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Job Description Assistant Director of Finance Reporting to: Director of Finance Summary: Assist Director of Finance in managing day-to-day operations of the Finance Department; directly oversee junior managers and line staff within Finance Department; assume all responsibilities of Director of Finance in their absence Essential Functions: • Report to work as scheduled, in uniform, well groomed, and ready to be in position, • Maintain professional relationships with all coworkers, • Follow checklists and standard operating procedures, • Maintain a safe, clean, organized, and stocked work area, • Prepare and post Daily Revenue Report, • Prepare and post Weekly Labor Report, • Prepare Monthly Pace Report, • Answer and research Chargeback inquiries, • Manage and maintain Guest Ledger postings and invoicing, • Responsible for monthly invoicing for Account Receivable accounts, • Upload and approve positive pay, • Prepare and pay Sales and Use Tax, Tourism Tax, Occupancy Tax, and Parking Tax, • Prepare and maintain balance sheet reconciliation, • Prepare and post Journal Entries for Month-End Closing, • Payroll Posting, • Commission Accrual, • Bank Activity, • Vacation Accrual, • Workers Compensation, • Promo Distribution, • City and Guest Ledger Posting, • Inventory, • Utility Accrual, • Management Fee Accrual, • Assist Director of Finance with other tasks and projects as needed, • Manage and give guidance to Paymaster and Accounts Payable, • Assist in additional tasks/projects as needed Skill Requirements: • Minimum of 2 years related experience, • Strong communication skills, • Great organization and customer service skills, • Proficient computer skills, • Responsible and timely, • Detail oriented Physical Requirements: • Must be able to seize, grasp, turn and hold objects with hands., • Must be able to work seated for at least 8 hours., • Must be able to reach items at varying height levels (on shelves, below desks, file cabinets, etc.)., • Must be able to work in front of a computer screen for long period of time. Note: This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Payable Support Specialist 100% Onsite - Location: Los Angeles, CA 90056 What We're Looking For: We are seeking a Payable Support Specialist, under the direction of the Assistant Manager of Accounting, the Payable Support Specialist will be responsible for ensuring childcare providers are paid timely and accurately and in accordance with the agency's policies and procedures. Additionally, the Payable Support Specialist will be responsible for ensuring all accounts payable invoices are processed, posted and paid promptly according to the agreed payment terms and in accordance with the agency's financial policies and internal controls ensuing proper accounting of operating expenses. Additional responsibilities will include vendor management, maintaining contract payment schedules, performing year end closing tasks and supporting other reporting requirements. RESPONSIBILITIES: • Process all provider payments exported from client databases and other data sources accurately and timely., • Accurately reconcile and process all payment adjustments and deductions including garnishment orders from IRS, FTB and other garnishing agencies., • Perform research to define and resolve problems related to payments., • Assist with year-end 1099 processing for childcare providers and accounts payable vendors., • Review, process and monitor garnishment orders from IRS, FTB and other garnishing agencies., • Reissue payments for stop payment requests, stale dated check reimbursements and returned ACH payments., • Process and monitor forged endorsement requests submitted by childcare providers., • Cover provider payment calling queue for check verifications and other payment related inquires., • Assist with the preparation of Funder invoices and perform related reconciliation tasks., • Perform full cycle accounts payable including examining supporting documentation for accuracy, proper authorization, correct cost center, and appropriate allocation., • Process new vendors in accounting software ensuring W9 and other supporting documentation are complete and accurate., • Maintain schedule of recurring payables ensuring all payments are issued timely, accurately., • Maintain schedule of contractor payments ensuring payments do not exceed contractual obligations., • Assist with month, quarter and year end closing tasks including, reconciling accounts payable accounts, preparing accruals and assisting with processing cost allocations., • Prepare quarterly use tax returns for filing., • Perform other duties as assigned by Supervisor & Senior Management. EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS: • Bachelor's Degree in Accounting or Business from an accredited university; extensive related work experience in Accounting/Financial Analysis may be substituted for college level education., • Minimum 3 years' experience required., • Strong Accounting background in Accounts Payable and General Ledger; experience in a government-funded non-profit environment a plus., • Must have strong knowledge of Financial Accounting and Banking Principles; knowledge in preparing various statistical reports; strong computer skills with proficiency in computerized accounting system and Excel reports required; non-profit accounting experience a plus. Total Package of Benefits • Medical/ Dental/ Vision - 95% paid by employer, • Pet Insurance, • Employee Assistance Program, • Voluntary Life and AD&D for Employee, Spouse and Children, • 401k Matching Options, • Flex Spending (Health Care and Dependent Care), • Mutual of Omaha (STD, Accident, & Critical Illness), • Generous Sick and Vacation Time, • Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions), • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. For more information about Crystal Stairs, please visit our website at: Job Posted by ApplicantPro

Job DescriptionServerfarm is a leading developer and operator of data centers with over 750+ locations and key customer relationships in 45 countries. We're revolutionizing how data centers operate across North America, Western Europe, and Israel, serving the world's leading technology and hyperscale companies. With Manulife Investment Management's acquisition in 2023 and our award-winning InCommand platform we're positioned for explosive growth as AI adoption and cloud migration drive unprecedented demand for data center capacity. A career at Serverfarm means being at the forefront of digital infrastructure innovation, where your work directly impacts how the world's data is managed and secured. As we target 4x growth over the next four years, you'll have unprecedented opportunities to take on new challenges, develop cutting-edge skills, and grow your career across our expanding global operations. Join our team of innovators and help shape the future of sustainable data centers while building a career without boundaries. This is an exciting opportunity at a private equity-backed company to learn in a demanding environment and own high-priority, high-impact projects while maintaining our spirit of fun, energy, and passion. The role requires superior analytical skills, as well as a demonstrated ability to collaborate across a diverse range of internal and external stakeholders. The Accounts Payable Analyst will primarily support the Finance and Accounting teams and work closely with team members in Operations, Human Resources, Marketing, and Sales across the global Serverfarm organization. As the Accounts Payable Analyst, you will oversee day-to-day activities of the corporate entities. The responsibilities will include ownership corporate reconciliations, fixed asset, miscellaneous tax reporting, as well as looking for opportunities to streamline and optimize operations. This person will work with and report directly to the Assistant Controller.Key Accountabilities • Accurately review, code, and process supplier invoices in a timely manner., • Assist in preparing and executing payment runs, including checks, ACH, and wire transfers., • Communicate with vendors to obtain clarification and resolve issues as needed., • Perform monthly reconciliations of accounts payable sub-ledger to the general ledger., • Assign invoice approval workflows and ensure they are completed in a timely manner., • Assist in managing the AP inbox, providing timely and accurate responses to inquiries from vendors and internal stakeholders., • Maintain and update vendor files, including contact details and payment terms., • Process and review monthly credit card statements and transactions., • Investigate and resolve discrepancies or issues related to invoices and payments., • Generate and analyze accounts payable aging reports and other relevant financial reports, and assist in determining when payments are made., • Work closely with the finance team and other departments to support overall financial operations., • Assist with developing and documenting standard operating procedures (SOPs) for the AP process to ensure consistency and scalability., • Coordinate vendor onboarding by collecting and verifying all required documentation and internal approvals, ensuring compliance with W-9/W-8 requirements and company policies., • Perform other duties as required.Required Skills, • Bachelor’s degree in Finance, Accounting or similar field is required, • 3+ years of experience in the accounting field, • Experience in real estate and construction is a plus, • Experience working in Netsuite is a plus, • Experience working in multiple currencies is a plus, • Ability to handle multiple projects at one time and work in a high-volume, fast paced transaction-oriented environment, • Strong attention to detail and commitment to maintaining accuracy in a high-volume environment., • Excellent analytical and problem-solving skills with the ability to identify process inefficiencies and propose improvements., • Proven ability to build strong relationships with vendors and internal stakeholders to ensure timely issue resolution., • Growth oriented mindset, desire to learn and share knowledge to help others succeed

Job Description Assistant Controller Location: Northridge The Assistant Controller will play a critical role in overseeing the day-to-day accounting operations of the company, ensuring the accuracy and integrity of financial reporting, and supporting the organization's financial health and operational efficiency. This position will partner closely with the Controller and cross-functional leadership to strengthen accounting processes, improve internal controls, and support strategic business initiatives. The ideal candidate is a hands-on accounting leader with strong experience managing the month-end close, and a track record of building scalable processes in a fast-paced environment. Key Responsibilities • Support and oversee daily accounting operations, including general ledger, accounts payable, accounts receivable, fixed assets, and payroll, • Manage and execute the month-end, quarter-end, and year-end close processes to ensure timely and accurate financial reporting, • Review journal entries, account reconciliations, accruals, and variance analyses, • Ensure financial statements are prepared in accordance with GAAP, • Maintain the integrity of the general ledger and chart of accounts, • Identify and implement process improvements to streamline accounting workflows and enhance operational efficiency, • Assist in developing, documenting, and maintaining accounting policies and procedures, • Strengthen internal controls and ensure compliance across all accounting functions, • Coordinate and support annual financial audits and other external audit requirements, • Assist in budget preparation, forecasting, and financial analysis, • Support management with financial reporting and operational insights, • Supervise and mentor accounting staff, supporting professional development and team performance Key Responsibilities • Bachelor's degree in Accounting, Finance, or related field required, • CPA strongly preferred, • 6+ years of progressive accounting experience, • 2+ years of management or supervisory experience preferred, • Strong understanding of GAAP, • Advanced Excel skills, • Strong analytical, organizational, and problem-solving skills, • Excellent communication and leadership abilities

Job DescriptionAbout the Role We are a commercial real estate management company in Downtown Los Angeles seeking an organized, detail-oriented Accounting Administrative Assistant to support our Accounting Manager and accounting staff. The ideal candidate is reliable, discreet, and ensures financial workflows are executed with precision and deadlines are met. Responsibilities & DutiesDaily Operations • Process high-volume accounts payable including check runs, • Support daily AP, AR, tenant billings, and rent collection, • Maintain cash flow tracking and fulfill custom reporting requests, • Assist with month-end and year-end close processesDocumentation & Filing, • Maintain organized digital and physical accounting files, • File and index vendor invoices, bank statements, insurance policies, property tax bills, and loan/lender statements, • Assemble documentation for monthly close, audits, lenders, and ownership requestsReporting Support, • Prepare draft reports including expense summaries, AR/AP aging reports, and CAM backup schedules, • Assist with monthly rent billing packages, • Track reporting deadlines and flag missing documentationEducation & Experience Requirements, • 3+ years of administrative or accounting support experience preferred, • Solid understanding of accounts payable, general ledger coding, bank reconciliations, and financial statement review, • Real estate or property management experience a plus, • AppFolio proficiency preferred; QuickBooks, Yardi, MRI, or similar also accepted, • Proficiency in Microsoft Office, OneDrive, Dropbox, and cloud-based file systems, • Microsoft Excel skills a plus, • Strong attention to detail and ability to handle sensitive financial information with strict confidentialityAbout You, • Self-starter who works independently and meets deadlines with minimal supervision, • Clear communicator — written and verbal, • Team player who thrives in a fast-paced, document-heavy environmentWhat We Offer, • $18–$25/hour DOE, • 401(k) with 4% matchFull-time | In-Office | Downtown Los Angeles. Candidates must be able to reliably commute to DTLA. Remote work is not available.

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Finance - Accounting Assistant (Fiscal Assistant) This is 100% onsite, no remote work. What We're Looking For: We are seeking a Fiscal Assistant is responsible for performing clerical/administrative duties that supports the Finance Team. The ideal candidate will have the following responsibilities: • Assist Fiscal Specialist with preparing and updating general ledger schedules, preparing general ledger reconciliations, bank reconciliations, and funder reports, • Prepare accurate spreadsheets for various fiscal projects, including provider payments maintenance and in-kind reports, • Perform timesheet audit of employee files., • Perform data entry in accounting system for approved journal entries and update journal entry log, • Maintain check files, journal entry files, and assist with maintaining other filing systems, • Serve as backup for cash receipts function, • Assists fiscal specialist, accounts payable, supervisors, and management with other fiscal related tasks to ensure department objectives are met., • Other duties as assignedEXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS:, • Must have intermediate computer skills with proficiencies in computerized accounting system, Word and Excel; non-profit accounting experience desired., • Good understanding of accounting and financial reporting principles and practices, • Good communication and customer service skills, • Excellent math and analytical skills, • Ability to work effectively in a multi-task environment and meet stringent deadlines, • Great attention to detail, • Excellent prioritization and organizational skills, • Ability to maintain confidentiality, • Requires the direction and support of the Accounting Manager in performing accounting duties; requires meticulous, thorough detailed approach to work. Involves application of broad knowledge of finance, accounting, and government funding principles. Special Requirements • High School graduate, some accounting classes and/or experience in an accounting office preferred, • Minimum of 1 year of experience with data entry in an accounting system Total Package of Benefits • Medical/ Dental/ Vision - 95% covered by Crystal Stairs, • 401k Matching Options, • Flex Spending, • Pre-paid Legal Services, • Sick and Vacation Time, • Paid Holidays and Winter Break, • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. For more information about Crystal Stairs, Inc. please visit our website at: Job Posted by ApplicantPro

Job Description Assists the Director of Finance/ Assistant Director of Finance in the performance of accounting duties. Under limited supervision, the Staff Accountant supports the Director of Finance in executing daily and monthly accounting functions. This role is essential to maintaining accurate financial records, preparing reports, and ensuring compliance with tax and audit requirements. The ideal candidate is detail-oriented, collaborative, and committed to upholding the financial integrity of the hotel. ESSENTIAL DUTIES & RESPONSIBILITIES: · Assist with the daily processes of the Accounting Department, which include income audit, payroll, accounts payable, accounts receivable, & general cashiering. · Set up House Accounts and A/R Accounts as needed or directed by management · Complete daily income journal reconciliation balancing to PMS / POS Reports · Prepares month-end journal entries for Director of Finance review, as needed · Participate in the monthly/quarterly physical inventories process as required by policy. · Review and reconcile contract labor in Work Records if applicable · Review Tax Exemptions · Responsible to respond and resolve all chargebacks as they occur · Prepare and process payroll · Provide financial support as needed to the business entities during forecast and budgeting process · Perform various accounting office tasks as assigned. · Adhere to scheduled work hours. · Maintain a cooperative and professional demeanor. REQUIRED QUALIFICATIONS & SKILLS: · The ideal candidate should have 3+ years of finance experience, strong communication skills, and familiarity with GAAP. · Strong proficiency in Excel and familiarity with hotel systems (PMS / POS, Profitsage, M3) · Detail-oriented with strong analytical and organizational skills. · Ability to work independently and maintain confidentiality. WORKING CONDITIONS & PHYSICAL REQUIREMENTS: · Ability to sit for extended periods and work on a computer · Occasional lifting of files or office supplies (up to 20 lbs) Reasonable accommodation is available for qualified individuals with disabilities upon request. We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. NOTE: This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate’s supervisor. The Company will provide reasonable accommodation for qualified individuals with disabilities in accordance with applicable law. Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an “at will” associate where permitted by applicable law. Nothing in this job description alters the at-will nature of employment or limits the Company’s right to modify duties at any time.

Job Description Financial Operations Specialist GENERAL PURPOSE OF POSITION Assistant to the CFO is responsible for helping to maintain the financial health of the Organization as directed by the CFO. This includes, but is not limited to, the handling of transactions, month-end closing tasks, financial statement preparation, year-end audit tasks, outside agency audit tasks, budget preparation and other job-related duties as assigned. This position also is responsible for helping to create or change, implement, and enforce accounting policies and procedures as required to maintain the financial health of the Organization. This should be accomplished by having a thorough understand of Generally Accepted Accounting Principles (GAAP). The Assistant to the CFO will be expected to account for and report on Federal, State and City Government grants and contracts, as well as contributions and grants from private donors. This position will support general accounting, accounts payable, accounts receivable and payroll. REPORTS TO: CFO ESSENTIAL DUTIES AND RESPONSIBILITIES • Monitors and maintains payroll and payroll taxes, • Prepare balance sheet, profit and loss statements, monthly closing reports and other reports to summarize Center for Family Health and Education’s financial position vs. budget. This includes reviewing and explaining major variances., • Compile and analyze financial information and prepare well documented journal entries for approval by the CFO to accounts as needed ensuring financial records are accurate and properly documented. Resolve accounting discrepancies., • Assist with 401(k) audits, Form 5500 preparation and other required reports to the DOL and IRS. This includes quarterly and annual analysis of payroll data to complete Federal and State payroll tax filings., • Prepare, review and distribute monthly/quarterly/semi-annual/annual cost reports for contracts/grants as well as other reports as needed., • Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period. Reconcile all grants and pledge receivables monthly., • Assist CFO with duties related to the month-end close, year-end close and outside agency audit tasks., • Assure that payments for payables, leases, loans and other financial obligations are made in a timely manner., • Assure that purchases and invoices are verified, recorded and distributed to accounts correctly., • Monitor and review the production of Federal, State and other regulatory funding agency cost reports, explaining variances with these financial documents., • Establishing, implementing and maintaining a sound Fixed Asset recording, inventorying, re-evaluating system for owned and leased assets. Includes the maintenance of the fixed asset ledgers for all locations., • Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures., • Assist the CFO with the coordination of all audit activity. Includes preparation of work papers and reconciliations as requested by external auditors., • Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep CFO abreast of Center for Family Health and Education’s Center’s financial status;, • Assist CFO in the annual budgeting and planning process; assist with the administration and review of all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate., • Oversee payroll allocations by program and job code consistent with CFR reporting requirements. Perform time studies as needed., • Reconcile all bank accounts and investment accounts monthly., • Prepare financial information for input into computer system following best practices in computerized financial applications., • Research and resolve any unidentified receipts in a timely manner., • Prepare quarterly State and Federal tax filings., • Assist in administering all aspects of Federal, State or other grants., • Prepare daily cash flow report, monitor cash balances and process bank transfers approved by CFO or Executive Director., • Prepare monthly cash flow reports vs. budget. Obtain Insurance Certificates as requested., • Assist in the development, write up, modification and implementation of accounting procedures, systems and internal controls., • Assist in preparation of needed reports as requested., • Provide financial information for other departments and agencies., • Communicate financial information in an understandable form for non-technical, • people using both written and verbal skills, • Exhibit knowledge of pronouncements, developments, and trends in governmental accounting as promulgated by GASB and other oversight agencies., • Maintain records according to generally accepted accounting principles (GAAP). Review/audits accounting and operational records to ensure accuracy of information and examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and applicable federal regulations., • Control the accuracy, completeness of, and access to programs and data files as well as IT support/maintenance., • Maintain agency files and records, including but not limited to: fixed asset inventories, leases, grants, contacts, insurance, closing statements, environmental modifications and other agreements., • Backup to other Finance Department positions as needed.., • Consistently comply with all agency policies and procedures., • Consistently maintain high professional standards at work with regard to personal behavior and interaction with other staff., • Perform other duties as requested by the CFO. SKILLS AND ABILITIES MUST HAVE PAYROLL AND PAYROLL TAX PREPARATION KNOWLEDGE High level of oral and written communication. High level of interpersonal skills. High level of attention to detail. Analytical aptitude. Organize work and set priorities to meet deadlines. Be an effective team member. Company DescriptionThe Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC), located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area. CFHE has been providing primary health care, mental health care, dental care, and women’s and children health care, as well as transportation services for patients since 2009.The Center for Family Health & Education, Inc. (CFHE) is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC), located in the northeast San Fernando Valley area of Los Angeles. CFHE provides affordable and comprehensive medical care for underserved, uninsured, and underinsured residents of the greater Panorama City area. CFHE has been providing primary health care, mental health care, dental care, and women’s and children health care, as well as transportation services for patients since 2009.

Job Description Company Overview: We are a construction and real estate company focused on medium-sized multifamily and mixed-use developments in Pasadena, CA and surrounding areas. We are seeking a highly organized, detail-oriented professional to support both our administrative operations and accounting department. Position Summary: This role combines administrative support, property management coordination, and accounting assistance. The ideal candidate is a proactive problem-solver with strong communication, organizational, and bookkeeping skills who can manage multiple responsibilities in a fast-paced office environment. Important: Please do not apply if you do not have prior experience in an office setting as an Administrative Assistant, or relevant experience in real estate/property management, AND at least 2 years of accounting/bookkeeping experience. Key Responsibilities- Administrative & Office Support Provide comprehensive administrative support by handling a wide range of clerical tasks, including filing, scanning, data entry, and organizing documents. Serve as the first point of contact by answering and directing phone calls, greeting visitors, and managing incoming and outgoing correspondence. Coordinate and maintain calendars, schedule meetings and appointments, and arrange travel logistics for company owners. Prepare, edit, and proofread reports, presentations, and other business documents while ensuring both electronic and physical filing systems remain accurate and well-organized. Additionally, oversee the upkeep of shared office spaces by maintaining and restocking the office kitchen and ensuring the cleaning supply room is organized, fully stocked, and ready for use. Key Responsibilities – Property Management & Tenant Relations Act as the primary point of contact for tenants, responding to inquiries and coordinating timely resolution of maintenance requests. Support leasing operations by assisting with unit showings, processing applications, conducting credit checks, and preparing lease agreements. Coordinate property maintenance and vendor services to ensure work is completed efficiently and to standard. Perform regular property inspections to verify compliance with company policies and applicable regulations. Maintain accurate and organized tenant files, leases, and property records, and provide support with rent collection, invoice processing, and basic financial reporting. Key Responsibilities – Accounting & Bookkeeping Support Provide day-to-day accounting support by accurately entering and maintaining records of all financial transactions. Manage accounts payable and receivable, ensuring timely processing of invoices and payments. Prepare and make bank deposits and accurately post all deposits into QuickBooks. Assist with preparing general journal entries, performing bank and credit card reconciliations, and maintaining organized financial documentation, including invoices and bank statements. Support the preparation of year-end 1099 forms and collaborate with senior accounting staff to assist with reporting, reviews, and accuracy checks to ensure financial data integrity. Required Qualifications • High school diploma or equivalent (associate or bachelor’s degree preferred), • Minimum 2+ years of accounting/bookkeeping experience, • Proven experience as an Administrative Assistant or similar role, • Strong knowledge of accounting principles, • Proficiency in QuickBooks (intermediate to advanced), • Advanced Microsoft Office skills (Excel, Word, Outlook, PowerPoint), • Strong math, data entry, and computer skills, • Excellent communication and interpersonal skills, • Strong organizational, multitasking, and time-management abilities, • High attention to detail and problem-solving skills, • Ability to handle confidential information with discretion, • Reliable transportation and valid driver’s license Preferred Qualifications • Experience in real estate or property management (1-2 years of experience), • Familiarity with property management, leasing processes and tenant relations, • Knowledge of fair housing laws and regulations (a plus), • Experience with real estate documentation and software e.g., AIR CRE contracts and lease forms) Key Attributes • Proactive and able to work independently, • Strong work ethic and accountability, • Team-oriented with a professional demeanor, • Ability to balance administrative, operational, and financial responsibilities Education & Qualifications High school diploma or equivalent required; associate or bachelor’s degree in accounting, business administration, or a related field preferred. Relevant experience in administrative support, bookkeeping, or property management strongly desired. Proficiency with accounting software (e.g., QuickBooks) and basic financial practices is a plus. Position Details- This is a full-time, in-person position based in Pasadena; remote work is not available. The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The salary range for this role is $62,000–$65,000 annually, depending on experience, skills, and qualifications. Benefits - We offer a competitive benefits package that includes medical, dental, and vision insurance, a 401(k) plan with company match, paid vacation, paid holidays, and paid sick time. How to Apply - Interested candidates should apply through the ZipRecruiter platform by submitting a resume and cover letter through the online portal. This is an excellent opportunity for someone looking to grow within a dynamic real estate and construction environment while contributing to both operational efficiency and financial accuracy. Company DescriptionOur company has been building residential and commercial properties in Pasadena, California for over two decades. Our Company builds quality from the ground up, and our reputation is based on integrity, commitment, and teamwork. We’ve earned the respect and admiration of building officials, customers, and business partners. But don’t rely on printed words – we let our work and our completed projects speak to our experience. Visit our company’s website at where you will find our most recently completed projects.Our company has been building residential and commercial properties in Pasadena, California for over two decades. Our Company builds quality from the ground up, and our reputation is based on integrity, commitment, and teamwork. We’ve earned the respect and admiration of building officials, customers, and business partners. But don’t rely on printed words – we let our work and our completed projects speak to our experience. Visit our company’s website at where you will find our most recently completed projects.

Job Description L&L Property Management LLC is looking for a hardworking Assistant Bookkeeper to join our team. This role will report directly to our Senior Bookkeeper & our Managing Director. Requirements include but not are not limited to: • Manage Accounts Payable & Receivable, • Payroll Processing, • Reconciling monthly bank statements, • CAM Reconciliations, • Full-Time 5 days/week in office, • College Education is not a requirement. We are looking for a long-term, hardworking bookkeeper who is willing to learn., • Knowledge of QuickBooks is a plus but not required, • Free parking, • Close freeway access, • Clean, professional officeCompany DescriptionLos Angeles based Industrial real estate property management company.Los Angeles based Industrial real estate property management company.

Job Description Position Overview: The Front Desk - Administrative & Accounting Assistant supports daily office operations by performing a combination of front desk, accounting, and administrative duties. This role ensures efficient office workflow, accurate financial recordkeeping, and a professional first point of contact for visitors and employees. This position works closely with all locations of SVD, Inc., vendors, and external shipping vendors to ensure smooth operations and uninterrupted workflow. Administrative Support · Provide general administrative support to accounting, management and staff · Maintain organized filing systems (physical and electronic) · Prepare reports, spreadsheets, and correspondence · Manage office supplies inventory and place orders as needed · Assist with scheduling meetings, appointments, and conference room coordination Accounting Support · Assist with accounts payable and accounts receivable processes · Enter and maintain accurate financial data in accounting systems · Prepare invoices, process payments, and reconcile discrepancies · Maintain financial records in compliance with company policies Reception / Front Desk · Greet and assist visitors, clients, and vendors in a professional manner · Answer and transfer incoming phone calls and emails · Manage incoming and outgoing mail and deliveries · Maintain a clean, organized, and welcoming front office area Qualifications · High school diploma or equivalent required; associate degree preferred · 2+ years of administrative and/or accounting support experience · Basic knowledge of accounting principles (AP/AR preferred) · Proficiency in QuickBooks, Microsoft Office (Excel, Word, Outlook) · Experience with accounting software is a plus · Strong organizational and multitasking skills · Excellent communication and customer service abilities · High attention to detail and accuracy Work Environment & Physical Requirements · Primarily office-based environment with frequent use of a computer and phone · Ability to sit for extended periods, with occasional standing and walking · Ability to lift and carry items up to 20 pounds (e.g., office supplies, packages) · Manual dexterity to operate standard office equipment (keyboard, copier, phone) · Visual ability to read and interpret screens, documents, and financial data · Ability to communicate clearly in person, by phone, and via email Additional Requirements · Ability to manage multiple priorities in a fast-paced environment · Maintain confidentiality of sensitive employee and financial information · Regular, reliable attendance and punctuality required We’re excited to welcome driven, dedicated individuals who want to be part of something special. Join us in crafting the highest quality Greek yogurt and help shape the future of a company that’s growing, evolving, and proud of what we create every day! Company DescriptionWe put great care into every batch of yogurt we make here in California, because we're honoring our family tradition every time we make it. This tradition began long ago when childhood friends were growing up with Greek traditions.We put great care into every batch of yogurt we make here in California, because we're honoring our family tradition every time we make it. This tradition began long ago when childhood friends were growing up with Greek traditions.

Job Description Schedule: • Monday – Friday, • Receive and verify purchase orders and supporting documentation, • Perform 3-way match (purchase order, invoice, receiving documents), • Match invoices to purchase orders and post to Accounts Payable, • Prepare and process check payments, • Execute daily Secure Pay transmissions to the bank, • Process and post wire transfer payments, • Maintain and organize accounts payable files (including document imaging systems), • Maintain sales tax audit reports, • Reconcile month-end open purchase orders, • Reconcile vendor statements and respond to inquiries, • Open and distribute incoming mail daily, • Perform mailroom duties, including outgoing mail processing, • Cross-train as backup for:, • Accounting Assistant (A/P duties), • Accounts Receivable Clerk, • Perform additional duties as assignedJob Requirements:, • Experience with Accounts Payable and 3-way matching required, • Bilingual required, • Strong attention to detail and organizational skills, • Basic accounting knowledge and reconciliation experience, • Proficiency with accounting systems and Microsoft Office, • Ability to multitask and meet deadlines in a fast-paced environment Job Posted by ApplicantPro

Position: Accounts Payable Specialist IILocation: US (Remote)Reports to: Assistant Controller About UsHighLevel is an AI powered, all-in-one white-label sales & marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, comprised of agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid 2025, HighLevel processes over 4 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million hostnames. Our PeopleWith over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home. Our ImpactAs of mid 2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen. Who You Are: You are a detail-oriented accounting professional with solid experience managing accounts payable, credit card programs, and employee reimbursements. You thrive in fast-paced SaaS environments and have a strong understanding of expense management best practices and AP processes. You excel at ensuring accurate and timely processing of credit card transactions and employee expense reimbursements while maintaining compliance with company policies. You have hands-on experience with modern expense management platforms and take pride in providing excellent service to internal stakeholders. You're proactive, organized, and eager to contribute to process improvements that enhance efficiency and accuracy. Your strong communication skills and collaborative nature make you a valued team member who can effectively work with employees across all levels of the organization. • Review and validate employee expense reports submitted through ramp and Expensify or similar platforms, ensuring receipts are attached, expenses comply with company policies, and appropriate approvals are obtained., • Process employee expense reimbursements accurately and in a timely manner through Ramp., • Perform monthly credit card reconciliations, matching transactions to receipts and accounting records, investigating discrepancies, and resolving issues promptly., • Serve as the primary point of contact for employees regarding expense-related questions, providing guidance on expense guidelines, receipt requirements, and reimbursement timelines., • Perform the monthly affiliate commissions and endorsement payment and accrual process, • Analyze monthly commissions to ensure accuracy., • Monitor expense guideline compliance, flag policy violations or unusual spending patterns, and escalate issues to accounting leadership as appropriate., • Prepare and post journal entries related to credit card expenses, employee reimbursements, and expense accruals, ensuring accuracy and proper documentation., • Assist in the preparation of month-end close processes as it relates to expense management, including reviewing outstanding expense reports, updating accruals, and preparing reconciliation schedules., • Maintain organized and complete documentation for all expense transactions, ensuring audit-readiness and compliance with internal controls., • Support audit processes by gathering expense-related documentation, preparing schedules, and responding to auditor requests in coordination with the AP Manager., • Collaborate with cross-functional teams including HR, IT, and department managers to ensure seamless expense management processes and address any issues that arise., • Work with teams on their company credit card needs, • Work with payroll to help process any gift card expenses through payroll, • Assist with vendor invoice processing and AP tasks as needed to support the broader accounts payable function during peak periods or special projects., • Identify opportunities for process improvements within expense management workflows, proposing solutions that enhance efficiency, user experience, and controls., • Maintain up-to-date knowledge of expense management best practices and system functionality to optimize use of Ramp, Expensify, and other relevant platforms., • Generate regular reports on expense trends, policy compliance metrics, and outstanding reimbursements to support management decision-making., • Bachelor's degree in Accounting, Finance, or related field required., • 3+ years of experience in accounts payable with a focus on credit card expense management and employee expense reimbursement processing., • Strong understanding of US GAAP accounting principles and accounts payable best practices., • Experience working with US companies and familiarity with US business practices and expense policies., • Hands-on experience with expense management platforms such as Ramp, Expensify, ___, or similar systems; experience with Ramp strongly preferred., • Experience with ERP or accounting systems such as NetSuite, Sage Intacct, or similar platforms., • Proficient in Microsoft Excel and Google Sheets, including the ability to create reports, perform lookups, and analyze data effectively., • Strong attention to detail and accuracy with the ability to review high volumes of transactions while maintaining quality., • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Strong communication and interpersonal skills, with the ability to professionally interact with employees at all levels and provide clear guidance on expense policies., • Customer service orientation with a commitment to providing timely and helpful support to internal stakeholders., • Self-starter who is proactive, takes initiative, and follows through on tasks and commitments without requiring constant supervision., • Ability to adapt quickly to changing priorities and business needs while maintaining composure and delivering quality work., • Strong problem-solving skills with the ability to investigate issues, identify root causes, and develop effective solutions., • Interest in process improvement and willingness to suggest enhancements that improve efficiency and user experience., • Team player who collaborates effectively with colleagues and contributes positively to team culture., • Experience in a SaaS or technology company environment is preferred but not required. #LI-Remote#LI-TA1We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

As the Accounts Payable Manager, you will lead all aspects of Fervo’s AP function, including invoice processing, vendor management, payment execution, and AP-related close activities. You will partner closely with Accounting, FP&A, and Operations to ensure accurate expense recognition, strong internal controls, and efficient cash management. This role will also be responsible for building team structure, improving processes, and implementing best practices to support a growing, operationally complex energy company. This position will report to our Assistant Controller. Requirements Responsibilities AP Operations & Process Ownership • Own the end-to-end accounts payable function, including high-volume invoice processing, coding, approvals, and payment execution., • Establish and enforce scalable AP processes, policies, and controls to ensure accuracy, consistency, and audit readiness., • Review invoice coding and oversee correction processes to ensure alignment with financial reporting requirements., • Drive continuous improvement initiatives to streamline workflows, reduce manual effort, and increase efficiency., • Lead AP-related month-end close activities, including accrual preparation and reconciliation of AP subledger to the general ledger., • Partner with Accounting and Operations to ensure accurate and timely expense recognition., • Perform analytical reviews and resolve discrepancies across vendor accounts and financial records., • Facilitate vendor relationships, ensuring timely communication, issue resolution, and strong external partnerships., • Manage weekly payment runs, including proposal creation, review, and execution., • Ensure duplicate payment prevention, statement reconciliations, and overall payment accuracy., • Lead 1099 reporting and ensure compliance with all relevant tax and regulatory requirements., • Ensure proper recordkeeping of transactions to support audits and tax preparation., • Partner with FP&A to support cash forecasting related to AP and payment timing., • Provide visibility into payables, vendor obligations, and working capital trends., • Build, lead, and develop the AP team, providing clear accountability and performance expectations., • Establish team structure and processes that support scale and operational excellence., • Mentor team members and elevate overall capability, accuracy, and ownership within the function., • 12–15+ years of progressive experience across accounts payable and broader accounting functions, with clear ownership of AP operations in a high-volume environment., • Demonstrated experience building or restructuring AP functions—establishing processes, controls, and team structure in a scaling organization., • Strong command of month-end close integration, including accruals, subledger-to-GL reconciliations, and expense recognition., • Proven ability to lead teams with accountability, including performance management, process enforcement, and raising the bar on execution quality., • Deep understanding of AP controls, vendor management, and payment processes, with a track record of reducing errors and improving cycle times., • Experience partnering cross-functionally (Accounting, FP&A, Operations) to ensure alignment between financial reporting and operational activity., • High attention to detail paired with the ability to identify root causes and drive process improvements, not just execute tasks., • Experience in upstream oil & gas, energy, infrastructure, or other asset-heavy / field-driven industries., • Hands-on experience with ERP systems (Quorum strongly preferred) and scaling AP workflows within those systems., • Hands-on experience with OpenInvoice, • Direct ownership of 1099 reporting and AP-related compliance processes. Fervo Energy has offices in Houston, TX, Golden, CO, Reno, NV, Oakland, CA, and Salt Lake City, UT. This position will be eligible for some hybrid work flexibility, but regular in-office presence at our Houston Office will be required.

Benefits: • Potential for hybrid/remote Established estate planning, trusts and estates & elder law firm seeks experienced Billing Assistant to join our team. The ideal candidate will have legal billing experience using JURIS in a midsized law firm. The Billing Assistant will be required to provide ongoing support to the billing department by providing assistance with a variety of clerical-related duties, including but not limited to, assisting with editing and maintaining prebills, updating budgetary information, invoice submission, and other duties related to the monthly billing cycle. Responsibilities:Process invoices, credits, and adjustments in a timely and accurate mannerAssist with accounts payable and accounts receivable functionsResolve billing issues and discrepancies with customers and vendorsCommunicate with customers regarding billing inquiries and payment statusPrepare and distribute monthly billing reportsMaintain accurate records and files of all billing transactionsAssist with other accounting and finance related tasks as needed Requirements:High school diploma or equivalent, some college coursework in accounting or finance preferredPrior experience in billing and/or accounts receivable/payableProficient in Juris and Microsoft ExcelExcellent communication skills, both written and verbalStrong attention to detail and accuracyAbility to work independently and as part of a team in a fast-paced environment Compensation: $20.00 - $22.00 per hour Rowlands, LeBrou & Griesmer, PLLC provides personalized legal advice and in a professional and friendly environment. Our attorneys and staff dedicate their careers to helping individuals, families, and businesses plan for their futures and protect their assets.

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for five consecutive years (2021–2025), the firm has also earned multiple Best Places to Work awards. Accounts Receivable Assistant Job Description: The Accounts Receivable Assistant will be working closely with and supporting the Accounting & Finance Director in the Agoura Hills, CA office. In this role, you will be responsible for the timely and accurate processing of client payments. It requires someone who can manage multiple priorities while delivering exceptional accuracy in a high-volume and fast-paced environment. The ideal candidate is an excellent communicator with strong Microsoft Excel skills and a commitment to accuracy. This position works closely with members of the Billing team and requires a high level of attention to detail, accountability, and commitment to maintaining the firm’s standards for accuracy and client service. Responsibilities: • Accurately post and apply client payments, including checks, ACH, and electronic payments, • Post and reconcile multiple daily deposit batches and research and resolve discrepancies promptly, • Ensure payments are properly allocated to the correct client matters and invoices, • Maintain compliance internal controls, firm policies, and established procedures, • Collaborate with internal departments to ensure posting accuracy and timely resolution of payment-related questions, • Maintain complete and organized payment records and supporting documentation, • Assist with other tasks as needed. Experience and Requirements: * Minimum of 2+ years’ experience as an Accounts Receivable Assistant or in a similar position * Experience in posting high volume of cash receipts with a strong emphasis on accuracy * Demonstrated ability to work with a high degree of accuracy and attention to detail * Proficiency in Microsoft Excel is required, Familiarity with accounting principles is preferred * Comfortable working with multiple screens and navigating multiple different websites simultaneously * Strong organizational skills and ability to manage deadlines in a fast-paced environment * Ability to handle confidential financial information with discretion The position requires a motivated person to support our corporate office with the ability to work independently, manage several tasks on a daily, weekly, and monthly basis, including accounts payable/receivable, general ledger analysis, and budgets. Must have interpersonal skills to interact with a wide variety of staff and vendors. This is a hybrid position requiring some work to be completed in the office. The ideal candidate will be extremely detail oriented, have the ability to prioritize multiple tasks, be technically savvy, and have excellent follow through. In addition, ideal candidate must have strong communication skills, both verbal and written, as well as the ability to maintain confidential information. Albert & Mackenzie is an established and growing California workers' compensation defense law firm with a strong presence throughout the state. Recognized as a Great Place to Work in 2021, 2022, 2023, 2024, and 2025, the firm has also received multiple Best Places to Work awards. This is a fast-paced position that requires working with a sense of urgency in a deadline driven environment, while maintaining accuracy. Candidates must possess critical thinking skills, and the ability to solve problems. Location: In-person work at our Agoura Hills office. Job Type: Full-time / In office (Agoura Hills office) Compensation: $26 - 30/hour Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage.

Perform accounting functions such as payroll, accounts payable, accounts receivable, credit, collections, budgets, financial planning, general accounting, billing, etc. In the role of Senior Accounting Assistant, we'll count on you to:. Involve the use of computers to maintain financial records and

We are seeking a reliable and detail-oriented Part-Time temp with the opportunity for a full-time Accounts Payable Assistant to support the Accounts Payable Analyst with day-to-day financial operations. Maintain organized accounts payable files and records. Basic understanding of accounts payable an

We are seeking a reliable and detail-oriented Part-Time temp with the opportunity for a full-time Accounts Payable Assistant to support the Accounts Payable Analyst with day-to-day financial operations. Maintain organized accounts payable files and records. Basic understanding of accounts payable an

Accounts Payable Assistant Manager. Under the direction of the Accounts Payable/Receivable Manager, assists in month-end closing activities and vendor relations issues. Requires 2+ years high-volume Accounts Payable experience preferably in a retail environment.

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse, fully vaccinated workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Fiscal - Payment Assistant 100% Onsite - Location: Los Angeles, CA 90056 What We're Looking For: We are seeking a Provider Payments Assistant, that will process and print provider payments exported from Stage 1 and CCAP databases, complete research necessary to define and resolve problems as they relate to processing of provider payments, and update fiscal stale dated check spreadsheets for Stage 1 and CCAP bank accounts. This position assists with processing, printing, mailing and answering provider inquiries for MISC 1099's forms for Stage 1 and CCAP providers. RESPONSIBILITIES: • Process and print provider payments exported from Stage 1 and CCAP databases, • Complete research necessary to define and resolve problems as they relate to processing of provider payments, • Update fiscal stale dated check spreadsheets for Stage 1 and CCAP bank accounts, • Send stale dated check letters to Stage 1 and CCAP providers, • Assist fiscal specialist with research, documentation and spreadsheets for provider garnishment processing, • Assist with processing, printing, mailing and answering provider inquiries for MISC 1099's forms for Stage 1 and CCAP providers, • Cover provider payment processing calling queue for provider check verifications and other provider payment related calls, • Process requests from legal, liaison unit and fraud unit for copies of cancelled checks and payment histories, • Assist fiscal staff with special projects as needed EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS: • High School graduate; Accounting classes a plus., • Two or more years of strong accounts payable background in a claim or billing environment preferred., • Preferred experience using SQL database. Total Package of Benefits • Medical/ Dental/ Vision - 95% paid by employer, • Pet Insurance, • Employee Assistance Program, • Voluntary Life and AD&D for Employee, Spouse and Children, • 401k Matching Options, • Flex Spending (Health Care and Dependent Care), • Mutual of Omaha (STD, Accident, & Critical Illness), • Generous Sick and Vacation Time, • Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions), • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles Fair Chance Ordinance for Employers and the California Fair Chance Act. Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. For more information about Crystal Stairs, please visit our website at: Job Posted by ApplicantPro

Job DescriptionDescription: Job Title: Administrative Assistant Exempt Status : Non Exempt Employment Type: Full Time Department: Administration Reports To: Operations Partner / General Manager Schedule: Mon - Fri 8:00am - 5:00 pm Pay Rate: $28.00 -$32.00/hr (DOE) Summary of Position: The Administrative Assistant plays a key role in supporting operations, accounting, and customer service through accurate data management and cross-departmental coordination. This position requires strong ERP experience, preferably with BatchMaster, and a solid understanding of sales order processing, accounts payable (AP), and accounts receivable (AR). The ideal candidate will be organized, efficient, and able to thrive in a fast-paced food manufacturing environment. Key Responsibilities: ERP & Order Processing: · Accurately enter and manage customer sales orders, purchase orders, and work orders in BatchMaster ERP · Track order status and coordinate with production, inventory, and shipping teams to ensure timely fulfillment · Generate and distribute customer invoices, order confirmations, and bill of ladings · Maintain item master data and assist with ERP report generation Accounts Payable / Receivable: · Process vendor invoices and route for approval in accordance with internal procedures · Generate customer invoices and distribute through the assigned channels · Assist with account reconciliations and follow up on outstanding receivables Administrative Support: · Maintain organized filing systems for documentation including production logs, QA/QC files, and compliance records. · Support audits, inspections, and compliance processes (e.g., SQF, HACCP, FDA/USDA) · Order and track office and facility supplies · Schedule meetings, coordinate travel arrangements, and support internal communications · Assist with onboarding and employee administrative documentation Requirements: Qualifications: · High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred · Minimum 2 years of experience in an administrative support role, ideally within manufacturing or distribution · Prior experience with BatchMaster ERP or comparable manufacturing/inventory systems is strongly preferred · Proficient in Microsoft Office/Google Suite. · Familiarity with basic bookkeeping, AP/AR processes, and inventory tracking · Exceptional organizational skills and attention to detail · Strong communication skills and ability to work across departments · Ability to manage multiple priorities and meet deadlines in a fast-paced environment Preferred Qualifications: · Experience in food manufacturing or distribution · Knowledge of food safety standards and regulatory documentation · Bilingual English/Spanish is a plus PLEASE NOTE · The Company will provide reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential physical and/or mental functions of this position · The description of this position is subject to change based on the necessities of the business

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Payment Specialist 100% Onsite - Location: Los Angeles, CA 90056 What We're Looking For: We are seeking a Payment Specialist, under the direction of the Assistant Manager of Accounting, , the Payment Specialist will be responsible for ensuring child care providers are paid timely, accurately and in accordance with the agencies policies and procedures. RESPONSIBILITIES: • Processing and reconciliation of provider payments exported from client databases., • Review and process applications for electronic payments from child care providers., • Review stop payment requests submitted by Provider Services department for accuracy and forward to payment processing supervisor for approval., • Reissue payments for returned electronic payments., • Review affidavit of forged endorsement requests submitted by child care providers and prepare notarized affidavit for submission to the bank., • Complete research necessary to define and resolve problems related to provider payments., • Review and process automatic deductions and garnishment orders from IRS, FTB and other agencies., • Assist with processing and answering provider inquiries for 1099 NEC forms for child care providers., • Cover provider payment calling queue for check verifications and other provider payment related calls., • Process requests from legal, and fraud departments for copies of cancelled checks and payment histories., • Prepare funder invoices and perform reconciliation tasks., • Schedule appointments with child care providers to discuss electronic payment options., • Perform other duties as assigned. EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS: * Minimum 3 years experience required. Strong Accounting background in Accounts Payable and General Ledger; * Experience in a government funded non-profit environment a plus. Total Package of Benefits • Medical/ Dental/ Vision - 95% paid by employer, • Pet Insurance, • Employee Assistance Program, • Voluntary Life and AD&D for Employee, Spouse and Children, • 401k Matching Options, • Flex Spending (Health Care and Dependent Care), • Mutual of Omaha (STD, Accident, & Critical Illness), • Generous Sick and Vacation Time, • Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions), • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles Fair Chance Ordinance for Employers and the California Fair Chance Act. Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. For more information about Crystal Stairs, please visit our website at: Job Posted by ApplicantPro

Job Description Medical Assistant Weekend Shift We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth. Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation touching the lives of more than 35,000 patients daily. Our mission is to remove all barriers to recovery and transform individuals, families, and communities with treatment that works. Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment. As a Medical Assistant, you will administer and coordinate medical services necessary while creating a positive patient experience within the facility. You will be responsible for performing routine administrative and clinical responsibilities. Pay Range: $18 to $22 per hour Benefits: • 18 days PTO (Paid Time Off), • 401k with company match, • Company sponsored ongoing training and certification opportunities., • Full comprehensive benefits package including medical, dental, vision, short term disability, long term disability and accident insurance., • Substance Use Disorder Treatment and Recovery Loan Repayment Program (STAR LRP), • Minimum High School Diploma or equivalent, • Must possess a current medical assistant certificate or emergency medical technician certificate from an accredited teaching school and/or provide transcripts., • Experience as a medical assistant., • Must maintain continuing education credits as required by the state employed, • Ability to administer medications., • Localized travel up to 5% may be required Preferred • Graduation of a post-secondary medical assisting education program accredited by an agency recognized by the U.S. Department of Education. Current certification from the Certifying Board of the American Association of Medical Assistants (AAMA), or registration from the American Medical Technologists (AMT), or the National Center for Competency Training (NCCT), or any recognized certifying body approved by the Board., • CNA (Certified Nursing Assistant), RMA (Registered Medical Assistant)., • Two (2) years’ experience or knowledge in the field of behavioral health recommended., • Experience performing blood draws, • Works as part of the intake team to ensure patients are seen promptly., • Observe urine samples for urine drug screens, test onsite and package for laboratory confirmation testing., • Obtain vital signs and report findings to nurses when needed., • Obtain blood samples for standard blood testing onsite and package for the laboratory, • Communicate all relevant information to the leadership team regarding patients and the facility., • Make appointments for patients to see physicians, counselors, and case managers, and provide lab work and referrals for additional follow-up care., • May be responsible for cash collection and daily balancing., • May be responsible for managing accounts receivable/accounts payable/ deposits., • Maintain security by following procedures, monitoring logbooks, checking in visitors, etc., • May be responsible for coordinating appointments for patients., • May be responsible for running the PDMP for all patients as well as recording patient information at intake in the Central Registry for that State, • Maintain and keep updated all medical records and documentation pertaining to the patients in the EHR as well as in any lab required software programs, • May be responsible for dropping off lab work at a UPS drop off location if the driver does not come in to pick up that day, • May be responsible for dropping deposits off at the local bank. Assists with Purchasing and ordering of medical supplies, • Assists in education with pregnant patients about prenatal care and assists primary counselor in coordinating outside services as needed., • Attend team meetings and complete all training courses timely as required.

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off Schedule: Monday-Friday, 7am-4pm Full-time, long-term position, automatic overtime paid. RESPONSIBILITIES Mange incoming calls and assist customers and vendors professionally. Process orders using QuickBooks (training provided). Check e-mailed orders and update customer with order process, returns, payment and inventory discrepancies. Assist with inventory checks, payment processing, and customer follow-ups. Handle administrative tasks, including scanning, emailing & filing. Update company inventory photos, Kosher Certificates and product COAs Coordinate with office team to ensure all daily and weekly orders are processed and routed for delivery. Update customers on new products. QUALIFICATIONS Fluency in English and Armenian; proficiency in additional languages especially Russian or Farsi will be a plus. Certificate from GCC in Quick Books and Accounting (1 month program) will be prioritized for interview. Proficiency in Outlook E-mailing, Windows, Word, Excel and scanning. Strong communication skills and ability to type at least 40 WPM. Must have a DL WHY JOIN US? • Stable, full-time position in a growing company., • Set, predictable hours. No rotating shifts! No weekends!, • Long-term job security., • Supportive, experienced and professional work environment., • Opportunities for long-term advancement., • Automatic Over-time available.Relatable job fields: Logistics Coordinator, Market Manager, Bakery Manger, Bakery Customer Service, QuickBooks or Accounting Certificates, Food Production, Inventory, Operations Support, Food Industry, Replenishment Buyer, Buying Assistant, Accounting, Accounts Payable.

Job Description Litigation Floater Secretary/ Administrative Assistant Los Angeles, CA Tucker Ellis LLP is seeking an experienced Litigation Secretary Floater Secretary / Administrative Assistant to join our Los Angeles office. This position is fully onsite, five days per week, and will provide floater coverage, overflow document support, and administrative assistance to attorneys and paralegals across litigation practice groups. The ideal candidate is a team player with strong litigation experience who thrives in a fast-paced environment and can adapt quickly to shifting priorities. Key Responsibilities: • Provide legal secretarial floater coverage and administrative support to litigation attorneys and paralegals as needed, • Handle overflow word processing and document production, including pleadings, motions, discovery, and correspondence, • Prepare, edit, proofread, and finalize litigation documents in compliance with California and Federal court rules, • Manage court filings, including ECF filings and File & ServeXpress submissions, • Prepare tables of contents and tables of authorities, including bookmarking and document styling in Microsoft Word, • Enter attorney time, prepare expense reports, and submit invoices to Accounts Payable, • Perform general administrative duties, including greeting guests, reserving conference rooms, and monitoring and ordering office supplies, • Maintain effective communication with attorneys, paralegals, and staff to ensure timely and accurate work product Key Qualifications: • Minimum of five years of heavy litigation legal secretarial experience, • Strong knowledge of California and Federal court rules, procedures, and filing requirements, • Experience with ECF filings, File & ServeXpress, and court filing procedures, • Advanced proficiency in Microsoft Word, including TOA and TOC creation, bookmarking, and document styling, • Experience entering attorney time, preparing expense reports, and submitting invoices to Accounts Payable, • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment, • Excellent written and verbal communication skills, • Flexibility and ability to work collaboratively with attorneys and coworkers, • Ability to work onsite in the Los Angeles office five days per week What We Offer At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being: Day 1 Benefits: Medical, dental, and vision insurance coverage Paid Time Off: PTO begins to accumulate immediately, plus paid holidays Retirement Plan: 401(k) plan with a profit-sharing contribution Compensation Range The compensation range for this position is $65,000 to $95,000 per year. Final compensation will be based on relevant experience and skill set. Equal Employment Opportunity (EEO) Statement: Tucker Ellis LLP is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by law. We value diversity and are committed to creating an inclusive environment for all employees. Non-Solicitation Statement Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices will become the property of Tucker Ellis LLP, and no placement fees will be paid.

Job Description ICO Group of Companies based in West LA is seeking a reliable Assistant Commercial Property Manager. This person is responsible for the day-to-day operations of their assigned commercial / industrial properties including tenant relations, maintenance & property inspections, and expense management. The Assistant Property Manager plays an instrumental role in the property management department’s success, and they are the primary representative of ICO Group of Companies to our tenants and property vendors. Our assets: offices, retail, and industrial. Responsibilities *Responsible for the day-to-day operations of assigned properties including tenant relations, maintenance and property inspections, and expense management. *Serve as company’s primary point of contact for our tenants and vendors. Including on-call for after-hours emergencies. *Accounts receivable / accounts payable. *Daily supervision of building engineers and janitorial staff. *Work order management. *Expense management. *Tenant relations. • Property Inspections Qualifications & Core Competencies: *Excellent verbal and written communication skills, ability to multi-task, problem solving, analytical thinking, decision making, personal credibility, and computer competency. *5+ years’ experience in property management in a commercial real estate environment. *High school diploma required; college degree preferred. *Ability to travel between properties frequently and be on-call for after-hours emergencies. *Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint.) and Yardi. *Valid Driver's License *Spanish is a plus

Job Description Are you looking for a position with an industry that offers long-term growth potential? Do you have administrative experience and looking to develop your career? This is the job for YOU!! Commercial property management company is looking for an Administrative/Property Assistant to support their Los Angeles portfolio. Position will work to support a beautiful Class A Office property with a hospitality and tenant event focus. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, and if hired, opportunities for promotion to grow your career in the Property Management Industry!! Position offers exposure to an industry and company with GREAT growth potential. This position is temp to hire. Responsibilities: • Answering phones and greeting incoming guests or tenants, • Maintaining all files for tenants, • Gathering certificates of insurance and business licenses, • Managing expiration dates for both certificates and license, • Dispatching maintenance for tenant requests, • Communicating with vendors and contractors, • Maintaining vendor files, • Receiving and coding incoming accounts payable, • Scheduling meetings for Manager, • Coordinating tenant appreciation days, • Preparing correspondence and reports for Manager, • Communicating with tenants about external improvements or cleaning schedules, • Ability to work well with others, • Ability to prioritize, • BA or BS degree, • Intermediate MS Office skills, • 2+ year of office experience

Job DescriptionSalary: $64,000 - $115,000 NKSFB, LLCis the largest business management firm in the country, with more than 600 employees working from seven officesin the Los Angeles and New York City areas. We work alongside the worlds top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs. Your Role: The Business Management team in Encino is hiring the next Account Executive to join our dynamic group of accounting professionals. The ideal candidate has a keen interest in the entertainment industry and is eager to develop their accounting acumen. The selected candidate is a confident and professional communicator, with exceptional time management and organizational skills. You are interpersonal and believe in developing and maintaining a professional relationship with the clients; all while performing the following bookkeeping duties: What will you do? • Experience with handling robust books, and preparing monthly and quarterly financial statements., • Book and process client payroll on a recurring basis., • Maintaining accurate General Ledger/Trial Balances., • Onboard new clients and set up new vendors and General Ledger codes in the accounting system (AgilLink or Datafaction)., • Record opening Trial Balance as journal entries, prepare, and reconcile bank statements., • Record purchase or refinance of client's automobiles/residence., • Maintain cash flow and reporting requests for clients., • Provide backup coverage for other Account Executives as needed., • Process Accounts Payable and Cash Receipts when the Assistant Account Executive is out., • Coordinate and complete client loan applications, and collaborate with Senior Accountants for final review., • Provide accurate asset schedules for insurance., • Work closely with the tax department to ensure clean and accurate books., • Ensure that tax deadlines (1099s, estimated payments) are met timely., • Create commission reconciliation schedules for non-touring clients., • Other related duties as assigned. What Do you Need to Succeed: • Competency in Microsoft applications including Word, Excel, and Outlook, • Self-motivated with excellent organizational skills, • Strong verbal and written communication skills a must, • Attention to detail and ability to multi-task is an asset, • Strong organizational and problem-solving skills, • Exceptional interpersonal skills, • Friendly and professional demeanor, • Ability to work well with a team and pitch in when needed Education and Experience Requirements: • High School diploma required, • A Bachelor's degree from an accredited institution preferred, • 4 plus years of experience in accounting, business management, and/or working with high-net-worth individuals, • 1 plus years of experience working in AgilLink, Datafaction, and/or QuickBooks preferred, • Proficient in Microsoft Office Physical Demands and Work Environment: • Standing, walking, crouching, and regular lifting up to 15 pounds., • Frequent use of hands and reaching with hands and arms., • Regularly talking, hearing, seeing, and sitting., • Moderate to loud noise level., • Risk of electrical shock. Salary Range:The salary range for this role is $64,000 - $115,000 and represents the firms good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidates relevant experience, qualifications, and location. What We Offer:NKSFB offers a great variety of benefits and perks to our employees. Some of these include: • Medical, Dental and Vision coverage, • Flexible Spending Account, • Basic Life and AD&D, • Voluntary Life and AD&D, • Long Term Disability, • Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage, • Genetic Screening and Cancer Support, • Pet Insurance, • Accrue 15 PTO days annually, • 401k, Match and Profit Sharing Plan, • 10 Paid Holidays and 1 Floating Holiday The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned. NKSFB, LLCis an Equal Opportunity Employer and is committed to diversity and inclusion. If youre a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us . We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view ourEmployee Privacy Policy.

Job Description Are you experienced as a Property Assistant or Property Coordinator in the commercial property management field? Looking to move your career to the next level? THEN this is the job for YOU!! CA based property management company is looking to add a an Assistant Property Manager to their Encino team. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, full medical benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position will support a PM for a variety of properties: office, industrial and retail! Looking for someone willing to GROW, open to a Property Assistant ready to be promoted! Responsibilities: • Answering phones and greeting incoming guests or tenants, • Maintaining all files for tenants, • Gathering certificates of insurance and business licenses, • Managing expiration dates for both certificates and license, • Dispatching maintenance for tenant requests, • Communicating with vendors and contractors, • Maintaining vendor files, • Receiving and coding incoming accounts payable, • Scheduling meetings for Manager, • Coordinating tenant appreciation days, • Preparing correspondence and reports for Manager, • Communicating with tenants about external improvements or cleaning schedules, • Ability to work well with others, • Ability to prioritize, • BA or BS degree, • Intermediate MS Office skills, • 2+ years of Property Assistant or Property Coordinator experience

Job Description • We are hiring immediately for a full time BOOKKEEPER ADMINISTRATOR position., • Location: NBCU Garden Bar - 100 University City Plaza, Universal City, CA 91608. Note: online applications accepted only., • Schedule: Full time schedule; Monday through Friday, 8:30 am to 5:30 pm. More details upon interview., • Requirement: Prior bookkeeping and accounting experience is required. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1504867. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Are you looking for a job with competitive wages and benefits, one in which you can learn and grow while making a difference in the world? We’re hiring! Bon Appétit Management Company operates more than 1,000 cafés around the country for corporations, universities, and museums, as well as a few dozen public restaurants. We’ve led the industry in socially and environmentally responsible sourcing, from sustainable seafood to cage-free eggs. We cook everything from scratch using fresh, local ingredients. Learn more about careers with Bon Appétit: Job Summary Summary: Maintains a complete and systematic set of records of business transactions for the assigned business unit. Essential Duties and Responsibilities: • Interacts with customers and resolves customer complaints, relays relevant comments from customers to supervisors., • Represents the company in a courteous, efficient and friendly manner in all customer and employee interactions to ensure customer satisfaction., • Assists Controller with reports and weekly closing procedures., • Verifies, allocates and posts details of business transactions to subsidiary accounts in journals or computer files from documents, such as sales slips, invoices, receipts, unit reports, check stubs and computer printouts., • Summarizes details in separate ledgers or computer files and transfers data to general ledger, using calculator or computer. Reconciles and balances accounts., • Compiles records to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to the operation of the business., • Calculate employee wages from time cards and submit payroll registers for payment., • May prepare tax reports., • May compute type and mail monthly statements to customers., • May complete records to or through trial balances. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Bon Appetit maintains a drug-free workplace. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. [[filter4]]

Job Title: Administrative Assistant. Join our Los Angeles, CA team! Seeking an Administrative Assistant earning $21–$23/hr to support senior care operations in a full-time weekday schedule.

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Prepare regular reports of accounts payable activities.

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