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Job Description Assistant Purchasing Agent – HVAC Airside Materials & Equipment The Assistant Purchasing Agent supports the mechanical side of the business by procuring HVAC airside materials and equipment for active construction projects. Initial responsibilities center on damper orders: reviewing submittals and specifications, requesting quotes, placing purchase orders, and tracking deliveries so product arrives on the jobsite when the field needs it. The role will expand over time to cover additional airside products as the person grows into it. What You’ll Do: Damper Procurement (Primary Focus) • Prepare quote requests and place orders for volume dampers, fire dampers, smoke dampers, combination fire/smoke dampers, backdraft and barometric dampers, control dampers, and associated sleeves, access doors, and actuators., • Review project drawings, mechanical schedules, and specifications to confirm damper type, size, rating, class, and quantity before ordering., • Cross-check orders against approved submittals, including UL listings, fire and leakage ratings, and any NYC code or project-specific requirements., • Verify quotes, lead times, and freight terms, and confirm what is included or excluded (actuators, factory sleeves, installation angles, and so on). Airside Materials & Equipment (Developing Scope) • Support purchasing of grilles, registers, diffusers, louvers, VAV and terminal units, air handling and fan equipment, flexible duct, duct accessories, and insulation, as assigned., • Assist with bid and quote comparisons across multiple suppliers and manufacturers' representatives. Order Management & Coordination • Create and maintain purchase orders in the company's accounting and project management system., • Track orders from release through delivery, and expedite when shipments are at risk of delaying the schedule., • Coordinate with project managers, estimators, foremen, and the shop on release schedules, delivery dates, and jobsite receiving., • Process change orders, revisions, returns, and shipping damage or shortage claims with vendors., • Review vendor invoices and packing slips against POs and resolve discrepancies with accounts payable. Vendor Relations & Recordkeeping • Build and maintain relationships with manufacturers, reps, and distributors., • Maintain accurate order logs, submittal-to-PO records, pricing history, and vendor contact information., • Support the purchasing team in meeting budget and cost-tracking goals on assigned projects. What You Need: • High school diploma or equivalent., • 1–3 years of purchasing, procurement, or project coordination experience, preferably in construction or building trades., • Ability to read and interpret mechanical drawings, equipment schedules, and specifications., • Working knowledge of HVAC components and terminology, or demonstrated ability to learn quickly., • Strong attention to detail, with the ability to catch size, rating, and quantity mismatches before an order is placed., • Proficiency in Microsoft Office (especially Excel) and comfort with ERP, accounting, or project management software., • Clear written and verbal communication skills. Preferred • Experience purchasing HVAC or sheet metal products, especially dampers, from manufacturers or distributors., • Familiarity with fire and smoke damper standards (UL 555 / 555S) and with NYC construction requirements., • Experience with Vista/Viewpoint or similar construction ERP systems., • Associate's or bachelor's degree in business, supply chain, construction management, or a related field. What We Offer: • Premium medical coverage with a fully loaded Visa card for copays and prescriptions, • Complete health package – company-paid vision, dental, and life insurance, • Financial security – company-paid long-term disability and 401(k) with 100% company match, • Grow your career – tuition reimbursement for continued education, • Work-life balance – 10 paid holidays plus PTO, • Peace of mind – comprehensive coverage so you can focus on what matters P.J. Mechanical Corp. values diversity and is committed to creating an inclusive environment for all employees. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs and are committed to providing a work environment free from discrimination and harassment. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. About the company: Since 1971, P.J. Mechanical Corp. has established itself as New York's premier leader in HVAC construction, installation, service, and maintenance. What sets us apart as an employer is our commitment to excellence through comprehensive project management, specialized expertise in complex environments like data centers, and our unique one-stop service model through strategic affiliates including Delta Sheet Metal, PJ Mechanical Service & Maintenance Corp., and FW Sims. Our experienced teams handle everything from ground-up construction to intricate renovations, working collaboratively across disciplines to deliver exceptional results. We offer our professionals the opportunity to work on diverse, challenging projects while being part of an established organization that values technical expertise, continuous learning, and provides the resources and support needed to advance your career in the dynamic HVAC industry.

Job Description Position Overview: We are seeking a detail-oriented and highly motivated Assistant Controller to join our finance team. The Assistant Controller will play a crucial role in supporting the CFO in managing and overseeing the daily accounting operations, financial reporting, and ensuring compliance with accounting principles. This role is ideal for someone looking to take the next step in their accounting career and be part of a dynamic team in a growing organization. Key Responsibilities: ? Financial Reporting: o Assist in the preparation and analysis of monthly, quarterly, and annual financial statements. o Ensure accurate and timely financial reporting to senior management. o Support the controller and CFO in preparing and reviewing financial reports for internal and external stakeholders. ? Accounting Operations: o Assist with oversight of day-to-day accounting functions including accounts payable, accounts receivable, general ledger, and payroll. o Assist in reconciling bank accounts and general ledger accounts on a monthly basis. o Help maintain the accuracy and integrity of the accounting system and records. ? Month-End and Year-End Close: o Assist in the preparation and coordination of the month-end and year-end closing process. o Ensure all financial transactions are properly recorded and accounted for during the closing periods. o Provide support during the annual audit and ensure compliance with internal controls. ? Budgeting and Forecasting Support: o Help prepare budgets and forecasts by working closely with various departments to gather relevant financial data. o Assist in comparing actual financial results with budgeted figures and provide variance analysis to management. ? Compliance and Internal Controls: o Ensure adherence to internal controls and compliance with applicable accounting standards and regulations. o Assist with the implementation and improvement of accounting policies and procedures. o Support the controller and CFO in maintaining an efficient system of financial controls to prevent errors or fraud. ? Tax Support: o Assist with tax filings, including review of tax returns. o Ensure that the company is compliant with all tax regulations. ? Team Collaboration and Supervision: o Supervise and mentor junior accounting staff, providing training and support as needed. o Work collaboratively with other departments to ensure smooth financial operations and processes. o Assisting in Special Proj

Job Description Office Operations Assistant Lynbrook, NY | In-Person Position $19–$23 per hour, based on experience Monday–Thursday | Approximately 20–24 hours per week We are an established small business in Lynbrook looking for a dependable, organized and detail-oriented Office Operations Assistant to join our team. This is a hands-on position for someone who enjoys variety and is comfortable helping with different aspects of day-to-day office operations. We are a small team, so we're looking for someone who is flexible, takes initiative and is willing to pitch in where needed. The position will begin part-time, Monday through Thursday, approximately 5–6 hours per day, with the potential to grow into a full-time role for the right person. Responsibilities Include: • Entering and processing customer orders, • Answering phones and assisting customers, • General administrative and office support, • Data entry and basic bookkeeping, • Assisting with Accounts Receivable and Accounts Payable, • Preparing UPS and USPS shipping labels, • Coordinating outgoing customer shipments, • Packing customer orders as needed, • Assisting with other administrative and operational tasks as needed What We're Looking For: • Prior office or administrative experience, • Strong organizational skills and attention to detail, • Good computer skills, including Microsoft Word, Excel and Outlook, • QuickBooks Online experience is a plus, • Good communication and customer service skills, • Dependable, responsible and able to manage multiple tasks, • Comfortable working independently as well as part of a small team, • Willing to learn and take on additional responsibilities, • Ability to lift boxes of 20+ lbs. as needed Please Note: This is a fully in-person position in our Lynbrook, NY office. Remote or hybrid work is not available. We are looking for someone who wants more than just a temporary job and is interested in becoming a valued part of our team. For the right person, there is an opportunity for the position and responsibilities to grow over time. To Apply: Please submit your resume. A brief note introducing yourself and telling us why you're interested in the position is welcome, but a formal cover letter is not required. \nCompany Description We are an established small business specializing in nutritional products, including private label products for the healthcare market. With over 40 years in business, we are continuing to expand our product line and market presence. As we grow, we are looking for motivated individuals who want to become part of our team and have the opportunity to grow with the company. We are an established small business specializing in nutritional products, including private label products for the healthcare market. With over 40 years in business, we are continuing to expand our product line and market presence. As we grow, we are looking for motivated individuals who want to become part of our team and have the opportunity to grow with the company.

Job Description Assistant Controller – Gabrielli Truck Sales Position Summary Gabrielli Truck Sales, a leading family-owned commercial truck dealership group with multiple locations across the Northeast, is seeking an experienced Assistant Controller to support the Controller in managing the financial operations of our growing organization. This role will be integral to maintaining the accuracy, integrity, and efficiency of all accounting and reporting processes. The Assistant Controller will ensure compliance with dealership-specific tax and regulatory requirements, support operational leaders with financial insights, and contribute to process and system improvements across the accounting department. Key Responsibilities • Assist in the preparation and review of monthly, quarterly, and annual financial statements for all Gabrielli Truck Sales entities., • Support the Controller in day-to-day accounting operations, including general ledger management, accounts payable/receivable, bank reconciliations, and payroll processing., • Ensure compliance with federal, state, and local tax regulations, including but not limited to:, • Sales tax filings and audits, • Federal Excise Tax (FET) reporting and compliance, • Local business and property taxes, • Dealership and manufacturer-specific reporting requirements, • Coordinate with external auditors and tax advisors to support annual audits and tax preparation., • Maintain and enhance internal controls and accounting procedures to ensure timely, accurate, and compliant financial reporting., • Assist in the budgeting and forecasting process, preparing variance analyses to support operational decision-making., • Provide financial insights and reporting to dealership and department managers, helping to drive profitability and operational efficiency., • Participate in system upgrades, automation initiatives, and process improvements across all Gabrielli dealership locations., • Train, mentor, and support accounting staff, promoting a culture of accuracy, accountability, and continuous improvement., • Serve as a key contributor on special projects and initiatives led by the Controller and executive management team. Qualifications / Requirements • Bachelor’s degree in Accounting, Finance, or a related field required; CPA or progress toward CPA strongly preferred., • 5+ years of progressive accounting experience, ideally within an automotive or truck dealership, retail, or multi-entity organization., • Solid understanding of dealership accounting operations, including tax compliance (sales tax, FET, and multi-state filings)., • Experience with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or Karmak preferred., • Proficiency in Microsoft Excel, accounting software, and financial reporting tools., • Strong analytical, organizational, and communication skills with exceptional attention to detail., • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment., • A proactive and hands-on approach to problem-solving and process improvement. About Gabrielli Truck Sales Gabrielli Truck Sales is a family-owned and operated dealership group with over 20 locations serving the Northeast. For more than 60 years, Gabrielli has been a trusted leader in heavy-duty truck sales, leasing, parts, and service, representing top brands such as Volvo, Mack, Hino, and Isuzu. We pride ourselves on our commitment to customer satisfaction, operational excellence, and developing our team members for long-term success. Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know. Benefits: • Medical and Dental plan, • Paid Holidays, • Paid vacation and sick/personal time, • 401k with an employer match, • EMPLOYER Paid Life insurance benefit, • Gym Reimbursement program

Job DescriptionJob InformationLocation: Elmont, NY (in Person 5 days)Compensation Range: $180,000-$220,000 + standard benefit package Position Summary:The Assistant Controller manages the company’s accounting operations, overseeing corporate accounting, project accounting, payroll, and accounts payable functions to ensure accurate, timely processing, reconciliation, and financial reporting across the organization. This is a hands-on role responsible for the day-to-day accounting close process, project financial performance, and cash flow management, supervising accounting staff and partnering closely with the Corporate Controller, Human Resources, and Project Management to ensure accurate, coordinated financial reporting company-wide. Key Responsibilities: • Manage corporate accounting operations, including accounts payable, accounts receivable, general ledger functions, account reconciliations, and month-end and year-end closing processes., • Manage project accounting, including job cost accounting, work-in-progress (WIP) schedules, and percentage-of-completion accounting across active projects., • Oversee project profitability reporting, contract billing, change order accounting, and retainage management., • Analyze reports - including cost-to-completion, billing and projected revenue - and to evaluate project profitability and financial performance., • Partner with project managers to complete requisition processes, identify cost issues, margin risks, forecasting variances, and corrective actions., • Support cash flow management, budgeting, and forecasting at both the company and project levels, including monitoring accounts receivable, accounts payable, project billings, collections, and projected cash requirements., • Oversee payroll administration, including timely processing and reporting, tax submission, certified payroll, prevailing wage compliance, and project payroll processing., • Partner with HR to maintain a collaborative check-and-balance process over shared functions — benefits and payroll changes including hires and terminations, timekeeping/PTO reconciliation, and compensation changes — ensuring accurate, timely, and compliant data handoffs between departments., • Support ongoing compliance with applicable federal, state, and local tax and regulatory requirements, including timely filing of taxes., • Provide day-to-day supervision of accounting staff, including coaching, performance feedback, and career development., • Support internal and external audits, including coordinating with external auditors, tax advisors, and other outside parties., • Identify and implement improvements to accounting processes, systems, reporting and internal controls. Qualifications:Required: • Bachelor’s degree in accounting, Finance, or related field., • 5–7 years of progressive accounting experience, at least 3 years’ experience in the construction industry., • Working knowledge of job cost accounting, WIP reporting, and percentage-of-completion revenue recognition., • Experience with month-end/year-end close and preparation of financial statements., • Experience with general ledger reconciliation and accounts payable/receivable operations., • Working knowledge of federal, state, and regulatory requirements affecting accounting operations, including taxes and payroll., • Experience with certified payroll/prevailing wage compliance., • Proficiency with construction accounting/ERP systems (CMiC preferred)., • Advanced Excel skills (PivotTables, XLOOKUP/VLOOKUP, SUMIFS, financial modeling)., • Experience supervising or training accounting staff., • Excellent communication, organization, and problem-solving skills., • Ability to work collaboratively across departments. Preferred: • Experience in a closely-held or family-owned organization., • Familiarity with lien waivers and AIA billing formats. Core Competencies • Execution & Reliability — Delivers accurate, timely work within established processes and deadlines., • Team Development — Coaches, supervises, and develops accounting staff., • Sound Judgment Within Boundaries — Handles routine issues independently; knows when to escalate to the Controller., • Attention to Detail — Catches discrepancies before they reach the Controller or ownership., • Project Financial Insight — Reads job cost and WIP data to spot margin risk and forecasting variances early., • Cross-Functional Collaboration — Partners effectively with HR, Estimating, and Project Operations teams to reach aligned, company-wide outcomes., • Process & Controls Orientation — Identifies, recommends, and supports implementation of improvements to accounting processes and internal controls.

Job DescriptionRole: Assistant Director Join the fastest-growing Academy of Early Education in the nation where "Happy Happens Here"! At The Learning Experience, we are dedicated to providing a platform for showcasing talents, sharing ideas, and advancing careers in Early Childhood Education. We are currently seeking a passionate individual with daycare or preschool experience to join our team as a Preschool Center Director. What We Offer: • Competitive Benefits: 401K plan, child care discounts, and bonus opportunities!, • State-of-the-Art Classrooms: Lead in immersive classrooms equipped with the latest technology, materials, and resources, creating an environment where children can learn, play, and grow., • Opportunities for Growth: Benefit from ongoing training and professional development, and leadership pathways that support your goals as an educator. As a Assistant Director at The Learning Experience, You Will: • Lead by example, displaying passion for making a positive impact on the lives of children and employees. Create an environment of trust, rapport, and inclusivity, easily connecting with diverse groups of people., • Ensure that the physical center environment adheres to health and safety standard operating procedures, maintaining full compliance with local and state licensing regulations., • Build and maintain a highly qualified staff by actively sourcing, training, coaching, and engaging with current and prospective employees., • Guide our teachers in implementing our proprietary curriculum, leveraging your passion for learning. Take advantage of our engaging characters to drive the curriculum, creating a fun and enriching learning experience at TLE., • Drive consistent business results, measured through family retention and conversion, enrollment growth, and efficient business operations. Manage accounts receivable and payable, generate monthly P&L reports, and oversee employee payroll., • Engage prospective families through both in-person and virtual center tours, effectively showcasing the benefits of our program. Organize and execute community marketing events to raise awareness and drive enrollment. Apply Now If You: • Have two or more years of center leadership/management experience (highly preferred) or at least one year of center leadership/management experience (required)., • Possess the state-specific Administrative or Director credential, as well as any other state-specific guidelines for the role., • Hold a Bachelor's degree in Early Childhood Education (ECE) or a related field (highly preferred)., • Demonstrate strong knowledge of state licensing rules and regulations. We value your experience in daycare or preschool settings and encourage you to apply. Apply today to become part of our team and help us create a happy and nurturing environment where children and families thrive!

The Assistant Property Manager provides operational and administrative support to the Property Management team in the day-to-day management of an assigned portfolio of commercial properties. This role serves as a key point of contact for tenants, vendors, and onsite personnel while helping ensure properties are maintained to the highest standards, work orders are completed efficiently, and property operations run smoothly. \n \n Key Responsibilities: \n\n • Maintain positive tenant relationships by promptly addressing service requests and coordinating repairs, maintenance, and construction.\n, • Assist Property Managers with property inspections, compliance reporting, and corrective actions.\n, • Support daily property operations, vendor coordination, scheduling, and project oversight.\n, • Coordinate with building managers, maintenance teams, contractors, engineers, and vendors to ensure timely completion of work.\n, • Manage work orders, service contracts, tenant communications, and property records. Assist with tenant move-ins, move-outs, and occupancy changes.\n, • Conduct property walkthroughs to identify maintenance, safety, and operational needs.\n, • Assist with invoice processing, accounts payable, budget tracking, and preventative maintenance programs.\n, • Support annual mall operating guideline distribution and collection.\n, • Provide general administrative support to the Property Management team and assist with special projects as needed.\n\n \n Qualifications \n\n • An associate or bachelor’s degree in business administration, Real Estate, Property Management, or a related field is preferred. Candidates with at least three 3 year\n, • of relevant experience may also be considered in place of a degree.\n, • Working knowledge of commercial property management, lease administration, building operations, and applicable regulations.\n, • Experience coordinating maintenance, contractors, vendors, and property-related projects. Knowledge of operating and capital budgets.\n, • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel; property management software experience is a plus.\n, • Strong organizational, multitasking, time management, and attention-to-detail skills.\n, • Excellent written and verbal communication skills with a customer-focused approach.\n, • Ability to work independently and collaborate effectively with tenants, vendors, contractors, onsite teams, and internal departments.\n, • Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment\n

As an Administrative Assistant at Power-Flo Technologies, you'll play a vital role in keeping our daily operations running smoothly.Your work will directly support our Accounts Receivable, Accounts Payable, Sales, and Operations teamshelping ensure accuracy, efficiency, and a positive experience for

Competitive Pay / Comprehensive Employee Benefits Package - As a AP/AR Accounting Assistant, you will: Review and reconcile accounts receivable and accounts payable; Generate financial reports and assist with month-end closing processes; Process and post payments from clients and vendors; Communicat

New York Institute of Technology (New York Tech) seeks a strategic, collaborative, and detail-oriented Assistant Treasurer & Controller to help steward the financial strength of a dynamic, innovation-driven university. Reporting to Vice President Financial Affairs, CFO & Treasurer, this role provides critical oversight of treasury operations, accounting, financial reporting, auditing, and internal controls in support of New York Tech's mission. This is an exciting opportunity to contribute and make an impact at a transformative institution committed to technology, research, and student success. The ideal candidate will bring strong technical expertise, leadership, and a passion for continuous improvement to enhance financial processes, support data-driven decision-making, and ensure effective and prudent fiscal management across the institution. • Oversee financial operations, accounting, and reporting functions for all university campuses and operations., • Manage staff in accounting, payroll, accounts payable, grants, restricted funds, treasury and purchasing; manage financial accounting for dining and residence halls., • Maintain and advance processes to improve data integrity, financial reporting, internal controls, and general business efficiencies with use of AI and technology., • Manage obligations for external financial reporting requirements, including tax filings, audits, and institutional accrediting bodies., • Serve as primary contact for all external auditors., • Manage all treasury functions including establishment and maintenance of all bank accounts, investment accounts, and trustee-managed funds., • Design and execute plans for debt issuance and maintain cash forecast models., • Manage property appraisals and accounting for real estate and leasing transactions., • Serve as primary external contact to rating agencies, investment banks and municipal lending authorities., • Implement and monitor all electronic payment functions for domestic and international receipts and payments., • Coordinate and support all financial modelling tools with budget office., • Participate in administration of retirement funds, investment policies, and endowment management functions., • Coordinate debt and capital expenditure planning with budget and facilities operations., • Serve as financial team leader on IT matters regarding data security, financial integrity, and system/software additions or changes., • Work closely with Human Resources and General Counsel in financial planning for employee benefit plans., • Serve on retirement savings plan committee., • Oversee audits and required federal filings for benefit plans., • Work closely with general counsel and others to support risk management functions and annual insurance policy renewals., • Assist in drafting policies and procedures to reduce corporate exposures., • Prepare agendas, materials, resolutions and minutes for various board committees, including Audit, Finance, and Investments, coordinating with other departments as needed., • Provide special research and assignments related to financial and statistical data as requested by CFO, General Counsel, Provost and President., • Participate and provide recommendations to support multi-departmental task forces for university initiatives., • Fulfill other duties as assigned., • Required Degree: BA or BS in Accounting or Finance., • MBA or other advanced degree in related field preferred., • Required Certification: CPA or CIA (Certified Internal Auditor) or CMA (Certified Management Accountant), • Preferred Training/Certification: Certified Treasury Manager, • Required Licensure: NYS CPA or CIA or CMA, • Knowledge/Skills/Abilities: Excellent written, oral, quantitative skills and presentation skills., • Experienced manager and leader with team-centered orientation and comfortable approach in pivoting toward multiple audiences, including staff, senior management, trustees and external parties., • Minimum 10 years experience including 5 years supervising >10 employees, and record of progressive responsibility and executive/board interactions., • Non-profit financial experience required with preference for higher ed and specialized knowledge of NACUBO and DOE reporting standards., • Must provide high degree of confidentiality, efficiency and organizational skills, with ability to delegate, train and build team capacity., • Exceptional abilities expected with Workday Finance, including system maintenance, reporting and analytics, all Microsoft Office programs, and AI., • Familiarity with PeopleSoft, Canvas and additional software products desired., • Hybrid position requires 3-4 days per week onsite. Some travel required. New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions. New York Institute of Technology is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer. USD $180,000.00/Yr. USD $220,000.00/Yr.

Job Description Position Overview: The On-Site Administrative Assistant provides essential administrative support to the onsite property management team, ensuring smooth daily operations of the property management office. This role requires excellent organizational, communication, and customer service skills, and serves as a key point of contact for residents, vendors, and staff. Reports to: General Manager Location: FLSA Status: Non-Exempt Key Responsibilities: • Required to be Onsite at the property management office days per week., • Serve as the first point of contact for residents, visitors, and vendors, responding to inquiries professionally and promptly., • Perform general administrative duties including answering phones, managing emails, filing, scanning, and data entry., • Meet required standards for responding to communications from residents, owners, staff, and vendors., • Answer phone calls promptly; return any missed calls within four business hours., • Assess and address resident or owner requests and concerns; escalate, as necessary., • Be knowledgeable of building policies and available for individual meetings with Board Members or Residents., • Implement hospitality best practices to enhance resident experience., • Maintain and update resident and property records in property management software., • Assist with scheduling and coordinating meetings, inspections, and property-related events., • Process work orders, track maintenance requests, and communicate status updates to residents and management., • Prepare reports, correspondence, and notices for management and residents., • Assist with move-ins, move-outs, and lease documentation as needed., • Support accounting functions such as preparing invoices, collecting payments, and reconciling petty cash., • Maintain office supplies and ensure office equipment is functioning properly., • Assist management team with special projects, events, or administrative tasks as needed. Software & Systems Proficiency: The Administrative Assistant is expected to become fluent in the following tools over time and use them to support daily activities: • Yardi – basic data entry and reporting., • Fresh Service – submitting and monitoring internal service requests, and check requests (reimbursement to Board/Super, insurance and vendor deposit) as needed., • SharePoint – document management and record keeping., • Microsoft Outlook, Excel, Word – communication lists, and templates., • Building Link or Email distribution – resident updates, memos, Financial Statements distribution, etc., • Monday.com – project tasks tracking and status updates (case-by-case)., • Avid – accounts payable system., • Site-Compli – a working knowledge of for NYC market., • Additional softwares and programs implemented by AKAM or property. Expectations: • Always represent AKAM and the property in a professional and positive manner., • Maintain proper attire, grooming, and a polished demeanor., • Exhibit professionalism, reliability, proactive problem-solving, and a service-oriented approach., • Demonstrate knowledge of AKAM internal functions, policies, and systems. Qualifications: • High school diploma or equivalent; Associate’s degree preferred., • 1–3 years of administrative experience, preferably in property management or real estate., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (Yardi, RealPage, or similar)., • Excellent verbal and written communication skills., • Strong organizational skills with attention to detail., • Ability to multitask, prioritize, and work independently in a fast-paced environment., • Professional demeanor and ability to maintain confidentiality.

Job Description As an Administrative Assistant at Power-Flo Technologies, you’ll play a vital role in keeping our daily operations running smoothly. Your work will directly support our Accounts Receivable, Accounts Payable, Sales, and Operations teams—helping ensure accuracy, efficiency, and a positive experience for our customers, vendors, and visitors. We are open to consistent part-time schedules (M - F, between 20 - 28 hours per week). Salary Range: $17 - $18/hour On-site role. Monday - Friday. Benefits Package • 401K, • EAP, • ESOP (Employee Stock Ownership Plan), • New York State Sick Leave, • On-the-job training What You’ll Do Every Day You’ll be trusted with essential responsibilities that keep our business running, including: • Supporting AR, AP, and Sales teams with credit card processing, vendor setup, invoice retrieval, shipping documentation, and email management, • Entering and maintaining accurate data for warehouse and counter sales operations, • Greeting visitors and managing a multi-line phone system with professionalism and warmth, • Scanning, printing, filing, and organizing documents, • Sorting and distributing incoming mail, preparing outgoing mail, and tracking packages, • Making routine trips to the bank and post office using a company vehicle, • Managing the Accounts Payable inbox and related correspondence, • Assisting with additional administrative and office duties as needed Your attention to detail and reliability will help ensure smooth workflows across multiple departments. What You Bring You don’t need years of experience—what matters most is your mindset and your motivation to learn. • Eagerness to gain hands-on office and administrative experience, • Ability to manage your time, prioritize tasks, and multitask effectively, • Strong written and verbal communication skills, • High attention to detail with solid organizational skills, • Basic math proficiency, • Working knowledge of Microsoft Word and Excel, • Comfort with computers and a willingness to learn new systems, • Valid, clean driver’s license for daily trips to the bank and post office using a company vehicle Physical Requirements: • Ability to sit for prolonged periods of time (with accommodations upon request), • Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time (with accommodations upon request) Power-Flo Technologies is the premiere provider of supplies, services, and solutions to the electrical, industrial, mechanical, and automation industries. Learn more about us here: https://www.powerflotechnologies.com/ Follow us on LinkedIn: https://www.linkedin.com/company/power-flo-technologies About Us

Job Description Job Purpose / Summary:The Administrative Assistant performs routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, rent collection, data processing, and record keeping.Essential duties and responsibilities: ? Duties include but are not limited to: o Date stamp, sort and distribute inter-office and external mail. o Communicate with residents; respond to their inquiries. o Assist the accounts receivable, payable and accounting departments with administrative tasks o Assist the CFO with rent renewal paperwork o Correspond with outside agencies and ownership ? Functions: o Receive the public and answer questions, in person and by telephone; respond to inquiries from residents, clients and others and refer, when necessary, to the appropriate person, official or department o Prepare and process various projects? paperwork, edit and get approved for distribution o Compose, type and edit correspondence, reports, memoranda and other material o Other duties as assigned Core Competencies: ? Confidentiality ? Effective Communication ? Customer Orientation ? Problem Solver ? Flexibility Direct supervisory roles: ? Not applicable Key working relationships and interactions: _ Housing Management You Can Trust! ? Property Manager ? Residents ? Clients ? Maintenance Team ? Administration Team ? Accounting Team ? Management Team

In this role, you will support the Property Manager in the day-to-day property management operations of the community, including leasing, resident relations, rent collections, accounts payable, accounts receivable, and property administration. WinnCompanies is seeking an Assistant Property Manager t

Job Description Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end Key Responsibilities and Duties • Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records., • Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies., • Customer/Vendor Interaction: Serving as the front-counter contact, resolving basic inquiries, and managing vendor relationships., • Reporting & Compliance: Assisting with payroll processing, expense reports, and preparing data for tax forms Required Qualifications and Skills • Education: High school diploma required; Associate degree in accounting, finance, or office administration preferred., • Software Skills: Proficiency in Microsoft Office Suite, especially Excel, and some experience with accounting software (e.g., QuickBooks), • Technical Skills: Ability to operate standard office equipment., • Attributes: High attention to detail, strong organizational skills, and ability to maintain confidentiality

Accounts Payable Manager | Construction. Strong, hands-on accounts payable experience. Allocate expenses to the correct projects and accounts.

Supporting accounts payable and accounts receivable processes. Reconciling bank accounts and balance sheet accounts.

The Bookkeeper manages day-to-day accounts receivable, accounts payable, and bookkeeping records for Empire Fasteners LLC. Working knowledge of bookkeeping, accounts receivable, accounts payable, payment application, and account reconciliation. This role keeps customer and vendor accounts accurate,

Process daily receivables, payables, and other cross-functional accounting tasks. Analyze and review accounts and reconciliations for over 300 divisions.

Process accounts payable and accounts receivable, including vendor invoices and client payments. Reconcile bank accounts, credit card statements, and general ledger accounts on a regular basis. The successful candidate will be responsible for maintaining accurate financial records, processing daily

Support Accounts Payable, Accounts Receivable, and cash management activities as needed. Reconcile bank accounts, balance sheet accounts, and the general ledger.

Perform Accounts Payable (AP) and Accounts Receivable (AR) functions. Manage and reconcile inventory accounts (inventory experience required).

A long-established, family-owned company is hiring a Bookkeeper.This is the company’s standalone bookkeeping role, supported by a Senior Accountant and Controller at the parent management company.Handle full-cycle AP and AR, including deposits and collections.Manage job costing and coding, purchas

At Glazer Properties we recognize the importance of hiring people, not job titles.This is why we are always looking for talented and intelligent individuals with passion and drive.We then provide them with all the resources imaginable to.We employ some of the most talented and dedicated professional

Banking, Accounts Payable, and Financial Transactions. Coordinate with the Administrative Assistant and CEO to track and maintain accurate PTO balances and records. Access agency banking accounts and prepare deposits as needed.

This is an opportunity for an experienced Accounts Payable Lead to take ownership of critical accounting and payroll functions within a growing outsourced finance and accounting environment.

Accounts Payable and Accounts Receivable support.

Process accounts payable and accounts receivable, including vendor and personal or household expenses. Reconcile bank, credit card, and investment accounts.

Handle accounts payable and accounts receivable activities.

Code invoices to the appropriate GL accounts, jobs, projects, and cost centers.

Accounts Payable Clerk – Acupath Laboratories is looking to hire a reliable, detail-oriented person to join our finance team.

AriZona Beverages, founded in Brooklyn, N.AriZona's mission is to offer top quality beverages in uniquely designed packages that are accessible and affordable.AriZona Beverages — makers of the number one ready-to-drink Iced Tea in America - holds a unique position in the global beverage industry w

Use Epic EHR and revenue cycle applications to review patient accounts, verify billing information, and update records. Support accounts receivable (A/R), payment posting, reimbursement tracking, and billing documentation.

Experience with accounts payable, bank reconciliations, and journal entries. This role works closely with the Accounting team and is responsible for supporting the month-end close process as well as Accounts Payable activities.

Milber Makris Plousadis & Seiden, LLP, a full-service civil litigation defense firm and business partner to the insurance industry, is seeking a highly motivated accounts payable clerk. Proven experience as an accounts payable clerk or in a similar administrative role is preferred but not required.

The Staff Tax Accountant plays a crucial role in ensuring accurate tax compliance and financial reporting while providing valuable insights for tax planning and audit support.This position involves detailed tax research, data analysis, and client consultation to maintain regulatory adherence and opt