Administrative coordinator jobs in MusselburghCreate job alerts

Office Coordinator \n\n • Annual Salary: £27,000- £30,000 \n, • Location: Edinburgh (city centre) \n, • Job Type: Full-time (office based) \n\n Reed are working with a fantastic Financial Services based business that have a fantastic name in the marketplace. At present, they are seeking an Office Coordinator to organise and maintain the smooth running of their Edinburgh office. \n Are you looking for a role that involves variety? Keen to get involved in the planning of office events? Are you friendly, approachable and keen on a role within a professional environment? \n This role involves a wide range of administrative and support tasks to ensure efficient operation and exceptional service to both staff and clients. \n Day-to-day of the role: \n\n • Facilitate the smooth operation of meeting rooms, ensuring they are well-prepared and meet the high standards expected for staff and client meetings.\n, • Assist in arranging and overseeing staff and client events, managing meeting bookings, and handling day-to-day tasks.\n, • Support remote staff by providing necessary tech support, setting up meetings, and managing webinar requirements.\n, • Answer incoming calls and emails professionally, take accurate messages, and respond appropriately.\n, • Greet clients warmly, making them feel welcome, and efficiently direct them to allocated meeting rooms.\n, • Manage catering needs for meetings, including ordering lunches with attention to dietary requirements and setting up rooms to a high standard.\n, • Schedule internal and external meetings, maintaining the schedule via Office Tracker software, ensuring rooms are booked and prepared before meetings.\n, • Maintain cleanliness and organisation of the reception desk, public areas, and kitchens throughout the day.\n, • Communicate effectively with the London reception team to ensure seamless workflow and continuous phone coverage.\n, • Manage car park spaces and issue temporary passes as needed.\n, • Provide additional support to the finance department and assist the office manager with training new front-of-house team members.\n, • Set up and test video conference calls, ensuring all technical aspects are handled prior to meetings.\n\n Events \n\n • Help arrange all in-house and external office events. Liaise with event hosts, arrange catering/chef and waiting staff when requested. Ensure the smooth running of all lunch, dinner & drinks parties. \n, • Arrange restaurant/bar bookings, music, entertainment and decoration. Notify cleaning staff if extra cleaning is required at in-house events.\n, • Co-ordinate staff /guest invites menu options and finalise numbers.\n, • Approve any expenditures with management before placing orders or finalising bookings\n, • Arrange Bi Monthly coffee roulette programme\n\n Required Skills & Qualifications: \n\n • Proven experience in an office coordination or administrative role.\n, • Strong organisational and multitasking abilities.\n, • Excellent communication and interpersonal skills.\n, • Proficiency in using office management software, including email and scheduling tools.\n, • Ability to handle multiple tasks in a fast-paced environment.\n, • Experience in handling tech support for remote meetings and webinars.\n\n \n Sound like the role for you? Apply online today!

Make a lasting impact by shaping and enhancing payroll operations within a respected organisation at a pivotal stage of its journey. This part-time opportunity offers the chance to take ownership of payroll governance, streamline processes, and establish a resilient payroll and pensions function that will support the business well into the future. Based in Edinburgh, this is an onsite position working 21.75 hours per week (0.6 FTE) on a six-month fixed-term contract. The Opportunity We're seeking an experienced Part Time Payroll HR Coordinator to take the lead on payroll and pension administration, ensuring accurate and efficient delivery while driving continuous improvement. Working closely with Finance, HR, external payroll providers and pension administrators, you'll play a central role in strengthening processes, enhancing controls, and supporting operational excellence. This is an excellent opportunity for someone who enjoys improving the way things are done. You'll review existing practices, implement more effective ways of working, and help build a robust payroll framework that creates lasting value for the organisation. Key Responsibilities • Coordinate the monthly payroll and pension cycle, acting as the primary liaison with external payroll providers., • Ensure payroll information is accurate, validated, and submitted within agreed deadlines., • Review and strengthen payroll controls, reconciliations, and approval processes to improve governance., • Manage pension administration, employee benefits, and salary sacrifice arrangements., • Provide HR administrative support and maintain accurate employee records where required., • Develop and document payroll procedures, ensuring clear processes and effective knowledge sharing., • Investigate payroll queries, resolve discrepancies, and identify opportunities for ongoing process improvements. Candidate Profile You'll have a proven track record in payroll administration along with excellent attention to detail and a methodical approach to managing sensitive data. Comfortable working across multiple stakeholders, you'll understand the importance of strong payroll governance and enjoy identifying opportunities to improve efficiency and accuracy. Experience working with outsourced payroll providers and pension schemes is highly desirable, while knowledge of iTrent and previous exposure to HR administration would be advantageous. Package Benefits • £39,000 - £42,000 FTE salary., • Pro-rata salary of approximately £23,400 - £25,200 based on 21.75 hours per week., • 30 days' annual leave (pro rata), plus additional Christmas and Easter closures., • Part-time hours offering an excellent work-life balance., • The opportunity to make a meaningful contribution within a collaborative and supportive organisation. Reasons to Join • Take ownership of an essential business function during a significant period of change., • Drive improvements that strengthen payroll governance and operational efficiency., • Enjoy a varied role spanning payroll, pensions, HR administration, systems, and stakeholder management., • Leave a lasting legacy by embedding sustainable processes and best practice. To learn more or apply, please contact Laura Buchanan Owen for a private and confidential discussion. Alternatively, submit your CV and we'll be in touch. Please note that, due to the volume of applications received, only shortlisted candidates will be contacted.

Temporary Part Time Operations Coordinator\nLocation: Leith (fully office based)\n Start: ASAP - initially for 3 months with potential for permanent employment\n Rate: £13.12 per hour\n Working week: 9am to 5pm over 3 days (flexible on days between Monday - Thursday)\n\nOur client is seeking an organised and adaptable Operations Coordinator to join their team on a part-time basis. This is an excellent opportunity for someone who enjoys a varied role, thrives in a busy office environment and is confident working independently. Candidates with an interest in the charity, humanitarian or not-for-profit sector would be particularly well suited to this position.\n\nThe Role\nAs the Operations Coordinator, you will be the first point of contact for visitors, staff and suppliers, helping to ensure the smooth day-to-day running of the office. This is a hands on position combining reception, facilities, administration and operational support responsibilities.\n\nKey Responsibilities\n\nManaging the reception area and providing a professional welcome to visitors\nAnswering and directing telephone calls and handling enquiries\nOrdering and maintaining office, stationery and kitchen supplies\nCoordinating incoming and outgoing post and courier deliveries\nSupporting staff onboarding and offboarding processes\nAssisting with office facilities, maintenance and supplier management\nCarrying out health & safety checks and maintaining compliance records\nSupporting meeting room bookings, visitor management and event coordination\nMaintaining accurate records, asset registers and operational documentation\nProviding administrative support to the wider operations team\nUsing Microsoft Office applications and SharePoint to manage information and documentation effectivelyAbout You\nWe're looking for someone who is:\n\nHighly organised with excellent attention to detail\nAdaptable and comfortable managing a varied workload\nConfident working independently and taking initiative\nProfessional, approachable and customer-focused\nAn effective communicator with strong interpersonal skills\nExperienced in an office administration, coordination, reception or facilities based role\nCompetent across Microsoft Office packages\nExperienced in using SharePoint, with strong working knowledge considered essential #What's on Offer\n\nImmediate start opportunity\nPart-time hours with flexibility across Monday - Thursday\nFriendly and collaborative office environment\nOpportunity to gain experience within a purpose led organisation\nPotential for the role to become permanent for the right candidateBy registering with Office Angels, you'll benefit from the support of a dedicated and experienced recruitment consultant, access to expert interview guidance, regular insights into the local job market, and ongoing feedback throughout your assignment and beyond.\n\nWhy Temp With Office Angels?\n Working as a temp is a great way to explore different roles and industries while maintaining control over your work/life balance. Benefits include:\n\nWeekly pay\n28 days paid annual leave (accrued weekly)\nDirect employment with Office Angels - we're always on hand to support you\nAccess to high street discount vouchers\nEye care vouchers and contributions towards glasses for VDU use\nSupport with securing permanent roles and interview coaching\nPension scheme option (with employer contributions)\nStatutory Sick Pay\nAccess to a confidential Employee Assistance Programme\nOpportunities across our wider group of specialist recruitment businesses \n\nOffice Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.\n\nOffice Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

EOTAS Coordinator Support Provision. Coordinate Impact. Make a Difference. Rochester | Education & SEND Sector Are you an organised SEND professional or experienced administrator ready to take on a varied and impactful role? We're looking for an EOTAS Coordinator to support our growing EOTAS service, helping deliver high-quality alternative education packages for learners outside mainstream settings. This is a coordination-focused role where you'll combine organisation, communication and education sector knowledge to ensure every learner receives the right support at the right time. What you'll do: • Resource and onboard SEND tutors to support EOTAS packages, • Manage compliance and safeguarding checks across all placements, • Coordinate individualised education packages for learners with SEND, • Build strong relationships with parents, tutors, and local authorities, • Arrange suitable venues for tuition and manage risk assessments, • Track and monitor pupil progress through weekly and termly reporting, • Support the implementation and evaluation of interventions, • Complete and manage tuition request processes for local authorities What we're looking for: • Experience in a SEND or education setting (essential), • Strong organisational and administrative skills, • Ability to manage multiple cases and priorities effectively, • Confident communicator, able to liaise with a range of stakeholders, • Understanding of alternative provision, EOTAS, or local authority processes (advantageous), • Background as a SEND Assistant or similar role (desirable) What we offer: • Competitive salary (dependent on experience), • Resourcer commission structure, • Supportive, collaborative team environment, • Opportunity to play a key role in a growing EOTAS provision, • A chance to make a real difference in the lives of learners with SEND This is more than just coordination-it's an opportunity to be part of a provision that supports learners who need education delivered differently. JBRP1_UKTJ

Human Resources (HR) Coordinator Duration: 6 months Fixed Term ContractLocation: London or any location within The United KingdomWorkstation: Remote / HybridStart: ASAP • The Human Resources Coordinator is responsible for supporting and facilitating key human resources practices, initiatives, and programs, primarily in the North American and European regions. This role is accountable for a broad range of human resources and administrative functions, providing outstanding employee engagement by interfacing and problem-solving with employees, and providing HR transactional support across the HR Business Partner team., • Assist Human Resources Business Partner & Operations team with planning and execution of practices, programs, and initiatives to support employment practices, organizational development, employee engagement, recognition, retention, compliance, audit, immigration, work from home initiatives and other HR practices., • Participate and assist in department and cross functional project work groups., • Build and maintain business relationships, credibility and understanding of internal clients and their roles (employees, Managers, colleagues)., • Manage and maintain data in Human Resources Information Systems (HRIS) system, with employee and organization data, including new hires, employee, and organization changes, and reporting and analysis of data metrics., • Conduct orientation and onboarding for new hires and facilitate offboarding process., • Review and monitor HR processes, policies and procedures and propose updates and enhancements., • Addressing employee inquiries about processes, company policies, procedures and direct employees to company resources and tools., • Review, update and enhance, resources for various company online SharePoint communication and resource sites, such as the Employee, Manager and Human Resources sites., • Facilitate and lead quarterly HR audit reviews and processes., • Collaborate with Payroll for practice and process requests and resolutions. Answer employee inquiries around employee time keeping, pay data, time off policies and other related items., • Guide and educate Managers, employees, and HR in the use of the human capital management software, Workday., • Facilitate administration for leaves of absence and employment verifications, respond to unemployment and workers compensation claims and facilitate other compliance and regulatory requirements and processes., • Consistently and continuously identify and drive process improvements within and outside the function., • Other duties as required., • Minimum 1-2 years’ experience supporting HR related functions; OR, • Demonstrated ability working in HR related functions., • High awareness and respect for critical and confidential HR data and highly sensitive information., • Highly organized, detail oriented and able to work efficiently with minimal direction., • Proven ability to prioritize multiple projects and adjust quickly to shifting priorities and timelines., • Good judgment and ability to work autonomously and to partner, communicate and collaborate effectively with global partners and across all levels of an organization., • Proficiency in Microsoft Excel, Word, and PowerPoint. Experience with data management systems and reporting (Workday a plus).There’s a story in every picture, a narrative in every frame. We believe in the power of visuals. As a leading visual content creator, our three brands–Getty Images, iStock, and Unsplash–offer a full range of content solutions to meet the needs of any customer, whatever their size, location, or budget. Whether the goal is commercial or philanthropic, revenue-generating or society-changing, market-disrupting or headline-driving, our visuals help any brand, business, or organization communicate more effectively with their target audience and urge them to action. In other words, we know how powerful an image or video can be—and that it can move the world. Working at Getty Images Our goal is to be one of the best places to work globally, which means we’re dedicated to providing experiences and resources that allow you to do your best work. Foundational to our culture are our Leadership Principles, which are the shared values that guide how we come together to do our work. We raise the bar and collectively bring solutions while exercising trust, transparency, and care. We actively reject biased behavior and are inclusive of different voices, perspectives, and experiences. We focus on our customers and deliver on our commitments and commercial goals. We foster a collaborative and supportive environment that prioritizes delivering results efficiently and using time wisely, so that all employees can achieve balance between commitments to the company and health and well-being in our lives. We value the importance of rest and recovery ranging from company-paid holidays to time away from work. Getty Images Holdings, Inc. is a publicly traded company, and its common stock is listed on the New York Stock Exchange under the symbol "GETY". You may be eligible to participate in our employee Stock Purchase Plan, which allows employees to purchase company stock at a 15% discount to market. Our employees’ growth, development, belonging, and engagement are important investments. We offer learning experiences ranging from leadership development, diversity and inclusion training, mentoring programs, a high potential program, and professional and skills development. We prioritize staying connected in our hybrid-working world and encourage participation in global morale events and local gatherings, as well as finding community in one or more of our Employee Resource Groups. Learning about our business is paramount, and our open and transparent culture means you’ll have direct access to experts and senior leaders via open forums, all hands, and content hours. Getty Images believes that diversity is critical to our success in moving the world and is committed to creating an inclusive, mutually respectful environment that celebrates diversity. We seek to hire based on merit, competence, performance, and business needs. Getty Images is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

As a Guest Experience Coordinator at Royal Scotsman, A Belmond Train, you are part of a team that coordinates all aspects of guest services operations. In this role, you will be responsible for guaranteeing top-quality service and guest satisfaction. Working closely with the Operations Manager, this is an exciting opportunity for a dynamic individual with a passion for excellence and storytelling in travel, a strong cultural awareness and an unswerving approach to maintaining standards. If youre looking to develop your skills and be part of a legacy of luxury, this is your moment. Primary Responsibilities Include: • Facilitating guests communication and ensuring their requests are handled appropriately., • Ensuring guests profiling is accurate and up to date., • Supporting and assisting with guests reservations., • Coordinating any transport requests for guests and facilitating check-in and departure processes., • Providing administrative support for the operation of the Royal Scotsman. Requirements What You Bring: • Previous experience in a similar role, preferably within the luxury hospitality industry., • Relevant qualifications in hospitality management, tourism or business studies., • Demonstrated ability to...

We have a new remote position available for a Fluent German Customer Service Specialist to join a leading relocation service provider. Responsibilities: • Maintain high customer services levels in line with company KPIs, • Build effective relationships with clients and assist the team in service delivery, • Preparation of documentation for assignees, • Responsible for data integrity for assignee records, • Filing and uploading relevant assignment documentation to the system, • Assist with regular and miscellaneous reporting, • Serve as the coordinator and owner of the relocation process for assignees, • Administration of mobility policy & logistical support, • Provide support to the team in ad-hoc duties, • Training and support will be provided Key requirements: • 2+ years’ experience in a customer service / coordination position, • Excellent customer service, organisation and multi-tasking skills, • Experience in the Relocation, Global Mobility or related industry is preferred but is not essential, • Experience travelling and living abroad preferred, • Ability to work with own initiative as well as part of a team, • Excellent analytical skills and attention to detail and thrives in a fast-paced working environment, • Strong organisational skills, proactive approach, • Ability to prioritise workload and meet deadlines, • Enthusiastic, keen to learn and adaptable to new administrative processes, • Competent IT user of Microsoft Office, particularly Excel and Word, • Fluent English & German required

At Air Apps, we believe in thinking bigger—and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018—and now with offices in both Lisbon and San Francisco—we’ve remained self-funded while reaching over 100 million downloads worldwide. Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management—and change lives along the way. As an Operations Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO. This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts. Coordinate and monitor daily operational tasks. Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision. Ensure timely follow-ups, task closures, and status updates. Organize and maintain documentation, dashboards, and workflows. Assist in preparing reports, dashboards, and presentations for internal stakeholders. Flag potential blockers or delays and communicate proactively to resolve issues. Identify opportunities to streamline operations or improve coordination processes. Around 2–4 years of experience in an operations, coordination, or administrative support role. Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools. Strong organizational skills with the ability to manage multiple moving parts across different teams. Excellent verbal and written communication skills. Proactive, resourceful, and detail-oriented mindset with a team-first attitude. Apple hardware ecosystem for work. Annual Bonus Top-tier Health and Life Insurance for peace of mind. Transportation Budget to support your commute needs. Coverflex benefits package for meal allowances, well-being, and more. Childcare support. Air Conference - an opportunity to meet the team, collaborate, and grow together. Pension Fund to support your long-term financial planning. Urban Sports Club membership to keep you active. Meals 100% free at the hub. At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger. At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.

Bid Coordinator & Compliance Lead | Manchester | £35,000 - £40,000k DOE + benefits An established and growing property consultancy is seeking a highly organised, proactive Bid Coordinator & Compliance Lead to play a central role in keeping the business running efficiently while supporting its continued growth. This is a varied, hands-on position suited to someone who thrives in a fast-paced environment and enjoys balancing compliance, operations, and business support responsibilities. You will act as a key point of coordination across the business, ensuring processes run smoothly, accreditations are maintained, and tender opportunities are effectively managed. Bid Coordinator & Compliance Lead Responsibilities: You will take ownership of a broad range of operational and compliance activities, including: • Managing and maintaining ISO accreditations (9001, 14001, 45001), including annual audits, • Overseeing additional accreditations (CHAS Elite, SafeContractor, Cyber Essentials, Carbon Neutral commitments), • Coordinating HR administration via an online platform (e.g. annual leave, sickness tracking, policy updates, contracts), • Supporting company policy documentation and compliance processes, • Managing tender opportunities via online portals, including identifying, coordinating, and submitting bids, • Acting as a key liaison for frameworks across housing, healthcare, and public sector clients, • Supporting ongoing project coordination and attending client meetings when required, • Managing company insurances and annual renewals (including fleet management), • Overseeing marketing collateral, website updates, and social media activity, • Ensuring high-quality documentation across bids, case studies, and company materials, • Managing software and IT licence renewals, • Produce high-quality case studies, bid support materials, and company brochures to support business development and tender submissions, • Maintain and update marketing collateral across key service areas, ensuring consistency, accuracy, and strong visual presentation, • Support the creation of compelling documentation for frameworks and client-facing submissions Bid Coordinator & Compliance Lead Skills: • Highly organised with strong attention to detail, • Experienced in compliance, operations, or bid/tender coordination, • Confident managing multiple priorities and deadlines, • Strong communicator, comfortable liaising with internal teams and external stakeholders, • Proactive, adaptable, and solutions-focused, • Comfortable working in a varied role with both strategic and administrative responsibilities, • Experience with ISO standards, accreditations, or public sector frameworks is highly desirable The Business • A close-knit, collaborative team of around 12 staff, • Friendly and supportive working environment, • Based in a modern office within a converted mill with on-site parking, • Strong client base across public sector, healthcare, and property Package & Benefits • 20 days holiday + bank holidays, • Additional 3 days at Christmas, • Birthday day off, • Additional leave after 3 years' service, • Office-based role (flexible core hours within an 8am-6pm window) This is a fantastic opportunity for someone looking to take ownership of a broad and impactful role within a growing business, where you can truly make a difference to operations, compliance, and overall efficiency. BH35994 JBRP1_UKTJ

Sales Coordinator (Engineering) £25,000 - £30,000 + Training + Progression + Benefits + Hybrid Working + Employee-Owned Trust + Tax Free Bonus Newcastle Are you a Sales Coordinator or similar, with experience working within an Engineering company looking for the exciting opportunity to join an Employee Owned Business that will look after you for years to come, through a tax-free bonus and progression into senior roles in the future? On offer is the opportunity to join a growing specialist supplier within drives, motors, control systems, and related industrial products. This role will see you working across multiple sectors, building long-term customer relationships while developing new business opportunities in critical industries. Your role will involve taking initial customer queries, preparing and submitting sales quotations, liaising with suppliers, retaining business, supporting the external sales team and learning the key products to support and guide the client base. This role would suit a Sales Coordinator or similar from an Engineering background looking to join an Employee Owned Business. The role: • Answering customer queries, • Preparing Quotes, • Arranging Engineers for site visits, • Monday to Friday, 8:30am - 5pm , 4:30pm on Friday The Role: • Sales Coordinator or similar, • Engineering background Reference number: BBBH25667c Administrator, Compliance, Invoices, Invoicing, Scheduling, Arranging, Assistant, Documentation, Records, Co-ordinate, Admin, Administrative, Office, Newcastle, Gateshead If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website. JBRP1_UKTJ

Right Match Recruitment Group has the privilege to recruit on behalf of our very prestigious client based in Dartford. We are recruiting for experienced and forward thinking Customer Service Coordinator French Speaking. This is full time, permanent and hybrid position and working for very well established company. Very interesting and varied role with a scope for progression. Salary: £30,000 Work pattern: Mon-Fri, hybrid( two days at office, 3 days from home), 37.5 hour per week. The role: A Customer Service Representative is the front line of our company, providing commitment and exceptional service to our customers. This role requires someone who is enthusiastic, empathetic, and capable of handling a variety of customer interactions with professionalism and patience. Work Experience: Essential • Proficiency in Microsoft Office Suite - Word, Excel, Outlook, • Order to cash processing in customer services, • Minimum of 1-2 years of experience in an administrative customer service role., • Familiarity with customer service order processing ERP system, • Customer complaints handling process, • Ability to work independently and as part of a large team, • Support customers' enquiries through multiple communication channels including phone, email, and chat., • Follow-up of enquiries for general questions with other internal departments., • Facilitating customers issues resolution, including progressing customer complaints to completion., • Enter and process orders including calculating transit time and freight., • Proactively communicate with customers to inform them of at-risk orders., • Maintain accurate customer database and information on profiles., • Responsible for customer quotations for new business & follow-up on open quotes., • Maintain price lists and send them to customers when requested. Job Related Skills: • Fluent English - written and verbal, • Fluent in French - written and verbal, • Professional phone and email etiquette, • Ability to operate effectively in a fast-paced dynamic environment, • Works well under pressure, while multitasking, • Able to collaborate with multiple departments to address customer inquiries and resolve issues efficiently, • Ability to listen actively and respond effectively to customer queries., • Able to deal with customers effectively in a variety of situations, while being sensitive, empathetic and agile to customer needs, • Adaptable approach to handling unexpected heavy workload with a positive mindset, • Meticulous attention to detail to ensure accurate data entry, • Office base - 2 days a week (Tuesday Team Day), • Willing to adjust and be versatile, to meet business objectives If you are interested please kindly apply directly or contact Tom Kurczab at Right Match Recruitment Group INDTKJOBS JBRP1_UKTJ

Job Title: Inshore Boating Support Administrator Location: Weymouth National Boat Centre, Dorset, DT4 8TZ (Hybrid) Salary: £13,914 per annum pro rata (£23,190 per annum full time equivalent) Job type: Permanent, Part Time, 21 hours per week Closing Date: Friday 26th June 2026. Are you an administrator looking for a new opportunity? The Marine Society & Sea Cadets (MSSC) is the leading maritime charity for youth development and lifelong learning. We are a vibrant and growing charity inspiring young people to achieve their potential through challenge and nautical adventure, while also enabling seafarers and maritime professionals to realise their potential through learning and career development. Thousands of young people take part in Sea Cadets activity every week. We want to reach thousands more. We have a strong vision and are on the cusp of rolling out a new multi-year growth strategy to meet the growing demand for what we provide for young people. We aim to equip them to achieve their potential and thrive in a rapidly changing world. We are immensely proud of the breadth, quality and safety of activities we offer to young people. We are currently looking for a Support Administrator to join our team. About the role: The Inshore Boating Support Administrator works on development and administration of processes and policies that support our on the water activities, assisting with routine correspondence on all matters relating to the Inshore Boating department. Responsibilities: • Answering and signposting enquiries received by email, post and phone., • Updating and amending held records on all boats and equipment across the charity., • Management and tracking of data to review and identify trends., • Support the updating of personal records as required, • Supporting the Head / Assistant Head of Inshore Boating with the admin of the department., • Support admin in the wider learning directorate. Requirements: • Experienced in the use of Microsoft Office programmes, EXCEL and Office 365 tools, SharePoint and MS Teams, • Experience of Oracle based databases, • Working as part of a team; Demonstrating a flexible and innovative service, • Engaging, influencing and enthusing colleagues, volunteers, • Experience of developing and managing business-to-business relationships For further information, please download the Recruitment Pack. If you are interested in this role, please apply now! Benefits: • 25 days annual leave per annum, increasing with length of service, • Hybrid working for many roles, • Volunteering Leave, • Life assurance (4x salary), • Private medical insurance, • Generous pension (employer contribution up to 10%), • Cycle to work scheme, • Access to the Marine Society Digital Library, • Wellbeing portal and EAP with 121 counselling Employee development: We are investing in our employees' development and have an annual calendar of learning and development opportunities, designed to support employees to develop into their roles and stretch them to achieve their full potential. Additional Information: MSSC positively encourages applications from suitably qualified and eligible candidates from all backgrounds. Equity, diversity, and inclusion really matters to us, so we can best serve our beneficiaries from every community. We work to ensure a fair and consistent recruitment process and aim to be a charity where diversity of experience, identity and skills are valued and welcomed. MSSC is an equal opportunities employer. We recognise our responsibilities to safeguard and protect the young people and vulnerable adults with whom we work. We do all we can to promote their health, safety and wellbeing, and we expect our staff to share this commitment and work in line with safeguarding policy, the MSSC's values and ethos of inclusivity. We adhere to safer recruitment practices and therefore employment is subject to detailed pre-employment checks for successful candidates, including references and criminal disclosure checks and the completion of a disclosure questionnaire. All successful applicants are required to attend safeguarding training and undergo pre-employment checks including a criminal record check. Please click APPLY to be redirected to our website to complete your application. Candidates with experience or relevant job titles of; Inshore Boating Support Administrator, Marine Support Administrator, Maritime Operations Administrator, Boating Operations Administrator, Watersports Support Administrator, Marine Administration Officer, Operations Support Administrator, Programme Support Administrator, Learning and Development Administrator, Training Support Administrator, Departmental Support Administrator, Business Support Administrator, Administrative Coordinator, Marine Services Coordinator, Volunteer Support Administrator, Data and Administration Coordinator, Office and Operations Administrator, Maritime Programme Administrator, Boating Compliance Administrator, and Administrative Support Officer, may also be considered for this role. JBRP1_UKTJ

HSEQ Coordinator Location: Southampton Sector: Logistics / Port Operations Monday - Friday 8:00am - 4:30pm (flexible) Perm Position ???????Salary: £30,100 We're currently recruiting for a HSEQ Coordinator to support operations at a busy Southampton-based logistics terminal. This is a great opportunity for someone with a strong health & safety or quality background to gain hands-on experience in a fast-paced, regulated environment. The Role You'll work closely with the HSEQ Manager to support all aspects of Health, Safety, Environment and Quality across the site. This role is a mix of administration, compliance, auditing, and operational support, ensuring the business meets ISO standards and internal policies. Key Responsibilities Support the HSEQ Manager with day-to-day HSEQ activities Assist with internal and external ISO audits (ISO 9001, 14001, 45001) Carry out safety and quality inspections across the terminal Maintain and update SOPs, risk assessments, and safe systems of work Produce reports on KPIs, incidents, fuel usage and compliance data Input and manage HSEQ data using Excel and internal systems Support incident reporting and investigations Ensure compliance with company policies, legal requirements, and site security standards Provide general administrative support to the HSEQ function Act as a positive ambassador for HSEQ standards across the business About You Previous experience in a HSEQ, compliance, or safety-focused role Strong administrative and organisational skills Confident using Microsoft Office, particularly Excel Excellent communication skills, both written and verbal High attention to detail and accuracy Able to manage multiple priorities and work to deadlines Proactive, with a positive and flexible approach Essential Requirements A recognised Health & Safety or Quality qualification Full UK driving licence Fluent English (written and spoken) Desirable NEBOSH qualification IOSH membership What You'll Get Opportunity to work within a global logistics organisation Exposure to ISO-certified environments and audits Valuable experience in a fast-paced operational setting If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website. JBRP1_UKTJ

HSE Coordinator Location: Southampton Sector: Logistics / Port Operations Monday - Friday 8:00am - 4:30pm (flexible) Perm Position ???????Salary: £30,100 We're currently recruiting for a HSE Coordinator to support operations at a busy Southampton-based logistics terminal. This is a great opportunity for someone with a strong health & safety or quality background to gain hands-on experience in a fast-paced, regulated environment. The Role You'll work closely with the HSE Manager to support all aspects of Health, Safety, Environment and Quality across the site. This role is a mix of administration, compliance, auditing, and operational support, ensuring the business meets ISO standards and internal policies. Key Responsibilities Support the HSEQ Manager with day-to-day HSE activities Assist with internal and external ISO audits (ISO 9001, 14001, 45001) Carry out safety and quality inspections across the terminal Maintain and update SOPs, risk assessments, and safe systems of work Produce reports on KPIs, incidents, fuel usage and compliance data Input and manage HSEQ data using Excel and internal systems Support incident reporting and investigations Ensure compliance with company policies, legal requirements, and site security standards Provide general administrative support to the HSEQ function Act as a positive ambassador for HSEQ standards across the business About You Previous experience in a HSE, compliance, or safety-focused role Strong administrative and organisational skills Confident using Microsoft Office, particularly Excel Excellent communication skills, both written and verbal High attention to detail and accuracy Able to manage multiple priorities and work to deadlines Proactive, with a positive and flexible approach Essential Requirements A recognised Health & Safety or Quality qualification Full UK driving licence Fluent English (written and spoken) Desirable NEBOSH qualification IOSH membership What You'll Get Opportunity to work within a global logistics organisation Exposure to ISO-certified environments and audits Valuable experience in a fast-paced operational setting If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website. JBRP1_UKTJ

Seeking an experienced Office Coordinator to manage daily operations, facilities, and provide administrative and HR support in a growing organization.

Team Administrator A varied, people-focused administration role supporting senior teams across Scotland and Belfast. About the opportunity Are you an organised, proactive administrator who enjoys keeping people, projects and priorities moving? This is a fantastic opportunity to join a global, employee-owned business where collaboration, flexibility and high-quality support really matter. Based in the Edinburgh office, you’ll play a key role in supporting Partners and the wider team across Scotland and Belfast, helping the region run smoothly day to day. You’ll be the person who brings structure, calm and momentum to a busy team environment — coordinating diaries, travel, meetings, documents, invoices, compliance activity and team communications. There will also be occasional travel across the region, giving you the chance to build strong relationships and stay close to the work you support. What you’ll be doing • Providing responsive administrative support to Partners, the Team Coordinator and the wider team., • Managing complex diaries, meetings and communications so priorities stay on track., • Coordinating travel arrangements, detailed itineraries and visa requirements where needed., • Preparing, formatting and quality-checking documents, presentations, reports, project profiles, CVs and bids under £100k., • Supporting onboarding activity, service line inductions and distribution list updates for new team members., • Helping ensure service reviews, mandatory training, timesheets and finance tasks are completed accurately and on time., • Supporting Teams sites by managing members, folders, documents, links, planners and best-practice guidance., • Acting as a helpful point of contact for system enquiries and supporting colleagues with business systems and processes., • Assisting with finance administration, including invoices, milestones, opportunities and contracts., • Organising internal activities, team socials, service events and sector growth activities., • Providing flexible support to other administrators and covering holidays where required. What you’ll bring We’re looking for someone who is organised, positive and confident supporting a busy team. You’ll enjoy solving problems, improving ways of working and delivering excellent service to internal and external stakeholders. • Previous experience in an administrative role; experience within construction, consultancy or professional services would be helpful., • Strong IT skills, including Microsoft Outlook, Word, Excel and PowerPoint., • Confidence in preparing polished documents, presentations and written communications., • A proactive, logical approach to diary management, travel planning and competing priorities., • Flexibility and resilience when plans change or deadlines move., • A calm, professional manner under pressure., • Excellent attention to detail and strong organisational skills., • Discretion and the ability to handle confidential information appropriately., • A collaborative, team-focused approach with a practical “can do” attitude., • GCSE and A level qualifications, or equivalent experience. Why apply? • Join a global, employee-owned business with a collaborative culture., • Enjoy hybrid and flexible working arrangements., • Work in a varied role where no two days are the same., • Support senior stakeholders while building strong relationships across the region., • Be part of a team that values wellbeing, family-friendly policies and practical support. Hours: 9am – 5.30pm Ready to apply? If you’re a confident administrator who enjoys variety, teamwork and making a real difference behind the scenes, we’d love to hear from you. Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy Only candidates who are shortlisted will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in

Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract part time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Edinburgh. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment Able to work part-time To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy

As a Bank Care Assistant at a Barchester care home, you'll help residents enjoy each day by making sure they get the quality care and support they deserve.You'll assist with daily living, providing support and companionship and sharing great moments and memories too.It's a chance to bring your dedi

You will also work closely with the wider team, providing administrative support where needed and helping maintain the smooth day to day running of the home. Previous experience in reception, customer service, hospitality or administrative roles.

Admin Assistant - Care Home - Monifieth.As an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve.In this varied role, we'll need you to answer the phone, handle our files and support our manage

Receptionist - Ibis Edinburgh Centre.At RBH we believe our people are our biggest assets and understand the value in putting them first.Our approach to diversity in the workplace, health & wellbeing, sustainability and individuality sets us apart from our competitors and is one of the reasons we are

As a Laundry Assistant at a Barchester care home, you'll help to make sure our residents receive quality care and support in the best possible surroundings.By making sure each resident has clean clothing and bedding, you'll be playing your own part in helping everyone to feel comfortable and at home

The opportunity to work with an award-winning team who are at the pinnacle of their industry.Incredibly friendly team working environment.Training and Development opportunities.Great progression opportunities!.MTrec Commercial are proudly supporting our market leading client, who, due to significant

As a Maintenance Assistant/Gardener at a Barchester care home, you'll help to create the safe and attractive surroundings that enable us to give our residents the quality care and support they deserve.We take real pride in the quality and appearance of our homes.We also know that our grounds can be

Paediatric Healthcare Assistant at Komplex Care.Start your journey in a rewarding career, Join Komplex Care! – empowering people with complex needs to lead enriched, independent lives with dignity and purpose.Location: Leicester, Leicestershire.Note: At present, we're only able to progress applica

As a Care Assistant at a Barchester care home, you'll help residents enjoy each day by making sure they get the quality care and support they deserve.You'll assist with daily living, providing support and companionship and sharing great moments and memories too.It's a chance to bring your dedicatio

The opportunity to work with an award-winning team who are at the pinnacle of their industry.Incredibly friendly team working environment.Training and Development opportunities.Great progression opportunities!.MTrec Commercial are proudly supporting our market leading client, who, due to significant

The opportunity to work with an award-winning team who are at the pinnacle of their industry.Incredibly friendly team working environment.Training and Development opportunities.Great progression opportunities!.MTrec Commercial are proudly supporting our market leading client, who, due to significant

Mercier Consultancy MD is excited to announce a unique opportunity for a.Dutch Speaking Customer Service Advisor.Greece! This role is ideal for adventurous individuals seeking to merge work with the experience of living in a vibrant culture.As a part of our dedicated team, you will provide exception

As a Housekeeping Assistant at a Barchester care home, you'll help to create a warm and homely environment that enables us to meet each resident's unique needs.Keeping the home clean and safe is no small task, which is why the role of Housekeeping Assistant is so important.The variety of housekeepin

Rewards and Benefits on offer:.Working for a blue-chip company with a great team-based culture.The role is only working Monday to Friday- no weekends!.Home based position from day one!.World class training and development opportunities.The Company you will be working for:.MTrec is proudly representi

Advancing People - Multilingual Recruitment Specialists are now recruiting for a French Speaking Customer Service Advisor for their client based in St.Speaking Customer Service Administrator it will be your responsibility to work with clients primarily those based in the.English speaking markets, pr

We are looking for a full time and permanent Warehouse Operative.The ideal candidate would ideally hold a Counterbalance Forklift Licence or who is willing to go through the FLT Training to join our team at the Tamworth Operations Centre to assist with our Washrooms, Healthcare and Floorcare Divisi

As a Care Assistant at a Barchester complex care home, you'll help residents enjoy each day by making sure they get the quality care they deserve.We'll look to you to support our residents with a variety of needs, including advanced or young onset dementia, multiple sclerosis, neuro rehab and Huntin

The Service Coordinator is responsible for the care delivered, demonstrating critical thinking and skills in the management of clients.

Start your journey in a rewarding career, Join Komplex Care! – empowering people with complex needs to lead enriched, independent lives with dignity and purpose.Days (1000 - 1800) & Waking Nights (1900 - 1900).Note: At present, we’re only able to progress applications from candidates who hold ex

Reporting directly to the Regional HR Manager, you will be responsible for overseeing day-to-day office operations, managing administrative tasks, and supporting various functions within the organization. Provide administrative support to the People & Organisation Team as needed. Proven experience a

Start your journey in a rewarding career.Join Komplex Care as a Care Assistant – empowering people with complex needs to lead enriched, independent lives with dignity and purpose.Working Hours: 48 hours every 6 days on a rolling rota basis.Note: At present, we’re only able to progress applicatio

French Speaking Inbound Customer Service Advisor.The opportunity to work with an award-winning team who are at the pinnacle of their industry.Incredibly friendly team working environment.Training and Development opportunities.Great progression opportunities!.MTrec Commercial are proudly supporting o

Start your journey in a rewarding career, Join Komplex Care! – empowering people with complex needs to lead enriched, independent lives with dignity and purpose.Durham, Newcastle upon-Tyne & Middlesbrough.Must be flexible & hold a full UK driving license.Note: At present, we’re only able to prog

Start your journey in a rewarding career, Join Komplex Care! - empowering people with complex needs to lead enriched, independent lives with dignity and purpose.Note: At present, we’re only able to progress applications from candidates who hold existing work authorisation for the UK.Komplex Care s

Rewards and Benefits on offer:.Working for a blue-chip company with a great team-based culture.The role is only working Monday to Friday- no weekends!.Home based position from day one!.World class training and development opportunities.The Company you will be working for:.MTrec is proudly representi