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Job Description Administrative Assistant - Property Management • Pay Rate: $60,000+/annually, • Location: Old Bridge, NJ, • Experience: Minimum 3 years, • Job Type: Temp to Hire G.A. Rogers & Associates, a division of PrideStaff specializing in professional search, has been engaged by a premier real estate firm to identify a proactive and detail-oriented Administrative Assistant to provide essential operational support for a high-value portfolio of commercial and medical office spaces. Position Summary The Administrative Assistant plays a vital role in the daily operations and administrative success of a diverse portfolio, specifically focusing on medical and commercial office properties. You will serve as the primary point of coordination between tenants, vendors, and the management team, ensuring that property standards are met and administrative workflows remain seamless. Key Responsibilities • Tenant Relations: Act as the first point of contact for tenant inquiries, maintenance requests, and lease questions, ensuring high satisfaction and retention., • Administrative Operations: Maintain accurate tenant files, insurance certificates, and property records to ensure compliance and organization., • Financial Support: Assist with rent collections, processing accounts payable/receivable, and preparing monthly delinquency reports., • Vendor Coordination: Solicit bids for service contracts, schedule building inspections, and coordinate with maintenance personnel., • Lease Administration: Support the management team in tracking lease expirations, preparing renewal documents, and assisting with move-in/move-out procedures., • Facility Oversight: Conduct regular property walkthroughs to ensure the physical integrity and cleanliness of medical and office suites. Qualifications • Experience: 2–4 years of experience in Commercial Property Administration or Assistant Property Management (Medical office experience is a significant plus)., • Education: Associate’s or Bachelor’s degree in Business, Real Estate, or a related field (Preferred)., • Technical Skills: Proficiency in property management software (such as Yardi, AppFolio, or MRI) and Microsoft Office Suite., • Communication: Strong interpersonal skills with the ability to communicate professionally with medical professionals and corporate tenants., • Detail-Oriented: Exceptional organizational skills with the ability to manage multiple priorities. Why G.A. Rogers & Associates? G.A. Rogers & Associates helps industry leaders find the "best fit" for their career. We work as your executive talent advocate, ensuring your expertise is recognized by decision-makers and facilitating a smooth transition into your next professional role. Company DescriptionPrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally: -\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data -\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes -\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs -\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industryPrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:\r\n\r\n•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data\r\n•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes\r\n•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs\r\n•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry

Job DescriptionJewish Federation in the Heart of NJ is a leading philanthropic and social service agency in central New Jersey. We are seeking a lead finance professional with experience in organizational process and management, to oversee: Finance Human Resources Information Technology and Data Systems Facilities and Risk Management This unique position entails a hands-on approach to day-to-day operations of the Finance Department, while also serving a key role as chief financial officer. A strong knowledge of non-profit budgeting and finance, as well as the ability to manage projects, communicate effectively and advance initiatives in a strategic manner is essential. FINANCE: Responsible for day-to-day operations, including payroll, accounts payable, revenue posting, endowment accounting, and general ledger monthly closings Develop, implement, and enforce policies, procedures, and systems to continually improve the efficiency and effectiveness of the department Provide timely and accurate monthly financial reports, analysis of budget variances, cash flow monitoring, and endowment reports Develop the annual budget to align the goals of the organization with the forecasted financial resources expected in the coming year. Partner with senior management and board leadership to monitor the organizations financial health and respond to current operations and the external financial environment Manage relationships with banks, investment managers, external auditor, insurance broker, benefits administrator, facility services, and payroll service. Collaborate with endowment fund holders and impact staff to maximize the use of the endowments for purposes specified in fund holder agreements. Partner with leadership to manage all funds, financial processes, and assets to maximize the use of resources to carry out the Federations mission through strategically aligned programs and grants awarded to partner agencies. Play a key role as the staff liaison to the Finance Committee and the Investment Committee. HUMAN RESOURCES: Partner with third party benefits administrator to ensure high quality, cost effective, health benefits are offered to all eligible staff. Manage the 401(k)-retirement benefit plan, partnering with the plan administrator to ensure regulatory compliance and timely annual reporting. Collaborate with the Personnel Committee to ensure policies and procedures are in place, adhered to, and periodically updated. Ensure staff compliance with all personnel policies. Monitor time and attendance. Support recruiting efforts for all open positions, including orientation about Federation personnel policies. INFORMATION TECHNOLOGY AND DATA SYSTEMS: Manage relationship with 3rd party IT firm. Ensure new technologies and latest platforms are employed when determined appropriate for maximizing resources to Federation, in collaboration with the Database Administrator. Support the Database Administrator in managing the donor database and monitoring and assessing equipment needs. Participate as a key member of the data management team, attending bi-weekly meetings to strategize, provide support, and monitor data quality. FACILITIES AND RISK MANAGEMENT: Manage insurance relationship with broker to obtain adequate coverage, negotiate competitive pricing, and ensure compliance with insurance contracts. Partner with the Executive Assistant to maintain a safe, secure, clean, and productive work environment. QUALIFICATIONS: Minimum of 5 years experience in a non-profit setting preferred, with a record of successfully managing financial resources. In-depth knowledge of accounting practices and procedures required. Excellent organizational, written communication, and presentation skills. Ability to multi-task, meet deadlines, and think strategically and creatively. Strong knowledge of computer and other office systems and the ability to troubleshoot problems. Knowledge of Blackbaud Financial Edge and Blackbaud CRM a plus. Experience in office management and in working as part of a team. Experience working successfully and building relationships with volunteers. Bachelors degree, preferably in business or a related field. CPA preferred.

Job Description We are looking to hire an Assistant Office Manager to join our team full time or part time . You will be responsible for overseeing the administrative activities of the organization. Responsibilities: • Provide administrative assistance to management team, • Payroll threw Quick Books, • Accounts receivable and payable, • execute waivers and AIA's, • Encourage and improve cross-department internal communication, • Previous experience in administrative services or other related fields, • Ability to prioritize and multi-task, • Strong organizational skills, • Deadline and detail-oriented, • Strong leadership qualities, • Computer skills, Quickbooks, Microsoft office.Company DescriptionFull service landscape construction, maintenance, and irrigation contractor.Full service landscape construction, maintenance, and irrigation contractor.

Participate in processing vendor credit applications and supervise Accounts Payable Assistant. A highly reputable manufacturing company is seeking a Accounting Specialist to join their team! This role includes a large range of duties including but not limited to full cycle accounts payable, invoice

Job Description About CompoSecure Founded in 2000, CompoSecure is a technology partner to market leaders, fintechs and consumers enabling trust for millions of people around the globe. The company combines elegance, simplicity, and security to deliver exceptional experiences and peace of mind in the physical and digital world. CompoSecure's innovative payment card technology and metal cards with Arculus security and authentication capabilities deliver unique, premium branded experiences, enable people to access and use their financial and digital assets, and ensure trust at the point of a transaction. For more information, please visit and . Position Overview: The Assistant Controller plays a critical role in supporting the Controller and Finance leadership team by overseeing day-to-day accounting operations, ensuring compliance with financial regulations, and maintaining accurate financial records. This position is ideal for detail-oriented professionals with strong analytical skills and a passion for financial integrity. Key Responsibilities: Financial Reporting & Analysis • Assist in preparing monthly, quarterly, and annual financial statements., • Support consolidation of financial data across departments., • Oversee accounts payable, accounts receivable, payroll, and general ledger functions., • Ensure timely and accurate month-end and year-end close processes., • Ensure compliance with GAAP, tax regulations, and company policies., • Coordinate with external auditors during annual audits., • Support the Controller in developing annual budgets and forecasts., • Supervise and mentor junior accounting staff., • Streamline finance processes and eliminate manual work through automation., • Implement and maintain tools that improve accuracy, speed, and scalability., • Analyze workflows to identify inefficiencies and propose improvements., • Monitor automated processes and refine them based on performance data., • Promote continuous improvement practices across the finance team., • Bachelor's degree in Accounting, Finance, or related field (CPA or CMA preferred)., • 7-10+ years of progressive accounting experience, including 5+ management responsibilities., • Strong knowledge of GAAP and financial reporting standards., • Proficiency in ERP/accounting systems (e.g., SAP, Oracle, NetSuite)., • Advanced Excel skills and familiarity with financial analysis tools., • Excellent communication, organizational, and problem-solving skills. At CompoSecure, we believe in supporting our employees with a comprehensive benefits package that promotes health, financial well-being, and work-life balance. Our full-time team members enjoy access to: • Medical, Dental & Vision Coverage, • Flexible Spending Accounts (FSA), • Company-Paid Life and Disability Insurance, • 401(k) with Company Match, • Paid Time Off & Paid Holidays, • Annual Bonus Opportunities, • Employee Assistance Program (EAP), • Career Advancement Opportunities Benefits eligibility and details will be shared during the hiring process. We're excited to support you in building a rewarding career with us. Please note: CompoSecure does not accept unsolicited resumes from staffing agencies or third-party recruiters. Any unsolicited resumes sent to CompoSecure, including to our employees, will become the property of CompoSecure and may be used without any obligation to pay referral or placement fees. Any agency or recruiter seeking to work with CompoSecure's Talent Acquisition Team should contact our team directly by sending an email to . CompoSecure is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

Proficiency in accounts payable, accounts receivable, debit & credit, expense reports, and collections accounts receivable. Provide work direction and supervision for the Accounts Payable Assistant. We are seeking an experienced Accounts Payable Specialist to manage and process vendor invoices, ensu

Job Description Together We Build – Partnership, Innovation, Excellence, and Safety at Kelso Industries We're not just offering a job, we're inviting you to be part of a team built on PARTNERSHIP, INNOVATION, EXCELLENCE, and SAFETY. • PARTNERSHIP means we work together with trust, loyalty, and an owner mindset, always striving for win-win outcomes., • INNOVATION drives us to think differently and create real value in everything we do., • EXCELLENCE pushes us to set high expectations and deliver exceptional results. The Kelso Industries company is comprised of 27 (and growing) market-leading operating companies with over 2,800 employees that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service. Job Title: HR Administrative Assistant-Temporary/Full time Project duration: 4-6 MonthsKey Responsibilities: • Accounts Payable: Review/verify vendor invoices, match to POs/receipts, code expenses, enter into accounting software (e.g., QuickBooks), prepare payments (checks/ACH), and resolve discrepancies., • Accounts Receivable: Generate/send customer invoices, post payments/deposits, monitor aging accounts, follow up on past-due balances (email/phone), and handle basic collections/research., • Reconciliations & Reporting: Reconcile statements/accounts, maintain accurate records, and assist with month-end close tasks., • Light HR / Benefits Admin: Assist with employee benefits enrollment/open enrollment (e.g., health insurance, 401(k), etc.), update benefit records for new hires/changes/terminations, answer basic employee questions on benefits, and ensure compliance with simple policies., • Timekeeping: Collect/verify employee timesheets or attendance records, track hours/vacation/sick time/PTO, enter data into payroll/time system, and support payroll prep by flagging adjustments (e.g., overtime, leaves)., • General Admin: Data entry, filing/scanning documents, answering billing/HR-related phones/emails, ordering supplies, and other clerical support as needed.Requirements:, • 2-3 years of experience in AR, AP, bookkeeping, and HR admin/finance role., • Proficiency in Microsoft Excel, QuickBooks, and NetSuite and comfort learning accounting and HR software., • Reliable, professional, and able to handle confidential financial info., • High school diploma or equivalent; associate's in accounting/business a plus., • Ability to lift light boxes/files occasionally (office setting, no heavy labor). Why Join Our Team? Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors. Here you will experience: Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways. Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable. Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day. Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being. Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business

Job DescriptionDescription: The Assistant Community Manager supports the daily operations of the property management department, working closely with the assigned Property Manager. This role is centered on assisting the Property Manager in every aspect of managing the client’s property. Successful candidates are enthusiastic team players with strong communication and interpersonal skills. Our team regularly engages in continuing education for ongoing professional and personal development. Applicants should take great pride in their work and demonstrate meticulous attention to detail and creativity. Preferred qualifications include one year of experience in property management and two years in customer service. Schedule: Monday–Friday, 8:30 am to 5 pm (the schedule may slightly vary depending on client requirements). Key Responsibilities: • Phone skills and excellent customer service are imperative. Record phone calls in the phone log., • Process rental, purchase, and stock transfer applications, • Oversee scheduling and vendor calls, • Compose letters, memos, reports, manage contracts, and related paperwork, • Database Management, • Manage day-to-day office needs, • Customer Service (Meticulous follow-up by email, mail, phone), • Accounts payable and receivable, • Maintain tenant records, leases, and contact information using online property management software., • Research and develop new systems that will benefit executive, • Communicate work orders with maintenance to ensure prompt completion of tasks, • Attend evening board meetings Requirements:, • Bachelor's Degree (Preferred but not mandatory)., • Valid NJ Driver's License., • Strong financial knowledge, with expertise in reading, understanding, and creating spreadsheets, flow charts, and graphs., • Experience in contract negotiation and facility management., • Exceptional communication skills, both written and verbal, • Proficiency in Microsoft Office products., • Knowledge of communities/property/real estate and homeowners associations (preferred)., • Commitment to continuing education., • Self-motivated, proactive, detail-oriented, and a team player., • Time management and time-critical prioritization skills.

Job Description Together We Build – Partnership, Innovation, Excellence, and Safety At Kelso Industries, 3,500+ employees across 30 companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first. Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications. Job Title: HR Administrative Assistant-Temporary/Full time Project duration: 4-6 MonthsKey Responsibilities: • Accounts Payable: Review/verify vendor invoices, match to POs/receipts, code expenses, enter into accounting software (e.g., QuickBooks), prepare payments (checks/ACH), and resolve discrepancies., • Accounts Receivable: Generate/send customer invoices, post payments/deposits, monitor aging accounts, follow up on past-due balances (email/phone), and handle basic collections/research., • Reconciliations & Reporting: Reconcile statements/accounts, maintain accurate records, and assist with month-end close tasks., • Light HR / Benefits Admin: Assist with employee benefits enrollment/open enrollment (e.g., health insurance, 401(k), etc.), update benefit records for new hires/changes/terminations, answer basic employee questions on benefits, and ensure compliance with simple policies., • Timekeeping: Collect/verify employee timesheets or attendance records, track hours/vacation/sick time/PTO, enter data into payroll/time system, and support payroll prep by flagging adjustments (e.g., overtime, leaves)., • General Admin: Data entry, filing/scanning documents, answering billing/HR-related phones/emails, ordering supplies, and other clerical support as needed.Requirements:, • 2-3 years of experience in AR, AP, bookkeeping, and HR admin/finance role., • Proficiency in Microsoft Excel, QuickBooks, and NetSuite and comfort learning accounting and HR software., • Reliable, professional, and able to handle confidential financial info., • High school diploma or equivalent; associate's in accounting/business a plus., • Ability to lift light boxes/files occasionally (office setting, no heavy labor). Why Join Kelso Industries? Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors. Here you will experience: Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways. Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable. Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day. Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being. Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business

Manage the general ledger, ensuring all accounts are reconciled and up to date. Proficiency in managing journal entries and general ledger accounts.

Competitive pay / Medical, dental & vision / PTO - As an Accounts Receivable Specialist at HYER Boots, you will: Execute AR workflows including collections outreach, payment follow-ups, and account monitoring; Serve as the primary AR point of contact for wholesale retailer partners; Build strong wor

DOE / Medical, dental & vision / 401k match / PTO - As an Accounts Receivable Specialist at QualDerm Partners, you will: Manage and maintain accurate records of accounts receivable; Process and post payments received from patients and insurance companies; Monitor and follow up on unpaid invoices and

Be the Best Team Assistant You Can Be. As a Team Assistant, you will:. Flexible spending and health savings accounts.

Temporary Administrative Assistants.

Duration: 3 months onsite contract.High School Education or equivalent preferred.Minimum of one to two years of administrative support experience preferred.Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.Internet search skills as relevant to the position and knowle

Successful completion of Nursing Assistant training or Certified Medical Assistant training. Bilingual Clinical Assistant Floater Pediatrics. The Bilingual Clinical Assistant Floater Pediatrics will:.

Psychiatrist's Office Office Assistant. A psychiatrist's office is seeking a part-time or full-time office assistant.

APTIM Federal Services is currently seeking an onsite Administrative Assistant to support our project activities at an existing environmental remediation project in Linden, NJ. The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project

All compensation and pay rates are dependent upon skills and experience.PrideStaff is an equal opportunity employer.We will notify you about relevant positions, and keep you in mind whenever we have interesting opportunities.

Accounts Payable, Accounting, or a related finance role. Bank and Credit Card Reconciliation Ensure timely and accurate reconciliation of all bank accounts and credit card statements.

This position will be responsible to support the functions of maintaining financial records in Visual, accounts receivable and accounts payable. Accounts Payable, Accounts Receivable process and track vendor invoices;. Complies, statistical, financial, accounting or auditing reports and tables perta

We are currently seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. As the Accounts Payable Specialist, you will play a key role in ensuring the accuracy and integrity of our financial operations. Reconcile accounts including AP, AR, prepaid expenses, fix

Accounts Payable, Accounting, or a related finance role.

Ajilon - JobID: 20F76C0F-4550-41C2-8136-8FA8DE4CFBFF [Account Receivable / Billing / Payroll] As a Bookkeeper at Ajilon, you'll: Maintain accurate financial records and ensure that all financial transactions are properly recorded; Prepare and maintain accounts payable and receivable records, includi

Warren Manufacturing Facility Secretary.Purpose and scope of position: This position is responsible for the general secretarial, clerical and administrative support duties within Warren Manufacturing facility.Required competencies: Knowledge, skills, and abilities confidentiality and the ability to

Manage accounts payable and billing processes.

Manage accounts payable and billing processes.

Work @ local library managing the financial records! Seeking a bookkeeper who will manage financial matters such as processing invoices, using Quicken, preparing financial reports, etc.

Monday-Friday | 9:00 AM - 5:30 PM (Fully Onsite).Ascendo Resources is partnering with a stable and growing organization in the Iselin, NJ area to identify an Accounting Clerk to join their team.This position reports directly to the Controller and offers a collaborative environment with flexibility -

Job Opportunity At Resnick Distributors.This is a full time position location is New Brunswick NJ NJ New Brunswick park and ride salary is 50-60k -- want to hire someone ASAP onsite -- need someone who is USC or green card holder.Resnick Distributors sells a full range of products to convenience

Executive Assistant/Bookkeeper.

University Radiology Administrative Assistant. University Radiology is seeking a Full-Time Administrative Assistant Monday - Friday to support our Executives and Radiologists in our East Brunswick, NJ Business Office. Manages expense reimbursements for the administrative assistants using expense sof

Public school IT department office in need of smart, organized and detail-oriented individual with some people-skills to:.Onboarding / new employee intake.Strong communication skills required.Must be proficient in Microsoft Office, particularly Word, Excel, Outlook.Working knowledge of Google Worksp

Process company general expenses, Accounts Payable invoices, and employee expenses, etc. Research vendor accounts and answer vendor inquires; maintain good relations with vendors.

Assist in helping customers in the Parts Order Status telephone queue.Manage, review, and update vendor invoices in Exflow.Serve as the main backup for the Admin / Back-order team.Handle supply ordering as needed.Daily tracking and ensuring proper billing of inbound / outbound freight.Process the ca

Administrative Assistant / Receptionist. Position Overview: We are seeking a professional and reliable Administrative Assistant / Receptionist.

We are seeking a motivated and detail-oriented Merchandising Assistant to join our dynamic team at a large Asian grocery retail corporation. As a Merchandising Assistant, you will play a crucial role in supporting the merchandising department in optimizing product placement, managing inventory, and