Sales Administrative Intern
7 days ago
Tulsa
Job Description Summary: Sales Administrative Associates perform office administration work that is essential to the operation/sales teams of Melton Truck Lines. Essential Duties and Responsibilities: • Coordinates with internal and external parties to facilitate various forms of documents (Customer Contract Agreements, pricing contracts, accessorial agreements, etc. through the following stages: review and revision; execution; and implementation.), • Drafts and reviews of both standard and non-standard documents to ensure business terms are acceptable to the company and interface with internal parties, including the Senior VP of Sales and other departments. Verifies that all necessary specifications are appropriate and acceptable., • Ensures that all documents are executed and approved in accordance with company policy. Assisting Sales Representatives and the Pricing Department by assuming responsibility for correspondence, contracts, rate quotes, agendas and interfacing with customers who call in., • Review non-Melton contract rate schedules, fuel surcharges, accessorial charges etc. to ensure they are following Melton’s policies., • Distribute signed contracts to the billing department reflecting pricing updates to ensure correct invoicing, • Proposal & Addendum Tracking Log – Track proposals sent, contracts received and cancelled proposals., • Billing Report - Missing Rates report dissects all shipments that are moved without a contract in place., • Sales Representative Expense Log – Track Reps, customer entertainments, expensed meals, etc., • Organizing Customer Events – Help organize and plan events, luncheons, sales conference, SSS Training, etc. when requested by the sales representative or VP of Sales and/or Director of Sales., • Upon request of the Sales Representatives - help to book their travel accommodation., • Work to resolve billing disputes., • Research products/items for customer entertainment/giveaways., • Prepare updated documents for clients – Certificate of Insurance, Service Roster, Carrier Packet, Portfolio, Load tracking, ect. Qualification Requirements: Education and/or Experience: Qualified candidates are currently pursuing a Bachelor’s degree in Business Administration, Sales, or a related field. Candidates should demonstrate strong organizational skills and an interest in contracts, project coordination, or sales operations through coursework, internships, campus leadership, or part-time work experience. Prior administrative, customer service, or office experience is a plus, but not required Special Training: Needs to be familiar with computer programs such as Microsoft Word, Excel, PowerPoint, Outlook and Adobe; will train on how to use internal platforms such as AS400, Microsoft Dynamics and transportation related terms, issues of pricing validation, billing, insurance, regulatory requirements, etc. Special Skills: Must be able to communicate clearly. Work with a variety of different personalities. Must be flexible with change. Must have the ability to comprehend complicated terms and conditions. Must have exemplary organizational skills and be detail oriented. Must be able to handle multiple projects with time sensitive deadlines. Physical Demands: It is necessary to talk, hear, sit, write, type. It is occasionally necessary to lift up to 25 lbs. Company DescriptionMelton Truck Lines is a premier provider of over-the-road flatbed transportation services. Whether you have years of industry experience or are just starting your career, Melton and Melton Logistics have the opportunities for you. Our family culture and open communication creates an ideal work environment, and with our health and wellness culture, we have developed an array of excellent benefits! We invest in our employees and help them find the right path. From sales, HR, accounting, management and marketing to facilities, landscaping and the shop, we have fun and challenging positions for nearly everyone. Find your path, apply now! Truck Lines is a premier provider of over-the-road flatbed transportation services.\r\n\r\nWhether you have years of industry experience or are just starting your career, Melton and Melton Logistics have the opportunities for you. Our family culture and open communication creates an ideal work environment, and with our health and wellness culture, we have developed an array of excellent benefits! We invest in our employees and help them find the right path. From sales, HR, accounting, management and marketing to facilities, landscaping and the shop, we have fun and challenging positions for nearly everyone. Find your path, apply now!