hospitality, logistics, and operational excellence. Why This Role Matters This position ismission-critical. Youll be thefirst impressionfor job applicants, clients, and partners, and thecentral hubfor internal coordination. From managing office aesthetics to supporting company-wide initiatives, your work will directly impact our teams productivity, morale, and growth. With a majorbuilding expansionunderway, your ability to anticipate needs and connect the dots across departments will be more valuable than ever. What Youll Be Doing • Greet visitors and make them feel welcome. You are the main point of contact for walk-in English- and Spanish-speaking job applicants., • Answer and direct phone calls in both English and Spanish, taking messages and providing information as needed., • Order supplies and coordinate with vendors for office maintenance such as cleaning services or equipment repairs. This role has ownership of the appearance and functionality of the building., • Drive to Mesa for embroidery orders and other occasional errands; maintain a clean driving record., • Order lunch and book space for meetings and teambuilding activities., • Assist with scheduling and coordinating appointments, meetings, and travel arrangements for team members or employment candidates., • Maintain office supplies inventory, stock the breakroom, and order other materials when necessary., • Maintain coffee machine, load and unload dishwasher, and occasionally assist with light office cleaning tasks., • Manage incoming and outgoing mail and deliveries in a timely manner., • Provide data entry and tracking assistance as needed., • Ensure that all office equipment is functioning properly and arrange for maintenance when needed., • Support company growth initiatives: with a building expansion breaking ground soon, develop a keen understanding of each department head, their responsibilities, and promptly notify the right person when building needs or department-specific issues arise., • Willing to jump in to assist other team members with administrative tasks. Who You Are • 2+ years administrative experience, preferably in heavy construction or engineering., • Calm under pressure, responsive, and resourceful., • Strong communication skills, both verbal and written, with a professional and approachable demeanor., • Bilingual in Spanish required., • Valid drivers license and clean driving record required., • Comfortable reading and interpreting general business documents to route to appropriate team members., • General knowledge of construction processes a plus., • Proficient in Microsoft Outlook, Excel, and Word required; PowerPoint preferred., • Basic proficiency in Adobe Acrobat or Bluebeam., • Well organized, collaborative, and proactive., • Ownership mindset - you follow through and take initiative., • Legal right to work in the U.S. indefinitely without employer sponsorship. Why Join Felix Construction Felix Construction is more than a companywe are an employer and contractor of choice with the leadership and infrastructure to sustainably execute on our growth and deliver on our brand promise. If you're skilled, motivated, and share our commitment to excellence, this could be your opportunity to thrive. We provide the tools, support, and environment where talented individuals grow while delivering projects communities depend on. Dont just find a jobbuild a future with Felix Construction. We offer: • Discretionary annual bonus program, • 401k with 6% employer match, • Rich benefits package with substantial employer contribution, • Generous Time Off Policy (PTO), • 8 paid company holidays, • Professional development programs, team activities, and organized volunteer initiatives