Administrator & Events Coordinator
28 days ago
Littlemore, Oxford
We are seeking a highly organised, proactive, and adaptable Administrator & Events Coordinator to provide comprehensive support to the Director, Academic Director and wider team. This is a varied and rewarding role that combines high-level personal assistance with efficient administration and events coordination. The successful candidate will be a confident communicator, have excellent attention to detail, and thrive in a busy, purpose-driven environment. Key Responsibilities: • Manage and coordinate calendar, meetings, and travel arrangements for the Director and Academic Director., • Manage and coordinate the work schedule for the office building renovation., • Act as the key point person for the management of the office building as required., • Plan and manage logistics for a wide range of events, from intimate donor receptions and dinners., • Handle confidential and sensitive information with discretion., • Oversee event promotion, guest list management, RSVPs, and post-event follow-up., • Maintain organised electronic and physical filing systems, including Folk and Eventbrite., • Provide general administrative support to the Foundation’s team and projects., • Assist with correspondence, data entry, financial administration (e.g., invoices, expense reports), and database management., • Assist in drafting and editing internal and external communications, such as social media updates. Person Specification Essential: • Proven experience in a similar Personal Assistant / Administrative/ Events role., • Excellent written and verbal communication skills., • Highly organised with the ability to manage multiple priorities and meet deadlines., • Strong interpersonal skills and a team player., • Proficient in Microsoft Office and confident using databases and digital tools., • Discretion, tact, and a professional demeanour., • Proven project management experience. Desirable: • Experience working in a non-profit, cultural, or academic setting., • Familiarity with Oxford’s academic and philanthropic landscape., • Interest in developing an understanding of the organisation’s mission and values. If you are enthusiastic and interested in applying please send your CV and a covering letter outlining your suitability for the role.
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