Premises Lead (multi site)
2 days ago
Harrow
Job Title: Premises Lead (Multi Site) Department: Estates, Facilities & Cleaning Location: Across two designated sites and central office base Reports to: Head of Estates & Facilities Line Management: Site Premises Managers and Weekend Operations Staff Hours: 30 hours per week, 4 days per week Contract: Full Year (52 weeks) Salary: £38,000 – £45,000 (FTE, dependent on experience and qualifications) Role Purpose The Premises Lead will take strategic and operational responsibility for the management, maintenance, and development of two sites within the organisation. This is a key leadership position ensuring both sites are safe, compliant, and conducive to outstanding learning and working environments. You will oversee site operations, premises teams, contractors, and compliance functions while driving forward improvement and sustainability initiatives. This is a hands-on leadership role that combines strategic oversight with day-to-day problem solving. Key Responsibilities 1. Strategic Site Leadership • Lead and coordinate all aspects of premises and facilities management across two sites, ensuring a consistent, high-quality service., • Develop and implement site improvement plans that enhance safety, sustainability, and functionality., • Monitor site performance, compliance, and standards through regular audits and reporting., • Work collaboratively with senior leaders to align premises priorities with organisational goals. 2. Health, Safety & Compliance • Ensure full compliance with statutory requirements including health and safety, fire safety, and water safety regulations., • Maintain accurate and up-to-date documentation for all statutory checks, risk assessments, and inspections., • Take a proactive approach to identifying, reporting, and mitigating risks across both sites., • Foster a strong safety culture among staff, contractors, and visitors. 3. Maintenance & Site Operations • Oversee both planned preventative and reactive maintenance, ensuring efficient, timely and cost-effective solutions., • Manage maintenance schedules and inspection regimes to maintain safe, well-presented facilities., • Liaise with contractors, suppliers, and service providers to ensure works are completed to agreed standards., • Ensure site systems, utilities, and equipment remain in optimal working condition. 4. Procurement & Contract Management • Lead procurement of premises-related services and supplies, ensuring best value and compliance with financial procedures., • Manage contracts, service level agreements (SLAs), and contractor performance to maintain service quality., • Keep an up-to-date register of approved contractors, ensuring compliance with safeguarding, insurance, and H&S requirements. 5. Leadership & Team Management • Line manage and support Premises Managers and operational staff across both sites, fostering a culture of pride, accountability, and high performance., • Provide coaching, training, and professional development opportunities for the premises team., • Conduct regular performance reviews and ensure consistent working practices across sites., • Provide operational cover when required. 6. Financial Management • Work with the Head of Estates & Facilities to prepare, manage, and monitor site budgets., • Authorise expenditure, ensuring all procurement aligns with financial regulations and organisational policy., • Support effective forecasting, cost control, and identification of value-for-money opportunities. 7. Site Security & Safeguarding • Ensure the security of both sites is effectively managed, including systems, access control, and out-of-hours arrangements., • Ensure that all premises activities support and uphold safeguarding standards for children, staff, and visitors., • Contribute to safeguarding training and ensure all contractors follow safeguarding protocols. 8. Sustainability & Improvement • Identify and deliver projects that promote environmental responsibility and sustainability (e.g., energy efficiency, waste reduction)., • Support long-term asset management and investment planning for both sites., • Promote innovative approaches to site design and use, ensuring modern, inspiring learning and working environments. Person Specification Criteria Essential / Desirable Education & Training GCSE (or equivalent) in Maths and English- Essential IT proficiency (Microsoft Office, Teams, Excel, etc.)-Essential Health & Safety qualification (IOSH Managing Safely or NEBOSH)- Essential / Willingness to gain Facilities or Premises Management qualification- Desirable Full UK driving licence and access to own vehicle - Essential Experience Significant experience in premises or facilities management across multiple sites - Essential Proven record of managing staff and developing teams - Essential Budget management and procurement experience - Essential Experience with statutory compliance and building safety regulations - Essential Experience managing contractors and service providers - Essential Skills & Attributes Strong organisational and time management skills - Essential Excellent communication and interpersonal abilities - Essential Analytical and solution-focused approach - Essential Confidence using compliance and asset management systems - Essential Commitment to continuous improvement and professional development - Essential Proactive, dependable, and capable of working independently- Essential Additional Information • This post requires regular travel between sites and occasional evening or weekend work., • The role involves some physical activity, such as lifting and carrying equipment or materials., • The job description may be reviewed periodically and amended as necessary to meet operational needs. Why choose to work with Pertemps Education Services? • We are a widely recognised and award-winning education recruitment company, • We pay all our staff in line with the Agency Worker Regulations, meaning you will be paid equally to a permanent employee, • We ensure that you will have your own dedicated consultant who can provide ongoing support and assistance as and when you need it How to apply: If you’re as excited about this role as we are, you can apply below - or get in touch with us directly. If you’re not contacted within 2 working days, unfortunately, you have not been successful in this role. We have a lot of applications for our positions, so don’t be disheartened - you are still free to apply to one of our other vacancies that you may be more suited for. We will also keep your CV on file and continue to help you in your search for your next role. All candidates will be required to undertake a valid enhanced Disclosure & Barring Service (DBS) check. Full assistance will be provided. By applying for this role, you are consenting to Pertemps Education storing your personal details in our fully encrypted database, in line with GDPR requirements. We look forward to hearing from you!
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