Accounts payable assistant jobs in Tampa, FloridaCreate job alerts

Job Description Bookkeeper/Administrative Assistant Cell Touch, the Nation’s largest authorized Metro by T Mobile dealer, is looking to add to our growing, dynamic team. If you are interested to join team that can offer your valuable industry experience and growth opportunities, then this is the place. Requirements: The ideal candidate should have knowledge in finance and general accounting with a strong understanding of accounting principles, payroll, customer service skills, and display strong written and verbal communication skills. Computer literacy including Microsoft Excel and QuickBooks proficiency is a must. Experience with QuickBooks, specifically QuickBooks Online high preferred. Job Type: Full-time Main Job Tasks, Duties and Responsibilities • Prepares checks, payments and bank deposits, • Reconciles cash credit card payments and bank statements, • Assist with processing payroll and handling state and federal requests regarding payroll matters, • Vendor Maintenance, • Ability to handle special projects, • Perform routine accounting duties, including accounts receivable and accounts payables., • Administers accounts payable administration, • Prepares financial reports Minimum 2 years’ experience of bookkeeping preferred. Job Type: Full-time Pay: $40,000.00 - $45,000.00 per year Benefits: • Health insurance, • Dental/Vision insurance, • 8 hour shift, • Monday to Friday

Job Description We are currently seeking a dedicated and detail-oriented Administrative Assistant/Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you're someone who thrives in a dynamic environment and enjoys wearing multiple hats, we’d love to hear from you. Key Responsibilities: • Answer incoming calls, take messages, and greet visitors and clients, • Maintain office organization, supplies, and equipment to ensure day-to-day functionality, • Order office and kitchen supplies, keeping inventory well-stocked, • Handle accounts payable and accounts receivable, • Record daily financial transactions and assist with bookkeeping tasks, • Generate invoices, credit memos, and other accounting documents, • Assist with documentation, data entry, and internal reporting, • Support the team with various administrative tasks and projects as needed Qualifications: • Minimum of 3 years of relevant experience (required), • Proficient in QuickBooks (required), • Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.), • Strong multitasking and time management skills, • Demonstrated ability to work independently and prioritize effectively, • Excellent written and verbal communication skills, • Strong attention to detail and high level of accuracy, • Positive attitude and team-oriented mindset, • Professional phone etiquette and client service experience, • Valid driver’s license (required), • Spanish language skills are a plus What We Offer: • A collaborative and supportive team environment, • Competitive salary based on experience, • Opportunities to grow and expand your role over time

Job Description We are looking for a diligent and detail-oriented Bookkeeper Assistant to join our team in Tampa, Florida. This position offers an opportunity to contribute to a well-established company. The ideal candidate will support bookkeeping functions while learning and growing into the role of lead bookkeeper over time. Responsibilities: • Process accounts payable transactions, including accurately reviewing and processing invoices., • Handle accounts receivable tasks such as generating invoices, recording payments, and maintaining accurate financial records., • Assist with payroll management, ensuring timely and precise processing., • Perform bank reconciliations and ensure all accounts are balanced and discrepancies are resolved., • Collaborate with the current bookkeeper to learn processes and gradually take on more responsibilities., • Maintain organized financial records and documentation for auditing and reporting purposes., • Communicate with vendors and clients regarding financial matters, addressing inquiries as needed., • Provide administrative support for financial operations to ensure smooth daily workflow., • Contribute to the transition of responsibilities as the current bookkeeper prepares for retirement., • Uphold confidentiality and accuracy in all financial and payroll tasks., • Minimum of 2 years of bookkeeping or accounting experience, demonstrating strong foundational skills., • Familiarity with accounts payable, accounts receivable, and payroll processes., • Willingness to learn software; training will be provided., • Exceptional attention to detail and organizational abilities., • Strong communication skills to effectively work with team members, vendors, and clients., • Ability to adapt and take on increasing responsibilities over time., • Patience and a collaborative attitude to work closely with the current bookkeeper., • Commitment to maintaining accuracy and confidentiality in all financial tasks.

The Office of Financial Management is responsible for general ledger accounting, accounts payable, payroll, tax and financial regulatory compliance, internal accounting controls, and financial reporting. Perform accurate data entry functions processing AP invoices and expense reports in Workday. Con

The Accounts Payable Assistant role supports the accounts payable functions. Responsibilities include expedient follow up on invoices pending approval, performing accurate data entry functions processing AP invoices and expense reports in Workday, ensuring policies and procedures are applied to the

The Accounts Payable Assistant role supports the accounts payable functions. The University of Tampa is seeking a professional for the role of Accounts Payable Assistant to support the Office of Financial Management. Serve as the university liaison and respond to inquiries for invoices, expense repo

As an Assistant Controller working for Taylor Morrison you will be responsible for working alongside the Controller and review division's financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, headcount and more. We trust that as an Assistan

Job Description The Accounting Assistant/Timekeeper will provide administrative support to the Controller. You will be working closely with colleagues to ensure that all business needs are met. You must be able to use independent judgement, be organized and proactive while working in a continuously changing and fast-paced environment. ESSENTIAL FUNCTIONS: • Enter, review and update time daily and process time to payroll., • Serve as the first point of contact for employees for timekeeping questions., • Serve as back-up to payroll processing when needed., • Provide weekly temp labor subcontractor reporting., • Process pay corrections and verify/update job costing codes., • Assist with general clerical tasks including but not limited to filing and data entry., • Reply to Contact HR emails applicable to timekeeping and time off requests., • Assist in training employees on how to use the WorkforceGO application., • Document accurate and detailed notes regarding timekeeping and time off requests., • Cross train for Accounts Payable., • Answer and direct calls from the lobby. Requires the ability to process sudden increases in work volume. Capable of working independently with minimal supervision, highly organized, and attentive to detail. Must be able to manage multiple priorities and once, solve problems, and have excellent written and verbal communication skills. Knowledge of MS Office (Excel, Word, PowerPoint, Outlook). EDUCATION AND EXPERIENCE: (3) years of Administrative/Office Experience. Staffing experience or Human Resources experience is a plus. Previous experience working in the construction, marine or industrial industry would be helpful. Bilingual (Spanish/English) is required. Gulf Marine Repair is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive environment for all applicants and employees, and we consider all qualified individuals without regard to legally protected characteristics. Job Posted by ApplicantPro

Job Description Salary Range: $25.00 to $28.00 Hourly, POSITION SUMMARY: CHN, a $32Million nonprofit has a need for a friendly, engaging, energetic, self-motivated, organized, detail-oriented, technically savvy data entry experienced accounting assistant for its accounting department located in Tampa, Florida. JOB SUMMARY: Reports to the Accounting Manager. Greets guests to the administration building and answers the general phone line. Responsible for various duties within the department, assists the Accounts Payable Specialist with the processing of vendor payments, and serves as backup for data entry of gifts and contributions into Raisers Edge. Participates in the organization’s continuous quality improvement efforts. ESSENTIAL FUNCTIONS: • Provides front desk reception duties in the administration building:, • Greets all visitors in person or by telephone., • Promptly answers and routes all incoming calls., • Accept and log subpoenas from Sheriff for court dates and distribute to applicable Director., • Distributes incoming mail and notifies recipient of packages., • Follows procedure for mail containing donations., • Accepts and provides receipts for non-cash, carry in donations., • Assists and provides backup to the Accounts Payable Specialist., • Assists with entering invoice information for vendor draft and manual ACH payments timely., • Assists with review of monthly employee mileage requests for accuracy in Microix and processing., • Assists with researching invoice and payment details and provides information as needed., • Assists with reconciling monthly vendor statements., • Provides backup to the Accounts Payable Specialist for generating weekly accounts payable ACH and running payments due along with required reports; ensures timely disbursement of the payments., • Assists with gathering requested accounts payable information for funder desk reviews and financial audits., • Maintains and reconciles gift cards., • Is custodian of Administration petty cash., • Orders office supplies for the accounting department., • Provides backup for data entry of contributions into Raisers Edge (fund raising software)., • Provides backup to various tasks of Accounting Manager as needed. Education & Experience: Associate’s degree in accounting, business or related field from an accredited college and/or university preferred. Minimum 4 years of experience with Blackbaud, MIP, and/or other ERP systems. Strong Excel skills, including use of Vlookups, Xlookups , and pivot tables. • Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense of license suspension., • Must possess means of providing job related transportation and show proof of required insurance. Must be insurable under CHN’s current auto insurance policy., • Ability to perform moderately complex mathematical calculations., • Ability to handle multiple interruptions while performing detailed work., • Must have reliable in-person attendance and extremely trustworthy., • Must be proficient in Microsoft Office Suite., • Excellent organizational skills and attention to detail., • Excellent time management and highly organized., • Consistently and accurately follow established policies and procedures., • Ability to maintain confidential and meticulous records., • Ability to communicate effectively with supervisors, fellow staff members and others, • Ability to work independently as well as part of a team in a fast-paced accounting environment, • Ability to communicate effectively, verbally, and in writing. Ability to establish effective working relationships with co-workers and visitors., • Possess good hearing (with or without hearing device)., • Ability to effectively operate a telephone and personal computer. Frequent use of hands, voice and hearing., • Ability to speak clearly and effectively., • Ability to perform moderate lifting (15-25 lbs)., • Ability to sit for long periods of time., • Ability to stand for long periods of time on occasion.

As an Assistant Controller working for Taylor Morrison you will be responsible for working alongside the Controller and review division's financial statements, general ledger, cost accounting, payroll, accounts payable, accounts receivable, budgeting, headcount and more. We trust that as an Assistan

Job Description Overview Opportunity: Assistant General Manager Supervise and manage hotel departments and oversee hotel operations as directed. Your Growth Path General Manager – Area General Manager –Regional Director of Operations Your Focus • Interview, select, train, schedule, coach and support associates, ensuring they perform in accordance with established brand or hotel standards and consistent with HHM core values., • Oversee hotel departments to ensure an optimal level of service and hospitality are provided to hotel guests., • Assist the GM in preparation of forecasts and reports and assist in the development, implementation and monitoring of the budget to maximize revenue and minimize expenses while ensuring adequate supplies and staff are on hand to provide top quality customer service., • Be aware of guest satisfaction scores and brand standards and work toward increasing departmental and overall guest satisfaction., • Resolve customer complaints, and anticipate potential problems by reviewing and monitoring operational issues, business flow and associate performance., • Oversee the property accounting functions including but not limited to accounts payable and receivable, house bank audits, petty cash, and tax., • Coordinate with the corporate accounting department to oversee payroll functions., • Oversee and ensure internal audit standards are met., • Interact with the sales staff to discuss and implement sales strategies to continually improve occupancy levels and revenues., • Monitor and maintain the front office systems and equipment to ensure optimum performance., • Serve on the hotel’s safety committee., • Create specific, measurable, achievable, realistic, and timely action plans to remedy guest service deficiencies., • Practice safe work habits, wear protective safety equipment and follow MSDS and OSHA standards., • Associate or Bachelor’s degree preferred., • Work schedule varies and may include working on holidays, weekends and alternate shifts. People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Job DescriptionLocation: Florida (Remote with periodic in-person meetings as needed) Schedule: Full-Time, Salaried Exempt Work Model: Fully Remote Salary: $70,000 - $90,000 annually (based on experience) Industry: Healthcare / Home-Based Clinical Services Benefits: Medical, Dental, Vision, PTO, 401(k) + more About the Role We are a growing healthcare services organization seeking a hands-on Controller to oversee day-to-day accounting operations and support financial reporting as the organization continues to scale. This role is ideal for an experienced Senior Accountant, Accounting Manager, or Assistant Controller ready to take the next step into broader financial ownership within a growing organization. Key Responsibilities Accounting & Financial Operations • Manage general ledger activities, journal entries, and month-end close, • Prepare and review financial statements in accordance with GAAP, • Oversee accounts payable, accounts receivable, and payroll coordination, • Reconcile bank accounts and balance sheet accounts, • Support budgeting, forecasting, and cash-flow monitoringReporting & Compliance, • Prepare internal financial reports for leadership, • Support external accountants with year-end close and tax filings, • Ensure compliance with accounting policies and internal controls, • Assist with audit preparation, as applicableProcess Improvement & Growth Support, • Improve accounting workflows and documentation, • Support system optimization and reporting enhancements, • Partner with leadership on financial insights and operational planningNature of the Role, • Highly hands-on, operational accounting role, • Requires independent judgment and strong attention to detail, • Designed for a growing organization, not a large enterprise environment, • Opportunity for expanded responsibility as the organization scalesRequired Qualifications, • 4 -7 years of progressive accounting experience, • Experience in a small to mid-size organization, • Strong knowledge of GAAP and financial reporting, • Experience with month-end close and financial statement preparation, • Proficiency with accounting systems and Excel, • High level of professionalism, integrity, and accountability, • Strong communication skills and ability to work independentlyPreferred Qualifications, • Prior experience in healthcare or regulated environments, • Experience supporting audits or external accountants, • CPA preferred but not required, • CPA-eligible or progress toward CPA a plusWhy This Role Is Different, • Direct ownership and visibility into financial operations, • Opportunity to grow with the organization, • Hands-on impact in a mission-driven healthcare environment, • Leadership access and influence without large-company bureaucracyCompensation & Benefits, • Salary: $70,000 - $90,000 annually, • Medical, Dental, and Vision Insurance, • Paid Time Off (PTO) and Paid Holidays Searchable Titles Finance & Accounting Manager | Accounting Manager | Financial Operations Manager | Assistant Controller | Senior Accountant | Financial Reporting Manager | Accounting Lead This is a remote position.

Job DescriptionDescription: About Us: • If you’re looking for an opportunity to transform the lives of poor and homeless men, women, and children in your community, we may have a job for you., • Since 1972, Metropolitan Ministries has been providing life-changing solutions for those who are homeless and at risk of becoming homeless in Tampa Bay. · Salary: $70,000 - $75,000 · Group health, vision, and dental coverage at affordable rates, along with family coverage if you choose to purchase it. · Preventative care is 100% covered (free) on all plans. · PTO is offered to full-time and part-time employees. · 11 days of PTO and 10 paid holidays annually. · Option to participate in the 401K plan with employer match. · $15,000 in employee Life Insurance paid for by Metropolitan Ministries. · Employee Assistance Program · Option to participate in supplemental group insurance plans at affordable rates. · Tuition reimbursement program · Training and career development. · Discounted membership at the YMCA. Job Functions: The Senior Accountant is responsible for managing the accounts payable and general ledger functions, ensuring compliance with internal controls and Generally Accepted Accounting Principles (GAAP). Essential Responsibilities: • Manage Accounts Payable:, • Manage and supervise Accounts Payable staff., • Ensure that vendor invoices are coded correctly and processed timely., • Manage the Accounts Payable Monday.com boards., • Manage Concur Invoice process., • Review A/P invoice batches selected for payment., • Prepare NACHA file once check run is approved., • Prepare and upload Positive Pay file to bank after each check run., • Review A/P aging report monthly for accuracy, past due amounts, and days of open old balances. Work with A/P staff to resolve discrepancies., • Prepare and review Form 1099 reports for accuracy and completeness., • Set up new vendors in the accounting system and ensure vendor records are complete, accurate, and compliant with organizational policies. Ensure that vendor ACH payment information is correct in the accounting system., • Review and upload corporate credit card transactions to the financial system. Reconcile the corporate credit card statements monthly., • Manage the General Ledger:, • Reconcile assigned Balance Sheet accounts monthly. Research and resolve discrepancies. Prepare adjusting journal entries for any reconciling items immediately following the reconciliation., • Maintain and update the general ledger by posting journal entries and ensuring the overall accuracy of financial data., • Process department GL reports for month-end., • Process the department budget vs actual reports as needed., • Cash Management Activity:, • Record daily cash outflows on the cash activity report., • Reconcile assigned bank accounts., • Complete assigned month-end tasks in accordance with the month-end close calendar timeline., • Support the Assistant Controller and VP of Finance with the annual audit including the preparation of accurate, comprehensive, and timely year-end schedules and documentation., • Support the team in other tasks as assigned to meet organizational requirements., • Maintain a Standard Operating Procedure (SOP) manual for accounts payable and general ledger. Review with Assistant Controller quarterly., • Support the Holiday Center Operation as directed. Bachelor’s degree in accounting or finance required with at least 3-5 years’ of full accounting cycle experience in high volume and fast-paced environment, including month-end and year-end close. An equivalent combination of education and experience will be considered. Skills Requirements: Excellent oral and written communication skills. Must be able to communicate effectively in English. Computer literate with a working knowledge of general ledger and accounting systems, as well as web-based research tools. Expert proficiency in Microsoft Office required. Works well under pressure and meets deadlines. Superior analytical skills with above-average MS Excel Skills required. Demonstrate capacity to judge and manage numerous projects simultaneously. Proven ability to be a team player, self-starter and motivated in performing duties and responsibilities of the job and goals of the Finance Department. Flexibility, willingness, and ability to respond to a rapidly changing environment. Physical Requirements: Hearing and speaking ability which allows effective oral communication of information; physical, emotional, and spiritual stamina to handle job-related issues and stress. Other: Must demonstrate legal authorization to work in the United States. Must pass applicable pre-employment background screening procedures. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving individuals throughout our local communities. People of color, women, LGBTQIA+, Veterans and persons with disabilities are encouraged to apply. Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances. Metropolitan Ministries is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 813-209-1083 or via email at Compensation details: 70000-75000 Yearly Salary PI13a3a5dae099-25405-39840906

Job Description Job Description Legal Administrative Assistant Compensation : $70,000 to $80,000 DOE Location : Tampa, FL (Onsite) Job Type : Direct-Hire, W2 LHH Recruitment Solutions is partnering with an established, nationally recognized law firm to identify a skilled Legal Administrative As

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

Job Description Job Description Position Overview The Legal Administrative Assistant will provide comprehensive administrative and legal support for matters involving commercial real estate, construction projects, development work, land use issues, pre- and post-closing tasks, and related litigati

DOE / Medical, dental & vision / 401k match / PTO - As an Accounts Receivable Specialist at QualDerm Partners, you will: Manage and maintain accurate records of accounts receivable; Process and post payments received from patients and insurance companies; Monitor and follow up on unpaid invoices and

Competitive pay / Medical, dental & vision / PTO - As an Accounts Receivable Specialist at HYER Boots, you will: Execute AR workflows including collections outreach, payment follow-ups, and account monitoring; Serve as the primary AR point of contact for wholesale retailer partners; Build strong wor

The Administrative Assistant supports the company's FIT (Fitness in Task) Program by coordinating pre-employment, random, post-incident, return-to-work, and fit-for-duty testing for candidates and employees across five operating companies (OpCos) and multiple construction job sites.

The Administrative Assistant will manage daily administrative tasks, maintain effective communication, handle clerical duties, and provide executive support as required. This is a full-time, on-site Administrative Assistant role located in Tampa, FL.

Administrative Assistant Support.

Serves as the contact point and liaison for accounts. Communicate effectively on a daily/as needed basis to accounts and co-workers. A positive, self-motivated, energetic individual with the enthusiasm and desire to communicate and service accounts to the best of their ability, assuring their satisf

You'll reconcile bank and credit card accounts, review client records for accuracy, and correct any discrepancies.

Due to our continued growth and success, we are currently seeking a Sales Assistant to join our staff.

Old Republic National Title Insurance Company, headquartered in Tampa and one of the nation's largest title insurers, has an excellent opportunity available for an Administrative Assistant in our Corporate Legal- Rates Administration Department.

Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

Leasing Administrative Assistant. We are currently seeking a FULLTIME Leasing Administrative Assistant to join our team. As a Leasing Administrative Assistant, you will work closely with the Property Manager for an apartment community conveniently located in Downtown Tampa.

The Administrative Assistant will support high-level leaders in a fast-paced environment.

Serves as the contact point and liaison for accounts. Communicate effectively on a daily/as needed basis to accounts and co-workers. A positive, self-motivated, energetic individual with the enthusiasm and desire to communicate and service accounts to the best of their ability, assuring their satisf

Role: The Administrative Assistant is responsible for administrative support for the assigned area(s). Processes invoices and expense reports, assigning correct budget accounts for the various expenses. Essential Duties and Responsibilities of the Position: In addition to the duties listed above, th

The Administrative Assistant is responsible for supporting the daily operations of Triage Partners' corporate office. The Administrative Assistant serves as a central support resource for leadership and corporate staff, ensuring office logistics, communications, and administrative needs are handled

We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team.In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments.This position requ

The Executive Administrative Assistant will work closely with the company owner, providing essential administrative support. Executive Administrative Assistant.

Leasing Administrative Assistant (Temp). We're seeking a Leasing Administrative Assistant to join a busy and collaborative leasing team within a real estate organization focused on multi-family and single-family housing.

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.

The Administrative Assistant is responsible for supporting a variety of operational functions within the assigned department.

Preferably one year of experience with accounts receivables and payables. We have an opening for a sharp and versatile Branch Administrative Assistant at our Tampa office. This role involves a variety of administrative duties, including client and project setup, preparing project billing, handling c

The Bookkeeper is responsible for maintaining accurate financial records, processing daily transactions, reconciling accounts, and ensuring compliance with company policies and accounting standards. Maintain and balance general ledger accounts by verifying, allocating, and posting transactions. Bond

Administrative Assistant Senior - Med Onc Support Services.

Job Duration: 2 Months + Extension.Ability to type a minimum of 45 wpm accurately.Computer skills to include MS Office applications.Good organizational skills with attention to detail.Ability to handle multiple tasks and.

Legal Administrative Assistant. Carlton Fields is seeking a legal administrative assistant for its Tampa office. Qualified candidates must possess a minimum of 2 years of experience as a legal administrative assistant with experience in corporate litigation.

Compiles and analyzes financial information to prepare entries to General Ledger accounts documenting business transactions.

Receptionist / Administrative Assistant (HOA & CDD Operations). The Receptionist/Administrative Assistant serves as the first point of contact for residents, clients, vendors, and guests, and provides essential administrative support for Homeowners Associations (HOAs) and Community Development Distr

Administrative Assistant To The Vice President For Marketing And Communications. The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office

You'll reconcile bank and credit card accounts, review client records for accuracy, and correct any discrepancies.