Trabajos receptionist en Oakland, CaliforniaCrear alertas

Job Description Job DescriptionThe HR Administrator will primarily focus on supporting the Human Resources team. With excellent collaboration and communication skills, the HR administrator will facilitate onboarding and training, responding to benefit inquiries, and spearhead HR projects. The successful HR Administrator will work the Human Resources team to support the team with payroll, compliance, events, and recruiting. Additional responsibilities for the HR Administrator include the following: Responsibilities Include: • Assist with processing payroll – reviewing timesheets in Rippling and resolving errors., • Create and maintain personnel files – tracking compensation and performance reviews., • Assist with open enrollment and track benefit eligibility, changes, and enrollment., • Coordinate HR projects, schedule meetings for the team, and attend seminars., • Plan company events and meetings - summer and holiday parties and other team building events throughout the year., • Assist with the recruiting process – post positions on job orders; screen candidates and coordinate and schedule interview with management and prospective candidates., • Onboard all new employees – ensuring that new hire paperwork is completed and accurate., • Process background checks and check references., • Enter and manage candidates and new employees in the Rippling HR system, • Coordinate with IT department to set up new hires in the company systems and preparing workstations, • Provide back-up support to the Receptionist – answering phones, greeting visitors, and managing the conference room calendars., • Order office supplies and snacks for the office., • Manage the holiday card project to clients, vendors, and employees.Requirements, • 2+ years of previous administrative experience. HR experience is a plus!, • Highly proficient in Microsoft Word, Excel, Outlook, and PowerPoint – required. Rippling experience is a plus., • Experience with process improvement and passionate about learning Human Resources., • Excellent experience is prioritizing and organizing multiple projects with excellent attention to detail., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with ability to prioritize., • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with projects. Education, • Bachelor’s degree and similar work experienceBenefits, • $70k - $80k annually depending on experience

We are seeking a highly polished Corporate Hospitality Associate to support a fast-paced, client-focused corporate environment. This role is ideal for a hospitality professional with experience in restaurants, catering, banquets, or corporate hospitality who thrives on delivering exceptional, white-glove service. The Hospitality Associate plays a critical role in ensuring a seamless experience for clients, visitors, attorneys, and employees. This position requires professionalism, attention to detail, physical stamina, and a strong customer-service mindset. The role also provides backup support to Reception as needed. • Location: Onsite, San Francisco, CA 94111, • Schedule: Monday–Friday | 8:00 AM – 5:00 PM, • Hours: 40 hours per week (steady daytime schedule) Hospitality / Catering / Events (80%) • Provide consistent, exceptional Client First service to all visitors, clients, and employees, • Set up, break down, reset, and refresh conference rooms and event spaces, • Support high-volume client activity, particularly on Tuesdays, Wednesdays, and Thursdays, • Stock, restock, and maintain inventory of snacks, beverages, dishes, and kitchen supplies, • Clean and maintain kitchens, conference rooms, and office support areas, • Load, unload, and operate dishwashers at scheduled times, • Set up, stock, and reset Visiting Attorney offices, • Maintain cleanliness, organization, and functionality of the entire office, • Provide backup coverage for the Receptionist during breaks and absences, • Greet and assist visitors with professionalism and discretion, • Submit maintenance work orders and communicate facilities issues as needed, • Arrange visitor and new employee desks and offices, • Copy, scan, and assemble documents and copy jobs, • Clean and stock printer stations, • Organize and distribute office equipment and supplies, • Coordinate daily mail and courier pickups and deliveries, • Assist with mail and package distribution, • Previous experience in restaurant service, catering, banquets, or hospitality (required), • Strong customer service skills with a commitment to 5-star, white-glove service, • Corporate polish and professional demeanor, • Ability to remain on your feet throughout the day (10,000+ steps daily), • Ability to lift 50+ pounds, • Strong organizational and multitasking skills, • Proficiency in Microsoft Office, including Outlook and calendar management, • Stable, full-time, direct-hire opportunity, • Consistent weekday schedule with no nights or weekends, • Professional corporate environment

Title: Front Desk Office Assistant Location: San Francisco, CA Pay range: $23-24/hour We are seeking a friendly, organized Front Desk Office Assistant to support day‑to‑day operations for a property management office. Key Responsibilities • Greet residents and visitors with a positive, helpful attitude, • Answer phones, take messages, and provide excellent customer service, • Support daily administrative tasks, including:, • Maintaining trackers, • Sending out forms and routine communication, • Recording notes on parking rental requests for management review, • Complete basic office duties such as filing, organizing, and note‑taking, • Use property management software as needed (minimal use expected), • Follow instructions and training materials to ensure accuracy, • Participate in first‑day training with provided binder and notebook Requirements • Minimum 1 year receptionist or office admin support experience, • Strong communication and customer service skills, • Friendly, professional, and approachable demeanor, • High attention to detail and reliability, • Comfortable with basic administrative work, • Ability to take clear notes and follow procedures Additional Information • Free on‑site parking available Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies. Most research studies are conducted remotely at home, though some may be in-person. Comfort participating in remote, part-time studies

Job Description Bilingual Administrative Assistant (Spanish) CYFTAY Division Agency Overview Felton Institute responds to the needs of our community by providing innovative, evidence-informed social services that transform lives. Our organization offers 50+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults. Our programs combine the latest scientific research with cultural sensitivity and a deep commitment to supporting and reflecting the communities we serve. Felton offers a dynamic, challenging, and supportive work environment where we encourage the use of professional development, that staff can utilize throughout their career. Program and Division Description Felton Institute has been providing comprehensive early care and education services in San Francisco since 1971. Felton now has four ECE programs in SF's Mission and Bayview neighborhoods; and offers a school-readiness program for infants, toddlers, and preschoolers--2 weeks to 6 years old. Felton's ECE programs include Infant/ Toddler classrooms and preschool classrooms, which serve approximately 400 children, full day/ year-round. These multicultural, educational programs provide a nurturing, developmentally challenging, and inclusive environment for very young children of low/moderate income families. We are committed to inclusive, positive environments that build on children's positive self-esteem and self-image. Job Description Under the supervision of the Operations Supervisor, the Administrative Assistant serves as the primary front desk support for the CYFTAY Division. This entry-level role is responsible for providing excellent customer service to families, staff, visitors, and vendors by maintaining consistent front desk coverage and supporting day-to-day office operations. The Administrative Assistant supports basic administrative functions, including answering phones, greeting visitors, processing mail, organizing records, and assisting the Operations team with routine tasks. This position is ideal for someone who is detail-oriented, friendly, bilingual, and interested in gaining experience in administrative and nonprofit operations while working in a mission-driven, community-focused environment. Specific Responsibilities • Proven ability to maintain front desk coverage with a focus on creating a welcoming and safe environment for all visitors, demonstrating excellent interpersonal and communication skills., • Provides Front Desk Administrative Functions, both on the phone and in person in a pleasant and professional manner at all times., • Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts., • Track incoming orders and mail and assist with the daily distribution to ensure accurate delivery and accessibility for staff and departments., • Supports with processing daily ROEs and invoices via processing system. Ensure compliance with procurement procedures, including vendor communication and recordkeeping for all purchase transactions, vendor quotes and documentation., • Serves as program liaison back-up staff with visitors and vendors working at site including pest control and maintenance vendors. Makes recommendations regarding emergency procedures needed to maintain safety or security of the building including emergency pest control measures., • Assist with meeting set-up, including ordering necessary supplies, arranging room reservations, and ensuring all logistics are managed effectively., • Maintains an inventory and replenishes office equipment, furniture, supplies; equipment, appliances and maintenance suppliers; monitors warranty services, service agreements and secures servicing of equipment as needed., • Supports Operations Supervisor setting up the logistics for the annual training to staff to meet program requirements, including CACFP., • Ensures all CACFP files and records are collected, maintained, and organized including daily meal counts, daily attendance sheets, special meal accommodations/ milk substitutions (as needed), cycle menus, meal benefit application forms, and weekly infant meal records., • Responsible for revising and printing new cycle menus two weeks before the 5th cycle menu ends and submits them to Head Cook for revision and approval., • Supports to maintain accurate and up-to-date office files, records, and logs for assigned areas; develop, prepare, and monitor various CACFP files., • Supports with submission of the CACFP Monthly meal reports by the 5th of every month to fiscal., • Responsible for keeping the monthly CACFP Eligibility rosters up to date with changes for all EGE sites and supporting the operations, • Supervisor with the annual renewal process., • Prepares communication to Admissions team of upcoming CACFP Meal Benefit Application forms that need to be renewed., • Supports Operations Supervisor with the preparation of documentation needed for CACFP Program Reviews/ Audits, • Is trained as a backup to conduct CACFP site monitoring reviews., • Works collaboratively with the Operations Supervisor to develop and deliver CACFP informational materials via presentations, handouts, e-newsletters, Remind app, and other forms of communication to staff and families., • Prepare special reports and perform special projects that may require researching, gathering, and organizing information from a variety of sources; assist assigned staff with special projects as assigned; research information as requested., • Participate in the collection, compilation, and analysis of information from various sources on a variety of specialized topics related to CACFP., • Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software., • Support with CA Department of Education CACFP programming, attends COE annual, interim, nutrition and other CACFP workshops., • Completes other duties as assigned by the Program supervisor and Director. Minimum Requirements and Qualifications • High School Diploma or equivalent (required), • 0–2 years of administrative, receptionist, customer service, or office support experience (preferred), • Strong verbal and written communication skills, • Basic computer skills, including email, word processing, and data entry; willingness to learn new systems, • Ability to provide friendly, professional customer service in a fast-paced, front desk environment, • Strong organizational skills and attention to detail, • Ability to follow instructions, prioritize tasks, and meet deadlines with supervision, • Professional demeanor, reliability, and ability to maintain confidentiality, • Ability to work collaboratively as part of a team with a welcoming and supportive attitude, • Ability to independently understand, speak, read, and write English sufficient to communicate effectively with children, families, staff, and visitor, • Knowledge of or interest in working with culturally diverse communities and low-income families preferred At least 3-5 years of relevant work experience (Required), • Excellent verbal, and written communication skills, basic math skills, • Ability to prioritize and perform multiple tasks, to read, analyze and interpret general business documents, invoices, forms, and governmental regulations., • Professional appearance and demeanor, with professional ethics of confidentiality, ability to exercise good judgment and discretion., • Attention to detail, ability to manage a wide variety of tasks and meet deadlines, and reliability/dependability), • Reliable, ability to prioritize assignments and complete them in an efficient and timely manner according to due dates and timelines., • Upon hire, must be able to pass a physical exam and TB screening, to meet Title 22 regulations as required., • Upon hire, must pass a Department of Justice fingerprint clearance and a Child Abuse Index clearance as required by licensing., • Must be able to lift up to 40+ lbs. (may include equipment), • Must be able to bend, stoop, sit on the floor, lower, and raise self from floor and to use both hands to grasp securely on a consistent basis., • Knowledge of low-income families and child development preferred., • Knowledge of and sensitivity to the cultural background of the children and families being served., • Ability to relate to children and adults in a positive, respectful manner., • Ability to independently understand, speak, read, and write English adequate to communicate effectively with children, parents, staff and visitors., • Ability to work independently under broad supervision., • Ability to be a team player with a welcoming attitude. Additional Information: Reports to: Operations Supervisor Job Type: Full-Time Work Schedule: Onsite FLSA Status: Non-Exempt Salary Range: $21-25 per hour (DOE) Benefits (subject to election and eligibility): Fully-Paid Medical and Dental Plans; Health Reimbursement Card, Paid Time Off (personal, vacation, and sick time), 403B with company match. Applying Instruction: Candidates should apply for the position at our career page “careers.felton.org” OR directly email resumes to “”. IMP NOTE: Job responsibilities are subject to change according to program requirements.

We are hiring a Director of Resident Services. Someone who directs daily functions of the Resident Services Department and facilitates the operation of residential programs (RCFE) to ensure residents’ satisfaction and their highest practical level of independence and functioning. Acts as a conduit between staff and RCFE residents to enhance residents’ quality of life. Manages receptionist staff to ensure coverage and customer service. What You Will Do: • Plans, develops, organizes, implements, evaluates and directs the ongoing operation of the Resident Services department, including its budget management. Continually seeks new programs/processes for revenue enhancement. Forecasts and plans changes for the development of the Resident Services Department. Develops and maintains written policies and procedures for all department tasks., • Ensures full compliance with Federal, State and local regulations. Ensures and assists the process for successful surveys and inspections by regulatory agencies. Assists and participates in natural work teams for the total quality management process to ensure Quality Assurance Performance Improvement (QAPI) and resident satisfaction., • Completes, reviews, and submits all relative plans, monthly reports, surveys, and forms as appropriate., • Attends and participates in workshops, seminars, meetings, and other training programs to keep abreast of current industry trends and for professional growth., • Ensures that residents’ rights to fair and equitable treatment, self-determination, and civil rights are maintained at all times. Maintains confidentiality of all staff and resident information., • Ensures the emotional, educational, social, and spiritual needs of the residents are addressed by actively identifying, assessing, and documenting social and psychosocial needs of the resident and developing plans of care to meet those needs either directly or through referral resources. Seeks a higher level of resident satisfaction through effective communication with residents and families., • Assists in monitoring of resident services to ensure a greater level of resident well-being and satisfaction. Maintains a social support structure within the facility by conducting and/or coordinating resident support groups. In collaboration with other departments, assists residents and families during the transition period, addressing coping skills and adjustment issues. Provides individual case management as needed. Provides information and referral, crisis intervention and resources to residents and their families as needed., • Acts as the community’s designee for RCFE resident complaints and procedure resolution, including Theft and Loss and Customer Grievance programs. Maintains concern forms, Theft and Loss log, Concern Log and Accessibility Log for RCFE residents., • Educates and manages residents’ expectations upon entry to the community and throughout their residence in the community. Orient new residents to the community and surrounding area. Reviews, drafts and updates Resident Handbook. Prepares and conducts orientations to RCFE residents, as necessary., • Acts as liaison between residents and management team. Helps to identify and report concerns regarding residents’ physical, mental and/or emotional status to the appropriate management staff and the residents’families., • Participates in the Resident Review process. In collaboration with other departments, residents and families, safeguards appropriate transition to other levels of care for RCFE residents following CCRC Resident Transfer Grounds and Process protocol. Initiates and manages the process of writing and tracking 30 day letters to clear apartments., • Assists the Activity Department in planning and leading educational programs for residents on topics of interest. Provides in-service education to the staff on the social and emotional needs of the residents and families., • Supervises the contracted services for the Beauty Salon and Spa Salon to ensure compliance with contract terms, achievement of resident satisfaction and revenue goals. Collaborates with Clinic and outside care providers to meet residents’ requests for services., • Oversees department workplace safety and risk control programs to ensure safe work practices and occupational exposure. Ensures all workplace injuries are reported and investigated in a timely and thorough manner in accordance with Sequoia Living procedures., • Performs other duties as assigned, including serving as Manager on Duty. Why Work Here: • $82,500 - $97,000/year, • We have medical and dental coverage or pay a cash stipend if you are covered on another plan. Life Insurance, Commuter Benefits, Emergency Relief Fund, Flexible Spending Account, 18 PTO, 8 Holidays, 6 days per year available to provide pay when on an approved Leave of Absence and much more!, • Generous PTO and holidays, • Employee Referral Award, Employee Recognition Programs, Sign On Bonus., • We offer on the job training and professional development opportunities. Scholarships too!, • We offer tuition and/or fee assistance for qualified programs., • Covid protocols in place to keep everyone safe., • Competitive wages and growth opportunities. Who You Are: • You enjoy working with people and have exceptional interpersonal skills. You can use tact and courtesy in dealing with residents under sometimes trying conditions. You can show patience and understanding. You enjoy variety in your day and enjoy a fast-paced environment., • Knowledge of OBRA regulations, Title 22 and Division 5 and 6 California Administrative Code. Must be able to interpret and be in compliance with health, safety, and environmental laws, regulations and policies to ensure safety and well-being of residents. Knowledge and understanding of advance directives and possesses the ability to counsel residents and responsible parties on obligations of being a Durable Power of Attorney Health Care Agent. Founded in 1958, Sequoia Living is a Bay Area-based nonprofit organization dedicated to providing older adults with stimulating, joyful living environments and services that support and enrich their lives. Throughout our six decades as a nonprofit serving Bay Area seniors, we’ve learned the importance of connection and collaboration when it comes to providing resources for healthy aging. From our Life Plan Community to safe affordable housing, engaging senior centers, and a purpose-filled volunteer program, we provide friendly environments where people can explore and discover what it means to grow stronger, wiser, and more joyful. Sequoia Living is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. In compliance with the Americans with Disabilities Act, Sequoia Living will provide reasonable accommodations to qualified individuals with disabilities and encourage prospective employees to discuss potential accommodations with the employer. Pursuant to the San Francisco Fair Chance Ordinance, we may consider for employment qualified applicants with arrest and conviction records.

• Stop Waiting Tables and Start Changing the World * No Recruiters Please Goal of the Position: We're looking for a polished and perfectionist Personal Assistant to the CEO to join our team and help make an impact on clean energy and the environment worldwide. READ THIS! • Are willing to accept an annual salary between $50,000 - $65,000, • Are prepared for an in-person position that requires you to have flexible hours, be in Berkeley, California, 3-7 days a week as your primary work location when needed, and also work from home when needed, • Have prior experience in customer service, travel planning, receptionist or an administrative assistant role, • Are able to comply fully with the company’s zero tolerance drug and alcohol polices, • Are willing to undertake a drug test and background screening, • Are able to work in the USA without sponsorship Ideal Fit for this Position: You’re a dynamic and energetic Personal Assistant to a busy executive ready to help our CEO stay on top of his game. As a Personal Assistant it's your job to take care of all the little things to ensure that our CEO is always prepared and productive day to day on the core business functions. To be great at this job you need to love dogs, cats, and be passionate about our work protecting the environment, You’re a perfectionist and multitasker who manages chaos, and thrives on challenges... with a positive, can-do attitude toward customer service. These Skills are also Great: • 2 years experience working as Personal Assistant / Executive Assistant, • Bachelor's degree in Business Administration, Communications, or a related field, • Plus any corporate experience in an entry/mid-level role, preferably in business administration, software or construction management Core Job Requirements: • Serve as an extension to your CEO and protect his time and priorities, • Drop your ego at the door, no assignment too big or too small, • Assist with business travel planning and reservations, • Flexible schedule and willing to home sit during CEO’s extended travel, • Demonstrating honesty, trust and reliability to handle confidential and sensitive information, • Be the CEO's confidante and right-hand, anticipating his needs and always being one step ahead, • Be proactive about tracking and auditing to-do lists and holding people accountable to commitments, • Complete everyday tasks such as driving, pet care, ordering meals, ordering supplies, etc., • Organize files and maintain a clean office space, • Coordinate with project team, and office service providers, • Professionally manage communications, • Stay friendly, energetic, and never lose your cool under pressure You'll Need This Other Stuff Too: • Excellent organizational and time management skills with the ability to multitask and prioritize, • Exceptional communication skills, both written and verbal, with a professional and polished demeanor, • Ability to adapt to the working and personality styles of other Senior Management team members and build trust, • Unwavering attention to detail and accuracy, with the ability to deliver quality work in a fast-paced environment, • Proficient in Microsoft Excel (plus Office products like Word, PPT, etc.), • Ability to work independently and as part of a team, with a positive attitude and strong work ethic, • Solutions thinking, problem solving, detail-oriented team player who plans and prioritizes effectively Who is Optony Optony is an award-winning independent strategic, energy planning, advisory, capital projects, and management consulting firm. The company has been headquartered in California, with a regional offices in New York, New Jersey, and Colorado serving clients across the USA since 2007. The firm also generates custom software analysis tools (EV-MDOCS, EV-Load Profile Builder) and designs and manages digital properties relating to energy and sustainability, such as EVFleet.Tools, CleanEnergyRoadmap.com, SolarRoadmap.com, and SolarDesal.org. Why you’ll love Optony • Unique combination of a friendly start-up mindset environment combined with an established consulting brand, • An established culture of going above and beyond for clients, • Unlimited time off, hybrid-remote work flexibility, full medical / dental / vision benefits, at a 100% employee-owned company Equal Opportunity Employer Optony is an equal opportunity employer. All qualified applicants will receive equal consideration in accordance with any applicable Federal, State of New York, State of New Jersey, State of Colorado, and State of California Fair Employment and Housing Act requirements

Job Description Ascend Talent Solutions Job Description Job Description – The Property Administrator will primarily focus on assisting the Resident Managers/Directors supporting the properties with vacancy and recertification requirements in the Northern California region including assisting with initial lease-ups, and processing files in support of audit preparation or reduction of vacancies. The Property Administrator will also work with tenants resolving issues and executing on special requests. The successful Property Administrator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Property Administrator include the following: Responsibilities: • Provide day-to-day assistance at properties, • Collect rent and serve late notices, • Ensure proper annual resident recertification procedure, • Maintain office filing system including vacancy files, • Assist new residents with move-in procedure, • Coordinate lease-up operations at newly developed properties, • Update and maintain applicant database, • Organize and review files for accuracy, • Assist with vacancy and recertification files at other properties, • Meet regularly with supervisor to address any issues Position Requirements • 1 years of previous Receptionist experience with knowledge of California landlord/tenant law and Fair Housing a real plus!, • Proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Strong interest in real estate. Education · Front desk, reception experience preferred Benefits · PTO, PST, Medical, Dental, and Vision Compensation · $19 - 20/hr

Job DescriptionWe are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism., • Coordinate court filings and handle e-filing processes accurately and efficiently., • Support civil litigation tasks through calendar management and scheduling., • Assist with administrative responsibilities such as document organization and office setup., • Perform light paralegal duties as required, including aiding in litigation preparation., • Maintain organized records and ensure timely updates to legal documents., • Collaborate with attorneys and staff to meet deadlines and client needs., • Provide general office support to ensure smooth daily operations., • Handle correspondence and communication with courts and clients., • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.• Proven experience with e-filing and court filings in a legal environment., • Familiarity with civil litigation processes and associated documentation., • Strong organizational skills, particularly in calendar management and scheduling., • Ability to handle receptionist duties with professionalism and poise., • Experience in administrative assistance and office management., • Knowledge of litigation paralegal practices and responsibilities., • Excellent communication skills, both written and verbal., • Ability to work independently and manage multiple tasks effectively.

Job DescriptionWe are looking for an organized and adaptable Office Manager to join our team in Alameda, California. This is a contract position ideal for a motivated individual who thrives in a dynamic environment and can manage a variety of administrative tasks with precision. The role involves supporting day-to-day office operations and requires excellent communication and multitasking skills. Responsibilities: • Oversee daily office operations to ensure smooth workflow and efficiency., • Manage vendor relationships, including coordinating purchases and processing invoices., • Organize and schedule corporate meetings and events, ensuring all logistics are handled effectively., • Welcome and assist visitors, while managing deliveries and distributing mail., • Operate and maintain security systems to ensure a safe office environment., • Coordinate conference room bookings and prepare spaces for meetings., • Handle receptionist duties, including routing incoming calls and addressing inquiries., • Order and maintain office supplies to ensure the team has necessary resources., • Provide program support to executives and team members as needed.• At least 2 years of experience in office administration or a similar role., • Proficiency in Microsoft Office Suite, including Word and Excel., • Strong multitasking skills and the ability to adapt to changing priorities., • Experience with managing phone systems, including routing calls on multi-line switchboards., • Familiarity with handling mail and deliveries, including FedEx and UPS., • Excellent communication and interpersonal skills to interact with vendors, visitors, and team members., • Ability to plan and coordinate events with attention to detail., • Quick learner with the flexibility to support a small, collaborative team.

Job DescriptionThis Escrow Assistant Position Features: • Competitive Hourly Pay, • Strengthen Closing Experience, • Hands-on Exposure To End-to-end Escrow Workflow We’re seeking an experienced Escrow Assistant to support a busy escrow team with critical tasks before, during, and after closing. This role requires strong attention to detail, excellent communication, and the ability to work in a fast-paced environment. Ideal for someone with solid escrow experience who can step in and keep files moving efficiently. Responsibilities Prior to Closing Order and verify payoffs, utilities, HOA documents, tax information, and commission details. Handle file requirements including liens, judgments, and bankruptcy items. Prepare documents such as Power of Attorneys and Quit Claim Deeds. Disburse files, verify wire accuracy, and maintain communication with the Escrow Officer. Assist with walk-ins, calls, and occasional receptionist coverage. During Closing Enter lender figures, print closing documents, prepare checks, and assist with outgoing communications. After Closing Clean out and prepare files for shipping, recordings, and any escrow holdbacks. Organize completed files for scanning and archiving. Qualifications 4–6 years of Escrow Assistant experience required. Strong understanding of escrow processes, title commitments, and closing workflows. Experience handling payoffs, HOAs, taxes, disbursements, and closing packages. Proficient with escrow systems and Microsoft Office. Excellent organization, multitasking, and customer service skills. Apply Today If you’re an experienced Escrow Assistant ready to step into a fast-moving environment, we’d love to connect with you. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. #1027 Company DescriptionThis company offers growth and a great group of people to work with.This company offers growth and a great group of people to work with.

Job DescriptionCompany Description Williams Lea, by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries. We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly. Job Description The SF Hospitality Lead is a client-centric lead role responsible for championing the guest experience across all front-of-house touchpoints. This role owns the client space—ensuring it is welcoming, polished, and aligned with brand standards—and serves as the central coordinator for meetings, events, hospitality services, and daily workspace management. With a strong focus on service excellence, the Coordinator supports and advocates for both guests and internal teams, training and developing hospitality and reception staff to deliver seamless, personalized, and elevated guest experiences. The role also plays a key part in managing workspace readiness and supporting the evolving needs of a hybrid workforce in today’s modern workplace. Key Responsibilities Client & Guest Experience Ownership • Own the presentation, functionality, and atmosphere of all client-facing spaces, ensuring they reflect the highest standards of professionalism and brand alignment., • Champion the guest journey from arrival to departure, ensuring every interaction is warm, efficient, and tailored to individual needs., • Act as the primary point of contact and escalation for all client-facing services, ensuring swift resolution and proactive communication., • Support the planning and execution of meetings and events, including room setup, AV coordination, vended catering, and guest logistics., • Coordinate vended hospitality services including food and beverage setups, third-party catering, and in-room amenities., • Use scheduling platforms (Book-It and Service Now) to manage bookings and optimize space usage., • Liaise with clients before, during, and after events to confirm details, resolve issues, and gather feedback for continuous improvement., • Support and advocate for vended Hospitality and Reception teams, ensuring alignment and collaboration across all client-facing services., • Train and develop front-of-house staff, reinforcing service standards, operational excellence, and a culture of continuous improvement., • Ensure all shared and client-facing workspaces are clean, functional, and ready to support both in-person and remote employees., • Monitor workspace usage and collaborate with facilities and IT teams to support flexible working arrangements., • Anticipate and respond to the evolving needs of a hybrid workforce, ensuring hoteling offices, meeting rooms, collaboration zones, and amenities are optimized for productivity and comfort., • Support the employee experience by ensuring shared spaces are welcoming, functional, and conducive to productivity., • Act as an advocate for both guests and employees, ensuring feedback is captured, communicated, and acted upon., • Demonstrate a tech-curious mindset by exploring and adopting tools that enhance service delivery and operational efficiency., • Utilize innovate tools to streamline guest services and improve client engagement., • Manage and update digital room signage to ensure accurate, real-time meeting information and branding., • Use task management apps to support quality assurance, service tracking, and team coordination., • Conduct regular workspace inspections to ensure all flex-spaces meet quality standards and are event-ready., • Monitor service delivery and lead quality assurance efforts to maintain a consistently high level of service., • Identify opportunities for improvement and contribute to the evolution of front-of-house service strategies.Qualifications, • Minimum 2 years of experience in a receptionist, administrative, or front-of-house role, preferably in a corporate, legal, banking, or hospitality setting., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Strong interpersonal and communication skills (verbal and written)., • Ability to manage multiple tasks and prioritize effectively., • Professional demeanor and attire required., • Technologically adept and quick to learn new systems., • Ability to lift up to 50 lbs. regularly., • Strong attention to detail and problem-solving skills., • Self-motivated with a positive, can-do attitude., • Experience with A/V equipment setup is a plus., • Ability to work independently and collaboratively in a team environment. Additional Information The rate of pay for this role at the noted RRD location is $27.00 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and visioncoverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #LI-MY1 #LI-on-site #WLNAT All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans

Ansible Government Solutions, LLC (Ansible) is currently recruiting Medical Support Assistants (MSA) to support the San Francisco VA Medical Center located at 4150 Clement St, San Francisco, CA 94121.Working hours are Mon-Fri, 7:30am/8:00am - 4pm/4:30pm.Weekend coverage may be required on a rotation

Ansible Government Solutions, LLC (Ansible) is currently recruiting Medical Support Assistants (MSA) to support the San Francisco VA Medical Center located at 4150 Clement St, San Francisco, CA 94121.Working hours are Mon-Fri, 7:30am/8:00am - 4pm/4:30pm.Weekend coverage may be required on a rotation

Part-time Office Receptionist - San Francisco [Jackson Square].Operant AI is seeking a part-time office receptionist to support our physical office presence in San Francisco's Jackson Square.The Office Receptionist will greet guests, including customers, vendors, and job candidates, as well as be a

Act as the first point of contact for outside visitors, vendors, etc.Greets vendors, customers, job applicants and other visitors.May arrange for transportation services when needed.Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required

ISS offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status.The hourly pay range for this position is $24.The work hours for this position are Mon-Fri, 8:00 am - 5:00 pm.Serve visit

The Receptionist ensures every visitor or phone call is directed to the appropriate staff member in the assigned office.Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role.Key Duties and Responsibilities.Answers and

H&R Block Seasonal Client Service Professional/Receptionist.At H&R Block, we believe in the power of people helping people.Our defining purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere.We believe in a high performing, connected culture, where e

Part-time Onsite Office Coordinator Opportunity.We're looking for someone who can provide vacation/sick coverage and be onsite three days a week:.Tuesdays & Thursdays in Menlo Park.Our company is seeking a part-time (onsite) Receptionist/Office Assistant to support general office operations at our H

Strong organizational and time-management skills. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/

BODYROK offers high-intensity, low-impact Pilates workouts that tone, sculpt, and redefine your body and mind in just 45 minutes! BODYROK is a rapidly growing company looking for like-minded fitness enthusiasts.At BODYROK we are committed to our mission of helping people--team members and members al

The Receptionist receives incoming telephone calls and visitors to the Centre, determines the nature of the call or visit and then directs the call or visitor to the appropriate persons or channels.Other duties include handling incoming and outgoing mail, taking resumes and/or applications, dispensi

Experience as a medical receptionist or medical assistant with call and scheduling experience. Medical Assistant with Phlebotomy experience. Understanding of medical terminology.

Greet and direct visitors and clients.Ensure directions on building entry are sent.Add visitors to the security tool.Have visitors sign into Envoy upon arrival.Telephone Management Answer telephones and take messages.

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. As a Team Member, you will certainly be doing numerous work such as online data entry, per

Paradigm Receptionist Position. We're looking for a receptionist to support the working environment for the brilliant minds of Paradigm's San Francisco office.

Receptionist / Office Assistant. We're looking for a friendly, organized, and proactive Receptionist / Office Assistant to join our growing real estate enterprise in the San Francisco Bay Area. Qualifications and skills include at least a high school graduate or equivalent; previous experience as a

OfficeTeam - JobID: 04860-0013384722-usen [ Office Team by Robert Half leverages its strong relationships with hiring managers across the globe to not only help you find work, but also coach you through the interview process and provide long-term resources to you while ensuring you top pay, great be

Greet and direct visitors and clients.Ensure directions on building entry are sent.Add visitors to the security tool.Have visitors sign into Envoy upon arrival.Answer telephones and take messages.

Contribute as a collaborative member of the CST Shared Team by providing backup and overflow legal administrative support through the CST workflow application, including document preparation, copying, and scanning for attorneys, paralegals, and legal practice assistants. We are currently seeking a p

Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking a Front Desk Receptionist for our programs in Alameda County.About The Role: The Front Desk Receptionist will welcome and greet all participants and walk-ins and connect them with the proper se

Shu Ren International School (Pre-K5th grade) inspires a lifelong love of learning through an inquiry-based, Mandarin immersion program that empowers students to thrive in a rapidly changing world. You have excellent written and verbal skills in English (Mandarin fluency a plus!).

The Receptionist will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.The Receptionist provides exceptional service by greeting and assisting all visitors and answering inbound calls.Continuously offers the highest level of service to all corporate employe

A nationally recognized memory care innovator ranked among Fortune Magazine's Top 10 Best Workplaces in Aging Services.Since 1997, Silverado has been a leader in delivering exceptional care to individuals living with Alzheimer's and other neurodegenerative conditions.We are proud to be a certified G

As a Medical Receptionist at Golden State Dermatology, you'll play a pivotal role in ensuring the smooth operation of our front desk and providing exceptional service to our patients.Your day will involve warmly welcoming patients, assisting with check-in and check-out procedures, verifying patients

Be a difference-maker with a memory care leader! You lead with heart, hospitality, and integrity.

We rely on and trust our Receptionist to provide clerical support to our center.We are seeking a qualified individual who is compassionate, a multi-tasker and ready to collaborate with leadership to change lives.The right person will be experienced and come to work with a positive attitude every day

Allied Universal is currently seeking a Receptionist at our local branch office to oversee front desk operations that will include answering and responding to incoming calls, greeting and directing visitors and general administrative duties for branch staff. RESPONSIBILITIES: + Maintain front desk p

Clerical - Admin Assistant/Secretary II. Duties include general clerical, receptionist and project-based work.

Apply for future Receptionist roles.Apply A nationally recognized memory care innovator ranked among Fortune Magazines Top 10 Best Workplaces in Aging Services.Since 1997, Silverado has been a leader in del Receptionist, Administrative.

Four Seasons - - Responsibilities: Welcome and register hotel guests, explaining the accommodations and establishing credit or method of payment.Check in guest in an efficient and friendly manner, using the guests name whenever possible.Respond to a wide variety of guest requests by accurately asses

Perform other duties as assigned to support operations and resident satisfaction.

We are hiring a Receptionist who acts as representative for the community and Sequoia Living to greet and direct visitors, residents, vendors, applicants and others in a courteous, friendly and professional manner.Operates telephone system to receive and direct incoming calls to the proper party.If

ExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management, and related services. Looking to start or grow your career in a clerical role? We're

Four Seasons Hotel Front Desk Agent.Four Seasons is powered by our people.We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return.Our team members around the world create amazing experiences for our gu

Receptionist / Office Coordinator.Egon Zehnder is the world's preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers.We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to h

Greet and direct visitors and clients.Ensure directions on building entry are sent.Add visitors to the security tool.Have visitors sign into Envoy upon arrival.Answer telephones and take messages.