Project Analyst
3 days ago
Irvine
Position: Project Analyst Location: Irvine, CA 92612 Duration: 7 Months Job Type: Temporary Assignment Work Type: Hybrid Pay rate: 35.00 - 41.00/hr. Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. This Client is mission is to discover and deliver innovative medicines and solutions that address complex health issues and enhance people’s lives. Job Description: • Project Analyst will manage and support operational and portfolio/project activities related to Clinets BTS Department., • They are responsible for working with internal and external colleagues to support project and financial needs for the Aesthetics portfolio, as well as day-to-day department needs., • The Project Analyst will also support cross-functional activities. Job Responsibilities Project Support (70%) • Monitor the health, completeness, and accuracy of project records across the portfolio., • Review project schedules and milestone dates to help track whether timelines are being met and follow up with project leads when updates are needed., • Follow up with leads and stakeholders to ensure project status reports, risks, issues, action items, and financial information are updated in a timely and accurate manner., • Provide administrative and operational support for project and portfolio tracking, reporting, documentation, financial management follow-up, and stakeholder communications., • Support project financials and resourcing activities, as needed, from a tracking, operational, and reporting perspective., • Maintain integrity and quality of portfolio data, reporting files, trackers, and supporting documentation., • Create and update reports from various datasets while helping maintain consistency and accuracy of information., • Support cross-functional areas from a project portfolio perspective by coordinating information, tracking updates, and helping maintain visibility across initiatives., • Assist with updating, organizing, and maintaining SharePoint sites, shared folders, and portfolio files., • Assist with updating presentations, PowerPoint materials, status update decks, and job aides., • Coordinate with team members to gather information in support of presentations, dashboards, portfolio reviews, and project status updates., • Prepare or support agendas, notes, summaries, and follow-up items for portfolio and team meetings., • Contribute to communication materials and employee meeting content, as needed., • Assemble and coordinate with team members needed to support meeting preparation, logistics, and follow-up while keeping costs at a minimum., • Other duties as assigned. Department Support (20%) • Support department and portfolio needs through the creation, updating, and formatting of PowerPoint presentations, status update decks, spreadsheets, tracking logs, and related materials., • Maintain department and portfolio tracking tools to support visibility to project status, financial updates, action items, milestones, and reporting needs., • Coordinate with team members and cross-functional partners to gather, organize, and consolidate information for presentations, portfolio updates, reports, and leadership materials., • Assist with preparation of recurring and ad hoc reports, spreadsheets, and documentation used to support portfolio oversight and department operations., • Manage administrative tasks such as uploading documents to SharePoint, organizing files, updating contact lists and org charts, and maintaining shared team resources., • Develop and maintain event calendars and updates on AA communication channels, including SharePoint and Teams., • Serve as a point of contact for coordination across internal departments and support effective communication with cross-functional stakeholders., • Provide financial and purchasing support as needed, including event-related purchase orders, meeting cards, invoice follow-up, and related documentation., • Provide support to a large, diverse team geographically distributed across the globe., • Other duties as assigned. Meeting and Event Support (10%) • Coordination of meetings and events. Connect with presenters, put together slides (PPTX) and/or coordinate with BTS Communications team to align to brand style/guidelines, schedule meetings, purchase any meeting/event specific supplies, coordinate catering/food requests, book rooms, secure support from on-site A/V teams, capture minutes and follow-up action items., • Provide additional on-site support at meetings as requested by business owner or meeting planning manager/team., • Support for broader BTS meetings and culture events. Coordinate with BTS Communications Team and other Department Administrators and Coordinators as needed., • Other duties as assigned. Qualifications • High School Diploma required; bachelor’s degree preferred in Business Administration, Communications, • Experience with Microsoft Office Suite including Word, PowerPoint, and Excel., • Knowledge of SharePoint is a plus., • Knowledge of SAP to process purchase orders (P.O.) and/or invoices preferred., • Strong planning and organizational skills, • Experience with working effectively in matrix environments., • Ability to manage competing and shifting priorities and requests., • Good communication skills, written and verbal., • Shows high level of initiative and ability to work independently., • Ability to deliver results in a fast-paced environment., • Ability to work independently, hybrid working environment., • Must be able to provide effective customer service., • English fluency both verbal and written., • Ability to handle confidential information. TekWissen® Group is an equal opportunity employer supporting workforce diversity.