Accounts payable assistant jobs in Chicago, IllinoisCreate job alerts

Job Title: Administrative Assistant Location: Chicago, IL 60637 Duration: 2+ Months Contract 1st Shift: 8:30AM – 5PM (M-F) Qualifications: • Computing proficiency must include spreadsheet, word-processing, and internet use., • Exemplary customer service skills, sound analytical skills, and strong attention to detail are required., • Clear and concise verbal and written communication is required., • Experience in accounts payable and/or bookkeeping is preferred. Responsibilities: • The Admin Assistant for Student Programs is a dual role, supporting financial operations for both Recognized Student Organizations and the Center for Leadership and Involvement., • Reporting to the Assistant Director of Business Operations, the Admin Assistant is a key member of the financial advising team and provides accurate, high-quality advising and fiscal administration for approximately 400 Student Organization (RSO) accounts, including Community Service and Sports Club accounts, which includes the administration and management of accounts payable, cash management, data management, and account reconciliation.

Title: : Administrative Assistant Location: Chicago, IL 60637 United States Duration: 02+ months Position Summary: Position Overview Qualifications: Computing proficiency must include spreadsheet, word-processing, and internet use. Exemplary customer service skills, sound analytical skills, and strong attention to detail are required. Clear and concise verbal and written communication is required. Experience in accounts payable and/or bookkeeping is preferred. Responsibilities: The Admin Assistant for Student Programs is a dual role, supporting financial operations for both Recognized Student Organizations and the Center for Leadership and Involvement. Reporting to the Assistant Director of Business Operations, the Admin Assistant is a key member of the financial advising team and provides accurate, high-quality advising and fiscal administration for approximately 400 Student Organization (RSO) accounts, including Community Service and Sports Club accounts, which includes the administration and management of accounts payable, cash management, data management, and account reconciliation.

A successful accounting assistant should be familiar with all accounting procedures and have a flair for numbers. Provide accounting and clerical support to the accounting department. You will also run accounting software programs to process business transactions, like accounts payable and receivabl

Up to $50k-yr DOE / Medical-Dental-Vision / PTO + Holidays - As an Accounting Assistant, you will: Manage accounts payable and accounts receivable processes; Reconcile bank statements and credit card transactions; Prepare financial reports and assist with budget planning; Communicate with vendors an

Directly supervise the Central Illinois Area Command Finance Director/Assistant Divisional Finance Director, Director of Accounting - City Fund, Accounting Manager - General Fund, Accounting Manager - Accounts Payable and Accounts Receivable and the Finance Assistant. This position supervises the Ce

This position supervises the Central Illinois Area Command Finance Director/Assistant Divisional Finance Director, Accounting Manager - General Fund, Accounting Manager - Accounts Payable and Accounts Receivable, Director of Accounting - City Fund and the Finance Assistant and all financial staff ba

Job Description Accounting Assistant to be a part of family owned manufacturing company. You can wear multiple hats. This is an opportunity to utilize your debits and credits knowledge and be apart of an established business. Send your resume to or call Danielle at 630-368-1175 Medical, PTO and strong work life balance as well as 401k Responsibilities: • Process accounts payable and accounts receivable, • Invoicing and cash application., • Assist in the preparation and handling of purchase orders, and shipping documentations., • Interact with all areas of the company including customer service and manufacturing, • Familiarity with purchase order procedures and shipping documentation. \ • Proficiency in accounts payable (AP) and accounts receivable (AR) processes., • Experience with QuickBooks and other accounting software., • Strong data entry skills with attention to detail., • Ability to process invoices accurately and efficiently., • Effective communication skills for client and team interactions. Send your resume to or call Danielle at 630-368-1175 Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Job Description The Center for Research Libraries (CRL) seeks an Accounting Supervisor to support the organization’s accounting and finance team. As the accounting Supervisor you will supervise the day-to-day accounting operations as they relate to reconciliations, invoices, deposits, allocations, preparations with financial statements, support the annual financial audit, and act as a backup for processing payroll. As part of our finance and accounting team, you will provide training for staff on CRL accounting processes and collaborate with the team on special projects. The Accounting Supervisor will report directly to the Senior Director of Finance and Administration and work closely with our outside financial consultants. About CRL: Based in Chicago, Illinois, CRL is an international consortium of university, college, and independent research libraries which holds and lends over five million newspapers, journals, books, pamphlets, dissertations, archives, and government publications that support original research and teaching. CRL commits to the cultivation of open and equitable access to knowledge on a global level, and works against historic, systemic inequities by: advancing open knowledge policy, infrastructure, and analytics; engaging in collections work grounded in anti-racist and post-custodial frameworks that support communities historically under-engaged by the organization; supporting collections as data development that enables expanded forms of engagement with the scholarly record; and by committing to the responsible operationalization of technology. Learn more about us and our work here. Responsibilities: Accounts receivable: * Create and distribute all invoices for membership and subscriptions using Financial Edge accounting system * Calculate, prepare and distribute membership and Area Materials and Global Resources Program cost share billings and communicate with member institutions regarding invoicing and cost share calculations * Support accounting assistant by reviewing and reconciling mailed check deposits, electronic deposits ensuring that all payments are accurate and entered into the Financial Edge accounting system and Consortia Manager System * Lead collection processes by initiating contact with member institutions and coordinating payment of outstanding invoices via email, phone or fax * Provide accounts receivable open item reports, AR aging reports, and general ledger reporting * Maintain customer and accounts receivable digital filing system Accounts payable: * Complete vendor forms sent to the accounting department and provide accounting specific documents such as W-9 or banking info * Enter vendor invoices into accounting system and issue payments to vendors based on management approval * Enter credit card charges to general ledger * Work with managers to ensure purchases and expenses are coded to appropriate general ledger accounts and departments * Process all credit card payments on Virtual Terminal website * Maintain vendor and accounts payable digital filing system Payroll: * Act as backup to Payroll Manager to process bi-weekly payroll through automated payroll system Other Accounting Duties: * Reconcile bank, credit card and investment accounts by identifying errors in posting or omissions * Assist with maintaining monthly schedules for accounts receivable, salary, vacation accruals, deferred membership, 403(b) defined contributions * Assist with yearly financial audit to retrieve reports, schedules and help with coordinating testing requests related to accounts receivable, accounts payable and other areas of the general ledger as needed * Post investment income and BMO payments as they appear retrospectively on bank statements * Support the accounting and finance team with special projects Education and experience: A Bachelor’s degree or equivalent in accounting, finance or related field and a minimum of five years of experience, or the equivalent combination of training, education and experience are required. Strong candidates will also possess: * Strong communication and customer service skills * Strong organization and time management skills * Working knowledge of federal and state payroll and tax requirements * Experience using automated payroll system to process payroll * Value for collaboration, process improvement and new ideas Compensation and benefits: This is a full-time, permanent position with an expected starting salary of $70,000-$80,000. CRL offers competitive benefits including health, dental, life and disability insurance, and flexible PTO including vacation, sick, personal time, 2 floating holidays and 12 paid holidays per year. In addition, CRL offers generous retirement benefits with a monthly 10% contribution after a year of employment (immediately vested). Employees will receive funding for professional development activities. Application process: To be considered for this position, please submit a resume. Applications will be received until the position is filled. Expertise in each requirement listed above is not expected — instead, we encourage applications from those who demonstrate a mix of expertise in some areas, and commitment to learning and experimentation in others. Skills and relevant experience outlined in your application may be paid or unpaid, and can include internships, volunteer work, and practicums. We understand that experience, education and learning, and creativity take many forms, and expect that qualified applicants may bring additional skills to this position that we’ve not considered or listed here. If this role interests you, we encourage you to apply! Diversity, Inclusion, and Equity The Center for Research Libraries (CRL) is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. CRL is committed to actively promoting the values of diversity, equity, and inclusion as key components for serving our members and advancing our global mission. As such, CRL enthusiastically embraces empathy, courage, self-reflection and respect of a multi-cultural, diverse, and inclusive workplace, and those who strive to incorporate those values in their work and interact. CRL complies with all applicable federal, state and local laws regarding recruitment, hiring and employment and is dedicated to providing employees with a work environment free of discrimination and harassment. All employment decisions at CRL are based on organization needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. CRL will not tolerate discrimination or harassment based on any of these characteristics.

Job Description The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description • Management of all financial accounting functions of the firm., • Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review, • Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports, • Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables, • Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management, • Supervises Accounting Assistant in the Accounts Payable and Billing functions, • Works closely with Accounting Consultant in London client billing, • Works closely with Office Manager in human resource and benefits and facilities and vendor contract management, • May participate in the strategic planning of operations, • Management of all billing functions of the firm., • Tracks and reports on timekeeper hours, • Prepares prebills and reviews edits by billing partner(s), • Verifies the accuracy of billing entries and supporting documentation., • Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements, • Monitors accounts receivable and collection efforts, • Submits budgets per client requirements, • Works closely with billing partners on bill appeals Job Requirements: • Detail-oriented, with excellent organizational skills, • Working knowledge of various Ebilling platforms, including: ASCENT, LSS, TyMetrix, Legal-X, Legal Tracker, etc., • Working knowledge of PCLaw or similar billing application, • Ability to work well under pressure, i.e., managing conflicting and fluctuating deadlines, and effectively prioritizing multiple tasks of equal urgency and importance with minimal supervision, • Experience in effective problem-solving, actively using sound judgment in decision-making processes, • Ability to handle confidential matters discreetly, in a mature and responsible manner conducive to the position, • Effective communication skills, including the ability to be courteous in handling situations patiently and tactfully, with all audiences including partners, associates, staff and external clients and vendors, • Experience with troubleshooting minor technology issues, including hardware and software, • Ability to occasionally work more than 40 hours per week to perform the essential duties of the position; may require irregular hours, • Bachelor’s degree, • 3-5 years of previous law firm experience required Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Job DescriptionOverview Company Overview: Join Allied Universal® Facility Management and Janitorial Services! We're committed to delivering exceptional cleaning, landscaping, and restoration services for commercial facilities. Be part of a welcoming and collaborative team where innovation meets excellence. We offer steady, reliable work in janitorial management, full-time and part-time janitorial roles, maintenance, landscaping, and metal restoration. If you want to make a meaningful impact and build a lasting career, we have opportunities for you. Join us and grow with a leader in the industry! Job Description Allied Universal Janitorial Services, an Allied Universal® Company, is hiring an Assistant Controller. The Assistant Controller is responsible for the preparing and reviewing of financial statements and entries related to the Janitorial Services Business Unit owned by Allied Universal. While working closely with the Controller, the Assistant Controller will assist in managing a small team of employees responsible for the accounting practices including general ledger, Accounts Receivable, Accounts Payable, and contract administration. RESPONSIBILITIES: • Develop accounting organizational strategies by contributing accounting and financial information, analysis, and recommendations to strategic thinking and direction; establishes functional objectives in line with organizational objectives, • Manage the general ledger accounting function to ensure all month end financial closing activities are completed timely and efficiently., • Ensure monthly, quarterly, and annual reporting is completed on time, • Maintain an effective and efficient internal control structure to ensure the accuracy of the financial information, and compliance with GAAP (generally accepted accounting principles) and Allied Universal policies and procedures, • Provide support to external auditors and consultants and ensure completion of the year end-end SOX audit, • Hire, coach, and train professional accounting staff to build Allied Universal and accounting knowledge, • Collaborate with other Allied Universal departments to support company initiatives and raise basic financial literacy throughout the organization, • Coordinate In monthly operational review with Janitorial senior leadership teams, • Must possess a Bachelor's degree in Accounting, • Minimum of five (5) years of experience in a role of increasing responsibility in accounting and finance, • Prior experience in a management/supervisory role, preferably in a corporate finance setting, • Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage competing deadlines, • Professional, articulate, and able to use excellent independent judgment and discretion, • Proven ability to maintain correspondence, discussions, and materials in strictest confidence, • Public Accounting experience, • CPA or Master's in Business or Accounting, • Experience with job costing revenue recognition, • Pay: $110,000 - $140,000 base salary, plus a 10% annual bonus eligibility, • Medical, dental, vision, basic life, AD&D, and disability insurance, • Eligibility for our company's retirement plan, • Eight paid holidays annually, five sick days, and four personal days, • Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law. #LI-26 Closing Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: . Requisition ID 2026-1562590

Job Description Are you tired of working in a boring office? Looking for a career change? Want to be an essential part of the team’s success? Do you enjoy an extremely busy atmosphere? Do you want to put your exceptional customer service, communication, and multi-tasking skills to work? Would you like to work with people who really care? The 33 West Ontario Condominium Association / Associa Chicagoland has an open administrative position as a Project Coordinator in our 5-person high rise management office. This position could be considered similar to an Assistant Community Manager. This is an onsite position at the building located in River North, and you will be required to work the posted Management office hours of Monday – Wednesday – Friday 9:00 a.m. until 5:00 p.m. and Tuesday – Thursday 11:00 a.m. until 7:00 p.m. Requirements: Previous office experience is REQUIRED; preferably 2-3 years or more at the same job. Must be able to multi-task and have excellent organizational skills Must possess EXCEPTIONAL customer service and writing skills Must be proficient with computers and have excellent typing skills Must be comfortable learning and using all types of computer software and investigating new software and technology Must be detail-oriented and possess excellent follow-up skills Must possess conflict resolution abilities Should have previous experience answering phones Some accounting skills would be preferred Must have the ability to stay “cool” under pressure Knowledge of construction, computer technology, and project management a HUGE PLUS! You need to be someone who cares and takes ownership of your responsibilities! The Project Coordinator is responsible for the following: Projects o Assist in vendor search and maintain COIs o Set up new project vendors o Create and maintain project binders/files o Assist with scheduling project meetings o Attend project meetings o Take project meeting minutes o Track action items and create reports and/or spreadsheets o Establish and maintain lines of communication with contractors/vendors/owners/renters o Track annual projects and maintain reserve study “green sheets” o Track project expenses and payment submittals Accounts Payable/Receivable o Assist with monitoring regular invoices o Submit Association invoices for payment o Collect information to produce invoices for CAM charges, quarterly retail billing, and water meter readings; ensure timely payments for same Administrative o Work with owner entities when they have contractors onsite (scheduling and COIs) o Assist with communications to owner entities and condo owners and renters o Prepare and/or contribute to newsletters, email blasts, and postings o Assist in the preparation and distribution of the annual notices and bulk mailings o Update owner list and create annual meeting proxies o Perform weekly and monthly property inspections o Coordinate annual calendar tasks o Prepare monthly reports as required by General Manager o Upload financial reports to Buildinglink o Manage issues with retail tenants and garage management Assist other Management staff with all resident services Construction Packets o Accept and review with Chief Engineer o Produce unit owner approval letters o Track construction progress o Schedule inspections with unit owners for Chief Engineer o Ensure receipt of COIs, licenses, and fees; Coordinate with Accounts Manager Floods and other emergencies o Work with engineering and maintenance staff to investigate situation o Work with restoration and insurance companies o Coordinate communication with unit owners and residents when necessary o Contact vendors for proposals and/or repairs as necessary o Provide Incident Reports to other staff members o Track insurance claims as required Mechanical and Plumbing Situations o Work with engineering and maintenance staff, as well as vendors to investigate and resolve situation o Coordinate communication with unit owners and residents when necessary o Contact vendors for proposals and/or repairs as necessary o Provide Incident Reports to other staff members o Coordinate water shut downs with staff, plumbers, unit owners and retail spaces o Coordinate with unit owners and residents any testing within units by association vendors o Assist janitorial staff with unit situations when engineer staff is not on site o Work with engineering staff to identify solutions to smaller building issues o Answer unit owner questions concerning their unit issues identified by maintenance in a work order Keytrak, Keri FOB System, BuildingLink, Other System Software, and Computers o Maintain systems o Update when possible o Research and recommend updates o Research and recommend software to automate tasks, mailings, inspections, and record keeping o Resolve computers issues, if possible o Coordinate with IT Department and IT vendor to resolve issues with computers, internet and the like o Identify deficiencies in software and report to company for explanation and submit improvement requests o Improve and automate multi-user use of files o Automate real-time use of residential information files for staff use Preventative Maintenance o Create and maintain inventory system for maintenance parts o Create and maintain inspection list for building valves, belts, motors, pipe systems and other areas of the building for Maintenance o Schedule unit filter changes bi-annually Research and recommend updatesUpdate building encyclopedia which documents entity areas and responsibilities, valve location and purpose, machinery location and purpose, and other items for use and reference o Work with alderman’s office to identify and request building assistance from city departments o Review and improve building signage Building Security and First Responders o Review areas of building and identify possible security issues and solutions o Review surveillance camera footage o Show camera footage to first responders (including police, postal inspector and DEA) upon request o Identify areas of camera placements and improvements o Report issues with camera operations o Monitor operation of deeded parking area entrance and exit gates o Review condominium areas accessed from garage Staff Support o Update Employee Manuals o Improve training checklists o Update training manuals o Assist Resident Services staff with front desk coverage, packages, and obtaining keys when necessary o Answer phones, communicate with owners, residents, and vendors o Attend meetings and events as required by the General Manager o Respond to emergencies o Maintain a neat and orderly workspace

Job Description AKIRA Assistant Controller (Azalea Wang) In 2002, AKIRA opened the doors to its first women's clothing boutique in Chicago. Since then, the company has extended its reach to 40+ stores across the United States, as well as a thriving eCommerce business (shopakira.com). AKIRA is extremely well-poised for sustained growth as we continue to build a nationally recognized brand. AKIRA's culture has one very large, distinct difference from other fast-fashion competitors: Other-Worldly Customer Service and Fanatical, Obsessive Attention to the consumer's needs and desires. The core principle for all employees at AKIRA is to Act and Think Like an Owner, and this belief can be reflected across all areas of the company. The Position: Assistant Controller (Azalea Wang) Location: Chicago, IL- Full-time Onsite Position Summary: Azalea Wang is seeking a highly analytical and operationally minded Assistant Controller to support and oversee the company's accounting operations. This role will manage the day-to-day accounting functions, including AR, AP, and the monthly close process, while ensuring accurate, timely financial reporting and strong internal controls. The ideal candidate has a minimum of 7 years of progressive accounting experience, a strong operational background, a deep understanding of inventory in wholesale and or CPG/retail environments, and demonstrated experience managing a small team. This role requires strong systems expertise and the ability to partner cross-functionally to improve processes and drive financial visibility across the organization. Key Responsibilities Accounting Operations * Responsible for Accounts Receivable and Accounts Payable functions * Manage and execute the monthly, quarterly, and annual close process * Ensure accurate revenue recognition, inventory accounting, and expense accruals * Maintain integrity of the general ledger and supporting workpapers * Review journal entries, reconciliations, and financial schedules Inventory & Retail Accounting * Ensure accurate inventory accounting across stores and eCommerce * Oversee inventory reconciliations, reserves, and shrink analysis * Partner with operations and merchandising on inventory controls and reporting * Support COGS analysis and gross margin reporting Financial Reporting & Analysis * Prepare monthly financial statements and supporting schedules * Perform detailed variance analysis (P&L, balance sheet, cash flow) * Identify trends, risks, and opportunities in financial performance * Support budgeting and forecasting processes Team Management * Review work for accuracy and completeness Systems & Process Improvement * Lead accounting system improvements and automation initiatives * Optimize workflows to increase efficiency and reduce errors * Ensure strong internal controls and documentation of processes * Partner with IT and operations on system integrations and enhancements Cross-Functional Partnership * Collaborate with operations, merchandising, sales, and eCommerce teams * Ensure accurate reporting of sales, inventory, and expenses * Support leadership with ad hoc financial analysis Qualifications * Bachelor's degree in Accounting or Finance (CPA preferred but not required) * 7+ years of accounting experience, preferably in wholesale footwear/apparel, retail or CPG * Strong understanding of inventory accounting and cost of goods sold * Experience managing direct reports * Advanced Excel skills; strong ERP/system experience (NetSuite preferred) * Proven ability to improve processes and implement controls * Highly analytical with strong attention to detail * Strong communication skills and ability to work cross-functionally * Operational mindset with hands-on execution capability Ideal Candidate Profile * Understands high-volume transactional environments * Has built or improved accounting processes * Comfortable working in a fast-paced, entrepreneurial company * Balances strategic thinking with strong execution Benefits and Perks: AKIRA offers competitive benefits for full-time employees, including Medical, Dental, Vision, Pet Insurance, Life, LTD, FSA/HSA/Dependent Care FSA, Flex Transit (CTA), 401(k), and a generous employee discount. We're committed to internal growth, providing meaningful development and career advancement opportunities. Compensation: At AKIRA, we are committed to fair and transparent compensation practices. Compensation for this position will be determined based on experience, qualifications, and other job-related factors. Additional compensation and benefits may also apply and will be discussed during the hiring process. Job Type: Full-Time

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Health insurance, • Competitive Compensation, • Paid Time Off Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Accounts Payable and Accounts Receivables, • Write emails, place purchase orders and process customer orders, • USDA Document Reviews, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required,, • Previous experience as an Administrative Assistant/Secretary or in a similar position, • Familiarity with standard office equipment such as printers, fax machines and postage machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel, • Highly organized with excellent time management skills and the ability to prioritize projects, • Bilingual English/Spanish

Job DescriptionBenefits: • 401(k), • Bonus based on performance, • Company parties, • Competitive salary, • Dental insurance, • Free food & snacks, • Free uniforms, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Key Responsibilities: Billing & Accounting Duties: • Be in the office and ready by 07:00 AM - 04:00 PM, • Review all invoices and billing documents for accuracy, ensuring the correct billing terms and charges are applied, • Process incoming accounts payable and accounts receivable paperwork, verifying all transactions for accuracy, • Ensure timely and accurate payments are processed to Carrier Partners and other vendors, • Work with Sales Teams, Carrier Partners, and Customers to resolve any billing discrepancies or issues, • Manage the accounts payable/receivable ledger to ensure payments are current and any outstanding balances are addressed promptly, • Prepare and submit regular expense reports to management, • Assist with month-end and year-end accounting processes, including reconciliations and audits, • Analyze invoicing data to identify trends, discrepancies, or areas of improvement, • Provide additional accounting support to management on ad-hoc financial projects Executive Support Duties: • Calendar Management: Organize and manage executive schedules, including coordinating meetings, appointments, and travel arrangements, • Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items from executive meetings, • Communication Liaison: Act as the main point of contact for both internal and external parties on behalf of senior management, • Document Preparation: Draft and prepare various business documents including reports, presentations, and correspondence, • Task Management: Track and ensure completion of executive's daily tasks, projects, and deadlines, • Office Administration: Maintain a well-organized office environment, order office supplies, and ensure that the office runs smoothly, • Travel Coordination: Plan and book business travel arrangements including flights, hotels, and transportation, • Advanced knowledge of Excel and accounting software (e.g., QuickBooks, Sage, or similar), • Proficiency in Microsoft Word, Outlook, and PowerPoint, • Strong understanding of accounting principles and billing processes, • Excellent problem-solving, research, and analytical skills, • Strong written and verbal communication skills, with the ability to communicate effectively across teams, • Ability to manage multiple deadlines and priorities in a fast-paced environment, • Exceptional attention to detail and accuracy, • Professional demeanor with the ability to interact effectively with all levels of staff and clients, • Previous experience as an executive assistant or in an administrative support role is a plus Location: Chicago, IL

Job DescriptionAt TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot. We are looking for a Accounts Payable Assistant to join our accounting team. This role is essential in ensuring the accurate and timely processing of invoices and payments across our multiple dealership locations. This role is onsite at our Elmhurst dealership location. Key Responsibilities: • Review all invoices for appropriate documentation and approval prior to payment, • Respond to vendor inquiries, reconcile statements, and resolve discrepancies, • Assist with month-end closing process, • Support annual 1099 filing and year-end audits as needed, • Assist with posting journal entries, • Maintain accurate files per company policy and accounting standards, • Assist the accounting team and other departments with projects and duties as assignedEducation and/or required experience:, • High school degree required; some college accounting is preferred, • 2-3+ years of experience in an accounting department environment, • Proficient in Microsoft Excel and Word, • Attention to detail, thoroughness, • Able to communicate professionally in person, on the phone, and over emailCompensation & Benefits:, • Compensation: $22-$27/hr. Hourly rate will be determined based on experience, competencies, certifications and education., • Benefits:, • Medical Insurance, • Vision Insurance, • Dental Insurance, • Life and AD&D Insurance, • Disability Insurance, • Flexible Spending Account (FSA), • 401(k) with company match, • Paid Time Off (PTO), • Paid Sick Time, • Paid Holidays UwEiSREe3e

Job DescriptionSalary: $85,000 - $100,000 Senior Accountant Pioneer Aero Supply 4 Days On Site / 1 WFH from our new offices at 317 N Francisco, Chicago IL 60612 Company Overview:Pioneer Aero Supply is a leading aviation aftermarket parts supplier with a rich history of excellence and reliability in the aerospace industry. We specialize in providing high-quality, cost-effective solutions for aircraft operators, MRO facilities, and airlines worldwide. Our commitment to service, innovation, and operational efficiency has positioned us as a trusted partner in the aviation aftermarket sector. Position Overview: Pioneer Aero Supply is seeking a hands-on Senior Accountant to support the Controller in strengthening accounting operations, improving month-end close discipline, and maintaining GAAP-compliant financial reporting in a growing, multi-entity environment. Pioneer operates in an inventory-intensive, operational business involving exchange transactions, repair activity, and multi-entity accounting. Experience working in an inventory-based accounting environment is required. Candidates must demonstrate comfort working with inventory accounts, cost of goods sold, and subledger-to-general ledger reconciliations. This high-visibilityrole will take ownership of core execution areas including AP/AR support, preparation of reconciliations, maintenance of accounting schedules and workpapers, inventory-related accounting support, and general ledger analysis. The position is designed to evolve into an Assistant Controller role over time, with increasing responsibility for close management, financial statement review, and internal controls. Key Responsibilities: • Inventory & Cost Accounting Support, • Assist in maintaining inventory-related accounting schedules and reconciliations, • Support reconciliation between operational systems and the general ledger, • Analyze cost of goods sold activity and identify anomalies, • Assist in review of inventory adjustments, write-downs, and related documentation, • Support month-end cutoff procedures impacting inventory and COGS, • AP & AR Support, • Review accounts payable coding for accuracy and policy compliance, • Assist with accrual identification and month-end cutoff procedures, • Support credit memo processing and accounts receivable balance reviews, • Analyze aging reports and identify discrepancies or unusual trends, • Ensure proper documentation (approvals, W-9s, supporting detail) is maintained, • Accounting Schedules & Workpapers, • Prepare and maintain accounting schedules (prepaids, accruals, fixed assets, etc.), • Reconcile schedule balances to the general ledger monthly, • Prepare roll-forward schedules and maintain organized documentation, • Ensure workpapers are audit-ready and consistently formatted, • Reconciliations & Month-End Close, • Prepare monthly balance sheet reconciliations (cash, AP, AR, accruals, prepaids, fixed assets, intercompany, inventory), • Document clear and concise explanations for reconciling items, • Prepare recurring and standard journal entries, • Support timely completion of month-end close (target: 1012 business days), • General Ledger & Financial Statement Analysis, • Review general ledger activity for misclassifications and anomalies, • Identify trends or recurring issues impacting financial accuracy, • Assist with preparation of internal financial statements, • Support variance analysis and management reporting, • Audit & GAAP Support, • Prepare audit schedules and supporting documentation, • Maintain GAAP-compliant workpapers, • Assist with intercompany reconciliations and supporting documentation, • Support internal control documentation and process improvements Qualifications and Skills: • Required:, • 5+ years of progressive accounting experience - BA in Accounting or related-degree, • Strong understanding of accrual accounting and GAAP, • Hands-on month-end close experience, • Experience preparing balance sheet reconciliations, • Experience analyzing general ledger activity and financial statements, • Comfort working in an inventory-based or operational accounting environment, • Preferred:, • Direct experience in inventory accounting or cost accounting, • Multi-entity or intercompany accounting experience, • Audit support or public accounting experience, • CPA or CPA-track candidate Why Join Pioneer Aero Supply?We value integrity, operational excellence, and continuous growth. As an emerging key player in the aviation aftermarket sector, we provide our employees with opportunities to contribute to global aviation safety and reliability while developing their careers in a dynamic and collaborative environment. Join us and become part of a team committed to pioneering success in the aerospace industry.

Nurse Practitioner or Physician Assistant with prior experience in neurology of PM &R field (Part-Time or Full-Time). Now Hiring: Immediate Opening for a Nurse Practitioner or PhysicianAssistant! We are actively interviewing and looking to fill this role quickly.

No administrative assistant experience required.

Maintain QuickBooks files for faster year‑end turnaround.Communicate with the property manager to ensure accurate reporting and expense tracking.Strong proficiency in QuickBooks and Microsoft Office Suite.Experience with payroll systems (e.Understanding of basic accounting principles and complianc

Senior Tax Accountant / Tax Supervisor – REMOTE (Atlanta based CPA Firm).A highly skilled tax professional with 4–8 years of public accounting experience.Manage and execute complex tax engagements while contributing to strategic advisory and potentially business development.Hiring immediately

No office assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Special projects as required KNOWLEDGE, SKILLS, ABILITIES REQUIRED: Associate’s Degree in Accounting or equivalent education (required) 2+ years of experience in a Hospital or Medical Center environment (required) Strong attention to detail and excellent organization skills Proficient in MS Excel

Shift: Day 5x8-Hour (08:00 - 16:30) Executive Assistant role covering Surgical Services Administration (VP/director support, including coordination with office suite and departmental activities).

The Administrative Assistant provides high-level administrative and analytical support, identifies and improves operational processes, and enhances the efficiency of assigned section(s). May manage a portion of the leader's budget, monitoring and reconciling accounts.

Reconcile and balance accounts.

Processes/posts accounts payable transactions and staff reimbursements in QuickBooks accurately and in a timely manner. Assists with reconciliation of Parish, School and Auxiliary bank accounts.

Three to five years Accounts Payable or Accounts Receivable experience. Associates degree, or minimum three to five years equivalent work-related experience in Accounts Payable or Accounts Receivable. AP Administrator will sit within our Accounts Payable team.

Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork.In this role you will be responsible for assisting with day-to-day operational and administ

As an Administrative Assistant, you will provide comprehensive administrative support to AArete's Managing Directors and Vice Presidents, working closely with a team of Executive Assistants to support firm leadership. Partner closely with Executive Assistants and broader teams, stepping in to provid

Legal Administrative Assistant. Valeo Resources has partnered with a legal tax organization that helps put money back into consumer wallets! We are currently seeking candidates for a full-time Legal Administrative Assistant to join the team in Chicago, IL! Primary responsibilities include providing

Supports accounts receivable/payable processing. The Administrative Assistant II is primarily responsible for providing coordination that may involve collecting and analyzing information prior to presenting to management; preparing reports; expediting work results; and establishing and revising work

Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver!. Data entry or administrative as

Pay: $20$21/hour Hours: MondayFriday; 8:30AM5:00PM Location: Chicago, IL 60637.This role supports financial and administrative operations for student programs, including recognized student organizations and leadership initiatives.The position plays a key role in maintaining accuracy and efficiency i