Midland
Job Description Summary: Under the direct supervision of HR Management, the HR Assistant assists in performing duties in the following functional areas: payroll, employee benefits, recruiting, onboarding, and performance management. Maintaining assignments in a manner that ensures accuracy, and compliance with all applicable state and federal laws and regulations. Ideal Characteristics: • Highly Organized and Detail-Oriented: Able to manage accurate records, audit HR files, track benefits and payroll data, and ensure compliance with policies and procedures., • Strong Communication Skills: Communicates clearly and professionally with staff, managers, and applicants—both verbally and in writing—while maintaining confidentiality., • Discreet and Trustworthy: Handles sensitive and confidential information with diplomacy, tact, and a high level of integrity., • Tech-Savvy and Process-Focused: Proficient with Microsoft Office, HRIS/payroll systems (e.g., ADP), and online tools used for recruiting, onboarding, and compliance tracking., • Experience, • A minimum of 2 years of computer operations experience required., • One year of full-time MCCU tenure highly preferred., • One year full-time human resources experience preferred., • Education, • Graduation from an accredited senior high school or equivalent or GED, • Skills, • Ability to maintain strict confidentiality of all employee and employer information., • Knowledge of principles, methods procedures, and practices of HR preferred, but not required., • Knowledge of organizational structure, policies, procedures, rules, and regulations., • Knowledge of Microsoft Office Suite, internet, and data-base management, • Ability to coordinate with other staff, departments, officials, and the public., • Ability to communicate ideas and instructions clearly and concisely., • Ability in administrative problem-solving techniques., • Ability to interpret and apply rules, regulations, policies, and procedures., • Ability to set high personal goals and work independently., • Ability to organize, multi-task, and prioritize tasks., • Ability to review and evaluate HR documents and records and recommend corrections for deficiencies., • Ability to prepare and maintain accurate records, files, and reports., • Recordkeeping, • Maintains the integrity and confidentiality of human resource files and records., • Maintains accurate and up-to-date human resource files, records, and documentation., • Accurately maintains all employee data in the payroll system., • Completes and verifies Forms I-9, submits I-9 documentation to E-Verify, and maintains I-9 files., • Assists with the processing of terminations., • Prepares new employee files, creates new hire ADP profile, and updates the tracker and reports information., • Performs periodic audits of the HR files and records to ensure that all required documents are collected and filed appropriately., • Sends required reports to managers in preparation of the performance review process., • Processes mail., • Assists with bi-weekly payroll functions including reviewing timecards, sending notices, answering employee questions, and fixing timecard errors., • Tracks new hire benefits enrollment to ensure timely completion and proper HRA plan enrollment., • Send digital and physical insurance cards to new employees., • Follow up with the training department to get new hire forms, acknowledgments, and photos., • Audits all Personnel Change forms and ensures data matches the payroll system and proper signatures are on completed forms, reports discrepancies to management., • Audits adherence to five days of PTO policy. Sends report to management., • Audits applicant responses to ensure all applicants have received a notice when the position closes. Sends report to management., • Performs additional audits as needed to ensure dual control in all aspects of HR., • Employee Relations, • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring process, etc.; refers more complex questions to appropriate senior-level HR staff or management., • Sends birthday and anniversary reports to the Accounting and Marketing departments., • Assist with planning and organizing fun bunch activities., • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations., • Recruiting, • Submits new-employee background and credit checks., • Assists with screening non-exempt applicants. Additional Duties: • Backup, • Assists with new hire orientation., • Assists with the preparation of the performance review process., • Assists with job posting and advertisement processes., • Assists with recruitment and interview process. Tracks status of candidates in ADP and responds with follow-up letters at the end of the recruiting process., • Growth Projects, • Collaborates with HR staff to identify improvements and enhancements; recommends and implements solutions., • Proofreads and edits documents and correspondence produced by department as requested., • Attends training as needed, both online and in person. Physical Requirements: • Constantly repeating motions that may include the wrists, hands and/or fingers. This includes but may not be limited to keyboarding, writing, and filing., • Constantly remaining in a stationary position, often sitting for prolonged periods., • Occasionally adjusting or moving objects up to 75 pounds for various needs., • The person in this position constantly communicates in person and in writing with members, managers, and colleagues. Must be able to exchange accurate information in these situations., • The ability to observe details at close range to assess the accuracy, neatness, and thoroughness of the work assigned. This Job Description is not a complete statement of all duties and responsibilities comprising the position.
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