Office & Admin jobs in Birmingham, Alabama - Page 3Create job alerts

Job Description Duties and Responsibilities: * Makes arrangements for meeting and trainings, as needed * Provide quality customer service * Serves as the contact person for the Behavioral Health Department/SUD Program * Screen calls, emails, and other correspondence sent from reception * Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator * Functions as administrative support for Director of Behavioral Health and SUD Coordinator * Organize, maintain, and file digital files and records * Prepare and edit correspondence, reports, spreadsheets, and presentations * Complete special projects as assigned * Assisting with other overflow work as directed by the Director of Behavioral Health * Prompt, Regular attendance at the office * Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. * Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information * Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) * Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed * Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health * Receives and processes referrals for the Behavioral Health Department * Completes monthly medicaid verifications for patients enrolled in the Ryan White Program * Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed * Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments * Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: * Knowledge of behavioral health and social work concepts * Excellent organizational, interpersonal and communication skills * Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) * Project coordination experience * Ability to work well with various levels of internal management and staff as well as outside vendors and clients * High level of flexibility and willingness to help with the daily tasks

Job DescriptionBenefits: • Fields calls from customers and team members and builds rapport, • Oversees office administrative operations, • Creates office systems, • Help keep job notes up to date, • Help with job documentation upload and retrievals, • Help with job collections, • Problem solves and helps people find solutions, • Improves the community by serving others, • Learns new things about construction and building homes, • Has fun and is part of a growing business Why Join The Team? We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities. Skills Desired of Team Member: • Organized, analytical administrative coordinator who likes a fast-paced environment, • Loves talking to people and building relationships, • Likes to problem-solve and help people find solutions, • Enjoys completing tasks, • Is a stickler for the details, • Likes math (geometry) and working with numbers and measurements, • Can review data and deductively think through what information might be missing, • Proactive, assertive personality, • Likes to create and follow systems while helping others to follow them as well, • Enjoys taking care of others, • High School Diploma or equivalent, • Professional appearance and courteous manner

Job Description Experience: 10+ years Job Description: 4P Consulting Inc. is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support to multiple professionals, including managers, managing directors, and partners. The ideal candidate will have a minimum of 10 years of administrative experience and a strong ability to thrive in a fast-paced, dynamic work environment. This position requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving. Key Responsibilities: • Perform administrative duties such as answering phone calls, greeting and directing visitors, filing, scanning, copying, and placing meal orders., • Manage and organize calendars, ensuring appointments, meetings, and deadlines are met., • Make travel arrangements, including booking flights, accommodations, and transportation., • Prepare and proofread documents, emails, and presentations for accuracy and clarity., • Utilize various software applications including word processing, spreadsheets, databases, and presentation software., • Prioritize daily tasks and manage workload effectively in a rapidly changing environment., • Provide ongoing support to senior professionals, ensuring smooth office operations and timely completion of tasks., • Communicate with internal and external stakeholders in a professional manner, both in writing and verbally., • Minimum of 10 years of administrative experience, with a proven ability to support senior-level professionals., • Strong proficiency in office software, including Microsoft Word, Excel, PowerPoint, and other office tools., • Exceptional organizational and time-management skills, with the ability to manage multiple tasks simultaneously., • Strong verbal and written communication skills, with the ability to proofread and edit materials for accuracy and professionalism., • Ability to learn new tasks quickly and adapt to changing priorities in a fast-paced work environment., • A proactive, problem-solving approach with excellent decision-making abilities., • Strong attention to detail, • Calendar and travel management, • Document preparation and proofreading, • Multitasking and prioritization, • Professional communication skills

Job Description Make a difference in the lives of others while personally thriving! Join Bridge Senior Living – a certified Great Place to Work (2025-2026)! Now Hiring! Concierge! What you can expect as a Concierge: • $1,000 Employee Referral Bonus, • Tuition Reimbursement eligibility after three months of full-time employment, • Competitive pay, • 401(k) with company match, • Next Day Pay with PayActiv, • Excellent Benefits, • High school diploma or equivalent (GED), • CPR Certified A Concierge is responsible for meeting and greeting residents and visitors while handling a variety of clerical duties. • Greet and assist Residents and visitors in a polished and professional manner, • Manage the front desk sign-in and sign-out process for visitors and vendors., • Handle and direct incoming phone calls., • Inform Residents or staff of the arrival of guests, packages, and deliveries. We are an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including selection, hiring, assignment, re-assignment, promotion, transfer, compensation, discipline, and termination. The Company prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; genetic information; national origin; sex (including same sex); sexual orientation; gender identity; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state, or local law. Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact or 1-888-883-1796 for assistance with an accommodation.

Job Description Immediate W2 contract position available in Birmingham, AL. Estimated Duration: 1 year Position Summary • The Administrative Assistant will support the Power Delivery Data Analytics Teams across the Company. Job Duties & Responsibilities: • Invoice Reconciliation: Handle invoice reconciliation, ensure proper supporting documentation, create PO revisions, process invoice holds, and communicate with contract administrators., • Onboarding Support: Assist with onboarding new employees, • Calendar & Timekeeping: Manage calendars, assist with timekeeping, and provide general administrative support., • Meeting Coordination: Schedule and set up meetings and lunches., • Expenses: Help with various expense reports as needed., • Office Management: Order office supplies, distribute mail, and support the overall needs of the floor., • Team Support: Proactively assist other administrative assistants, coordinate coverage, and provide backup as needed., • File Management: Maintain orderly and organized files, adhere to retention schedules, and archive departmental files. Job Requirements Education: • High School Diploma or equivalent required. Preferred Experience: • Experience in invoice processing., • Familiarity with accounting software (Oracle is a plus)., • Experience in timekeeping., • Experience in a fast-paced environment. Knowledge, Skills & Abilities: • Accounting/auditing knowledge and skills., • Self-directed with strong initiative., • Organizational skills with the ability to multitask., • Time management to meet deadlines., • Analytical skills for continuous/process improvement., • Strong oral and written communication., • Detail-oriented., • Interpersonal skills with a customer-focused approach., • Proficient computer skills. Software Proficiency: • Required: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Desired: Advanced Excel skills (pivot tables, reports, etc.)., • Preferred: Enterprise Solutions (Maximo, MRS, Oracle). Behavioral Attributes: • Maintain a professional demeanor and confidentiality with sensitive information., • Demonstrate flexibility and adaptability to changing priorities with a sense of urgency., • Handle multiple tasks and requests from other departments effectively., • Work collaboratively in a team environment with diverse disciplines and backgrounds., • Exercise independent judgment and discretion with minimal direction., • Exhibit a positive attitude and commitment to excellent customer service., • Self-motivated, strategic thinker, and problem solver. Desired Qualifications: • Provide advanced administrative support to the team, leveraging 6-10 years of experience to ensure smooth operations and efficient processes., • Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks., • Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions, with meticulous attention to detail., • Prepare and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software., • Handle sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality., • Assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies., • Serve as a point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.Company DescriptionWe provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.

Job Description POSITION SUMMARY: The Office Assistant serves as the first point of contact for members, guests, and community partners. This role provides administrative support, ensures smooth daily operations, and helps maintain a welcoming and professional environment at the church. The Office Assistant plays a vital part in carrying out Faith Chapel’s mission by offering hospitality, accuracy, and excellence in all administrative functions. Employment Classification and Schedule: This is a full-time, non-exempt (hourly) position. Daily work hours will be scheduled based on ministry and event needs and may occasionally include evening and weekend hours. DUTIES AND RESPONSIBILITIES: • Greet and assist visitors, staff, volunteers, and vendors in a friendly and professional manner, • Answer and route phone calls, emails, and inquiries; provide accurate information about church services, programs, and events, • Address emergencies or security concerns by notifying appropriate staff or authorities, • Provide administrative support to all functioning areas (e.g., policies, and procedures, manuals, forms, Sign presenter display board, and other documents), • Monitor the voice mailbox and generate monthly reports on incoming call volume, • Monitor, maintain, and coordinate the ordering of office supplies, • Prepare front desk for evening activities (ex: checking in attendees, receiving payments, handling all relevant paperwork, etc.), • Schedule volunteers and work with staff to ensure volunteers are properly trained and assigned., • Maintain the Bridge calendar by scheduling appointments, coordinating security, and assisting with the planning and execution of meetings and events., • Serve as the primary point of contact for potential vendors and customers by responding to inquiries, coordinating event details and facility tours, providing timely follow-up, and connecting them with the appropriate staff or planner with accurate information on availability and event options., • Facilitate effective communication of event details at the Bridge to staff, volunteers, and participants, ensuring smooth coordination and successful event execution., • Manage and reconcile credit card transactions for staff members, ensuring accuracy, compliance, and timely reporting, • Establish and maintain excellent customer service standards by conducting ongoing surveys of internal and external customers, • Review event schedules and coordinate facility access to ensure proper opening and closing procedures are carried out in a timely and efficient manner, • Oversee the creation, tracking, and completion of all work request orders, ensuring quality control, efficiency, and timely resolution, • Manage front desk operations, including receiving mail, packages, and deliveries, • Assist with maintaining accurate membership records, contact lists, and databases; collect and process membership fees; and issue membership key fobs., • Ensure the front desk area is clean, organized, and welcoming at all times., • Handle sensitive information with discretion and maintain confidentiality., • Associate or bachelor’s degree preferred., • 5+ years of experience relevant administrative experience; preferably in church, or nonprofit experience a plus. preferably in a church, nonprofit, or an executive setting, • Proactiveness & Initiative: The ability to take initiative, work independently with minimal supervision, and approach work collaboratively and proactively is highly valued., • Organizational Skills: A strong ability to create and maintain organized systems, prioritize tasks, and pay close attention to detail is essential., • Communication Skills: Strong written and verbal communication for interacting with staff, volunteers, donors, and external partners., • Tech Proficiency: Familiarity with office software, database systems, and potentially project management tools., • Attention to Detail: Accuracy in record-keeping, document proofreading, and financial tasks., • Confidentiality: The ability to handle sensitive information with discretion., • Mission-Driven: A commitment to the organization's goals and values is highly beneficial, • Agree and align with the mission, vision, and doctrinal statement of Faith Chapel, • Must possess a valid driver's license, • Ability to lift and move items up to 25 pounds, with or without reasonable accommodations, • Ability to perform routine physical activities such as standing, walking, reaching, bending and carrying Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job DescriptionDuration : 2.5 years , Location Calera, Al.Primary Responsibilities: • Audit and reconcile freight invoices for Southern Company Business Units and OPCOs, • Communicate with freight carriers and internal business partners, • Create and edit documents, presentations, and reports, • Order Department of Transportation permits, • Provide backup support to other clerical staff, • Field calls from the vendor line, • Provide payroll backup, • Proficiency in Microsoft Office Suite and other relevant software