Office & Admin jobs in United StatesImmediate start

Greet and log visitors to the visitor portal. Assist CEO, Manage Office Supplies, go to banks for deposits, and manage offices facilities.

routine email response, website updating, keep office quick book update every day, respond phone call, meditation and meditation retreat workshop managing

Moodz Location: Hybrid: Remote & Field (New Rochelle, NY and surrounding areas) Job Type: Part-Time (with potential for Full-Time) About Moodz: Moodz is a dynamic and growing licensed cannabis brand seeking a motivated and highly organized individual to join our team in a unique dual role. This is a rare opportunity to be at the heart of our operations, providing essential administrative support while also being the face of the brand in the field. Position Summary: The Personal Assistant & Brand Ambassador will be a cornerstone of the Moodz team. You will be responsible for ensuring the founder's schedule and communications are managed with precision and professionalism. Simultaneously, you will drive brand awareness and excitement by visiting our retail partners, conducting in-store activations, and passionately introducing Moodz to store staff and customers. The ideal candidate is a self-starter who thrives on variety, is impeccably organized, and loves connecting with people. Key Responsibilities: Administrative & Personal Assistance (approx. 40%): Proactively manage, prioritize, and respond to emails on behalf of the founder, ensuring timely and professional correspondence. Maintain and organize a dynamic calendar, scheduling meetings, appointments, and deadlines with precision. Handle confidential information with the utmost discretion and professionalism. Provide general administrative support to ensure smooth daily operations. Brand Activations & Field Marketing (approx. 60%): Serve as the primary representative of the Moodz brand during in-store visits and promotional events. Travel to various retail locations in the Mount Vernon and surrounding areas to conduct brand activations. Engage confidently and enthusiastically with store managers, staff, and potential customers. Educate retail partners and the public on the Moodz brand story, key products, and our unique value. Set up and manage activation displays and promotional materials, ensuring a professional and on-brand presentation at all times. Build and maintain positive, lasting relationships with our valued retail partners. Gather and report on customer feedback, activation performance, and store insights. Qualifications and Requirements: Proven experience as a Personal Assistant, Administrative Assistant, or in a similar role is highly valued. Experience in promotions, retail, sales, or brand ambassadorship is a significant plus. Exceptional organizational, multitasking, and time-management skills. Outstanding verbal and written communication skills; you can write a professional email and captivate a small crowd. Proficiency with modern office tools (Google Workspace: Gmail, Calendar, Drive, etc., or Microsoft Office Suite). A personable, energetic, and confident demeanor with a natural ability to connect with new people. Must be a proactive self-starter who can work independently and take initiative. Valid driver’s license and reliable transportation are required. Ability to work a flexible schedule, which may occasionally include weekends for special events. Must be based in or near the New Rochelle, NY area. What We Offer: Competitive hourly wage. A unique opportunity to be a core part of a growing and exciting licensed brand. A dynamic role that is never boring, combining office tasks with fieldwork. Direct mentorship from the brand's founder. Potential for increased hours and responsibility as the brand expands.

Russian speaking, bilingual Executive Assistant - Full-time and Part-time options available - Housing (apartment or room) near the office may be provided - Required experience: 3–5 years - References from previous employers required Key Responsibilities 1. Archiving and organizing large amounts of information and data - Receive and organize incoming documents daily (various formats: Word, PDF, JPEG, etc.) - Store by category, topic, year, and folder - Maintain four backups (2 on physical drives, 2 in cloud storage) - Responsible for accuracy, completeness, and ease of access - Digitize all paper records - Verify data submissions from other employees for accuracy 2. Technical Skills - Proficient with computers and office equipment - Ability to set up computers, printers, mobile phones, install apps, internet, ect - Troubleshoot technical issues - Work in a technologically advanced office 3. Internet and Digital Literacy - Skilled in online research and information retrieval - Vet and manage contractors, service providers, professionals - Coordinate repairs and maintenance for company properties - Check ratings of lawyers, doctors, contractors - Write and post reviews - work with AI tools - Schedule Zoom or other meetings - Write professional emails in English and Russian 4. Financial Record-Keeping - Track and categorize all expenses and income - Maintain and archive invoices - Handle payments and disputes - Keep all financial documentation organized 5. Book of contacts management - Maintain an organized, categorized book of contacts - Make calls, arrange meetings, negotiate terms 6. Administrative Support - Ensure smooth operation of the Brooklyn house, office, and executive's workspace - Purchase supplies, handle office orders - Perform ad-hoc tasks as needed - Search and oversee tenants (follow written instuctions) Key Qualities and Skills - Highly responsible and punctual - Well-organized and detail-oriented - Able to work independently without micro-management - Eager to learn new technologies - Follows written instructions precisely - Flexible, disciplined, and proactive Requirements - Higher education (final-year university students may apply) - Minimum 3 years of relevant experience - Fluency in Russian and English - References from previous employers required Conditions - Housing may be provided near the workplace - All benefits - Flexible work schedule (to be discussed) - Probation period: 1–3 months - Paid internship available if needed - Salary + monthly/annual performance bonuses - Strong opportunities for career growth Applicants are requested to specify their desired salary in the application. Please submit your resume Two positions are available. Salary depends on workload and qualifications, with additional bonuses and benefits.

The ideal candidate should have: A personal interest in wellness and healthy living A minimum of 3 years of direct medical/wellness administrative experience. Familiarity with commercial insurance and out-of-network eligibility. Ability to type 65 + wpm Have a creative mindset and desire to grow the practice Duties will include the following: Greet patients, provide basic orientation to the practice, and ensure an excellent patient experience. Check-in patients, verify health insurance, and collect payments. Obtain accurate and complete personal information from the patient as required for registration Keeps track of appointment schedules and confirms patient appointments. Collects payments and open balances. Answer telephone calls, office text messages, and emails in a professional manner. Follow-up on missed appointments Make routine follow-up appointments as required. Help resolve patient inquiries about insurance coverage and practice information Keep accurate records (patient information, received payments etc.) Reconciliation of cash, credit cards, receipts, and encounter forms. Prior Authorization Performs other administrative duties. Bilingual Preferred: Spanish and English Compensation will be discussed during the interview. Business hours: Monday-Friday 8:30 a.m. -4:30 p.m. Job Type: Full-time Benefits include: Paid time off, sick days, overtime pay, and vacation pay. Job Type: Full-time Salary: $18 - $30

Looking for a highly motivated administrative assistant who's detail oriented, with knowledge of QuickBooks and proficient in MS Office. Experience with Transportation and logistics is a plus but not required.

Solicito peluquera con experiencia. Responsables y respetuosa.

Create spreadsheets to track important customer information and orders. Transfer data from hard copy to a digital database. Update customer information in a database. Organize existing data in a spreadsheet. Verify outdated data and make any necessary changes to records. Operate common office equipment, like scanners and printers. Search for and investigate information contained in files. Perform regular database backups to secure data. Input text-based and numerical information from source documents. Provide occasional administrative support. Sort and organize hard copies of paperwork after entering data electronically. Review data for deficiencies or errors. Assist with special projects that require large amounts of data entry. Provide data entry support across departments on an ad-hoc basis. Type in data quickly and efficiently. • Organization: Data Entry Clerks will need strongly developed organizational skills. They are often in charge of transferring and updating information and minimal errors can impact the entire business. • Computer skills: Data Entry Clerks will spend the majority of their workday on the computer. Skills in typing and Microsoft Office programs will be useful in the Data Entry Clerk role. • Customer service: Data Entry Clerks may need to communicate with customers to update information, depending on the role. The ability to clearly and efficiently communicate and retrieve important information to update records is required. • Project management: Project management skills will assist the Data Entry Clerk in managing multiple projects at one time. A Data Entry Clerk may need to quickly shift from one project to another, and the ability to maintain accuracy is important.

Mastery eyelash extensions technician. Guaranteed high income. receptionist who experienced an eyelash salon long enough time.

Load Planning and Assignment: Review load boards and transportation management systems to identify available loads. Match loads with suitable drivers based on factors such as equipment type, location, and driver preferences. Driver Communication: Maintain open and effective communication with drivers regarding load assignments, pick-up and delivery times, routes, and any relevant updates. Shipment Tracking: Monitor shipment progress using GPS tracking systems and other tools. Proactively address any delays or issues that may impact delivery timelines. Customer Service: Provide excellent customer service to shippers and consignees by addressing inquiries, resolving issues, and providing shipment updates. Documentation: Prepare and maintain accurate shipping documents, including bills of lading, manifests, and delivery receipts. Rate Negotiation: Negotiate freight rates with carriers and shippers to ensure profitability. Problem Resolution: Identify and resolve issues that may arise during the transportation process, such as equipment breakdowns, traffic congestion, or weather-related delays. Compliance: Ensure compliance with all federal, state, and local regulations pertaining to transportation. Qualifications: High school diploma or equivalent Previous experience in transportation or logistics preferred Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in transportation management software and systems Ability to work under pressure and meet deadlines Physical Demands: Ability to sit for extended periods of time Ability to use computer and phone systems Ability to communicate effectively in person and over the phone Work Environment: Office environment with moderate noise levels Potential for extended work hours, including weekends and holidays

Receptionist, administrative functions

Build and manage investor pipeline (VCs, angels, family offices) Schedule and manage investor meetings and follow-ups Create and refine investor materials (decks, financial models, updates) Develop fundraising strategy (SAFE, equity, convertible note, etc.) Liaise with legal on term sheets and funding documents Maintain CRM of all investor interactions

We are looking for a part time position for an office assistant to help with paperwork and filling of papers among other general office work. English and Spanish required.

📌 Job Title: Entry-Level Receptionist / Secretary 📍 Location: Manhattan, Plaza District 🕒 Employment Type: Full-Time (On-site) 💼 Department: Administrative Support Position Overview: We are seeking to hire an entry-level Receptionist / Secretary for our new office location. This is a great opportunity for a motivated individual looking to grow in a professional and fast-paced environment. You will serve as the first point of contact for visitors and clients while supporting day-to-day office operations and administrative tasks. Key Responsibilities: Manage multiple calendars for meetings, travel, and personal commitments. Make travel arrangements for in-office professionals and special visitors. Sit in on meetings to take accurate minutes and distribute them as needed. Create memos, reports, and agendas in collaboration with office staff. Negotiate with suppliers and vendors to obtain quotes, order supplies, and maintain inventory levels. Prepare financial documents, including statements, invoices, letters, and reports. Disseminate important information, such as memos and updates, to relevant colleagues. Coordinate with upper-level staff at our other office locations in the U.S. and abroad. Welcome and direct visitors, manage incoming calls, and ensure a professional front-desk presence. Qualifications: High school diploma or equivalent required; associate's or bachelor’s degree is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail and ability to handle confidential information. Professional appearance and customer-focused attitude. Previous office or administrative experience is preferred but not required. What We Offer: Competitive entry-level salary Supportive team environment with training and mentorship Opportunities for growth and advancement Paid time off and benefits (if applicable)

We are seeking a HIGHLY ORGANIZED and DETAIL ORIENTED Administrative Assistant for a Construction Company This role involves : - Email Correspondence - Time Keeping of all employees - Creating Proposals / Invoices *. Filing of all documents that are project Related *. Familiar with Google Drive/ Google Docs Google Sheets *. Candidate will have strong communication skills, the ability to multitask, and a commitment to maintaining efficiency in a work environment. Not a requirement but Bilingual is a plus

Job description We are currently looking for motivated and self-driven individuals to join our service team to help us achieve their goal of being the top. This is a great opportunity for an individual to not only build a career but to help contribute to the development of a large growing agency. We are looking for quality professionals to join our team. · Must be motivated · Goal-oriented self-starters · Excellent interpersonal and communication skills · Can work alone and in a team environment. · Successful PA/ Administrative experience is a prerequisite · Multitask Capable. We offer ongoing professional education training as well as assistance to teach you multiple systems of the organization. If the following core values: Employees, Customers, Trust, Performance and Citizenship are consistent with yours, we would love to discuss this opportunity further with you.

SMS Studio is looking for a highly organized and experienced Office Secretary to help manage the daily operations of our fast-paced architectural practice in Brooklyn. About Us: SMS Studio is a fast-paced architecture firm based in Brooklyn, NY, specializing in urban residential and commercial properties. Responsibilities: - Review and manage office emails and internal communications - Organize and maintain project timelines, follow-ups, and priorities using Asana - Maintain clean and orderly digital file systems and physical folders - Coordinate documentation and submittals with the Department of Buildings alongside the lead architect - Handle office restocking, ordering, and general organization - Oversee daily office upkeep and supplies - Support architects and drafters with compliance and Department of Buildings paperwork - Maintain communication across in-office and remote teams - Liaise with clients, consultants, and agency reps as needed Qualifications: - 5+ years experience in office administration or management (architecture field preferred) - Bachelor’s degree in Administration, Architecture, or a related field (preferred) - Strong written and verbal communication skills - Exceptional organization and attention to detail - Familiarity with NYC Department of Buildings filing processes (preferred) - Experience with Asana, Revit, or AutoCAD (preferred) - Professional presence, reliability, and the ability to multitask under tight deadlines

Job Duties -Back end support for Retail stores -Take care of utilities electric/gas/internet/landline -Billing and merchandising -Retail store needs -Business Development -Retail store appearance and maintenance -Operations management

All clerical functions.

Full-Time Bilingual Receptionist (Russian/English) We're looking for an experienced Bilingual Russian/English Receptionist to join our team! You'll manage our front desk and provide essential administrative support daily. Minimum 3 years of experience required. Key Responsibilities: - Greet and direct visitors. - Manage phone calls, mail, and deliveries. - Maintain a tidy reception area. - Provide information and assist with inquiries. - Support office security and manage supplies. - Handle scheduling, record-keeping, and general clerical duties. - Qualifications: - 3+ years in a reception or front office role. - Fluent in Russian and English. - Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Professional. - Excellent communication, organizational, and multitasking skills. - Professional, proactive, and customer-service oriented. - College degree preferred; Office Management certification a plus.

We are seeking a detail-oriented and organized Office Assistant to join our team. The Office Clerk will be responsible for providing administrative support and ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. Must have an prior experience with QuickBooks, Word and Excel. Independent worker. Duties: (Construction related) -Prepare invoices, estimates, take-offs -Keep track of active permits - Perform general clerical duties, including photocopying, scanning, faxing, and filing - Manage incoming and outgoing correspondence - Answer phone calls and direct them to the appropriate person - Assist with project coordination and tracking - Assist with basic bookkeeping tasks using QuickBooks, prepare invoices, Microsoft Word, Excel - Coordinate appointments and meetings (At minimum) - Assist with data entry and record keeping - Be respectful to all clients, visitors and other employees

Front Desk

About Us: At Skyline Strategies, we’re building a team that’s as passionate about people as we are about performance. We’re a growing marketing company committed to innovation, collaboration, and cultivating talent. Now, we’re looking for a driven, energetic individual to join us as an Entry-Level Recruiter and help shape the future of our workforce. What You’ll Do: As an Entry-Level Recruiter, you’ll play a key role in identifying and attracting top talent. You don’t need previous recruiting experience—just a people-first mindset, strong communication skills, and a willingness to learn. Your responsibilities will include: Assisting with sourcing and screening candidates through job boards, social media, and other channels Coordinating interviews and managing candidate communications Supporting hiring managers throughout the recruitment process Maintaining accurate records in our applicant tracking system (ATS) Helping to promote our employer brand across various platforms Learning and growing under the guidance of experienced recruitment professionals Who You Are: A recent graduate or early-career professional with a passion for working with people An excellent communicator, both written and verbal Highly organized and able to manage multiple priorities Eager to learn and grow in a fast-paced environment Comfortable using technology and social media platforms Bonus if you have: Internship or customer service experience Familiarity with LinkedIn or applicant tracking systems What We Offer: Competitive salary and benefits package On-the-job training and mentorship Opportunities for career advancement A collaborative, supportive team environment Hybrid or remote work flexibility (if applicable)

Join Our Compassionate & High-Energy Team! Are you the friendly face everyone loves to see first thing in the morning? Do you thrive in a fast-paced environment where compassion, efficiency, and attention to detail matter most? Our busy vascular surgeon office is looking for a Front Desk Receptionist who can bring professionalism, warmth, and organization to every patient interaction. Your Key Responsibilities: Answer multi-line phones with a smile Schedule and confirm patient appointments Scan and manage medical records accurately Greet patients and family members with care and kindness Check in patients efficiently and professionally Obtain insurance authorizations Communicate effectively with hospital staff What We are Looking For: A true team player with a positive attitude Detail-oriented and organized Able to multi-task without missing a beat Comfortable corresponding with hospitals and insurance providers Most importantly compassionate and welcoming to every patient If you’re ready to be the heartbeat of our front office and make a real difference in the lives of our patients, we want to hear from you! Apply today and help us care for our patients like family!

Job Summary We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will provide administrative support to ensure smooth daily operations, assist with office management tasks, and coordinate with various departments. This role requires excellent organizational skills, the ability to multitask, and a proactive approach to problem-solving in a fast-paced work environment. Duties Perform general administrative tasks, including answering phones, managing emails, and handling correspondence. Maintain and organize office files, records, and documentation to ensure easy access and retrieval. Assist with scheduling meetings, coordinating appointments, and managing calendars. Prepare reports, spreadsheets, and presentations using Microsoft Office Suite. Order office supplies, track inventory, and ensure all office equipment is properly maintained. Support HR and management with employee onboarding, paperwork, and company communications. Handle data entry, recordkeeping, and processing invoices or expense reports. Assist in coordinating company events, travel arrangements, and team activities. Serve as a point of contact for internal and external communications, ensuring professionalism and efficiency. Qualifications High school diploma or equivalent; an associate's or bachelor’s degree is a plus. Previous experience in an administrative or office support role preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with attention to detail and accuracy. Ability to multitask, prioritize, and manage time effectively. Excellent verbal and written communication skills. Professional demeanor with the ability to work both independently and collaboratively. Join Our Team! Become part of a supportive and innovative work environment where your contributions will help drive efficiency and success. If you are a motivated individual with a passion for organization and teamwork, we’d love to hear from you! Job Type: Full-time Pay: From $18.00 per hour Expected hours: 40 per week Language: Prefer Chinese Schedule: 8 hour shift Weekends as needed Work Location: In person

Looking for the right person to represent our Family oriented Iconic Gym ! Friendly smile and bubbly personality will be the perfect fit !!! Gold’s Gym Totowa has been the neighborhood gym for over 28 years ! only serious applicants please !!!

Looking for a dental office manager who is well rehearsed in using Dentrix. Someone who has previous experience in dental billing, requests and approvals. Good understanding of dental insurance companies. Organized and efficient work ethic Monday - Thursday 35 hour work week

We are a reputable legal support company seeking an experienced, detail-oriented, and organized individual to join our team as an Office Assistant. The ideal candidate will thrive in a fast-paced environment, demonstrate strong multitasking abilities, and have the capacity to work independently while managing various office tasks efficiently.

se solicita personal para el área de ventas directas pagos base más comisión por ventas dos Vacasiones al año. buen ambiente laboral. crecimiento sin límite

We are seeking a Master’s Level Social Worker (MSW) who is bilingual in English and Spanish to provide on-site telehealth therapy at our Brooklyn office (11219). This is a meaningful opportunity to support patients’ mental health while working in a collaborative, professional setting.

Job Description: We are looking for individuals who regularly use screen readers such as JAWS, NVDA, or VoiceOver to evaluate websites for accessibility. Your feedback will help identify areas where websites may not be usable by blind or visually impaired users. This work supports efforts to ensure digital inclusion and ADA compliance. 🔧 Responsibilities: Navigate and use websites with a screen reader Report accessibility barriers and usability issues Provide honest feedback from a user’s perspective No coding or technical background required 🎯 Ideal Candidate: Regular user of JAWS, NVDA, or VoiceOver Lived experience with visual impairment Reliable, detail-oriented, and communicative Comfortable working remotely and independently

Looking for experienced Dental Front Desk receptionist or Dental Insurance Coordinator. Must have strong verbal and written communication skills in English. Bilingual in one of the following languages a plus: Russian, Spanish, Chinese, or Korean. We offer employee discounts and perks. Full-time staff get annual bonuses and 5 days PTO. Pay based on experience, kindly refrain from applying if not experienced in dental field. This is not a remote position, please provide resumes for consideration. Please do not apply if not experienced in dental field. Serious applicants only. Company Description Busy dental office in Oakland Gardens, Queens seeking immediate hire for front desk and insurance coordinator. Why Work Here? Great staff, flexible hours Busy dental office in Oakland Gardens, Queens seeking immediate hire for front desk and insurance coordinator. Experience: At least 1 year experience in dental Compensation: $23-25 Hourly Paid Time Off Other Industry: Healthcare

诚聘女保险文员一名，要求中英文流利，工作认真负责， 无经验可培训 工作时间：周一至周五，9am-5pm 工作地点：法拉盛缅街

patients scheduling insurance verification Prior authorization customer service

An immigration law firm is seeking a professional and organized Receptionist to serve as the first point of contact for clients. The ideal candidate will have excellent communication skills in English and Spanish, a friendly demeanor, and the ability to handle a fast-paced environment with compassion and discretion. Responsibilities include answering and directing calls, scheduling appointments, greeting clients, managing mail and office supplies, and supporting attorneys and staff with administrative tasks. Prior experience in a legal or immigration setting is a plus.

We are looking for a Receptionist to join our busy hair salon. 🔹 Job Type: Part time 🔹 Experience: Preferred – at least 1 year in a similar role 🔹 Responsibilities: Greeting clients Answering phone calls and scheduling appointments Managing the front desk and customer inquiries If you are organized, friendly, and have great communication skills, we’d love to hear from you!

About LiveFlow We are building the next-generation accounting and finance platform to enable lean finance teams to run massive enterprises. We have raised over $21M from top-tier investors including: YC, YC Continuity, Valar Seedcamp, WndrCo, Moonfire,Bradley Horowitz (VP Product, Google) and more. We are helping thousands of companiesto streamline their financial workflows and we have hundreds of 5/5 ratings on G2. Our founding team previously worked atEurope's fastest growing fintech, Revolut. About the Role LiveFlow is looking for a part-time Office Manager to join our in-person New York team, and help with keeping our space clean, organized, and efficient. This role requires someone who takes initiative, stays ahead of issues, and thrives in a fast-paced setting. What You Will Do Serve as the main point of contact for all operational and logistical needs in LiveFlow’s office in Flatiron Manage vendor relationships, including coordination of office cleaning (and where appropriate, negotiating costs) Order, organize, and maintain inventory of office supplies (e.g., laptops, headphones, monitors, chargers) Ensure that kitchen is well-stocked and well-arranged (e.g., water, snacks, and especially coffee) Coordinate office events such as team activities, happy hours, and dinners for groups of 30+ employees (and growing!) Receive packages and maintain well-organized storage areas (+ a well-organized floorplan in general) Assist with ad-hoc tasks What We’re Looking For 2+ years of experience in an administrative support position or work in a relevant field (e.g. office/facilities management, administrative assistant) Strong interpersonal skills with the ability to communicate effectively across both internal and external stakeholders Expert organizational skills and attention to detail with the ability to manage multiple tasks while working independently Startup experience preferred Interview Process Intro/Screening Call with Recruiter Office Visit & Career History Interview with Chief of Staff Please note, this is a part-time role with a pay rate of $25 - $30/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are seeking a dynamic and experienced HR Manager who is fluent in both English and Mandarin. With a minimum of 6 years in human resources, the ideal candidate will lead HR operations while acting as a cultural and communication bridge between English- and Mandarin-speaking staff. This role requires strong interpersonal, organizational, and compliance skills, with an emphasis on supporting a bilingual workforce. 我们正在招聘一位精通中英文的人力资源经理。理想的候选人应具备至少六年的人力资源工作经验，能够有效管理人力资源运营，并在中英文员工之间起到桥梁作用。此职位需具备出色的人际沟通能力、组织协调能力以及法规合规能力，尤其擅长服务于双语工作环境。 Key Responsibilities | 主要职责： Manage full HR operations including recruitment, onboarding, performance management, and employee engagement 负责招聘、入职、绩效管理及员工关系等全面人力资源工作 Develop and implement HR policies and procedures in line with company and legal requirements 制定并执行符合公司和法律要求的人力资源政策 Support communication and collaboration between Mandarin-speaking teams and English-speaking management 协助中英文团队之间的沟通与协作 Provide HR support for cross-border teams (e.g., China/US, China/SEA operations) 为跨国团队（如中国与美国/东南亚）提供人力资源支持 Manage labor law compliance and ensure workplace policies meet local standards 确保企业符合劳动法规定，落实各项政策制度 Oversee employee development, training programs, and succession planning 管理员工发展、培训项目及继任计划 Handle employee relations issues including conflict resolution, terminations, and grievances 处理员工关系事务，包括冲突调解、解雇及申诉问题 Generate HR reports and support strategic planning with data insights 提供人力资源报告，支持战略规划与数据分析 Requirements | 任职要求： Bachelor’s degree or above in Human Resources, Business, or related field 人力资源、工商管理或相关专业本科及以上学历 At least 6 years of progressive HR experience, with at least 2 years in a managerial role 至少6年人力资源工作经验，其中2年以上管理岗位经验 Fluency in both Mandarin and English (oral and written) is required 中英文听说读写流利 是必须要求 Deep understanding of Chinese labor law (if applicable) and cross-border HR practices 深入了解中国劳动法（如适用）及跨境人力资源操作流程 Strong interpersonal and conflict-resolution skills 具备出色的人际沟通与冲突解决能力 HR certification (e.g., SHRM, PHR, CHRP) is a plus 拥有HR认证（如SHRM、PHR、CHRP）者优先 Experience working in a multicultural or bilingual company preferred 有多文化或双语工作背景者优先

Our State of the art Dialysis center is seeking a highly motivated experienced Dialysis social worker for our brand new dialysis unit. Applicants must possess a current New York State LCSW or LMSW license with 2 years of experience in dialysis. Responsibilities: providing social case work and support to the dialysis patients and their family members conducting psycho-social assessments, assisting patients with the interpretation of benefits available and obtaining the benefits they are entitled to referring patients to any available public and private community agencies in transportation, public assistance, and rehab services Liaison between the Dialysis unit and affiliated hospitals and other dialysis centers, and collects pertinent information for patient transfer or transient visit to other hospitals Job Type: Full-time Pay: From $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Medical Specialty: Dialysis Schedule: Day shift Work Location: In person

Job Overview: We are seeking a detail-oriented and reliable Data Entry Specialist to join our team. In this role, you will be responsible for accurately inputting and managing data, ensuring that the information is correct, up-to-date, and easily accessible. You will work with various types of data, including customer information, financial records, and operational details, to support the smooth functioning of our business processes. Must be good with Quick books, Microsoft. Key Responsibilities: Accurately enter data from a variety of sources into the company’s database, spreadsheets, or other digital systems. Review and verify the accuracy of data before entering it into the system. Maintain data integrity by ensuring all information is updated and consistent across multiple platforms. Perform regular data quality checks to identify and correct discrepancies or errors. Generate reports and provide data summaries as requested by supervisors or other departments. Organize and file documents, ensuring they are easily accessible for future reference. Assist in organizing and processing incoming data from various departments or sources. Maintain confidentiality and security of sensitive information. Respond to inquiries regarding data and reports in a timely manner.

We are seeking a detail-oriented and reliable individual for a short-term assignment to assist with generating and organizing invoices for client billing. The ideal candidate will have prior experience with invoicing, billing software, or administrative support and can work efficiently with minimal supervision. Responsibilities: - Create and format invoices based on time logs, service records, or internal data - Review and verify billing information for accuracy - Organize and maintain digital invoice files - Submit invoices and follow up as needed - Ensure consistency in layout and documentation standards Qualifications: Prior experience with invoicing, billing, or administrative work preferred Proficiency with Excel, Google Sheets, or invoicing software (e.g., QuickBooks, Wave, FreshBooks) Strong attention to detail and organizational skills Ability to handle sensitive information with confidentiality Excellent communication and time management skills Salary: $25/hour To Apply:

Job Title: Office Manager Location: Mount Vernon, NY (In-person) Employment Type: Full-time Reports To: Owner & General Manager Job Summary: Pacific Horizon Landscape is seeking a highly organized, proactive, and resourceful Office Manager to oversee daily administrative operations, streamline systems, and support the growth of a fast-scaling landscaping company. You’ll be the hub between the field crews, leadership, and clients—keeping everything moving with precision and accountability. --- Key Responsibilities: 1. Administrative Management: Manage scheduling for crews and appointments Answer phone calls, emails, and route messages appropriately Maintain client records, contracts, and work orders Ensure accuracy and organization of CRM (Copilot) 2. Office & Systems Oversight: Maintain and improve administrative processes and SOPs Handle inventory tracking for supplies and equipment Coordinate team meetings and take notes/action items Ensure compliance with insurance, licensing, and local regulations 3. HR & Payroll Support: Assist with onboarding new hires and maintaining personnel files Track hours and submit payroll data to payroll provider Maintain PTO and attendance records 4. Finance & Billing Support: Create and send invoices, follow up on payments Track expenses and organize receipts for bookkeeping Support monthly budget reporting and cost tracking --- Qualifications: 2+ years office management or admin experience (landscaping or service industry preferred) Strong organizational and time-management skills Tech-savvy: Comfortable using CRM, Google Workspace, QuickBooks (or similar) Clear communicator—both written and verbal Self-starter with a problem-solving mindset --- Work Hours & Compensation: Monday to Friday, 8 AM – 5 PM (some flexibility may be required) Starting pay: $22–$26/hour depending on experience Biweekly pay w ith direct deposit Paid training and opportunity for growth within the company

Are you a detail-driven professional with a solid background in Accounts Payable? Do you thrive in dynamic environments and have experience managing multi-faceted AP functions? Fleet Equipment is seeking a seasoned Accounts Payable Specialist to take ownership of a three-part AP process that is critical to our financial operations. 💼 Key Responsibilities: You’ll be responsible for managing and optimizing our AP function in three core areas: Vendor Invoice Processing – Accurately review, verify, and code a high volume of invoices. Ensure timely approvals and resolve discrepancies. Payment Execution & Reporting – Prepare payment runs, maintain compliance with internal controls, and generate payment reports. Vendor Management & Reconciliation – Maintain vendor records, handle inquiries, and reconcile vendor accounts and statements.

Speaking English and Spanish

Real estate management office located in brooklyn, ny. Looking to hire for full time / part time acceptable clerical work computer knowledge english and spanish language

Looking for a secretary/receptionist for a home improvement office.

To do day to day admin and secretarial job. Should have basic knowledge of word and excel. Need to speak fluent English & Spanish