Payroll Specialist
8 days ago
Mobile
Job Description Job Title: Payroll Specialist Location: Mobile, AL Employment Type: Full-Time Department: Payroll / Finance Reports To: Accounting Manager Position Summary The Payroll Specialist is responsible for accurately processing weekly payroll for a high-volume, multi-state, multi-client staffing agency. This role ensures that all temporary employees and contractors are paid correctly and on time while maintaining compliance with federal, state, and local labor laws. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a fast-paced environment with frequent payroll cycles. Key Responsibilities Payroll Processing • Process weekly, biweekly, or client-specific payroll cycles for temporary employees and contractors., • Review, validate, and enter timesheets submitted via timekeeping systems, online portals, or client timecards., • Reconcile discrepancies in hours worked, pay rates, job assignments, and billing rates., • Ensure payroll complies with federal, state, and local wage laws, including FLSA and state regulations., • Maintain accurate and organized payroll records and employee files., • Verify employment eligibility and onboarding documents (I-9, W-4, direct deposit forms, etc.)., • Process wage garnishments, child support orders, tax levies, and other involuntary deductions., • Respond to payroll-related inquiries from temporary employees, contractors, and clients., • Work closely with recruiters, account managers, and HR to resolve payroll issues promptly., • Assist with invoice preparation by ensuring hours and billing rates align with client contracts., • Support month-end and year-end payroll reporting, including W-2 and 1099 forms., • Reconcile payroll data with accounting systems as needed., • Identify opportunities to improve payroll processes and enhance accuracy and efficiency. Qualifications Required • 2+ years of payroll experience; staffing/payroll processing experience strongly preferred., • Knowledge of multi-state payroll regulations and wage laws., • Accuracy in high-volume data entry and payroll auditing., • Proficiency with payroll and timekeeping systems (e.g., ADP, Paychex, Bullhorn, Avionté, Kronos, WorkN, etc.)., • Strong Excel and math skills., • Experience working in a staffing agency environment., • Experience with ADP payroll systems (advanced-level use is a plus)., • Certified payroll experience, including handling prevailing wage requirements., • CPP or FPC certification (or willingness to obtain)., • Familiarity with VMS/MSP platforms (Fieldglass, Beeline, etc.). Key Competencies • High attention to detail, • Confidentiality and integrity, • Strong time management and ability to meet tight deadlines, • Problem-solving and troubleshooting, • Team collaboration and cross-department communication Working Conditions • Fast-paced, high-volume office environment., • May require extended hours during peak payroll periods.Company DescriptionAt Genesis, we love people. Our mission is to be a blessing in all we do while putting people to work. We specialize in partnering with candidates and clients to bring the right people together to accomplish great things. Genesis Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Genesis, we love people. Our mission is to be a blessing in all we do while putting people to work. We specialize in partnering with candidates and clients to bring the right people together to accomplish great things.\r\n\r\nGenesis Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.\r\n\r\nBy applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at