The Executive Assistant will provide comprehensive administrative support to the executive team, ensuring smooth operation of day-to-day activities. This role requires a proactive individual with excellent communication skills, an eye for detail, and a keen sense of resourcefulness.
Key Responsibilities:
Administrative Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements with precision and care.
Communication: Serve as the primary point of contact for internal and external communications, exhibiting professionalism and charisma in all interactions.
Document Management: Prepare, review, and organize documents, reports, and presentations with a high level of accuracy and attention to detail.
Event Planning: Plan and coordinate company events, meetings, and conferences, ensuring all logistical aspects are handled efficiently and cost-effectively.
Financial Oversight: Monitor and manage budgets for executive-related activities, always seeking ways to optimize expenses and reduce costs.
Project Coordination: Assist in the planning and execution of special projects, ensuring timely completion and adherence to company standards.
Office Management: Maintain office supplies and equipment, ensuring a well-organized and efficient work environment.
Qualifications:
Experience: Minimum of 3-5 years of experience in an executive assistant or similar role.
Skills: Excellent organizational and multitasking abilities, with a focus on prioritization and efficiency.
Communication: Strong interpersonal and communication skills, both written and verbal, with a charismatic and professional demeanor.
Attention to Detail: Exceptional attention to detail and a high level of accuracy in all tasks.
Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Budgeting: Experience in managing budgets and expenses, with a frugal and resourceful approach.
Adaptability: Ability to adapt to changing priorities and work well under pressure.
Education:
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Personal Attributes:
Charismatic: Engaging and approachable, with a positive attitude that fosters strong relationships.
Orderly: Highly organized and methodical, with a knack for creating and maintaining efficient systems.
Parsimonious: Cost-conscious and resourceful, always looking for ways to optimize and reduce expenses without compromising quality.
Salary from $105,000 to $137,500 yearly.
- Experience
- Required
- Employment
- Full-time
700 West 175th Street, Manhattan, 10033, New York
Subway station, Transit station • 1-10 Employees
Hiring on JOB TODAY since January, 2025
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