PAA Business Process Analyst
4 days ago
Charleston
Job Description Interested in Applying? I have a few preliminary questions. • Do you enjoy working directly with overseas posts and resolving accounting discrepancies?, • Do you enjoy analysis, research, and problem solving?, • Do you like working with financial data, reports, and queries to identify issues before they become problems?, • Can you create, maintain, and analyze spreadsheets to support financial oversight?, • Are you comfortable working in a fast-paced federal financial environment? Why is this Different from other Job Opportunities? All contractors supporting this Department are required to successfully complete a Moderate Risk Public Trust investigation or obtain and maintain a Secret security clearance as a condition of employment. You Must Meet these Minimum Requirements: • Bachelor’s degree in accounting, finance, business administration, management, information systems is preferred with 4+ years of practical experience, or a combination of education and work experience as described below., • 2 year degree, plus 6+ years of accounting, auditing, financial analysis, process improvement, root cause analysis, requirements gathering, internal control development, and change management; or, • 8+ years of accounting, auditing, financial analysis, process improvement, root cause analysis, requirements gathering, internal control development, and change management., • Experience managing financial systems independently., • Intermediate level MS Excel user with ability to create pivot tables, perform V-lookups, import and manipulate large data sets, and create and maintain formulas., • Learn and understand Department of State financial policies, systems, and procedures., • Analyze financial data and identify discrepancies or trends., • Communicate clearly and professionally with domestic and overseas stakeholders., • Manage multiple recurring responsibilities with minimal supervision., • Recommend, develop, and implement cost-effective solutions to support Department requirements., • Position requires Moderate Risk Public Trust /Secret Security clearance or qualify for a security clearance. We are also Looking for: • A Master’s degree and/or CPA certification or Certified Government Financial Manager (CGFM) is highly desirable., • Demonstrated proficiency using the MS Suite of products (Outlook, Excel, Word, Teams, Forms, SharePoint, PowerPoint, Access, etc.), • Federal financial/budgetary experience (non-federal accounting experience performing General Ledger research/reconciliations, preparing journal vouchers, auditing, producing financial reports and statements.), • A desire and ability to identify and support continuous improvements using the SMART criteria (Specific, Measurable, Achievable, Realistic, and Time-relate.), • Supports and engages in risk identification and mitigation, internal control development and implementation, root cause analysis, stakeholder engagement, and sustainable corrective actions., • Provides and acts on recommendations regarding applicable system changes and business process improvements., • Experience in process mapping; requirements gathering; performing root cause analysis; auditing financial transactions and facilitating training is highly preferred., • Any certifications in or as: CFE, CIA, Lean Six Sigma, Change Management, Agile Scrum Master are highly preferred. Our most Successful Employees in this Position Demonstrate: • Life-long curiosity; a strong desire to learn and understand the world around you; asks questions rather than filling in gaps with unverified assumptions; a desire to make meaningful and lasting changes that are customer-oriented, efficient, and effective., • Experience working autonomously; Also, works well with others in a team-oriented environment., • Big picture approach with ability to delve into the details., • Strong oral and written communication skills with a solid ethical compass., • Ability to build and nurture strong professional networks., • Understanding of software development lifecycle., • Strong follow-through and accountability., • The ability to manage recurring workloads with competing deadlines., • Professional judgment when engaging posts, bureaus, and partner agencies. Day-to-day Job Responsibilities include: The employee will provide Post Allotment Accounting Analyst support to the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State, Charleston, SC, within the Accounting Operations Directorate. This position reports to Post Allotment Accounting Management. Responsibilities include, but are not limited to: • Provide post-level accounting support for assigned overseas posts, including routine monitoring and reconciliation of financial data., • Review and analyze recurring financial queries, including but not limited to:, • E2 and NV documents, • Undisbursed transactions, • Travel advances and salary advances, • Negative budgets and expenditures, • 477 reports and Unliquidated Obligations (ULOs), • Conduct weekly, monthly, quarterly, and ad-hoc reviews in accordance with established quality work instructions and timelines., • Research discrepancies, identify root causes, and coordinate corrective actions with overseas posts, bureaus, and internal stakeholders., • Serve as a primary or backup analyst for multiple posts, ensuring continuity of operations., • Review and reconcile weekly budget queries, prepare spreadsheets, and coordinate corrections with posts or bureaus to ensure RFMS accuracy., • Support centralized funding activities, including monitoring funding rejections, coordinating corrective actions, and maintaining accurate records., • Act as liaison with internal and external partners, including CDC, ITA, and FAS, to resolve accounting and funding issues., • Perform data clean-up activities by reviewing system-generated queries, formatting and analyzing results, and coordinating corrective actions with posts., • Maintain documentation in accordance with Quality Management System (QMS) requirements and support audit readiness activities., • Recommend and support process improvements that enhance accuracy, efficiency, and compliance. Work Schedule: The employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is an 100% on-site position Our most Successful Employees in this Position Demonstrate: • Life-long curiosity; a strong desire to learn and understand the world around you; asks questions rather than filling in gaps with unverified assumptions; a desire to make meaningful and lasting changes that are customer-oriented, efficient, and effective., • Experience working autonomously; Also, works well with others in a team-oriented environment., • Big picture approach with ability to delve into the details., • Strong oral and written communication skills with a solid ethical compass., • Ability to build and nurture strong professional networks., • Understanding of software development lifecycle., • Strong follow-through and accountability., • The ability to manage recurring workloads with competing deadlines., • Professional judgment when engaging posts, bureaus, and partner agencies. Day-to-day Job Responsibilities include: The employee will provide Post Allotment Accounting Analyst support to the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State, Charleston, SC, within the Accounting Operations Directorate. This position reports to Post Allotment Accounting Management. Responsibilities include, but are not limited to: • Provide post-level accounting support for assigned overseas posts, including routine monitoring and reconciliation of financial data., • Review and analyze recurring financial queries, including but not limited to:, • E2 and NV documents, • Undisbursed transactions, • Travel advances and salary advances, • Negative budgets and expenditures, • 477 reports and Unliquidated Obligations (ULOs), • Conduct weekly, monthly, quarterly, and ad-hoc reviews in accordance with established quality work instructions and timelines., • Research discrepancies, identify root causes, and coordinate corrective actions with overseas posts, bureaus, and internal stakeholders., • Serve as a primary or backup analyst for multiple posts, ensuring continuity of operations., • Review and reconcile weekly budget queries, prepare spreadsheets, and coordinate corrections with posts or bureaus to ensure RFMS accuracy., • Support centralized funding activities, including monitoring funding rejections, coordinating corrective actions, and maintaining accurate records., • Act as liaison with internal and external partners, including CDC, ITA, and FAS, to resolve accounting and funding issues., • Perform data clean-up activities by reviewing system-generated queries, formatting and analyzing results, and coordinating corrective actions with posts., • Maintain documentation in accordance with Quality Management System (QMS) requirements and support audit readiness activities., • Recommend and support process improvements that enhance accuracy, efficiency, and compliance. Work Schedule: The employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is an 100% on-site position