Executive Assistant
15 days ago
South Bend
Job DescriptionDescription: MicroScreen LLC, a manufacturer of expendable printing tooling for the electronics industry, is seeking a high energy Executive Assistant for immediate addition to our fast-growing team. The position is in South Bend, Indiana. Executive Administrative Assistant Duties • Handle all administrative tasks associated with the CEO/Senior Management., • Manage high volume email and prioritize items that require immediate attention., • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings., • Make travel arrangements as necessary for Senior Management., • Compile, transcribe, and distribute minutes of meetings., • Create complex and detailed reports to support banking, purchasing, engineering, operations, and sales projects and programs., • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors., • Occasional travel as required for trade shows and customer/vendor meetings., • Prioritize incoming issues while maintaining strict confidentiality., • Perform general office systems such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work., • Provide back-up for weekly payroll and perform other HR related tasks as necessary., • Ensure information is available to support decision making., • Develop and maintain strong working relationships with internal and external stakeholders., • Greet visitors and determine whether they should be given access to specific individuals., • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures., • Special projects., • Other duties as assigned.Requirements:, • Bachelor’s degree required in Business Administration, Accounting or Science., • Ability to work independently or as part of a team with minimal supervision., • Must be able to work in a fast-paced dynamic environment., • Excellent organizational and interpersonal skills., • Excellent time management skills and ability to prioritize multiple projects., • Proficient in Microsoft Office.