Facilities Manager - 12 month FTC
9 days ago
London
My client, a well established law firm in the City (Liverpool Street), are seeking a Facilities Manager to head up their Facilities team on a 12 month FTC This role is to oversee the effective daily operation of the Facilities and Reprographics functions, ensuring the delivery of a high standard of service across the company, and is responsible for managing the Facilities Supervisor, Facilities Assistants and Post/Scanning Assistants, providing strong leadership and guidance. The role also involves supporting the Head of FM, maintaining a strong working knowledge of facilities procedures, and ensuring compliance with H&S requirements. Occasional periodic travel to the firm’s UK offices will also be needed. The ideal must have a minimum of five years’ experience in an FM role gained within legal (advantageous) or professional services. You must also have a Health & Safety qualification and solid experience of supervising and managing members of staff. Responsibilities • Support the planning and co-ordination of office moves and refurbishment projects across all UK offices, • Ensure all office equipment is maintained, serviced and fully operational, • Oversee the smooth delivery of facilities management services and provide a helpdesk function for staff requiring support, • Monitor equipment usage and assist with the logistics, installation and implementation of new equipment, • Manage the access control security system in conjunction with the Facilities Supervisor,, • Assist in procurement activities, including tendering processes and negotiating with service providers and suppliers, • Co-ordinate and manage external contractors, ensuring full compliance with site health and safety requirements, • Support the Head of FM in maintaining supplier relationships and negotiating contracts, • Manage and monitor the delivery of key services, including cleaning, courier and postal services, printing and multi-functional devices, HVAC systems, recycling and confidential waste disposal, repairs and maintenance, electrical testing, furniture disposal and catering, • Act as the main point of contact for sourcing office equipment and stationery, • Ensure meeting rooms are prepared and set up for seminars, training sessions, and external meetings, • Carry out general maintenance of meeting rooms and office areas as required, • Assist with budget planning and management, • Ensure the provision of a safe and compliant working environment, • Ensure compliance with all relevant Health and Safety legislation, ensuring policies and procedures are adopted and adhered to by staff, visitors and contractors., • Act as deputy to the Head of Facilities assuming responsibilities in their absence, • Oversee the management of the online DSE assessment system,, • Maintain oversight of first aid provision,, • Work in partnership with the Head of Facilities to ensure risk assessments are regularly reviewed, updated, and audited, • Lead and manage the Facilities Supervisor, Facilities Assistants and Reprographics/ Post scanning team, • Ensure internal and external post is processed and delivered within agreed service levels, • Oversee the timely and accurate completion of all print and copy requests, • Maintain appropriate stock levels across all areas, including paper and related supplies, • Maintain clean, safe, and well-organised office environments, ensuring compliance with health and safety standards, • Set and uphold high performance standards within the team, including attendance, timekeeping, and conduct, • Ensure effective onboarding and training of new team members Skills and experience • Experience in a workplace, facilities, or operational leadership role, ideally within a professional services or legal environment., • Proven track record of managing in-house teams and outsourced service providers to deliver high-quality, client-focused services., • Strong organisational skills, with the ability to manage multiple priorities and projects in a fast-paced environment., • Knowledge of health & safety, compliance, and business continuity best practice., • Excellent interpersonal and communication skills, with the ability to influence at all levels and build strong relationships internally and externally., • In depth Health & Safety experience and qualification (e.g., IOSH or NEBOSH) Please apply today for immediate consideration!