Executive Personal Assistant | San Francisco Bay Area | Local Candidates Only
hace 9 días
San Francisco
Job Description An exceptional opportunity is available for an Executive Personal Assistant (EPA) to support a dynamic CEO with a fast-paced personal and professional life across multiple residences in Northern California and beyond. This role is ideal for a highly organized, detail-oriented professional who thrives in a fluid, ever-evolving environment and takes pride in being a trusted right hand. The successful candidate will bring a calm, solutions-oriented presence, exceptional judgment, and the ability to anticipate needs before they arise. The environment is polished, supportive, and fast-moving, with a collaborative spirit and high expectations, grounded in kindness and a strong emphasis on discretion, efficiency, and thoughtful follow-through. This is not a predictable role—and that is exactly what makes it exciting. What Makes This Role Unique • Direct, one-on-one support of highly engaged principals, • A dynamic blend of executive and personal support responsibilities, • Close collaboration with a Chief of Staff, Estate Manager, and a Senior Executive Assistant, offering hands-on mentorship and growth The Executive Personal Assistant will manage a constant flow of requests ranging from complex travel logistics and scheduling to administrative oversight and highly personalized support. The ideal candidate is highly organized, unflappable, and detail-driven, with the ability to pivot quickly, prioritize effectively, and operate with discretion at all times. Key Responsibilities Calendar & Communication • Manage complex calendars, appointments, and scheduling across multiple time zones, • Coordinate meetings and maintain alignment with the principals’ priorities, • Anticipate scheduling conflicts and proactively resolve them, • Monitor and manage email inboxes on behalf of the principals, • Draft, proofread, and send professional correspondence, • Coordinate detailed domestic and international travel (business and personal), • Book private and commercial flights, accommodations, and ground transportation, • Prepare comprehensive travel documents and detailed itineraries, • Ensure seamless execution of all travel plans, including last-minute adjustments, • Book reservations, coordinate dining and events, and manage guest logistics, • Collaborate with the Estate Manager to ensure homes are prepared for arrivals and departures, • Track deliveries, purchases, and ongoing household or personal commitments, • Coordinate grocery and household provisioning across residences, • Schedule personal appointments (medical, wellness, family commitments), • Handle reservations, entertainment, and lifestyle arrangements, • Assist with personal errands, purchases, and last-minute requests, • Partner closely with the Estate Manager to ensure alignment across all residences, • Work collaboratively with the Chief of Staff and broader household team, • Support communication between the CEO, staff, vendors, and external partners, • A love for and comfort around dogs is a must, as they’re a valued part of the home., • 2–5+ years of experience supporting a private principal, executive, or family office, • Experience in a hybrid executive/personal assistant role strongly preferred, • Exceptional organizational skills with a sharp attention to detail, • Strong written and verbal communication skills, • Highly tech-savvy (Google Workspace, Slack, Calendar Systems, Excel, etc.), • Able to work independently while managing multiple priorities with minimal oversight, • Emotionally intelligent and confident working in a high-expectation environment, • Calm under pressure with a resourceful, solutions-oriented mindset, • Adaptable and comfortable in a fast-paced, ever-changing environment, • Full-time position with flexibility based on the principals’ needs, • Availability outside of standard business hours as needed, • $125,000+ DOE, • Competitive benefits package including:, • 401(k), • Health insurance, • Wellness stipend, • Internet stipend, • Live-out position, • Bay Area Required, • Must have reliable transportation This role is best suited for someone who enjoys being indispensable, operates with a high level of ownership, and finds satisfaction in executing details flawlessly. If you are energized by a fast-paced environment, take pride in anticipating needs, and value excellence, this is an exceptional opportunity to support a highly engaged CEO in a long-term capacity.