Navigation Administrative Coordinator
22 hours ago
San Antonio
Job DescriptionDescription: Provide administrative support to Navigation Leadership, handling information requests, functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Perform other duties as assigned. Requirements: MAC COMPENTENCIES: • Embodying and Living MAC Core Values – In everyday activities, in the service of MAC Members and partners always remembering to Empower, Include, Educate, andInnovate., • Time Management – Managing one's own time and the time of others., • Initiative – Requires a willingness to take on responsibilities, challenges and being accountable., • Attention to Detail – Requires being careful about detail and thorough in completing work tasks., • Communication – Requires being clear and concise with your intentions and expectations. Education: • Two years’ experience working in executive level administration., • Bilingual Preferred, • Proficiency in Microsoft Office, Adobe, and networking conferencing software., • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form., • Ability to work collaboratively and effectively in a close team environment., • Ability to interact with funders, grantors, board members, visitors, and fellow employees in responsible, courteous manner to ensure a positive and professional environment., • Ability to work with in a fast-paced environment., • Greet visitors in Navigation Center and checking and welcoming in Members for their appointments within the Navigation Center for Navigators or MACers, • Support all Navigation Team Meetings; attend meetings to record minutes; compile, transcribe, distribute minutes of meetings, printing agendas, room setup, note taker and follow-up support, • Meeting room management in the Navigation Center, • Order office supplies, uniforms, program supplies for Navigation team and Navigation Meeting Rooms, • Coordinate and support with monthly Lunch and Learn for MAC Staff, • Handling information requests for presentations for Navigation team, • New employee preparation: swag bags, manuals, lunches, entity tours, • Back up for Intake Navigation team when walk ins occur, • Organizing navigation team birthdays, special occasions,, • Support with interns in gathering items needed for effective learning, • Overseeing and coordinating MAC Navigation inbox Open, sort, and distribute incoming correspondence, including mail, faxes, and email., • Position is based in both the standard office environment and possible travel to meetings and outreach events., • Core business hours are Monday through Friday, 8 a.m. – 5 p.m., • Job requires accuracy and attention to detail, organizational, and time management skills, while maintaining high levels of initiative to work within specific timelines., • Uses best practices and demonstrates up-to-date knowledge and skills in technology., • Must present a neat, clean, well-groomed, professional appearance., • Must have a receptive and retentive mind and a memory for details., • Must exhibit good judgment, adaptability, persuasiveness, self-confidence, and an optimistic attitude., • Must have a valid Texas driver’s license and a reliable vehicle with the minimum auto insurance required by the State – must keep license and insurance current or have reliable transportation