Office & Admin jobs in Fremont, California - Page 4Create job alerts

Job Description Night Audit Are you a night owl? Sleep during the day, stay up through the night? If this describes you then apply for our Night Audit position! In this extremely important role, you will be a champion guest service agent to ensure guest needs are met and that the hotel is prepared for the next day. We are hiring for a Night Auditor! Could this be you? What We Offer: • Career advancement opportunities, • Employee discounts, • Competitive pay, • Daily Pay, • Flexible work schedule, • Comprehensive benefits for you and your family including (medical, vision, dental, 401k, Profit Sharing), • 6 months – 1+ year of Night Audit experience preferred, • Desire to work overnight shifts, • Ability to keep accurate accounts of cash, checks and credit transactions, • Ability to manage and keep accurate accounts of cash, checks and credit transactions, • Passionate about hospitality and creating an exceptional guest experience., • All other duties as assigned.

Job DescriptionDescription: THE COMPANY Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members. At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career! WHAT WE OFFER • Competitive wages, training, and growth opportunities., • Early access to paycheck (pay on demand)., • Health, Dental, Vision, and Life Insurance., • Paid Vacation, Holidays, and Sick Leave., • 401K with company match., • Free meals at work., • Employee Assistance Program. The Concierge is an important part of our brand and has a dynamic role in their community as the first point of contact with our residents, families, visitors, and guests. This position will provide front desk coverage and exceptional customer service by consistently being pleasant and helpful to everyone walking through the doors and creating a welcoming and supportive environment. This position plays a key role in creating a positive experience within the senior living community by addressing inquiries, coordinating resident services, and maintaining efficient front desk operations. KEY RESPONSIBILITIES • Answer a multi-line telephone, directing calls and inquiries as needed., • Greet all families, residents, guests, and vendors with a smile., • Maintain outside visitor logs and monitor access to the community., • Assist residents with scheduling transportation, activities, or appointments., • Support management with administrative tasks, such as data entry, scheduling, or light clerical work., • Order office supplies., • Address resident concerns or questions and escalate issues to management when necessary. Education: • At least 6-12 months of previous customer service or front desk experience in a hotel, retirement community, or office setting is required., • Working knowledge of various computer systems, including Word, Excel, and Outlook., • Patience and willingness to assist our residents, visitors, and team members., • Friendly, assertive, professional, outgoing, multitasked, and organized., • Excellent communication skills., • Availability to work flexible shifts, including weekends and holidays., • Ability to maintain confidentiality and adhere to ethical standards., • Schedule Mon Tues & Wed 8am-4pm, • Be willing to work On-Call for evening and NOC shift

Job Description80,000 - 90,000 Job Description: Executive Assistant to the COO Salary: $80,000 - 90,000 annually Position Summary The Executive Assistant to the Chief Operating Officer provides high-level administrative, operational, and strategic support. This role requires exceptional organizational judgment, discretion, and the ability to operate effectively in a high-growth, operationally driven environment. The ideal candidate is detail-oriented, anticipates needs, and manages competing priorities with ease. The EA acts as a trusted partner, ensuring executive priorities are executed efficiently while enabling seamless communication, coordination, and decision-making across the organization. Reporting Relationship Reports to: Chief Operating Officer (COO) Key Responsibilities Executive & Strategic Support • Serve as a trusted right-hand partner to the COO, anticipating needs and proactively managing priorities., • Provide secondary or shared support to other Executives as required., • Act as a gatekeeper for the COO, managing access, priorities, and sensitive communications., • Assist with the management of the COO’s high-volume calendar across multiple time zones., • Prioritize and optimize scheduling to align with business-critical objectives., • Coordinate and schedule internal and external meetings, leadership offsites, and board-related sessions., • Plan and manage meetings, including agenda development, logistics, note-taking, and action tracking., • Prepare correspondence, presentations, reports, and briefing materials., • Manage preparation and follow-up for recurring Executive and Leadership meetings., • Coordinate complex domestic and international travel, including itineraries, visas, accommodations, and contingencies., • Arrange ground transportation and car bookings as needed., • Manage expense reporting and reimbursement for the COO., • Handle highly sensitive and confidential information with discretion and professionalism., • Support compliance with internal policies, controls, and governance requirements., • Identify opportunities to improve executive workflows, tools, and processes., • Lead or support special projects and cross-functional initiatives on behalf of the COO., • Coordinate inputs, materials, and logistics for Leadership meetings., • Support internal alignment by working closely with the COO’s direct reports and leadership team., • 3+ years of experience as an Executive Assistant supporting Executives., • Experience supporting a COO or Operational Executive is strongly preferred., • Exceptional organizational, time-management, and prioritization skills., • Strong written and verbal communication skills., • High level of professionalism and discretion., • Ability to manage ambiguity, shifting priorities, and tight deadlines., • Experience in a global, fast-paced, or matrixed organization., • Familiarity with board support, leadership offsites, or executive governance processes., • High level of discretion and confidentiality, • Proactive problem-solving mindset, • Attention to detail with the ability to think strategically, • Operates with a high degree of autonomy and accountability., • Comfortable working across time zones and outside standard business hours when required. This role offers the opportunity to work closely with Senior Leadership, gain deep exposure to business operations, and make a meaningful impact on organizational effectiveness within a fast-growing North American Early Childhood Education Organization. You will support leaders shaping the growth and scalability of high-quality childcare services, contributing to an organization with a strong mission, international footprint, and significant opportunities for learning and professional development.

Job DescriptionReporting Site: Union City, CA (flexibility needed to support Hayward, Antioch, and Livermore as needed) Ascend Rehab Services is a woman-driven, pediatric therapist-led healthcare organization serving children with special needs and their families across the East Bay. We are expanding our operations team and seeking an Executive Operations Assistant to support the Operations Program Director. The Executive Operations Assistant serves as a key operational and administrative partner to the Operations and Program Director, supporting program coordination, communication, and day-to-day clinic operations. This role is ideal for a highly organized, flexible, proactive professional who enjoys being a “right-hand” support, managing details, and helping leaders stay focused and effective. This position will start part-time with the potential to grow into a full-time role based on performance and clinic needs. We are open to interns, college students, and early-career professionals with strong communication and organizational skills. Key Responsibilities Executive & Program Support * Provide direct administrative and operational support to the Clinic Program Manager * Manage calendars, scheduling, and coordination for staff and client appointments * Serve as a primary point of contact for internal and external communications * Prepare meeting agendas, take minutes, track action items, and follow up on deadlines Operations & Administrative * Assist with staff onboarding, interviews, and training logistics * Support staff caseload tracking and scheduling coordination * Maintain organized digital records, reports, and shared documents * Assist with vendorization, referrals, and coordination with outside agencies/Vendors. * Support billing-related tasks, including bi-monthly cross-checks of client payments Administrative & Office Management * Answer phones, respond to emails, and greet families professionally and warmly * Manage forms, documentation flow, and client file organization * Track office supplies, equipment, and inventory needs * Assist with clinic events, trainings, and special projects * Provide backup administrative support to clinic leadership as needed Qualifications * High school diploma required; some college or Bachelor’s degree preferred * Experience in an administrative, executive assistant, operations, or program support role preferred * Strong written and verbal communication skills * Excellent organizational skills with strong attention to detail * Ability to manage multiple priorities and deadlines in a fast-paced environment * Proficiency with Google Workspace (Docs, Drive, Calendar), Zoom, and Microsoft Office * Comfortable handling confidential information with discretion * Experience in pediatric healthcare, preschool, education, or clinic settings is a plus * Spanish language skills preferred but not required Compensation & Schedule * $21–25/hour, based on experience and education * Part-time with opportunity to transition to full-time * Weekday schedule (M-F) * Reporting Site: Union City, CA (must be flexible to support Hayward, Antioch, and Livermore sites as needed) Why Join Ascend? * Work closely with clinic leadership in a growing pediatric program * Meaningful, mission-driven work supporting children and families * Supportive, collaborative, and people-centered culture Powered by JazzHR YAtHSvSDvk

Border Patrol Agent (BPA) Entry Level.NEW RECRUITMENT AND RETENTION INCENTIVES!.Duty assignments available at the time of offer may include the Southwest Border, including prioritized locations.Border Patrol determines duty assignments at the time of offer based on operational needs, which may or ma

As a Data Entry Operator, you will be responsible for accurately inputting and managing data into our computer systems and databases. If you are a highly organized individual with excellent typing skills and a keen eye for detail, we invite you to apply for the position of Data Entry Operator. Curre

The HR Business Partner II will be responsible for administering and implementing Human Resources Programs to include recruiting, compensation and benefits, performance management, team member relations, safety and employment practices.

Director or VP of Human Resources: Mandarin proficiency required* Capital Markets + Fundraising Strategy for a Fast-Growing Energy Solutions Company! This Jobot Job is hosted by: Jacob Vane Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $200,000 - $350,000 per year A bit about us: Based in Fremont, CA with multiple offices across North America, Asia, and Europe, we are a $5B+ TOP Ranked global energy solutions firm! Our core values are centered around our people and our clients. We believe that putting your employees first is not only the right thing to do, but it also gives us the competitive edge to ensure our clients have an excellent experience! Over the years our reputation for providing our people with the very best has caught the eye of some reputable clients who have chosen to use us as their primary firm! Some of these clients include: leading electric vehicle manufacturers, global technology companies, and major energy providers, and many more! If you are an experienced Director or VP of Human Resources fluent in Mandarin, then please apply! Why join us? Do you want to work with some of the nation’s best Clients AND enjoy time at home w/ family? We do too! Meaningful Work! Best in Class Firm! Competitive Compensation Package! Complete Benefits Package! Flexible Work Schedules! Accelerated Career Growth! Fun Company Activities! Many More! Job Details Is your background a fit? Apply if you meet this criterion: Basic Requirements Master’s degree in Human Resources, Business Administration, or related field 15+ years of HR experience, including 8+ years in senior leadership within the Americas Proven success in scaling HR systems for high-growth, multinational organizations Expertise in full-cycle talent acquisition and organizational development Strong leadership and cross-cultural communication skills Mandarin proficiency required* Preferred Experience in Manufacturing, Energy, or Automotive sectors Knowledge of U.S. and Latin American labor laws and compliance Background in HR operations linked to Asia-Pacific headquarters We can offer you the opportunity to work with State-of-the-Art Clients making a meaningful impact on today's society and the next generation! Help us revolutionize the way companies treat their employees! Join us and enjoy accelerated career growth with exciting life balance at a premium best in class organization! Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies. Perform varied and responsible secretarial and confidential administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office

Human Resource for Regional Administrators.

Demonstrates ability to interact diplomatically and sympathetically with patients, their families, and the public in a clinical setting. Is responsive to the needs of others by exhibiting and maintaining professional behavior toward patients and coworkers. With dynamic cross-training and advancement

Are you a night owl? Sleep during the day, stay up through the night? If this describes you then apply for our Night Audit position! In this extremely important role, you will be a champion guest service agent to ensure guest needs are met and that the hotel is prepared for the next day.

Salary Range: The compensation range for this position is specific to the locations listed below and is the range Lucid reasonably and in good faith expects to pay for the position taking into account the wide variety of factors that are considered in making compensation decisions, including job-rel

Position summary: Assists employees and managers with payroll information and reports.Keys, reviews, corrects, and updates entries to automated payroll system.Maintains personnel files and OSHA reports.Tracks and posts warehouse expenses.For additional information about pay ranges, click here.We off

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco.

H&R Block Seasonal Client Service Professional/Receptionist.At H&R Block, we believe in the power of people helping people.Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere.We also believe in a high performing, connected culture, wh

The Administrative Assistant, with assignment to the Business Office Manager (BOM), is responsible for providing administrative support ensuring the smooth workflow and daily activities of the Senior Management Team as assigned.The Administrative Assistant works with highly confidential and critical

Conduct payroll processing on ADP, attend to payroll related problem, and report back to the HR department. Distribute and pass on company files and other HR notification to employees. The Administrative Assistant will perform administrative tasks and services to support effective and efficient oper

Executive Assistant and Office Manager.At Koch, employees are empowered to do what they do best to make life better.Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.Additionally, everyone has individual work and personal ne

Audit and reconcile all Front Desk and Food & Beverage Cashier's work. He/she is also responsible for effectively communicating concerns and/or related issues to all levels of management and performing guest service agent duties as required, including check-in, check-out, switchboard operation and r

Complete end-of-day activities including posting charges to accounts, running night audit backup, and roll the date.Process all payment types such as room charges, cash, checks, debit, or credit.Process adjustment vouchers, paid-outs, correction vouchers, and miscellaneous charges.Print contingency

Executive Operations Assistant.Reporting Site: Union City, CA (flexibility needed to support Hayward, Antioch, and Livermore as needed) Ascend Rehab Services is a woman-driven, pediatric therapist-led healthcare organization serving children with special needs and their families across the East Bay.

Executive Assistant To The Chief Financial Officer.Leading the future in luxury electric and mobility.At Lucid, we set out to introduce the most captivating, luxury electric vehicles that elevate the human experience and transcend the perceived limitations of space, performance, and intelligence.Veh

The Executive Assistant to the Chief Operating Officer provides high-level administrative, operational, and strategic support. Executive Assistant supporting Executives. Executive Assistant in LAPMS Corp Office.

Warehouse Operations Associate.Our client Bloom Energy, a leading organization in logistics and supply chain management, is seeking a Warehouse Operations Associate to join their team.As a Warehouse Operations Associate, you will be part of the Warehouse Department supporting operational efficiency

Executive Assistant and Office Manager.At Koch, employees are empowered to do what they do best to make life better.Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.Additionally, everyone has individual work and personal ne

The Attorney Development & Recruiting Manager oversees attorney development, personnel, and recruiting functions for the Palo Alto and San Francisco offices.

Haight Brown & Bonesteel LLP, a well-established litigation defense firm, is seeking an experienced paralegal to work at its LA office.This job requires daily commuting to downtown LA with no remote work offered.Certificate of completion from a paralegal program OR significant experience handling pa

A leading healthcare solutions company in Union City is seeking an Accounts Payable Specialist responsible for reconciling vendor accounts and maintaining vendor profiles.The ideal candidate should have at least 2 years of related experience and a strong understanding of the Accounts Payable cycle.R

A bachelors degree in Accounting or Finance and at least two years of relevant experience are required.

We are currently looking for individuals to fulfill Part-Time and Full-Time Data Entry Clerk positions.No experience is required to apply for the position.Training is provided through former experienced employees and available to hired applicants.We are looking for individuals able to carry out vari

No experience requited, hiring immediately, appy now.Full and part time postions available.Hiring now with no experience required.Great benefits and promotions within.Store Clerk major duties include maintaining cleanliness of sales floor, receiving incoming donations and issuing receipts, greet and

Earn at Home by Taking Polls -Data Entry Clerk - Work at Home & Part Time (Side Gig). Data entry clerks come from all different backgrounds including data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, pa

In support of WTMFs mission to serve the community with the highest quality health care, WTMFs commitment to the patient first ethic and ensuring an excellent patient experience are strategic priorities. Instructs new patients on the proper completion of their new patient paperwork. Other Duties/h3p

Founded in 2009, IntelliPro stands as a global leader in talent acquisition and HR solutions.

Input utility bills and other corporate expenses into the accounting system efficiently. Bachelor's degree in Accounting or a related field.

The Senior Administrative Assistant plays a pivotal role in providing high?level administrative and operational support to three cabinet members and their units. San Francisco Bay University (SFBU), a nonprofit, WASC?accredited university situated in the heart of Silicon Valley in Fremont, Californi

California applicants: Please review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco.

Warehouse Operations Associate.Located in the heart of Silicon Valley, Tenergy is a total power solution provider in the rechargeable battery and renewable energy industry.With over 20 years of reputation and track record, Tenergy is a recognized leading battery brand and Power solution partner in t

The Associate HRM will continually assess direct reports to grow and develop competencies that support HR team succession planning. Seeking a hands-on HR professional to provide business partnership to Director-level leaders of production and direct leadership to several HR Business Partners. HR Bus

A flexible remote work platform is seeking a Data Entry Clerk for an entry-level position. No degree is required, but candidates should be self-motivated and able to perform data entry tasks.

A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. About the job Remote Data Entry Clerk Junior. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-c

Greet guests and service personnel professionally and courteously.Operate the phone switchboard, handling all incoming calls.Receive, sort, and distribute mail to the appropriate recipients.Maintain a clean and organized reception area.Operate and manage the postage machine for outgoing mail.Utilize

No experience requited, hiring immediately, appy now.As a sales associate you will act as the point of contact for customers.Assist in setting and maintaining plan-o-grams and programs.Full and part time postions available.Hiring now with no experience required.Great benefits and promotions within.P

Haight Brown & Bonesteel LLP, a well-established litigation defense firm, is seeking an experienced paralegal to work at its LA office.This job requires daily commuting to downtown LA with no remote work offered.Certificate of completion from a paralegal program OR significant experience handling pa

This position reports directly to the CHRO of Americas and is ideal for someone who thrives in a fast-paced, evolving environment with both strategic and hands-on responsibilities. Position Name : Senior HR Manager - Talent Acquisition.

This role is ideal for a seasoned legal talent professional who thrives in a fast‑paced environment, enjoys building strong internal relationships, and can balance both strategic and hands‑on responsibilities within attorney lifecycle management and recruitment. A talent leader who thrives withi

We are seeking an Accounts Payable Specialist to join a committed, dynamic team in the East Bay.This role requires a detail-oriented individual with a strong understanding of accounts payable processes and experience with Yardi software.The successful candidate will ensure accuracy and efficiency in