Bookkeeper & Payroll Administrator (Contract Position)
23 days ago
Sun City
Job DescriptionSalary: $800 biweekly Bookkeeper & Payroll Administrator (Contract Position) Summary Nestvillage LLC is seeking a dependable and detail-oriented Bookkeeper & Payroll Administrator to support essential financial operations on a contracted, part-time basis. This contractor will work 5 days every two weeks and is responsible for timely and accurate payroll processing through ADP, as well as verifying receipts, transactions, and supporting documentation for all business purchases. The role requires strong accuracy, consistent follow-through, and the ability to maintain clean, compliant financial records with minimal oversight. The contractor will be paid a flat $800 every two weeks for completing all assigned duties within the required payroll cycle. Key Responsibilities • Payroll (ADP), • Process bi-weekly payroll in ADP accurately and on time., • Verify hours, overtime, differentials, and adjustments before submission., • Ensure employee profiles, deductions, and pay details remain current., • Reconcile payroll reports and flag discrepancies immediately., • Maintain organized payroll documentation for audit readiness., • Receipt, Invoice & Expense Verification, • Review all receipts, invoices, and company card transactions for accuracy, legitimacy, and alignment with approved spending., • Enter and match receipts and invoices directly in QuickBooks, ensuring proper categorization by account, home, or program., • Verify that every transaction has complete supporting documentation and follows internal purchasing and reimbursement policies., • Flag missing receipts, unusual charges, or non-compliant purchases and follow up with the appropriate staff to resolve discrepancies., • Maintain organized, audit-ready digital records within QuickBooks and associated folders to ensure clean financial trails., • Bookkeeping & Reconciliation, • Record, code, and classify all expenses, vendor payments, and financial transactions in QuickBooks with consistent accuracy., • Support monthly reconciliations of bank accounts, credit cards, and key balance sheet accounts using QuickBooks reconciliation tools., • Ensure the chart of accounts in QuickBooks remains accurate, current, and aligned with operational, program, and licensing needs., • Review QuickBooks transaction logs for errors, duplicates, or misclassifications and correct them proactively., • Generate basic financial summaries or QuickBooks reports as requested to support leaderships financial oversight., • Compliance & Internal Controls, • Ensure financial processes follow internal policies, Medicaid requirements, and licensing standards., • Help maintain internal controls related to purchasing, approvals, and payroll documentation., • Support preparation for audits and compliance reviews., • Coordination & Communication, • Coordinate with HR on payroll setup for new hires, terminations, and pay changes., • Communicate promptly with managers and leadership regarding documentation issues or financial discrepancies. Contract Expectations The contractor will work a total of 5 days every two weeks. Scheduling may vary based on payroll cycles and operational needs, but all work must be completed in time to ensure accurate payroll processing. Some tasks may be completed remotely, provided confidentiality and data security standards are met. Compensation is a flat rate of $800 every two weeks. Qualifications • Experience in bookkeeping, payroll administration, or accounting., • Strong understanding of payroll processes and accounting principles., • Experience with ADP is strongly preferred., • High attention to detail and accuracy., • Ability to work independently and maintain confidentiality., • Proficiency with spreadsheets and accounting software., • Professional communication and strong organizational skills.
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