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We are seeking a highly organised, proactive, and adaptable Administrator & Events Coordinator to provide comprehensive support to the Director, Academic Director and wider team. This is a varied and rewarding role that combines high-level personal assistance with efficient administration and events coordination. The successful candidate will be a confident communicator, have excellent attention to detail, and thrive in a busy, purpose-driven environment. Key Responsibilities: - Manage and coordinate calendar, meetings, and travel arrangements for the Director and Academic Director. - Manage and coordinate the work schedule for the office building renovation. - Act as the key point person for the management of the office building as required. - Plan and manage logistics for a wide range of events, from intimate donor receptions and dinners. - Handle confidential and sensitive information with discretion. - Oversee event promotion, guest list management, RSVPs, and post-event follow-up. - Maintain organised electronic and physical filing systems, including Folk and Eventbrite. - Provide general administrative support to the Foundation’s team and projects. - Assist with correspondence, data entry, financial administration (e.g., invoices, expense reports), and database management. - Assist in drafting and editing internal and external communications, such as social media updates. Person Specification Essential: - Proven experience in a similar Personal Assistant / Administrative/ Events role. - Excellent written and verbal communication skills. - Highly organised with the ability to manage multiple priorities and meet deadlines. - Strong interpersonal skills and a team player. - Proficient in Microsoft Office and confident using databases and digital tools. - Discretion, tact, and a professional demeanour. - Proven project management experience. Desirable: - Experience working in a non-profit, cultural, or academic setting. - Familiarity with Oxford’s academic and philanthropic landscape. - Interest in developing an understanding of the organisation’s mission and values. If you are enthusiastic and interested in applying please send your CV and a covering letter outlining your suitability for the role.

Focus Micro Systems are an in house software development company who develop software for the property sector and have been dedicated in doing so for over 40 years. We have developed property management software packages to support Letting Agents, Estate Agents and Business Transfer Agents. Whatever the property agencies require, we have the software package waiting for them. We are seeking an experienced Software Support Technician with hands-on commercial experience This is an office-based role at our Oxford location, where applicants must be able to commute to the office. You will be responsible for providing support to our clients who use our property management software where you will be answering queries, resolving technical issues, and ensuring that our clients receive the highest level of service. Across our cloud platform we have over 7000 active users who you will be supporting. To be successful in this role, you should have excellent communication skills, strong customer-service orientation, and an interest in problem solving. This role is based entirely in our Oxford office. Required Key Skills: · Strong professional communication skills, with previous customer service and technical support experience. · Good timekeeping, and a passion for problem-solving. · Ability to work effectively as part of a team and support users in a professional environment. · Ability to quickly learn our property management software packages with a goal to deliver training sessions to clients, both in-house and on-site. · Experience of having carried out training sessions to groups of customers either remotely or on-site. · Excellent understanding of all Microsoft products including: o All Windows operating systems o Word o Excel o Outlook · Strong numeracy and analytical skills with the ability to compile statistical data and reports. · Experience using ticketing systems to manage and resolve client issues, ensuring all relevant data is captured and tracked for follow-up. Additional Desired Skills: · Experience with Microsoft SQL Server in a commercial setting, including creating and troubleshooting SQL queries. · Ability to deliver high quality testing services across an array of different projects, creating logs and screenshots to document testing phases and defects. · Knowledge of Windows Server Networking including Active Directory, Group Policy and DNS. Within your role you will have the opportunity to develop further into: · Client Training – In House & On-Site · Carrying out Demos and running Webinars · Software Testing · Infrastructure management including Windows Server Networking · Product Design · Manual Writing · Social Media and Marketing Campaigns This role requires proven commercial experience as a software support technician, including working in a professional, client-facing environment. Applicants without relevant professional experience may not be considered. Lots of potential for future career progression and personal development.