Operations administrative assistant jobs in United States

We are seeking a highly organized and detail-oriented individual to join our team as a Clerical Assistant. The ideal candidate will be responsible for performing various clerical and administrative tasks to support the efficient operation of our office or department. Responsibilities: Provide general administrative support including answering phone calls, responding to emails, and handling correspondence. Assist in maintaining office files and records, both physical and electronic. Handle data entry tasks accurately and efficiently. Schedule appointments, meetings, and conferences as needed. Assist in coordinating travel arrangements and accommodations for staff members. Prepare and distribute documents, reports, and presentations. Assist with inventory management and ordering office supplies. Provide support in organizing and coordinating events or special projects. Collaborate with team members to ensure smooth workflow and efficient operation of the office. Perform other administrative tasks and duties as assigned. Requirements: High school diploma or equivalent; additional education or certification in office administration is a plus. Proven experience in a clerical or administrative role is preferred. Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office software. Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent communication skills, both written and verbal. Attention to detail and accuracy in data entry and record-keeping. Ability to work independently with minimal supervision as well as in a team environment. Discretion and confidentiality when handling sensitive information. Adaptability and willingness to learn new tasks and procedures. Positive attitude and willingness to contribute to a positive work environment. Benefits: Competitive salary Health insurance Retirement plan Paid time off Professional development opportunities $30- $40 per hourly pay.

We are seeking a motivated individual to join our team as a Legal Secretary/Paralegal in Training. The applicant must be fluent in Spanish language. In this role, you will receive hands-on training and gain valuable experience in various areas of law that we practice. You will work closely with our attorneys and staff to support our legal operations and assist in case management. Responsibilities: Assist attorneys with legal research, drafting documents, and case preparation Manage client communications and maintain case files Prepare and file legal documents, including motions, applications, and complaint filings Conduct administrative tasks such as scheduling appointments, answering phones, and managing emails Collaborate with team members to ensure efficient workflow and provide support as needed Requirements: Bachelor's degree in a related field preferred Strong attention to detail and organizational skills Excellent communication and interpersonal abilities Ability to work independently and as part of a team Proficiency in Microsoft Office Suite and legal software preferred Prior experience in a legal setting is a plus but not required

We are currently seeking a Part-Time Office Assistant to provide administrative support to our team. This position is ideal for retired individuals looking for part-time work in a professional setting. The Office Assistant will assist with various administrative tasks and ensure the smooth operation of our office. Responsibilities: Perform general office duties such as answering phones, filing, and data entry Assist with scheduling appointments and managing calendars Prepare documents, reports, and correspondence Assist with office organization and inventory management Provide support to team members as needed Qualifications: Retired individuals looking for part-time employment are encouraged to apply Computer literate with proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Live near Manhattan office building for easy commute Benefits: Competitive hourly rate Convenient part-time schedule Opportunity to work in a professional office environment If you are a retired individual seeking part-time work in Manhattan and meet the qualifications listed above, we encourage you to apply for the Part-Time Office Assistant position. Join our team now!

Job Description - Virtual Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at Vetta Flooring. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $25- $40 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management Bookkeeping, Email management, Organization Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment

We are looking for a well-presented, friendly, organized, and service-oriented front desk agent to join our company. You'll be responsible for performing various administrative tasks, such as answering telephones and answering all guests’ questions and concerns, and assisting in the daily operations. Front desk employees are often the first employee that the customer or the public comes into contact with, so you must be personable and have outstanding interpersonal communication skills. You'll also be responsible for leaving a good first impression for the organization Duties and Responsibilities: Greet guests with a welcoming smile and professional yet friendly demeanor Help maintain a clean and organized facility Assist with building events and parties Answer phones and direct calls to appropriate personnel Check and send emails Make and confirm reservations Maintain a clean and tidy workspace at all times Resolve customer complaints and problems calmly and effectively Notify management of any serious issues that you cannot resolve Maintain a friendly, personable disposition Perform various clerical tasks as needed (sorting mail, paper filing, etc.) Requirements and Qualifications : Previous experience in customer service Ability to work both independently and collaboratively. High school diploma or GED equivalent is required Experience is hospitality is prefered. Must display strong verbal and written communication and phone skills, including a professional phone demeanor Excellent interpersonal skills, diplomacy, and the ability to interact effectively with individuals and groups at all levels The ability to retain a calm and personable attitude Excellent customer service skills Ability to maintain calm, politeness, and patient in stressful situations Organized and detail-oriented

Executive Assistant to Hire at Brain Technologies, Inc. (Brain.ai) About Us: Brain is an AI and interface company founded in 2015. Brain's AI organizes the world's software and makes it human-centric and natural to use. The company invents new technologies, design metaphors and developer platforms that allow computers to become an extension of our minds. In 2016, Brain pioneered one-shot learning NLP in theindustry, which has become a fundamental technology in many of the widely used language models today. Building on this innovation, Brain invented the world's first consumer generative interface, Natural AI, in 2020. In 2024, Brain.ai unveiled a revolutionary app-less smart phone at Mobile World Congress with one of the world's leading mobile network operators. Position Overview: The Executive Assistant will support the CEO of Brain Technologies, Inc. for all administrative needs. This role requires a commitment of 40 hours+ per week, with availability needed on Sundays for 1-2 hours to prepare for the week ahead. The position is based in San Mateo, CA and requires the ability to work on Pacific Time. There will be times when overtime is required, as the assistant will handle scheduling for meetings that include international partners/clients. Responsibilities Include: - Schedule meetings and manage the daily calendar. - Maintains and updates the executive’s calendar throughout the day as changes occur. - Manages the executive’s expenses, travel planning, reservations, etc. - Responding to a heavy volume of emails in a timely manner. Requirements: - College degree required. - Minimum 2 years of administrative/office experience. - Strong knowledge of Google Docs/Google Suite and Google Calendar. Desired Skills & Qualifications: - Great communication skills via phone, email, and chat. - Superior organizational skills. - Candidate should be smart, motivated, personable, detail-oriented. - Must be able to work in an extremely fast-paced environment. - Must be able to handle multiple tasks simultaneously. - Must be able to interface with all levels of personnel, including clients, producers, senior partners, etc. - Ability to anticipate needs. - Extremely computer savvy. - Have a deep understanding of product management (optional). - Great driving skills (optional).

We are currently seeking a highly organized and proactive individual to join our team as a Remote Part-Time Personal Assistant. This position offers the flexibility to work remotely from any location and provides an opportunity to support our executives in managing their day-to-day tasks efficiently.Job Description: As a Remote Part-Time Personal Assistant, you will play a key role in providing comprehensive administrative support to our executives. Your responsibilities will include managing schedules, coordinating appointments, handling correspondence, and assisting with various tasks to enhance productivity and organization. This role requires strong communication skills, attention to detail, and the ability to work independently in a remote setting. Key Responsibilities: Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements. Handle incoming and outgoing communications, including emails, phone calls, and other correspondence. Organize and prioritize tasks to ensure deadlines are met and objectives are achieved. Prepare and edit documents, presentations, and reports as needed. Coordinate logistics for meetings and events, including agenda preparation and note-taking. Conduct research on various topics and compile relevant information for decision-making purposes. Assist with personal tasks and errands for executives, as required. Maintain confidentiality and discretion when handling sensitive information. Provide general administrative support to ensure smooth day-to-day operations. Collaborate with team members and other departments to facilitate seamless operations. Requirements: Previous experience as a personal assistant, executive assistant, or similar role preferred. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software applications. Ability to work independently and remotely, while also being a team player. High degree of professionalism and integrity, with the ability to maintain confidentiality. Attention to detail and accuracy in completing tasks. Reliable internet connection and access to necessary technology for remote work. Benefits: Flexible part-time schedule, allowing for work-life balance. Opportunity to work remotely from any location. Competitive hourly rate based on experience. Professional development opportunities and exposure to various aspects of business operations. Collaborative and supportive team environment.

Advanced proficiency in managing documents, spreadsheets, and databases. Ability to liaise internally and externally on administrative matters. Maintain and organize office tasks, implement procedures and carry out additional administrative duties. Provides administrative support to ensure efficient office operations. · Maintains physical and digital filing. Professionally greeting and receiving guests and clients, answering and directing phone calls and ensuring efficient and effective administrative information and assistance. Oversee office equipment and supplies, and initiate requisitions to replenish inventory

Executive Assistant Job Responsibilities: - Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. - Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. - Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries. - Prepares reports by collecting and analyzing information. - Represents the executive by attending meetings in the executive’s absence and speaking for the executive. - Maintains customer confidence and protects operations by keeping information confidential. - Completes projects by assigning work to clerical staff and following up on results. - Secures information by completing database backups. - Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions. - Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. - Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques. - Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. - Contributes to team effort by accomplishing related results as needed. Executive Assistant Skills and Qualifications: - Written and verbal communication skills - Reporting skills - Supply management - Scheduling - Computer software skills including Microsoft Office - Organization skills - Time management skills - Presentation skills - Office equipment maintenance - Travel logistics Education and Experience Requirements: - Bachelor’s degree preferred, but not required - Two to five years of administrative experience - Two to five years of executive assistant experience - Experience managing multiple calendars - Experience booking travel

Butterfly Studio Salon, a leader in the beauty industry, is hiring full time Front Desk Coordinator. If you are a friendly, ambitious, passionate, hard-working individual, then we want you to join our team Responsibilities Provide exceptional guest service Book appointments. Confirm appointments. Reschedule appointments Greet each guest professionally Handle general complaints and refer guest service issues to the manager Correctly charge for services rendered and products purchased, including proper discounting according to Company policy Handle all POS transactions including opening and closing the register. Complete required administrative tasks/compliance Perform a variety of tasks related to assisting salon operations, including but not limited to: answering telephones, stocking shelves, and other duties as assigned Maintain and uphold safety standards by identifying and correcting conditions that affect salon safety Communicate effectively with management and co-workers in a professional and courteous manner Be consistently punctual to work, including attending mandatory staff meetings, training sessions or as otherwise required by management. Qualifications Good time management skills, good judgment, and the ability to multi-task. Ability to work a flexible schedule including nights and weekends Well-developed interpersonal skills to communicate in a professional and courteous manner with guests, and co-workers. Computer knowledge both PC and MAC. High school level reading, writing and mathematical skills and comprehension. Perks Enjoy complimentary hair and makeup service’s Generous product discounts Job Type: Full-time Job Type: Full-time Pay: $16.00 - $18.00 per hour Schedule: 8 hour shift Weekends as needed Work Location: In person

We are small construction firm seeking for office administrative position. Administrative support: Providing administrative support to ensure the smooth operation of the office, including managing correspondence, scheduling meetings, and maintaining office supplies. Office management: Overseeing day-to-day office operations, such as managing office budgets, handling payroll, and coordinating with vendors and service providers.Human resources support: Assisting with recruitment processes, onboarding new employees, maintaining employee records, and administering benefits and payroll. Communication: Serving as a point of contact for internal and external communications, including answering phones, responding to emails, and greeting visitors. Record keeping: Maintaining accurate records and files, including financial records, employee records, and other important documentation. Facility management: Coordinating maintenance and repairs for office equipment and facilities, as well as ensuring a safe and productive work environment. Project coordination: Assisting with project management tasks, such as organizing meetings, tracking project timelines, and preparing reports.Overall, the office administrator plays a crucial role in ensuring the efficient operation of the office and supporting the needs of both employees and management.

Full job description MortgageDepot is expanding and is looking for a highly organized and detail oriented individual to join our growing team. We have an immediate opening for an Office Administrator who has three to five years’ experience performing a wide range of office support functions. Job Description: General office responsibilities: Greet clients and visitors, as needed Streamline administrative processes, improve accuracy and efficiency to achieve organizational objectives Perform receptionist duties; including answer and screen phone calls, take messages and redirect calls to appropriate individuals Help organize and maintain office common areas Schedule appointments and arrange meetings Manage print and electronic filing systems Operate office equipment, such as fax machines, copiers, and ensure equipment is properly maintained and serviced, as well as arrange for repairs when equipment malfunctions Receive deliveries and keep inventory of office supplies/snacks and replenish items, as needed Regularly required to run errands, reach, bend or lift up to 20 pounds Act as the system administrator on the Pulse Mortgage CRM platform and perform end-user administration tasks, provide internal support and troubleshoot issues, as needed. Qualifications: High school diploma or general education degree (GED) required 3-5 years of assistant or administrative experience, or thorough understanding of office management procedures Strong verbal and written communication skills Working knowledge of general office equipment Highly organized with strong attention to detail Proactive and able to multi-task in a fast-paced, demanding environment Tech-savvy and advanced computer skills. Proficient in MS Word, Teams, Excel, and Outlook Outstanding interpersonal skills – able to collaborate effectively with a diverse group of people and job functions Budget and project management skills Job Type: Full-time Pay: $16.00 - $24.00 per hour Benefits: Health insurance Paid time off Schedule: Monday to Friday Work Location: In person

Full job description Transitional Services for New York, Inc., (TSINY) not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs. Seeking Administrative Assistant for one of our Queens, NY locations. Benefits/PTO/ Vacation Position Summary To provide administrative and clerical support to staff in Facilities Operations and Development. Essential Functions Provide general administrative and clerical support to the staff in Facilities Operations and Development. Review maintenance, repair and supply invoices at properties designated by the Divisional Director of Facilities Operations and Development, and determine what percentage of each invoice is a building expense and what percentage is a program expense based on criteria provided by staff. Review New York City records for unpaid bills and violations at properties designated by the Divisional Director of Facilities Operations and Development. Keep a log of all utility bills and New York City charges at properties designated by the Divisional Director of Facilities Operations and Development, and on a monthly basis, transmit this information to designated members of the staff. Keep a log of New York City and New York State registrations that are due annually, and inform staff two months before the next annual registration is due. Establish and maintain computer files of information related to the above functions. Perform other administrative and clerical tasks and duties that are assigned by a member of the staff in Facilities Operations and Development. Be able to sit and stand as needed, with or without reasonable accommodation. May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation. Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation. During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan. Perform other related duties as required. Experience/Education/Skills/Abilities A Bachelor’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the US Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and one year of relevant experience. Or, an Associate degree or 60 semester credits from an accredited college and three (3) years of progressively responsible relevant experience. Prior office/administration experience and strong organizational skills are required. Excellent oral and written communication skills are required. Strong interpersonal skills are required. Ability to work well under pressure while juggling multiple tasks simultaneously. Ability to prioritize with minimal supervision and work independently, as well as function as a member of a team Proficiency in technology, including web based applications and MS Office applications, such as Excel and Word.

We are a dynamic and growing company specializing in wholesale and retail operations. We are seeking a dedicated and highly organized Personal Assistant to support our Executive in managing our expanding business. Our ideal candidate is bright, creative, and detail-oriented, with a passion for organization and efficiency. Position Overview: As a Personal Assistant to the Executive, you will play a pivotal role in ensuring the smooth and efficient operation of our wholesale and retail business. You will be the right-hand person to our Executive, providing crucial support and helping to manage a variety of tasks. Responsibilities: Executive Support: Provide high-level administrative support to the Executive, including managing schedules, appointments, and travel arrangements. Communication: Act as a liaison between the Executive and internal/external stakeholders, ensuring clear and timely communication. Organization: Maintain and organize files, documents, and records to ensure easy access and retrieval. Creative Input: Contribute creative ideas and solutions to enhance business operations, marketing strategies, and customer engagement. Research: Conduct research on industry trends, competitors, and market opportunities to support decision-making. Event Coordination: Assist in planning and organizing meetings, events, and conferences. Task Management: Handle a wide range of tasks, from managing emails and phone calls to overseeing special projects and initiatives. Attention to Detail: Ensure precision and accuracy in all tasks, with a keen eye for detail. Qualifications: Proven experience in a similar role, providing executive support. Excellent organizational skills and the ability to multitask effectively. Strong problem-solving skills and a creative mindset. Exceptional communication and interpersonal skills. Proficiency in office software and tools. Discretion and the ability to handle confidential information with utmost professionalism. Strong work ethic, reliability, and a proactive attitude. If you are an organized, creative, and detail-oriented individual with a passion for supporting executive leadership in a wholesale and retail setting, we invite you to apply for this exciting opportunity.

Overview: We are seeking a highly motivated and detail-oriented Pharmacy Technician to join our team. As a Pharmacy Technician, you will play a crucial role in assisting pharmacists in providing medication and healthcare services to patients. This is an excellent opportunity for individuals with a passion for patient care and a strong knowledge of medical terminology. Duties: - Assist pharmacists in dispensing medications to patients - Prepare and package medications for distribution - Maintain inventory of medications and supplies - Enter prescription information into the computer system - Provide excellent customer service to patients and healthcare professionals - Answer phone calls and address inquiries from patients and healthcare providers - Perform medication administration, including inhalation and IV infusion, under the supervision of a pharmacist - Collaborate with the healthcare team to ensure accurate medication orders and patient safety - Adhere to all pharmacy regulations and guidelines Qualifications: - High school diploma or equivalent - Excellent attention to detail and organizational skills - Ability to work effectively in a fast-paced environment - Strong communication and interpersonal skills - MUST BE FLURENT IN MANDARIN/CANTONESE/FUZHOUNESE/ TAISHANESE Skills: - Patient care: Provide compassionate care to patients, ensuring their safety and well-being throughout the medication process. - Pharmacy technician: Demonstrate proficiency in pharmacy operations, including medication dispensing, inventory management, and prescription processing. - Patient service: Deliver exceptional customer service to patients, addressing their needs and concerns with professionalism and empathy. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. Join our team and contribute to the well-being of our patients. Apply today! Benefits: Employee discount Paid time off Paid training Store discount Education: High school or equivalent (Required) Experience: Customer service: 1 year (Preferred) Pharmacy technician: 1 year (Preferred) Language: Chinese(Required) Cantonese (Preferred)

Full job description Benefits: 401(k) 401(k) matching Bonus based on performance Health insurance Paid time off Training & development Pharmacy Clerk with room for growth! We will train you in the clerk/cashier position. For the right candidate this could be a great starting position with room for advancement. The right candidate that shows strong work ethic and potential can be trained for a Pharmacy Technician position. Responsibilities As a Pharmacy Clerk & Cashier, you will combine your clerical abilities with a dedication to customer service in order to support the everyday operations at Parkside. You will handle OTC pharmacy orders, provide general and OTC customer service, complete administrative tasks and support the dispensing of pharmaceutical medications. Must be able to use cash register to check out customers and charge credit cards. Perform Clerical Duties You will play the role of receptionist, answering phones and greeting new customers in person. You are the face and voice of customer service for our patients at Parkside. You will receive customer requests and try to resolve any customer issues, while referring to supervisory staff when necessary. You will also assist patients with OTC products, monitor OTC inventory, reorder & restock OTC products. Receive and Process Orders You will receive prescription orders and then must accurately enter all necessary prescription, insurance and customer information in the appropriate computer system. You will prepare accurate documentation of orders and send them to the Pharmacist to be filled. Conduct Pharmacy Transactions Once an order is filled, you will be responsible for packaging it and completing the sales transaction. This can include creating, printing and attaching appropriate prescription labels and packaging. You will also acts as a cashier, processing sales and operating the pharmacy’s POS system. Assist Pharmacy Staff You may be asked to perform any number of additional duties in order to support the operation of the pharmacy and our personnel. This often includes taking inventory, noting stock levels and notifying our pharmacist of any inventory that is low or close to expiring. It can also include performing some pharmacy services under direct supervision of the pharmaceutical staff. Pharmacy Clerk Skills MUST have previous Pharmacy experience. MUST have upbeat and friendly attitude towards customers, providers and staff. Team player with ability to proactively offer help where needed. Detail-oriented with strong interpersonal skills. Meet deadlines in a fast-paced environment Excellent communication abilities, both verbal and written. Entering data quickly and accurately Providing customer service, both face to face and on the telephone Standing for long periods of time Operating cash registers and other related machines HOURS: Monday - Friday from 9:30am - 5:30pm

We are looking for an organized individual to join our team as a Remote Office Clerk. You will be play an important role in our company in supporting daily operations and making sure there is a seamless flow of task. Requirements our company will be needing for your role are: Organizational and Multitasking skills Strong communication but verbally and written Proficient in some office software and virtual collaboration tools. Your role comes with very flexible responsibilities which are: Handling administrative tasking, email management and data entry Assistance with projects including client communication and vendor management Your role also comes with few benefits which includes: Remote Flexibility, giving you the ability to work from anywhere you are with ease Competitive compensation Networking opportunities.

I am looking for an organized and trustworthy individual to join my team as a Remote Personal Assistant. As an integral part of my company, you will play an important role in supporting day-to-day operations and ensuring the seamless flow of tasks. Your Responsibilities are as follows, 1. Assistance in any project management including client communications and vendor management. 2. Handling administrative tasks, data entry, and email management. 3. Handling projects within clients, contractors and our company. Requirements for your role includes: 1. Organizational and multitasking skills. 2. Strong communication skills, both written and verbal. 3. Proficient in office software and virtual collaboration tools. 4. experience in a similar role is preferred but not mandatory. Also the Benefits that comes along with your role includes: 1. Competitive Compensation: Receive a competitive salary commensurate with experience. 2. Remote Flexibility: Enjoy the freedom to work from the comfort of your own space, providing a healthy work-life balance. 3. Networking Opportunities: Connect with professionals in the construction industry, expanding your network for future career growth.

We are a Real Estate Family Office seeking an experienced bookkeeper: Tasks: - Balance and maintain accurate ledgers bank accounts. - Track insurance carrier invoices for timeliness and accuracy. - Coordinate appropriate billing to clients. - Coordinate bank deposits and report financial results on a regular basis to management - Monitor office expenses and tally and enter cash receipts - Pay vendor invoices and track bank account balances - Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets - Report payroll to payroll service, ensure accuracy, arrange for appropriate bank transfers and enter data in accounting software ( Yardi, Quickbooks, and Quicken) - Accounts Receivable collections including tracking of Notices of Cancellation - Maintaining records for and renewal of licenses - Assist in completing the accounting information needed for EPLI and Health Insurance renewals - Administrative record keeping and follow up as needed for principal Skills: - Degree in Accounting or related field preferred - Five years experience working in accounts payable and receivable, general ledger, payroll and payroll reports Insurance experience preferred. - Extensive experience with data entry, record keeping and computer operation. - Proficiency in Microsoft Office including Word, Excel, Quickbooks Quicken, and Yardi. - Detail oriented - Organized Ability to work under fast pasted situations when necessary

Benefits Pulled from the full job description 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Full job description ```Job Overview``` We are seeking a skilled Dental Receptionist to join our team. As a Dental Receptionist, you will be responsible for providing exceptional customer service and administrative support in a dental office setting. This is a vital role in ensuring the smooth operation of the dental practice and delivering a positive experience for our patients. ```Duties``` - Greet and welcome patients as they arrive at the dental office - Schedule appointments and manage the dental office calendar - Answer phone calls and respond to patient inquiries - Verify insurance coverage and assist with insurance claims - Collect payments and maintain accurate financial records - Maintain patient records and update information as necessary - Coordinate with dental staff to ensure efficient patient flow - Assist with various administrative tasks as needed ```Qualifications``` - Previous experience working in a dental office or similar healthcare setting is preferred - Proficiency in using dental office software systems such as Epic or eClinicalWorks - Strong organizational skills with the ability to multitask effectively - Excellent communication and interpersonal skills - Knowledge of medical scheduling procedures and terminology - Familiarity with general administrative duties and office procedures - Ability to handle sensitive patient information with confidentiality and professionalism If you are a detail-oriented individual with excellent customer service skills, we encourage you to apply for this position. Join our team and contribute to providing high-quality dental care to our patients. Please note that only qualified candidates will be contacted for an interview. Thank you for your interest in this Dental Receptionist position. Job Type: Full-time Pay: $18.00 - $19.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Healthcare setting: Private practice Schedule: 8 hour shift Monday to Friday No weekends Ability to Relocate: New York, NY 10028: Relocate before starting work (Required) Work Location: In person

Duties: - Answer phone calls. - Data Entry - Organize and file digital and physical documents - Update customer files as information is received via online portals. - Write and distribute emails, letters, and forms. - Develop and maintain filing system. - Invoice clients. - Billing claims to insurance. - Manage bookkeeping responsibilities to collect payment from clients and manage account receivables. - Contact clients for their unpaid balance. - Communicate with insurance claims departments. - Work with other staff to resolve account issues and invoicing needs. - Perform other duties and support for other positions as required. - Plan meetings and create detailed minutes. - Update and maintain office policies and procedures. Requirements: - Must have 2 years of experience as an Administrative Assistant. - Proficient in data entry. - Strong computer skills to operate multiple software packages. - Proficiency in MS Office Suite. - QuickBooks experience. - Attention to detail and problem solving. - Verbal and written communication skills to communicate with customers and vendors. - Excellent time management skills and ability to prioritize work. Candidate should possess the following qualities: - Punctual and reliable - Well-organized and detail-oriented - Strong work ethic and willing to learn new things - Honest and trustworthy - Have a professional demeanor and positive, pleasant attitude Job Type: Full-time

Job Title: Human Resources Coordinator Location: Long Island City, NY, 11101 Job Type: Full-time, On-Site Job Description: Our atelier team is eagerly searching for a Human Resources Coordinator to manage our hiring process and administrative operations. This teammate will be vital to growing and maintaining our in-person team at the NYC showroom, as well as expanding our remote team. Candidates with experience in our field or similar trade/home furnishings roles are particularly exciting, but we’re happy to train candidates with several years experience hiring and administrating in other fields as well. Responsibilities: - Managing all job listings on current platforms and identifying opportunities to expand our presence on other platforms relevant to our industry. - Handling office communications primarily via phone, ensuring prompt and professional responses to inquiries and requests. - Scheduling interviews and coordinating with team calendars to ensure seamless scheduling processes. - Following up with interviewees and providing timely feedback on their applications. - Assisting with onboarding new hires and ensuring a smooth transition into the company. - Collaborating with the management team to develop and implement HR policies and procedures. - Performing various administrative tasks to support the HR function and maintain organizational efficiency. Requirements: - Bachelor's degree in Human Resources, Business Administration, or related field. - Previous experience in HR or administrative roles, preferably in a fast-paced environment. - Strong organizational and time management skills, with the ability to prioritize tasks effectively. - Excellent communication skills, both written and verbal, with a customer service-oriented approach. - Proficiency in MS Office Suite and familiarity with HRIS (Human Resources Information Systems) is a plus. - Ability to maintain confidentiality and handle sensitive information with discretion. About Us Celebrating our 44th anniversary, Rug & Kilim’s award-winning team has been a staple for designers with our vast archive of modern and custom in-house designs, complemented by a rich selection of antique, vintage, and Kilim rugs. Under Phenom Jahanshah Nazmiyal, our New York showroom continues to flourish with an ever-growing collection—including the largest international assortment of Kilims. With an eye for beautiful things and a wealth of experience, Jahanshah personally selects each new piece and oversees bold new designs in our collections. He and his designers work with the utmost variety of exotic yarns and weaving techniques to refine our craft and pioneer new collections on the cutting edge. With these goals in mind, Jahanshah strives to surround himself with like minds and energized, talented individuals to exact his vision. Integral to our legacy are Jahanshah's two remarkable sons, Cyrus Nazmiyal and Sina Nazmiyal, whose entry into the fold heralded not only continuity but a promise of even greater heights. Cyrus Nazmiyal’s presence since 2018 has been a catalyst for remarkable growth, reflecting our unwavering commitment to excellence. From the latest contemporary to the most storied antique, every piece is selected for rarity, cultural significance, and lasting beauty. More than storytellers or historians, we are artists, dedicated to providing the very best—from antique to modern and everything in between. Hours: Monday-Friday, 9 a.m. - 6 p.m. Salary: Negotiable based on experience Benefits: Dental insurance Employee discount Health insurance Paid time off Vision insurance

We are currently seeking a dedicated and enthusiastic individual to join our dental practice as a Dental Office Receptionist. In this position, you will serve as the primary point of contact for patients, greeting them warmly and ensuring their visit is comfortable and efficient. You will manage the patient scheduling system, handle incoming calls and inquiries, and assist with billing and insurance claims. Additionally, you will maintain the cleanliness and organization of the reception area, coordinate with the dental team, and support administrative tasks as needed. Responsibilities: Welcome and check-in patients, making them feel comfortable and ensuring timely appointments. Answer phone calls and inquiries, scheduling appointments, and addressing patient concerns. Verify insurance coverage, process billing, and handle financial transactions. Maintain patient records, including updating medical history and treatment plans. Assist with administrative tasks such as filing, scanning, and organizing documents. Collaborate with the dental team to ensure the smooth operation of the office. Requirements: High school diploma or equivalent; dental office experience preferred. Excellent customer service and communication skills. Proficient in computer software and dental management systems (e.g., Dentrix, Eaglesoft). Ability to multitask and work in a fast-paced environment. Attention to detail and strong organizational skills. A positive attitude and willingness to learn and grow with the practice. Join our team and help us provide exceptional dental care and customer service to our patients!