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Job Role: Accounts Assistant Reports to: Chief Financial Officer Base: Sutton Office (On – site) Salary: £45,000 per annum Hours: 40 hours per week Monday to Friday 8:00am – 17:00pm MedGen "Medical General" is a healthcare recruitment agency specialised in placing nurses of all grades and specialisms throughout the UK, based in the London borough of Sutton, Greater London SM1. We work with private as well as public sector hospitals, prisons, and private clients to manage their highly urgent staffing requirements. Our team have very broad experience within healthcare Staffing, and we use this experience and our cutting-edge systems to deliver only the best nurses to the right roles - often at very short notice. Our primary purpose is to provide exceptional care delivered with compassion and kindness. Job Overview: The primary function of the Accounts Assistant is to oversee all financial and accounting activities and ensure that our ledgers accurately reflect funds coming in and out of our business. You will be responsible for overseeing the production of accounts up to trial balance and to assist the CFO in the effective management of company finances. The Accounts Assistant plays a key role in the development and maintenance of financial controls, processes and systems and ensure that these are in line with statutory requirements. Your Role: This will be a hands on, varied role covering many aspects of our finance function, including: • Managing all day-to-day accounting operations – Supporting the Payroll Manager in processing the weekly payroll, Overseeing Accounts Receivable, Accounts Payable, General Ledger, balance sheet control accounts., • Bank reconciliations, • Timely Payroll related HMRC submissions, • Reconciliation of IF returns., • Processing VAT returns and payments as well as PAYE payments, • Preparing all monthly financial reconciliations., • Managing the NEST pension processing for the group within the monthly deadline., • Ensuring all transactions are recorded, filed, and reported properly., • Making sure reporting meets compliant standards with statutory law and financial regulations., • Documenting business processes and accounting policies to maintain internal controls., • Streamlining and improving all operations and accounting systems., • Assisting with the management of cash flow, debt, and debt collection., • Overseeing the audit process and liaising with external and internal personnel where required., • Helping corelate data for the CFO in presenting reports to board members, senior executives, and board members., • Ensuring that our organisation meets the necessary tax, permit and licencing requirements., • Ensure that all accounting records are appropriately kept and that every reported result complies with accounting standards and legislation. Key skills: • A practical understanding of management accounting principles and techniques, • Solid knowledge of standard accountancy and finance best practices, • Solid IT skills, including proficiency in the relevant accounting packages., • A strong understanding of tax codes and laws, • Strong analytical skills to effectively analyse financial reports., • In-depth knowledge of budgeting and financial forecasting, • Knowledge of Sage50 Accounts, Pay and Bill software, Salesforce CRM software and Microsoft software will be considered an advantage, experience with other accounting packages will also be considered. What is expected of you? • Professional in their approach to dealing with issues and employees., • Appreciation of confidentiality and discretion, • Strong organisational or administrative skills with attention to detail and a methodical approach, • Commercial business awareness and a customer-first approach., • Strong numerical aptitude and attention to detail., • Ability to establish and maintain good client relationships, both internally and externally at all levels, • Excellent written and verbal communication skills., • The ability to work under pressure and to deadlines., • Good business judgment and a good head for numbers., • Ability to reconcile complex accounts, • Competence in Microsoft Office products, (particularly Excel), accounting software programmes, • Prior experience with systems including invoice discounting and billing portals. Objectives: • Timely submission of accounts payable including tax, Vat, and Paye., • Assist with the Production of management accounts within 14 days., • Maintain accuracy of all input on Sage., • Assist CFO with yearend audit process and oversee account management of MCS., • Work collaboratively with the Payroll and Finance teams to provide training, operational support, and knowledge-sharing, ensuring effective succession planning across the business. Additional Benefits We know that, to achieve our vision, it is our people who will make the big difference. In order to attract the strongest talent, we offer a competitive reward and benefits package. • 20 days annual leave, increasing by 1 day after 2nd & 4th year of service., • Additional day of leave for your birthday, • Company pension scheme, • Long service awards, • Annual Summer & Christmas events, • We’re proud to have a range of schemes, which recognise the achievements of our staff and show our appreciation of their contributions. Our Monthly Team Stars of the month and Business Champion awards provide a way for managers to reward and recognise colleagues who go that extra mile. Ongoing Career Development Opportunities Any Successful candidate can have a long and happy career at MedGen. Once proven as competent at all areas of this role there are opportunities for progression to move into more senior positions within the various departments of the company.