Office & Admin jobs in Oceanside, California - Page 2Create job alerts

Job Description Assistant Manager Rover COMPENSATION: $23.00 - $27.00 PER HOUR* (Depending on skills) We don’t need someone to just fill a position; we need a dedicated Administrative Assistant who is passionate about quality, efficiency, and leading. Do you crave a workplace that values you as much as your skill? Look no further! Join our team at HCA where we believe in hiring for character and training for skill. Because our company owns, and doesn’t just manage, over 3000 apartments, we offer greater stability than most property management-only companies. We are seeking career-minded candidates for a Full-Time Assistant Manager Rover Position within the North County Area (Escondido, Oceanside & Vista) of our company (WEEKENDS REQUIRED). We are looking for a candidate that has the following leadership attributes: • Communication, • Follow-Through, • Conscientiousness, • Openness, • Good judgement, • Creativity, • Problem-solving Our Assistant Manager Rovers are team players with awareness, common sense, initiative, good judgment, candor, conscientiousness, follow-through, and eagerness to work efficiently in a professional environment. Regardless of skill level, our company offers a comprehensive training program for our employees, to hone technical abilities and gain familiarity with our properties and staff. HCA Real Estate Services offers a comprehensive benefits package, including 401K, vacation, sick leave, medical, dental and vision insurance. A valid driver's license is REQUIRED If you’re ready to be appreciated for who you are, we want to hear from you! E-mail your resume IMMEDIATELY so we can connect with you right away! Interview times are flexible to accommodate applicants’ schedules. All submissions are thoroughly considered and completely confidential. Pay Range: $23.00 - $27.00 Per Hour

Job Description We are seeking a Careprovider (DSP) to join our team! You will assist in the daily care of disabled individuals, as well as supporting them on community outings. Responsibilities: • Assist clients with daily living activities, • Communicate ongoing care results and updates to relevant parties, • Collaborate with clients and staff for best care opportunities, • Maintain a healthy and comfortable living environment and community experiences., • Previous experience in personal care or other related fields, • Compassionate and caring demeanor, • Ability to build rapport with clients, • Ability to learn and to take feedback well, • Good driving recordCompany DescriptionThe Tway Family Home (Lic #374602176) is a home to 6 men with developmental disabilities. The candidate for this position provides direct care, leisure, behavior support and community outings. A good candidate is able to drive staff and residents in our van on outings in the community. Our guys are life-long residents, and staff become a meaningful part of their lives. Every staff member plays an important role in facilitating each resident's right to choice and independence as much as the resident is capable. Our residents are our main priority. We welcome like-minded people to join our team.The Tway Family Home (Lic #374602176) is a home to 6 men with developmental disabilities. The candidate for this position provides direct care, leisure, behavior support and community outings. A good candidate is able to drive staff and residents in our van on outings in the community. Our guys are life-long residents, and staff become a meaningful part of their lives. Every staff member plays an important role in facilitating each resident's right to choice and independence as much as the resident is capable. Our residents are our main priority. We welcome like-minded people to join our team.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionSmall commercial insurance brokerageSmall commercial insurance brokerage

Job Description We are thrilled to announce a new Administrative Assistant opportunity! PrideStaff, a nationally recognized staffing company, has been given the chance to assist a top employer. Are you currently working but looking to explore new Administrative Assistant opportunities? Do you need a fresh start in your career? Give us a call at 760-438-0161 or apply directly to this posting for immediate consideration! Hours: Monday - Friday, 8:00-5:00 PM Pay Range: $21/hr - $22/hr Location: Carlsbad, CA Administrative Assistant Job Duties and Requirements: • Schedule appointments & provide information to callers., • Compose memos, transcribe notes, and create presentations., • Generate reports and manage multiple projects., • Prepare and monitor invoices and expense reports., • Follow instructions and pre-established guidelines Benefits of working with PrideStaff: • Medical, Rx, and Wellness Benefits, • Dental and Vision Plan Options, • Short-term Disability, • 401(k) Retirement Plan, • Holiday Pay Interested in this Administrative Assistant position, but don't have a resume? No worries, give us a call at 760-438-0161 Join Us. PrideStaff Company Overview PrideStaff is dedicated to helping you succeed! Our team of consultants provides valuable employment market insights and resources to support you on your career journey. We have assisted tens of thousands of individuals in finding exceptional career growth opportunities over the years. At PrideStaff, we prioritize building relationships and advocating for you with our network of employers nationwide. Our recruiters are committed to guiding you with career tools and resources. Company DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! PrideStaff is honored to have earned the prestigious Best of Staffing Diamond Award. Less than 2% of all staffing agencies in North America receive the Best of Staffing Award for service excellence and only 18% have gone on to earn the Diamond Award for service excellence. In addition, PrideStaff is the only commercial staffing firm in the U.S. and Canada with over $100 million in revenue to earn the Diamond Award for two years in a row, highlighting exceptional client and talent service quality. Our Mission: Consistently provide client experiences focused on what they value most.PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nPrideStaff is honored to have earned the prestigious Best of Staffing Diamond Award. Less than 2% of all staffing agencies in North America receive the Best of Staffing Award for service excellence and only 18% have gone on to earn the Diamond Award for service excellence. In addition, PrideStaff is the only commercial staffing firm in the U.S. and Canada with over $100 million in revenue to earn the Diamond Award for two years in a row, highlighting exceptional client and talent service quality. \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

Job Description Shipping and Receiving Clerk – Temp to Hire Location: Vista CA Shift: Monday – Friday 7:00am – 3:30pm Pay: $18 – $21 per hour We are looking for a Shipping and Receiving Clerk to join our team! This is a seasonal 3-6 month opportunity for someone who enjoys a mix of hands-on work organization and working in a fast-paced environment. Position Summary The Shipping and Receiving Clerk is responsible for verifying and recording shipments preparing materials for outgoing orders assisting with production material requests and maintaining accurate inventory records. This role plays a key part in keeping operations running smoothly and ensuring customers receive timely accurate shipments. What You’ll Do • Inspect and process incoming shipments for accuracy and quality, • Ship products via UPS FedEx and truck freight, • Package label and verify materials for outgoing shipments, • Keep a clean organized work area, • Work with customers on shipping updates and requirements, • Support QC inspections of finished goods, • Provide timely support to production with material requests, • Perform cycle counts and assist with inventory discrepancies, • Process RMAs and scrap nonconforming material, • U.S. Person status required (due to export control), • High School Diploma or GED, • 1–2 years of related experience, • Strong organizational skills and attention to detail, • Forklift certified (or willing to obtain certification), • Ability to work in a fast-paced team-oriented environment, • Strong communication skills in English, • Comfortable with basic math (addition subtraction multiplication division), • Epicor experience a plus

Job DescriptionShipping and Receiving Clerk In Vista,CA Pay: $18- $22/HR Job Description: The Shipping and Receiving Clerk plays a critical role in managing the flow of goods in and out of the facility. This position is responsible for verifying and documenting incoming and outgoing shipments, maintaining accurate inventory records, and preparing materials for shipment. Ensuring all paperwork is accurate and assisting with material requests from production are key components of this role. Responsibilities: • Inspect and process incoming products for shipment, making decisions on acceptance or rejection., • Handle shipping through UPS, FedEx, and Truck Freight., • Package, label, and verify products ready for shipment., • Maintain an organized and clean work area., • Work with customers to manage timely shipping information., • Assist in QC inspection of finished goods., • Support material requests from the production floor to prevent production delays., • Conduct cycle counts and manage inventory., • Scrap nonconforming material., • Investigate inventory discrepancies., • Participate in internal training as needed., • 1-2 years of experience in shipping and receiving., • Forklift experience., • Experience in inventory. Pay and Benefits The pay range for this position is $18.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Vista,CA. Application Deadline This position is anticipated to close on Nov 30, 2025. About Aerotek: We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. Company DescriptionWe know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Job Description We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Bilingual ( English/Spanish ) a must, • Quickbooks Knowledge preferred, • Dependability a must, • Punctuality a must, • Some college education preferred, • Strong communication skillsCompany DescriptionFlower Grower and ShipperFlower Grower and Shipper

Job Description Duties • Scan Invoices, • Complete Transfer orders Weekly, • Gather Biweekly reports from Centers, • Update Excel Files, • Assist with Month-end Inventory (Import), • Microsoft Office (Word & Excel), • Strong computer and database skills., • Strong math skills, • Ability to read and follow directions., • Ability to work with minimal supervision, • Excellent written and verbal communication

Job Description Reports To: General Manager Requirements: Minimum of a high school diploma. Higher level of education preferred. Choice Hotels and Choice Advantage experience a must 3 years hotel front office experience with a minimum of 1 year as a Night Auditor. Must be able to work night shifts and weekends General Responsibilities: Ensure proper completion of all front office and night audit duties. Direct and coordinate the activities of all night shift staff. Effectively, properly, and accurately analyze the day’s operating results and perform daily assigned duties including: Conduct the Night Audit in accordance with Fine Hospitality standards. Operations analysis and reporting: Accounts Payable Accounts Receivable and direct billing End of day statistics Labor hours Daily Flash Report (DFR) Front office room inspection reports Competition survey Prospecting for lead generation Operations statistics report – labor cost/room, etc. Primary Functions: Accounting Properly and accurately conduct the audit and accounting functions in a timely manner and transmit the information to the corporate office. Prepare and transmit the payroll information and statistics. Prepare and distribute the Daily Flash Report (DFR) Night Audit procedures Reconciles credit card transactions and cash received for the day Profit Prepare and distribute the daily cost per occupied room (CPOR) data and statistics. Quality Compile and enter the data from the Front Office Room Inspection forms Perform the regular Front Office duties. Work Ethic Demonstrate a high level of integrity, take ownership of personal and team actions, communicate effectively, nurture a positive, professional work environment. Specific Responsibilities: Send a daily end of the day activity and accomplishment email to the General Manager and a copy to the FHG Director of Operations. To provide accurate and timely reports for the General Manager to review. Be proficient on the use of the Property Management System and be able to train front desk personnel on the system. Balance and audit for accuracy. Transmit credit card batches. Complete and transmit daily management and accounting reports Have a good understanding of all of hotel operating procedures. Review front office communications logs. Supervise delegated responsibilities and follows up. Be able to use all front office equipment such as credit card machine, copier, and fax. Inform the General Manager of any unique situations, or unusual developments in front office operations. Handle guest complaints effectively and tactfully at all times. Be able to coordinate and efficient handling of incoming phone calls, emails, facsimiles, and messages. Understand the Chart of Accounts. Process reservations by mail, telephone, fax and central reservation systems referrals. Process reservations received from sales office and other hotel departments. Be knowledgeable of room types and offered rate plans. Fully understand hotel’s franchise policy on guaranteed reservations and no- shows. Willing to assist in other areas as required, including but not limited to trash disposal in all public areas. Promote goodwill by being courteous, friendly, and helpful to guests, managers, and all other associates. Optimum Attributes: Effective Communication skills Good team player Well-groomed and professional appearance. Open with praise, discrete with criticism. Performance Standards: Performance shall be measured by: Keeping current with reporting properly, accurately, and in a timely fashion. Timely sending accurate Daily Flash Reports (DFR) Checking and sending timely and complete New Hire Packets.

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job Description Part-Time Data Entry Clerk – QuickBooks Specialist | Carlsbad, CA (Onsite) Location: Carlsbad, CA Job Type: Part-Time Love numbers and flexibility? Join our team! If accuracy is your superpower and you want a role that fits your life, this is for you! Job Summary We’re seeking a detail-oriented Data Entry Clerk with strong QuickBooks experience to join our team on a part-time basis. This role involves entering and managing financial and administrative data, ensuring accuracy and supporting business operations. Flexible hours make this a great fit for professionals looking for work-life balance. Responsibilities • Accurately enter data into QuickBooks, Excel, and Zoho CRM., • Create and track vendor purchase orders, ensuring timely delivery and updates., • Review and verify documents: sales orders, vendor invoices, supplier charges, and other financial records., • Generate reports using Excel (pivot tables) and QuickBooks., • Maintain organized digital and physical filing systems., • Assist with basic bookkeeping, transcription, and clerical tasks., • Maintain confidentiality of sensitive information., • Collaborate with team members to streamline workflows., • 2–5 years of data entry experience (finance or accounting preferred)., • Proficiency in QuickBooks (Desktop preferred)., • Strong typing speed and accuracy., • Familiarity with Microsoft Excel, including formulas and pivot tables., • Excellent attention to detail and basic math skills., • Strong organizational and time management abilities., • Experience with ERP systems or other accounting software., • Knowledge of 10-Key typing., • Prior office or administrative experience., • Part-Time Hours: Approx. 24–29 hours/week with flexible scheduling., • Competitive hourly pay., • Collaborative team environment. Important Note: To respect the privacy of both applicants and current employees, we kindly ask that you do not contact our office regarding resumes or open positions. We appreciate your understanding and cooperation.Our company specializes in cutting-edge digital signage solutions, also known as electronic signage. We utilize advanced display technologies, including LED walls, video walls, touchscreens, and LCD monitors, to dynamically present engaging content. Our expertise lies in deploying systems that deliver diverse digital assets, from interactive wayfinding and restaurant menus to targeted marketing messages, internal communications, webpages, and videos. We are at the forefront of transforming traditional communication into dynamic, digital experiences.\r\n\r\nImportant Note: To respect the privacy of both applicants and current employees, we kindly ask that you do not contact our office regarding resumes or open positions. We appreciate your understanding and cooperation.

Job Description At Lexus Carlsbad, we're seeking a motivated individual to join our team as a Lexus Technology Consultant / Service Concierge. This entry-level position serves as a gateway to a rewarding career in automotive service, with the potential to advance into a Service Advisor role. You'll be the first point of contact for guests seeking assistance with their vehicle's technology and service needs, providing a unique opportunity to gain hands-on experience in the automotive service industry while delivering exceptional customer experiences. What We Offer: • Excellent Culture, • Advancement opportunities!!, • Medical, Dental, and Vision Plan, • Company-paid Life Insurance, • 401(k) savings plan and matching program, • Paid Vacation, • Assist guests with Lexus vehicle technology, providing demonstrations and troubleshooting support., • Manage incoming calls on the service hotline, addressing inquiries and scheduling appointments., • Support loaner desk operations, ensuring seamless vehicle transitions for guests., • Serve as a valet on the service drive when needed, ensuring timely and courteous service., • Provide shuttle services to guests as required., • Collaborate with Assistant Service Consultants to streamline service operations., • Develop expert-level knowledge of Lexus vehicle features and technology., • Troubleshoot and resolve customer concerns related to vehicle technology., • Maintain a professional appearance and adhere to company standards., • High school diploma or equivalent; 1–2 years of automotive experience preferred., • Strong customer service skills with the ability to identify and address guest needs., • Excellent verbal and written communication skills, with attention to detail., • Proficiency in computer applications; experience with Reynolds and Reynolds software is a plus., • Valid driver’s license with a clean driving record, supported by insurance.

Job DescriptionAbout Us Executive Home Care is a non-medical home care agency dedicated to providing compassionate, high-quality support to seniors and adults in need. We are looking for a dependable and detail-oriented Office Assistant to support our daily operations and work closely under the guidance of our experienced Office Manager. Position Summary The Office Assistant will help ensure smooth office operations across both our Carlsbad and San Marcos locations. This role is perfect for someone highly organized, tech-savvy, professional, and eager to learn. You will receive full training from our current Office Manager and play a key role in administrative support for staff, caregivers, and clients. Key Responsibilities Office & Administrative Operations * Oversee day-to-day operations of the home care office. * Maintain organized filing systems for client, caregiver, and compliance documentation. * Handle incoming calls, emails, and inquiries with professionalism and compassion. Client & Caregiver Coordination * Support scheduling of caregivers based on client needs, preferences, and availability. * Communicate with clients and families to ensure satisfaction and address concerns promptly. * Assist with new client intakes, care plans, and documentation requirements. * Coordinate caregiver onboarding, training schedules, and ongoing compliance updates. Leadership & Team Support * Support administrative staff, schedulers, and reception personnel. * Complete daily tasks and ensure the team meets deadlines and service standards. Requirements * Must be able to work at both Carlsbad and San Marcos offices as needed * Reliable, punctual, and professional * Strong organizational and multitasking skills * Good written and verbal communication * Comfortable with computers and learning new software * Positive attitude and ability to work well in a team * Previous administrative or customer service experience preferred, but not required Compensation * $21 per hour * Training provided by Office Manager * Opportunities for growth within the company

Job Description Position: Administrative Assistant Hourly Range: $21.00 - $24.00 Location: Carlsbad, CA About Pharmaron Pharmaron is a global CRO (Contract Research Organization) helping pharma and biotech companies bring new therapies to life. With over 21,000 employees worldwide across 23 locations in the US, UK and China, we support drug discovery through to manufacturing with fully integrated, high-quality services. We're proud of the impact we make and just last year, we supported over 780 discovery projects, 1,000+ CMC programmes, and 1,000+ clinical trials across all phases. Our teams are involved in everything from small molecules, ADC's, biologics, and gene therapies and we work with more than 3,000 global customers. To learn more, visit . Job Overview: Pharmaron is seeking a professional and personable Administrative Assistant to join our team. As the first point of contact for visitors, vendors, and employees, you will play a vital role in creating a positive and welcoming environment. This position supports a variety of administrative and purchasing functions that help keep our operations running smoothly. We're looking for someone who thrives in a fast-paced environment, enjoys providing exceptional customer service, and takes pride in maintaining organization and efficiency across the office. Key Responsibilities: • Greet and assist all visitors with professionalism and warmth, ensuring a positive first impression of the company., • Manage incoming calls and emails, directing inquiries to the appropriate personnel in a courteous and timely manner., • Support administrative operations by preparing documents, maintaining records, and assisting with internal communications., • Coordinate deliveries, vendor visits, and office maintenance requests., • Issue and track purchase orders for supplies, ensuring timely delivery and quality standards., • Research and communicate with vendors to identify cost-effective purchasing options., • Monitor inventory of office and laboratory supplies, and ensure adequate stock levels., • Support internal events, meetings, and special projects as needed., • Maintain visitor logs, issue badges, and uphold facility security protocols., • Collaborate with cross-functional teams to streamline administrative and purchasing workflows., • High school diploma required; additional administrative or business coursework preferred., • 1–3 years of experience as a Receptionist, Front Office Coordinator, or Administrative Assistant in a professional setting., • Strong interpersonal skills and the ability to build positive relationships with staff, vendors, and guests., • Excellent verbal and written communication skills., • Highly organized with strong attention to detail and the ability to manage multiple priorities., • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general computer literacy., • A proactive attitude, with the ability to anticipate needs and take initiative. Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 21,000 employees and operations in the U.S., the U.K. and China. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China. Collaborative Culture: You will thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners, and collaborators. Benefits: As part of our commitment to your well-being, we offer a comprehensive benefits package: • Insurance including Medical, Dental & Vision with significant employer contributions, • Employer-funded Health Reimbursement Account, • Healthcare & Dependent Care Flexible Spending Accounts, • 100% Employer-paid Employee Life and AD&D Insurance, Short- and Long-Term Disability Insurance, • 401k plan with generous employer match Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today! As an Equal Employment Opportunity and Affirmative Action employer, Pharmaron values diversity and inclusion in the workplace, fostering an environment where all individuals are empowered to succeed. Join us in our mission to make a difference in the world of life sciences. #LI-MC1

Job Description Join Our Team and Keep Moving Forward with Breg! At Breg, we are dedicated to advancing orthopedic solutions that enhance the lives of patients and support healthcare professionals. As a leader in the orthopedic industry, we provide innovative products, consulting, technology, and services that help people move forward with confidence. We are currently seeking a Payor Portal Administrator to join our team in Carlsbad, CA. If you thrive in a dynamic environment where innovation and impact go hand in hand, this is the opportunity for you. Who You Are You are a forward-thinking professional who values collaboration, innovation, and making a meaningful difference. You bring expertise in demonstrating ownership and accountability, the ability to communicate effectively and are eager to contribute to a team that is committed to delivering exceptional patient outcomes. What You’ll Do As a Payor Portal Administrator you will: • Completes applications for new user access both online and via paper forms, to health plan portals., • Creates, modifies, and disables user accounts as needed, including resolving system issues, resetting passwords and sending reminders for users pending access termination due to non-usage., • Works with sensitive and confidential material that represent an immediate and possibly long-standing financial impact on the company., • Maintains accurate records of payor web-portal enrollments and portal access in databases and shared drives., • Provides clear and concise instructions, support and training to end users and other stakeholders regarding portal access and functionality., • Serves as the point of contact for payors via phone or email to resolve web-portal access issues., • Manages workload to process Payor Portal Request tickets quickly and efficiently., • Generates reports on access and enrollment status and shares information/data analytics with leadership., • Performs other duties as assigned., • Responsible for maintaining professionalism in all internal and external interactions, fostering positive relationships that enhance the company's reputation while adhering to established policies and practices. Responsible for being accountable and committed to demonstrating Breg’s cultural beliefs and achieving the key results of the company., • Responsible for fostering Breg's organizational culture through storytelling, targeted feedback, and recognition. This role is dedicated to reinforcing a culture of commitment and accountability, following the principles of: See it, Own it, Solve it, and Do it., • A bachelor’s degree is required., • A minimum of 2+ years’ experience with payor portals, electronic data interchange (EDI), and other relevant systems is required., • Knowledge of Availity, Noridian, UHC, and other payor platforms is preferred., • Experience in credentialing and contracting is required., • Solid understanding of government, Workers Compensation, and commercial payor requirements is required., • Ability to troubleshoot access issues and resolve portal-related problems is required., • Ability to manage multiple tasks, maintain accurate records, and meet deadlines., • Knowledge of Current Procedural Terminology (CPT), International Classification of Diseases, 10th Revision, Clinical Modification (ICD-10-CM), and Healthcare Common Procedure Coding System (HCPCS) coding and insurance billing rules are required., • Computer proficient to include web browser/internet search, Microsoft (MS) Outlook, Word, Excel, Teams, and Power Point capabilities. Technical competence includes the ability to learn new software and systems., • Excellent project management and collaboration skills are required. At Breg, we invest in our people and culture. We offer: • Comprehensive Benefits: Medical, dental, vision, disability, and life insurance, effective the first of the month after hire., • Work-Life Balance: Paid Time Off (PTO) and company-paid holidays., • Growth & Development: Opportunities for professional advancement within a company that values your contributions., • Commitment to Diversity & Inclusion: Breg is proud to be an Equal Employment Opportunity employer, fostering a diverse and inclusive workplace. Compensation Salary Range: $67,000.00 - $84,100.00. Actual compensation is determined by factors such as experience, skills, and business needs. This range reflects the minimum and maximum target range for new hire base salary/pay across all US locations. Actual pay is based on many factors unique to each candidate, including but not limited to geographical location, work experience, skill set, relevant trainings and certifications, and business needs. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus. Ready to Move Forward? If you’re ready to be part of a company that is redefining orthopedic care, apply today at . Breg is an Equal Employment Opportunity Employer and dedicated to a diverse work force and Drug Free work environment. EOE/Minorities/Females/Vet/Disabled are encouraged to apply. Applicants must be currently authorized to work in the United States on a full-time basis. The Company will not sponsor applicants for work visas for this position. #LI-TK1