Accounts payable assistant jobs in Pasadena, CaliforniaCrear alertas

Job Description A fast-growing business management firm is looking for an Account Executive / Bookkeeper to join their dynamic team. The selected candidate is a confident and professional communicator, with exceptional time management and organizational skills. You are interpersonal and believe in developing and maintaining a professional relationship with the clients; all while performing the following bookkeeping duties: Responsibilities: • Supervise, mentor, and coach Assistant Account Executive bookkeeping staff., • Experience with handling robust books, and preparing monthly and quarterly financial statements., • Book and process client payroll on a reoccurring basis., • Maintaining accurate General Ledger/Trial Balances., • Onboard new clients, setup new vendors and General Ledger codes in the accounting system., • Record opening Trial Balance as journal entries, prepare, and reconcile bank statements., • Record purchase or refinance of clients automobiles and/or residence., • Maintain cash flow and reporting requests for clients., • Provide back-up coverage for other Account Executives as needed., • Process Accounts Payable and Cash Receipts when Assistant Account Executive is out., • Coordinate and complete client loan applications, and collaborate with Senior Accountant for final review., • Provide accurate asset schedules for insurance., • Work closely with tax department to ensure clean and accurate books., • Ensure that tax deadlines (1099s, estimated payments) are met timely., • Create commission reconciliation schedules for non-touring clients., • Other related duties as assigned. Qualifications: • High School diploma required, • Bachelor's degree from an accredited institution preferred, • 4 plus years of experience in accounting, business management, and/or working with high-net-worth individuals, • 1 plus years of experience working in AgilLink, Datafaction, QuickBooks preferred, • Proficient in Microsoft Office Many of our job openings can be viewed at

Job Description Are you experienced as a Property Assistant or Property Coordinator in the commercial property management field? Looking to move your career to the next level? THEN this is the job for YOU!! CA based property management company is looking to add a an Assistant Property Manager to their Encino team. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, full medical benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position will support a PM for a variety of properties: office, industrial and retail! Looking for someone willing to GROW, open to a Property Assistant ready to be promoted! Responsibilities: • Answering phones and greeting incoming guests or tenants, • Maintaining all files for tenants, • Gathering certificates of insurance and business licenses, • Managing expiration dates for both certificates and license, • Dispatching maintenance for tenant requests, • Communicating with vendors and contractors, • Maintaining vendor files, • Receiving and coding incoming accounts payable, • Scheduling meetings for Manager, • Coordinating tenant appreciation days, • Preparing correspondence and reports for Manager, • Communicating with tenants about external improvements or cleaning schedules, • Ability to work well with others, • Ability to prioritize, • BA or BS degree, • Intermediate MS Office skills, • 2+ years of Property Assistant or Property Coordinator experience

Job DescriptionThe Executive Assistant will provide support to the CFO in the areas of scheduling, contract review, procurement review for both Accounts Payable and Payroll, preparation of presentation materials for executive and Board meetings, management of documents for signing Additionally this position will provide occasional floater coverage in the Accounting Department for Accounts Payable and Cash Receipts and additionally support the Executive Assistant to the CEO as needed plus any other duties assigned Benefits: • Free Medical, Dental & Vision, • 13 Paid Holidays + PTO, • 403 (B) retirement match, • Life Insurance, EAP, • Tuition Reimbursement, • Flexible Spending Account, • Continued workforce development & training Education: • Executive Assistant experience 10+ years., • Ability to adapt in a fast past environment and be able to work responsively under pressure., • Have a great attitude and be team player., • Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks., • Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy., • Initiative, resourcefulness, and attention to detail., • Excellent problem-solving skills, analytical thinking, and visionary skills necessary to grow a company are of major importance., • Ability to prioritize multiple requests based on own judgment of importance/need to the department., • Recent experience working with C level executives., • Professional verbal and written communication skills and the ability to type 50 wpm., • Scheduling of appointments and reminders for CFO punctual attendance at meetings., • Contract review for numerous contracts from IT, Facilities, HR, Finance, Operations, various vendors and other departments., • Maintain schedule of all vendor contracts with expiration dates and facilitate rebidding contracts every 3 years as they become due., • First approval review of all Accounts Payable requisitions in Great Plains., • First approval review of all personnel requisitions in ADP., • Facilitation of regular contract signing., • Minutes of meetings with all Finance/Billing/Referrals department heads and follow up on action items., • Preparation of charts and diagrams in Inspiration., • Preparation of presentation meeting materials including narrative, graphs and pictures in PowerPoint., • Review of Finance Committee package prior to release., • Organization and distribution of Finance Committee, Audit Committee and Board materials from Finance., • Provides occasional floater coverage for Accounting for invoice and cash receipt data entry as well as data entry support during projects such as UDS, OSHPD reporting., • Organizes and maintains file system and files correspondence and other records., • Scan contracts and distribute to pertaining departments., • Answers and screens telephone calls and arranges conference calls., • Coordinates schedules and makes appointments., • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings., • Makes copies of correspondence or other printed materials., • Prepares outgoing mail and correspondence, including e-mail and faxes., • Orders and maintains supplies and arranges for office equipment maintenance., • Maintaining mailing list., • Prepare executive office expense reports., • Process requisitions for purchase order and place orders for the executive office as needed.

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse, fully vaccinated workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Fiscal - Payment Assistant 100% Onsite - Location: Los Angeles, CA 90056 What We're Looking For: We are seeking a Provider Payments Assistant, that will process and print provider payments exported from Stage 1 and CCAP databases, complete research necessary to define and resolve problems as they relate to processing of provider payments, and update fiscal stale dated check spreadsheets for Stage 1 and CCAP bank accounts. This position assists with processing, printing, mailing and answering provider inquiries for MISC 1099's forms for Stage 1 and CCAP providers. RESPONSIBILITIES: • Process and print provider payments exported from Stage 1 and CCAP databases, • Complete research necessary to define and resolve problems as they relate to processing of provider payments, • Update fiscal stale dated check spreadsheets for Stage 1 and CCAP bank accounts, • Send stale dated check letters to Stage 1 and CCAP providers, • Assist fiscal specialist with research, documentation and spreadsheets for provider garnishment processing, • Assist with processing, printing, mailing and answering provider inquiries for MISC 1099's forms for Stage 1 and CCAP providers, • Cover provider payment processing calling queue for provider check verifications and other provider payment related calls, • Process requests from legal, liaison unit and fraud unit for copies of cancelled checks and payment histories, • Assist fiscal staff with special projects as needed EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS: • High School graduate; Accounting classes a plus., • Two or more years of strong accounts payable background in a claim or billing environment preferred., • Preferred experience using SQL database. Total Package of Benefits • Medical/ Dental/ Vision - 95% paid by employer, • Pet Insurance, • Employee Assistance Program, • Voluntary Life and AD&D for Employee, Spouse and Children, • 401k Matching Options, • Flex Spending (Health Care and Dependent Care), • Mutual of Omaha (STD, Accident, & Critical Illness), • Generous Sick and Vacation Time, • Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions), • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles Fair Chance Ordinance for Employers and the California Fair Chance Act. Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. For more information about Crystal Stairs, please visit our website at: Job Posted by ApplicantPro

Job DescriptionSalary: $55,000 - $60,000 NKSFB, LLCis the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City areas. We work alongside the worlds top music, film, and television artists, athletes, executives, entrepreneurs, and other high achievers. We offer sophisticated concierge-style services to meet their lifestyle management needs. This February, the NKSFB Encino Office is hosting the 2026 Spring Rapid Hire Event to hire our next class of Business Management Accounting Assistants! Are you seeking an entry-level position in our Business Management department? This is your chance to connect with department leaders through unique and unconventional interviews to showcase why you would be a great fit for our Firm. Dont miss this exciting opportunity to kickstart your career with us! Event: 2026 Encino Rapid Hire Job Opportunity: Assistant Account Executive (non-exempt) Event Date: TBA Department: Business Management Address: 15821 Ventura Boulevard, Suite 370 Encino, CA 91436 Your Role: We are hiring the next cohort of Assistant Account Executives in our Encino, CA office. You will join one of the Business Management teams, and streamline a high volume of accounting tasks, assuring maximum consistency with information. If you have an interest in accounting and the music and entertainment industry, this is a career opportunity to work with an array of renowned musicians and athletes. Within our supportive corporate environment, there are many avenues and areas to advance your career. The ideal candidate is a confident and professional communicator, with exceptional time management and organizational skills. You are interpersonal and believe in developing and maintaining a professional relationship with colleagues; all while performing the following duties/day-to-day activities: What will you do? • Receive invoices from vendors. Review and process using our accounting software (AgilLink) and adhere to standard company procedures to document purchases., • Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month., • Ensure efficient and timely processing of all transactions with client vendors., • Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies., • Always maintain professionalism and confidentiality to safeguard confidential, sensitive information., • Support Account Executive with completing high volume Accounts Payable tasks such as: check rus, month end reconciliation, spending analysis, and audits., • Analyze discrepancies on invoices, and research to discover the source of the issue., • Ensure all disbursements are correct and suggest procedure changes to mitigate future errors., • Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation. Additional Responsibilities: • Set up new vendors in AgilLink for future billings and maintain electronic filing system., • Set up client General Ledger codes., • Enter all Accounts Payable in AgilLink., • Maintain Accounts Payable schedules., • Enter all Cash Receipts in AgilLink., • Book investment statements and client payroll as directed., • Reconcile bank statements., • Enter and process client credit card statements through credit card module., • Run monthly General Ledger reviews with Account Executive., • Other related duties as assigned. What Do you Need to Succeed: • Competency in Microsoft applications including Word, Excel, and Outlook, • Initiative-taking with excellent organization skills, • Strong verbal and written communication skills necessary, • Attention to detail and ability to multi-task is an asset, • Strong organizational and critical thinking skills, • Exceptional people skills, • Friendly and professional demeanor, • Ability to collaborate well with a team and pitch in when needed Education and Experience Requirements: • A High school diploma, or GED, • Mathematical acumen, • Professional written, and verbal communication, • Analytical and critical thinking skills to fully address Accounts Payable practices Preferred Qualifications: • Associate degree or Bachelors degree in accounting or another Business-related field, • 1 or more years of QuickBooks, or AgilLink experience Physical Demands and Work Environment: • Standing, walking, crouching, and regular lifting up to 15 pounds, • Frequent use of hands and reaching with hands and arms, • Regularly talking, hearing, seeing, and sitting, • Moderate to loud noise level, • Risk of electrical shock Salary Range: The salary range for this role is $55,000 - $60,000 and represents the firms good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidates relevant experience, qualifications, and location. What We Offer:NKSFB offersa great variety of benefits and perks to our employees. Some of these include: • Medical, Dental and Vision coverage, • Flexible Spending Account, • Basic Life and AD&D, • Voluntary Life and AD&D, • Long Term Disability, • Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage, • Genetic Screening and Cancer Support, • Pet Insurance, • Accrue 15 PTO days annually, • 401k, Match and Profit Sharing Plan, • 10 Paid Holidays and 1 Floating Holiday The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned. NKSFB, LLCis an Equal Opportunity Employer and is committed to diversity and inclusion. If youre a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us . We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view ourEmployee Privacy Policy

Job Description Titan Disposal Co., Inc is seeking an Office Manager for our rapidly growing construction service business in Pasadena, CA. The Administrative Assistant will work closely with the company's partners on a daily basis and support the development, coordination, and execution of integrated office procedures. Primary responsibilities will include supervision of the office administrative team, coordination of marketing activities, handling proposals, scheduling meetings, and other office-related duties. The company is offering an attractive compensation package, including desirable pay rate, medical/dental/vision insurance, 401k, bonus potential and more! Responsibilities· Maintain filing system for the company.· Oversee the daily operations of the office. · Prepare contract review, special certificate of insurance, and project proposals.· Respond to customer inquiries.· Oversee accounts payable, accounts receivable, and collections.· Meeting planning, conference room setup, conference call setup, etc.· Assist with payroll and workers compensation. · Coordinate project submittals and special projects· Answer and direct all incoming phone calls.· Manage incoming and outgoing mail.· Manage office supplies and vendors.· Recruit and manage the administrative personnel by overseeing all job duties or delegated tasks including but not limited to discipline and performance reviews. Qualifications· Proven experience as an office manager working in the construction industry· High school diploma required; Associate's or Bachelor's degree is a plus· Microsoft Excel proficiency· QuickBooks· Excellent written and verbal communication skills· Leadership skills· Attention to detail.· Certified Payroll Specialist is required!

Job DescriptionAwesome Assistant Controller role for a great non-profit in LA poised for growth! Great benefits and culture! This Jobot Job is hosted by: Ray Madden Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. Salary: $80,000 - $100,000 per year A bit about us: An awesome non-profit that is working together to build safe, nurturing and resilient families for generations to come. If you have 4+ years of non-profit accounting experience, and are comfortable working IN OFFICE daily in Los Angeles, please apply :-) Why join us? Work for an excellent, experienced CFO who id devoted to training and developing her staff! • 403b match, • 9/80 work schedule Job Details JOB SUMMARY: Under the direction of the Director of Finance, the Assistant Controller is responsible for daily accounting duties for our agency and it's affiliates using the agency’s databases (ABILA, Microix, EXYM, ASAP Inventory, Paycom, etc). Duties include but not limited to preparing and maintaining financial records to track the organizations’ assets, liabilities, profit and loss, tax liabilities, and other related financial activities. This role will oversee cost related analyses and supervise the accounting and finance associates. ESSENTIAL JOB DUTIES: 1. Support the CFO and Director of Finance with the fiscal oversight of the organization and its related entities., 2. Assist Director of Finance with agency-wide and program audits. This includes annual audit preparations, investigating and resolving audit findings, account discrepancies, and issues of non-compliance. Maintain accurate financial records for audit purposes including interfacing with auditors to provide back-up information and present explanations., 3. Analyze financial information and summarize financial status. This includes performing monthly account reconciliations and analyses and communicating it to Finance leadership., 4. Responsible for timely and accurate month-end close including preparation of various financial reports and statements., 5. Maintaining and reconciling balance sheet and general ledger accounts., 6. Assist in the preparation of agency annual budget and grant budgets., 7. Guide junior accountants and other staff by answering questions and coordinating informational sessions. This includes providing fiscal trainings and assistance to stakeholders., 8. Serve as liaison to third-party stakeholders including funders, vendors and other governing institutions., 9. Preparing federal, state, local, and special tax returns., 10. Contribute to the development of new or amended accounting systems, programs, and procedures. Development of accounting tools to support process efficiencies and standardization across the department. This includes annual assessment to include updates as needed., 11. Prepare all inventory-related journal entries and other journal entries as needed., 12. Maintenance and oversight of depreciation and inventory schedules. Oversee the tracking and monitoring of agency inventory by the Finance Associate., 13. Defining various product and operational costs including collecting and analyzing data about a company’s operational costs and cost standards. Establishing costs of business processes such as administration, labor, shipping, indirect etc., 14. Recommend changes to the company’s processes and policies to reduce cost and maximize profit., 15. Support the Director of Finance to ensure all areas for month-end close are completed timely and accurately., 16. Managing the company’s financials and prepare various lead schedules. This includes advising management on appropriate costing based on financial data., 17. Oversee the accurate batching and processing of weekly check requests including verification of account coding and ensuring all check requests have proper supporting documentation and approval., 18. Oversee the full cycle procurement process ensuring adherence to policies, procedures and best practices., 19. Provide supervision and support to the Finance Associate and the Accounting Associate and full back up for Accounts Payable and Procurement duties., 20. Distribute the company petty cash and replenish weekly. Review the petty cash reconciliation report prepared by Senior Accountant. Ensure the correct coding and sufficient supporting document., 21. Prepare, review and submit 1099 in a timely manner., 22. Maintain and protect confidentiality regarding all aspects of all data related to St. Anne’s residents, employees, customers, vendors and contractors., 23. Process payroll including journal entries in the absence of Payroll Specialist., 24. Back up personnel for Director of Finance, Accountant and Payroll Specialist., 25. Perform other duties as assigned or any urgent ad-hoc projects. QUALIFICATIONS: 1. Must have a Bachelor’s degree and at least seven (7) years of relevant work experience with in an accounting role preferably in government contracts and grants and a minimum of three (2) years of supervisory experience. Master’s level degree in Accounting, Economics, Finance, Healthcare is highly desired., 2. Must have knowledge in accounting systems. Experience in MIP Abila Financial software highly preferred., 3. Must have budgeting experience as it relates to budget preparation, reporting, monitoring and allocation of shared cost., 4. Must be proficient in computers, including spreadsheet application (Microsoft Excel). Must be detail-oriented and able to work well under pressure. Must have excellent interpersonal skills across all levels including co-workers., 5. Must have excellent oral and written communication skills., 6. Ability to receive and implement constructive feedback., 7. Strong organizational and stress management skills., 8. Ability to train and manage staff., 9. Ability to work with little to no supervision., 10. We value the dignity and worth of every person we serve. Employees are expected to support children’s emotional and social development by encouraging understanding of others and promoting positive self-concepts. All employees must have the ability to treat those served by our agency in a caring and respectful manner, mindful of individual differences and cultural, ethnic, and socioeconomic diversity., 11. As providers of social services, our employees work with clients dealing with complex emotional and mental health issues, many of whom are facing significant personal crises on a daily basis. Employees must remain aware of any personal emotions, transference, and/or countertransference that may hinder the ability to remain professional. As such, employees are expected to maintain composure during all interactions and crisis situations, implement a self-care plan, and utilize crisis communication to deescalate client crisis and prevent any serious bodily injury or harm. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policyCompany DescriptionJobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values. Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA). Ready to find a good job? Create your profile today at Jobot.com.Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.\r\n\r\nFounded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).\r\n\r\nReady to find a good job? Create your profile today at Jobot.com.

Job DescriptionJob Title: Accounting AssistantJob Type: Temp to PermLocation: Onsite - Los Angeles, CA 90025Reports to: ControllerJob Summary:Our client, a property management company for wholly-owned commercial and industrial properties, is currently seeking an ONSITE Accounting Assistant to join their team.Responsibilities: • Assist with activities related to accounts payable including processing and verification of invoices, • Handle payables promptly ensuring timely and accurate payments, • Payment of Company credit card including processing reimbursements from the various properties, • Check the accuracy of business transactions including reconciliation of accounts with invoices and other financial data, • Prepare spreadsheets as requested, • Perform various data entry and administrative duties as needed, • Deliver excellent customer service while processing phone calls and emails from tenants and vendors, • Utilize software (MRI, Excel, Word) effectively to process data, • Support the accounting staff with various other responsibilities, • Filing documents, • Various other ResponsibilitiesQualifications:, • Minimum 2 years experience in accounting, finance, or other related fields, • Strong Accounts Payable Skills, • Previous experience in accounting, finance, or other related fields, • Fast Data Entry, • Experience in property Management would be helpful, • Ability to prioritize and multitask, • Strong organizational skills, • Ability to meet deadlines and detail-oriented

Job DescriptionWe are seeking an Accounting Assistant to join our client in Chatsworth, CA. The ideal candidate will be comfortable with data entry, processing accounts payable and receivable, assisting with bank reconciliations, preparing reports, and maintaining accurate records. Responsibilities: • Enter and process financial transactions, • Assist with accounts payable and receivable, • Support bank and account reconciliations, • Prepare and maintain financial reports and records, • Provide general administrative support to the accounting team Qualifications:, • Associate's or Bachelor's in Accounting/Finance preferred, • Experience with QuickBooks and Excel, • Strong attention to detail and organizational skills, • Ability to manage multiple tasks and meet deadlines Pay Details: $22.00 to $24.00 per hour Search managed by: Lisette Torres Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description We participate in Employment Verification (E-Verify)! Accounting Assistant Profile Responsible for assisting accountants with basic bookkeeping and accounting tasks. Their duties include reconciling bank records, drafting financial documents and invoicing customers or collecting payments. The Accounting Assistant will assist an office with their administrative and financial work while meeting the individual bookkeeping needs of the organization, for example: data entry, timekeeping and time sheet records, processing time sheets, and filing. The Accounting Assistant will review financial statements regarding errors and adjust accordingly. Expectations of the Role To use software to input data into several financial documents like a company’s profit and loss statement. To perform clerical duties like taking notes during meetings, making copies and scanning documents working with a physical and digital filing system. To maintain a mindset of exceptional organizational skills like coordinating complex schedules, maintaining records, and overseeing expense reports. Recognition for implementing a time-tracking system that reduces administrative errors and leads to improved efficiency and accurate payroll processing. Responsibilities and Duties: · Managing invoices and tax payments. · Tracking and reconciling bank statements. · Assist with audits and year-end financial reporting. · Processing accounts payable and receivable transactions. · Assisting in the preparation of budgets and financial reports. · Goal-oriented Accounting Assistant with a passion for efficiency. · Detail-oriented Accounting Assistant with strong multitasking skills. · Processing payroll and maintaining employee records for timesheets purposes. · Ensuring compliance with all internal procedures and regulatory requirements. · Highly adaptable Accounting Assistant with a strong problem-solving mindset. · Performing administrative tasks such as data entry, word processing, and filing. · Organizing financial data into useable information and maintain updated records. · Proactive mindset of an Accounting Assistant with excellent communication skills. · Proficient in managing office operations, handling correspondence, and following up. · Proficient in managing databases, processing invoices, and providing exceptional administrative support. · Coordinating meetings, managing budgets, and facilitating interdepartmental collaboration. · Communicating with vendors, clients, and internal departments to resolve any financial discrepancies. · Other duties as assigned. Essential skills and qualifications · Attention to detail and multi-task. · In-depth knowledge of filing principles. · Strong analytical and problem-solving skills. · Ability to work independently or team effectively. · Proficiency Google Workspace, and Microsoft Office: Excel, Word, Outlook. · Previous experience as an Administrative Assistant, Accounting Assistant or similar. Physical Requirements · Typing, constant movement of your wrist. · Prolonged time sitting down/standing up. · Stoop, kneel, crouch, or crawl. Lifting up to 25 lbs. · Push, pull, and/or potentially carry office supplies up to 25 lbs. Benefits and Perks 6 Paid Holidays. Quarterly Commissions. Medical, Vision and Dental Insurance. Paid Time Off/Vacation Time Off (PTO). Growth opportunities and professional development. Competitive salary. (Commensurate with experience). Company DescriptionAbout Us: Pacific West Construction Services is a Southern California-based Commercial and Engineering company with offices in Redondo Beach and Irvine. The core competencies of the firm include time-sensitive and complex projects that often require specialized expertise and knowledge in various engineering and construction disciplines. At its foundation, the company is built upon its team of highly energetic, disciplined and knowledgeable professionals with a passion for building today what will define tomorrow. The firm was founded by Adrian J. Hernandez. Mr. Hernandez holds a Bachelor of Science degree in mechanical engineering from UC Berkeley where he won several awards and research fellowships from organizations such as Boeing and NASA due to his involvement in robotic surgery and mission planning. Our company is built on the core values of trust and honesty, both within our team and with our clients. We take pride in maintaining a professional, supportive, and collaborative culture where every team member is respected, supported, and given the opportunity to grow.About Us:\r\nPacific West Construction Services is a Southern California-based Commercial and Engineering company with offices in Redondo Beach and Irvine. The core competencies of the firm include time-sensitive and complex projects that often require specialized expertise and knowledge in various engineering and construction disciplines. At its foundation, the company is built upon its team of highly energetic, disciplined and knowledgeable professionals with a passion for building today what will define tomorrow.\r\n\r\nThe firm was founded by Adrian J. Hernandez. Mr. Hernandez holds a Bachelor of Science degree in mechanical engineering from UC Berkeley where he won several awards and research fellowships from organizations such as Boeing and NASA due to his involvement in robotic surgery and mission planning. \r\n\r\nOur company is built on the core values of trust and honesty, both within our team and with our clients. We take pride in maintaining a professional, supportive, and collaborative culture where every team member is respected, supported, and given the opportunity to grow.

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Payable Support Specialist 100% Onsite - Location: Los Angeles, CA 90056 What We're Looking For: We are seeking a Payable Support Specialist, under the direction of the Assistant Manager of Accounting, the Payable Support Specialist will be responsible for ensuring childcare providers are paid timely and accurately and in accordance with the agency's policies and procedures. Additionally, the Payable Support Specialist will be responsible for ensuring all accounts payable invoices are processed, posted and paid promptly according to the agreed payment terms and in accordance with the agency's financial policies and internal controls ensuing proper accounting of operating expenses. Additional responsibilities will include vendor management, maintaining contract payment schedules, performing year end closing tasks and supporting other reporting requirements. RESPONSIBILITIES: • Process all provider payments exported from client databases and other data sources accurately and timely., • Accurately reconcile and process all payment adjustments and deductions including garnishment orders from IRS, FTB and other garnishing agencies., • Perform research to define and resolve problems related to payments., • Assist with year-end 1099 processing for childcare providers and accounts payable vendors., • Review, process and monitor garnishment orders from IRS, FTB and other garnishing agencies., • Reissue payments for stop payment requests, stale dated check reimbursements and returned ACH payments., • Process and monitor forged endorsement requests submitted by childcare providers., • Cover provider payment calling queue for check verifications and other payment related inquires., • Assist with the preparation of Funder invoices and perform related reconciliation tasks., • Perform full cycle accounts payable including examining supporting documentation for accuracy, proper authorization, correct cost center, and appropriate allocation., • Process new vendors in accounting software ensuring W9 and other supporting documentation are complete and accurate., • Maintain schedule of recurring payables ensuring all payments are issued timely, accurately., • Maintain schedule of contractor payments ensuring payments do not exceed contractual obligations., • Assist with month, quarter and year end closing tasks including, reconciling accounts payable accounts, preparing accruals and assisting with processing cost allocations., • Prepare quarterly use tax returns for filing., • Perform other duties as assigned by Supervisor & Senior Management. EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS: • Bachelor's Degree in Accounting or Business from an accredited university; extensive related work experience in Accounting/Financial Analysis may be substituted for college level education., • Minimum 3 years' experience required., • Strong Accounting background in Accounts Payable and General Ledger; experience in a government-funded non-profit environment a plus., • Must have strong knowledge of Financial Accounting and Banking Principles; knowledge in preparing various statistical reports; strong computer skills with proficiency in computerized accounting system and Excel reports required; non-profit accounting experience a plus. Total Package of Benefits • Medical/ Dental/ Vision - 95% paid by employer, • Pet Insurance, • Employee Assistance Program, • Voluntary Life and AD&D for Employee, Spouse and Children, • 401k Matching Options, • Flex Spending (Health Care and Dependent Care), • Mutual of Omaha (STD, Accident, & Critical Illness), • Generous Sick and Vacation Time, • Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions), • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. For more information about Crystal Stairs, please visit our website at: Job Posted by ApplicantPro

Job DescriptionSalary: $55,000-$65,000 NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven officesin the Los Angeles and New York City area. We work alongside the worlds top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs. Job Title:Assistant Account Executive Reports To: Account Executive FLSA Status:Non-Exempt Department:Business Management Your Role: We are hiring the next Assistant Account Executive in our Encino, CA office. This person will join one of the Business Management teams, and streamline a high volume of accounting tasks, assuring maximum consistency with information. If you have an interest in accounting and the music and entertainment industry, this is a career opportunity to work with an array renowned musicians and athletes. Within our supportive corporate environment, there are many avenues and areas to advance your career. The ideal candidate is a confident and professional communicator, with exceptional time management and organizational skills. You are interpersonal and believe in developing and maintaining a professional relationship with colleagues; all while performing the following duties/day-to-day activities: What will you do? • Receive invoices from vendors. Review and process using our accounting software and adhere to standard company procedures to document purchases., • Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month., • Ensure efficient and timely processing of all transactions with client vendors., • Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies. Ensure accurate automated reports can be extracted from the information., • Always maintain professionalism and confidentiality to safeguard confidential, sensitive information., • Support Account Executive with completing high volume Accounts Payable tasks such as: check runs, month end reconciliation, spending analysis, and audits., • Analyze discrepancies on invoices, and research to discover the source of the issue., • Ensure all disbursements are correct and suggest procedure changes to mitigate future errors., • Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation. Additional Responsibilities: • Set up new vendors in accounting software for future billings and maintain electronic filing system., • Set up client General Ledger codes., • Enter all Accounts Payable in accounting software., • Maintain Accounts Payable schedules., • Enter all Cash Receipts in accounting software., • Book investment statements and client payroll as directed., • Reconcile bank statements., • Enter and process client credit card statements through credit card module., • Run monthly General Ledger reviews with Account Executive., • Other related duties as assigned. What Do you Need to Succeed: • Competency in Microsoft applications including Word, Excel and Outlook, • Self-motivated with excellent organization skills, • Strong verbal and written communication skills a must, • Attention to detail and ability to multi-task is an asset, • Strong organizational and problem-solving skills, • Exceptional interpersonal skills, • Friendly and professional demeanor, • Ability to work well with a team and pitch in when needed Education and Experience Requirements: • A High school diploma, or GED, • Mathematical acumen, • Professional written, and verbal communication, • Analytical and problem-solving skills to fully address Accounts Payable practices Preferred Qualifications: • Associates degree or Bachelor's degree in Accounting or other Business related field, • 1 or more years working in a Business Management environment, • 1 or more years of experience working in an Accounts Payable Department, • 1 or more years of QuickBooks, Eton, or AgilLink experience, • Bilingual in Spanish Physical Demands and Work Environment: • Standing, walking, crouching, and regular lifting up to 15 pounds, • Frequent use of hands and reaching with hands and arms, • Regularly talking, hearing, seeing, and sitting, • Moderate to loud noise level Salary Range:The salary range for this role is $55,000 - $65,000 and represents the firms good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidates relevant experience, qualifications, and location. What We Offer:NKSFB offersa great variety of benefits and perks to our employees. Some of these include: • Medical, Dental and Vision coverage, • Flexible Spending Account, • Basic Life and AD&D, • Voluntary Life and AD&D, • Long Term Disability, • Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage, • Genetic Screening and Cancer Support, • Pet Insurance, • Accrue 15 PTO days annually, • 401k, Match and Profit Sharing Plan, • 10 Paid Holidays and 1 Floating Holiday The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned. NKSFB, LLCis an Equal Opportunity Employer and is committed to diversity and inclusion. If youre a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us . We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view ourEmployee Privacy Policy.

Job Description College Graduate, reliable Office Administrator / Personal Assistant. Responsibilities Include: • Admin tasks. Phone communications with workers, customers, vendors, and suppliers., • Scheduling customers' appointments., • Dispatching service calls and estimates., • Managing agendas/travel arrangements/appointments, etc., • Managing phone calls and correspondence (e-mail, letters, packages, etc.), • Maintaining budgeting and bookkeeping., • Create and update records and databases with personnel, financial, and other data., • Keeping track of office supplies and placing orders when necessary., • Submitting timely reports and preparing presentations/proposals as needed., • Assisting colleagues whenever necessary., • Managing rentals., • Personal assistance to the very busy company owner., • Enter data daily into Quickbooks., • Reconcile credit cards and bank accounts., • Accounts payable., • Accounts receivable., • Keep filing records in immaculately, Meticulous condition., • Various personal assistant tasks., • Competent in prioritizing tasks and working with little supervision., • Self-motivated and trustworthy. Requirements: • Excellent proficiency in the English language, with perfect spelling, grammar, and clean and clear speech., • Clean and clear written communication., • Outstanding communication and interpersonal abilities., • Organizational skills., • Computer savvy., • Zero Tolerance for ALL drugs & alcohol., • Clean background check., • Live in the San Fernando Valley, within 15 Miles of Reseda., • Valid California driver's License in good standing., • Vehicle to your name with insurance & registration., • Available to start immediately. Schedule (Two shifts): • First from 6:00 a.m. to 1 p.m., • Second from 12 noon to 7:00 p.m., • Every other Saturday.Company DescriptionAir Breeze Inc. Air Conditioning & Heating.Air Breeze Inc. Air Conditioning & Heating.

Job DescriptionServerfarm is a leading developer and operator of data centers with over 750+ locations and key customer relationships in 45 countries. We're revolutionizing how data centers operate across North America, Western Europe, and Israel, serving the world's leading technology and hyperscale companies. With Manulife Investment Management's acquisition in 2023 and our award-winning InCommand platform we're positioned for explosive growth as AI adoption and cloud migration drive unprecedented demand for data center capacity. A career at Serverfarm means being at the forefront of digital infrastructure innovation, where your work directly impacts how the world's data is managed and secured. As we target 4x growth over the next four years, you'll have unprecedented opportunities to take on new challenges, develop cutting-edge skills, and grow your career across our expanding global operations. Join our team of innovators and help shape the future of sustainable data centers while building a career without boundaries. This is an exciting opportunity at a private equity-backed company to learn in a demanding environment and own high-priority, high-impact projects while maintaining our spirit of fun, energy, and passion. The role requires superior analytical skills, as well as a demonstrated ability to collaborate across a diverse range of internal and external stakeholders. The Accounts Payable Analyst will primarily support the Finance and Accounting teams and work closely with team members in Operations, Human Resources, Marketing, and Sales across the global Serverfarm organization. As the Accounts Payable Analyst, you will oversee day-to-day activities of the corporate entities. The responsibilities will include ownership corporate reconciliations, fixed asset, miscellaneous tax reporting, as well as looking for opportunities to streamline and optimize operations. This person will work with and report directly to the Assistant Controller.Key Accountabilities • Accurately review, code, and process supplier invoices in a timely manner., • Assist in preparing and executing payment runs, including checks, ACH, and wire transfers., • Communicate with vendors to obtain clarification and resolve issues as needed., • Perform monthly reconciliations of accounts payable sub-ledger to the general ledger., • Assign invoice approval workflows and ensure they are completed in a timely manner., • Assist in managing the AP inbox, providing timely and accurate responses to inquiries from vendors and internal stakeholders., • Maintain and update vendor files, including contact details and payment terms., • Process and review monthly credit card statements and transactions., • Investigate and resolve discrepancies or issues related to invoices and payments., • Generate and analyze accounts payable aging reports and other relevant financial reports, and assist in determining when payments are made., • Work closely with the finance team and other departments to support overall financial operations., • Assist with developing and documenting standard operating procedures (SOPs) for the AP process to ensure consistency and scalability., • Coordinate vendor onboarding by collecting and verifying all required documentation and internal approvals, ensuring compliance with W-9/W-8 requirements and company policies., • Perform other duties as required.Required Skills, • Bachelor’s degree in Finance, Accounting or similar field is required, • 3+ years of experience in the accounting field, • Experience in real estate and construction is a plus, • Experience working in Netsuite is a plus, • Experience working in multiple currencies is a plus, • Ability to handle multiple projects at one time and work in a high-volume, fast paced transaction-oriented environment, • Strong attention to detail and commitment to maintaining accuracy in a high-volume environment., • Excellent analytical and problem-solving skills with the ability to identify process inefficiencies and propose improvements., • Proven ability to build strong relationships with vendors and internal stakeholders to ensure timely issue resolution., • Growth oriented mindset, desire to learn and share knowledge to help others succeed

Job Description Location: Harbor City, CA Schedule: Approximately 24–30 hours per week (Monday–Thursday; Fridays off) Compensation: $22–$25 per hour, depending on experience Employment Type: Part-Time (may consider Full-Time with benefits for the right candidate) About Us We are a small, family-owned business located in Harbor City, California. Our office supports approximately 35 union field employees and a small non-union office team. We pride ourselves on a friendly, respectful, and stable work environment, and we’re looking for a dependable, organized individual to join our office team. Position Overview This role combines front-desk reception with administrative and office support duties. Phone and door traffic are light, so this position is ideal for someone who enjoys staying organized, managing details, and supporting daily office operations. Key Responsibilities (Include but are not limited to) Reception & Office Support Answer incoming phone calls Greet visitors and handle door traffic Coordinate incoming deliveries and packages Distribute mail Code and enter Accounts Payable invoices Review AP statements for accuracy Assist with new hires Manage company vehicle records (DMV paperwork, recall notices) Order and maintain office supplies Coordinate copier maintenance and service Assist with internal administrative projects and miscellaneous office tasks Qualifications Previous experience in an administrative assistant, office administrator, or receptionist role preferred Comfortable with data entry and basic accounting tasks Strong organizational and time-management skills Detail-oriented and reliable Ability to work independently and handle multiple tasks Proficiency with basic office software (email, spreadsheets, document management) No college degree required

Job DescriptionBenefits: • 401(k) matching, • Employee discounts, • Opportunity for advancement Accounting Assistant About the Role: We are looking for an extremely organized and detail-oriented Accounting Assistant to join our finance team. Youll be responsible for handling the daily accounting tasks that keep our distribution business running: entering bills, reconciling accounts, handling vendor payments, processing incoming customer payments, and assisting with reports and documentation. Youll work directly under our Head of Accounting and be expected to take ownership of recurring financial processes. This role is not client-facing, but you will coordinate with vendors, customers, and internal teams to resolve discrepancies and ensure accounting records are accurate and up to date. Responsibilities: • Process accounts payable: enter vendor bills, match POs, review delivery records, and prepare payments, • Process accounts receivable: enter payments, follow up on outstanding balances, and flag issues, • Reconcile customer and vendor statements regularly, • Support monthly closing process by ensuring all records are accurate and up to date, • Maintain digital filing of invoices, receipts, and payment confirmations, • Help resolve discrepancies in vendor invoices or customer balances, • Update vendor and customer contact/payment info in accounting system, • Assist with sales tax and other compliance filings as needed, • 12+ years experience in accounting or bookkeeping, • Strong understanding of accounts payable/receivable, reconciliations, and financial documentation, • Experience with accounting software, • Comfortable working with spreadsheets, vendor portals, and payment platforms, • Detail-obsessed, highly organized, and reliable, • Able to handle sensitive financial information with discretion, • $22$26/hr depending on experience, • We're a rapidly growing designer, manufacturer, and distribution company with a clear direction (up!), • You'll join a tight knit, high-performing team and be more than just a number, • You'll have direct mentorship from an experienced accounting lead, but autonomy to own your work, • Youll never be bored, every day presents new challenges as we scale, • We move fast, cut the corporate fluff, and value people who get things done

Job Description Crystal Stairs, Inc. Improving the Lives of Families through Child Care Services, Research, and Advocacy Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations. Payment Specialist 100% Onsite - Location: Los Angeles, CA 90056 What We're Looking For: We are seeking a Payment Specialist, under the direction of the Assistant Manager of Accounting, , the Payment Specialist will be responsible for ensuring child care providers are paid timely, accurately and in accordance with the agencies policies and procedures. RESPONSIBILITIES: • Processing and reconciliation of provider payments exported from client databases., • Review and process applications for electronic payments from child care providers., • Review stop payment requests submitted by Provider Services department for accuracy and forward to payment processing supervisor for approval., • Reissue payments for returned electronic payments., • Review affidavit of forged endorsement requests submitted by child care providers and prepare notarized affidavit for submission to the bank., • Complete research necessary to define and resolve problems related to provider payments., • Review and process automatic deductions and garnishment orders from IRS, FTB and other agencies., • Assist with processing and answering provider inquiries for 1099 NEC forms for child care providers., • Cover provider payment calling queue for check verifications and other provider payment related calls., • Process requests from legal, and fraud departments for copies of cancelled checks and payment histories., • Prepare funder invoices and perform reconciliation tasks., • Schedule appointments with child care providers to discuss electronic payment options., • Perform other duties as assigned. EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS: * Minimum 3 years experience required. Strong Accounting background in Accounts Payable and General Ledger; * Experience in a government funded non-profit environment a plus. Total Package of Benefits • Medical/ Dental/ Vision - 95% paid by employer, • Pet Insurance, • Employee Assistance Program, • Voluntary Life and AD&D for Employee, Spouse and Children, • 401k Matching Options, • Flex Spending (Health Care and Dependent Care), • Mutual of Omaha (STD, Accident, & Critical Illness), • Generous Sick and Vacation Time, • Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions), • Opportunity for Growth and Development, • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles Fair Chance Ordinance for Employers and the California Fair Chance Act. Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status. For more information about Crystal Stairs, please visit our website at: Job Posted by ApplicantPro

Job Description Job Description: JOB TITLE: Part-time Administrative Assistant JOB TYPE: Part Time: SCHEDULE: • 9:00 AM to 2:30 PM Our story: We're a family-owned and operated kitchen, bath, and flooring remodeling company located in Southern California. We've been in business for over 40 years and are looking for the right people to join our growing team! Our mission is to improve people’s lives by transforming their surroundings and providing a fun, hassle-free remodeling experience. Do you want to transform your career? Start here. Job description: We’re seeking a dependable, detail-oriented Part-Time Administrative Assistant to help support and streamline our daily office operations. This role is an excellent fit for someone who is highly organized, proactive, and capable of managing a range of administrative responsibilities with efficiency and professionalism. As a key member of our team, you’ll play an important role in maintaining the flow of office activities, supporting team members, and ensuring important tasks don’t fall through the cracks. The ideal candidate is comfortable working in a fast-paced environment, is quick to adapt to changing priorities, and takes pride in delivering consistent, high-quality support. If you have a talent for staying organized, enjoy problem-solving, and thrive when keeping operations running smoothly, we’d love to hear from you! Ideal Candidate: 1. Highly Organized & Detail-Oriented • Able to maintain neat digital and physical records, • Strong filing, scanning, and labeling habits, • Proactive in keeping shared spaces and supplies tidy 2. Reliable & Responsible • Dependable with time-sensitive tasks like check disbursement and mail handling, • Can be trusted with confidential documents (e.g., invoices, physical checks) 3. Administrative Support Skills • Familiar with basic office operations (scanning, shredding, submitting invoices), • Comfortable coordinating with Admin/Accounting teams 4. Clear Communicator & Friendly Demeanor • Able to take accurate messages from walk-in clients, • Welcoming presence at the front office or reception area 5. Self-Starter & Proactive • Takes initiative to reorder supplies before they run out, • Spots and fixes inefficiencies in organization without being asked 6. Physical Capability • Prior experience in an administrative or office support role (1–2 years preferred), • Strong organizational and multitasking skills, • Excellent written and verbal communication, • Proficiency with Microsoft Office and Excel, • Reliable, punctual, and able to manage time effectively, • Comfortable working independently with minimal supervision, • Ability to maintain confidentiality and handle sensitive information, • Receive and process incoming paperwork, including checks, mail, and invoices, • Scan documents and file them accurately in digital folders, • Shred outdated paperwork on a quarterly basis (schedule and call for service), • Collect daily mail and distribute it to the appropriate departments or staff, • Submit invoices to the Accounts Payable team, • Manage trash bin duties (take out and bring in as scheduled), • Collaborate with the Admin team to order office, cleaning, showroom, and warehouse supplies, • Organize and store supplies upon arrival, maintaining clean and labeled storage areas, • Keep supply closets neat, organized, and well-stocked, • Distribute physical paychecks to staff members, • Support general administrative tasks and day-to-day operations, • Greet walk-in clients and take messages in a professional and friendly manner, • Paid Training, • Spiffs & Contests, • Employee Events and Parties, • Employee discount, • Continued education/training, • Weekly Pay, • Direct Deposit after 3 months, • Employee discount Powered by JazzHR 5M6LSnjxRa

Job DescriptionABOUT CIM GROUP:CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today! POSITION PURPOSE:Provide administrative support to the Development Infrastructure team.RESPONISBILITIES: • Planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for individuals on the team. Handle scheduling of business appointments., • Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinating itineraries with others., • Prepare and edit correspondence and communications., • Mange the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes., • Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company., • Set-up and maintain departmental and/or management files according to established criteria., • Event planning responsibilities including but not limited to; planning corporate events, booking related travel., • Prepare and process expense reports. Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments., • Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments., • Maintains a high level of confidentiality with sensitive information., • Performs other duties, including special projects, as assigned.EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.), • Bachelor’s degree and/or related experience preferred., • Minimum of 2 years of experience in an administrative assistant role., • Experience with Microsoft Office including Outlook, Word, Excel, PowerPoint required., • Experience with video conferencing software is preferred., • Experience with accounts payable software desirable., • Experience with office equipment such as printers, copiers, scanners, mail metering machines.ABOUT YOU:, • Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals., • Demonstration of appropriate judgment and decision making in resolving issues that arise., • Active, contributing member in a team environment., • Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments In a timely manner., • Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their Principal and/or the organization they represent., • Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors., • Ability to respond effectively to the most sensitive inquiries or complaints., • Ability to complete responsibilities and projects with minimal direction/supervision., • Ability to apply common-sense understanding to carry out instructions., • Ability to solve practical problems. #LI-KO1 CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.

Job DescriptionDescription: Job Title: Administrative Assistant Exempt Status : Non Exempt Employment Type: Full Time Department: Administration Reports To: Operations Partner / General Manager Schedule: Mon - Fri 8:00am - 5:00 pm Pay Rate: $28.00 -$32.00/hr (DOE) Summary of Position: The Administrative Assistant plays a key role in supporting operations, accounting, and customer service through accurate data management and cross-departmental coordination. This position requires strong ERP experience, preferably with BatchMaster, and a solid understanding of sales order processing, accounts payable (AP), and accounts receivable (AR). The ideal candidate will be organized, efficient, and able to thrive in a fast-paced food manufacturing environment. Key Responsibilities: ERP & Order Processing: · Accurately enter and manage customer sales orders, purchase orders, and work orders in BatchMaster ERP · Track order status and coordinate with production, inventory, and shipping teams to ensure timely fulfillment · Generate and distribute customer invoices, order confirmations, and bill of ladings · Maintain item master data and assist with ERP report generation Accounts Payable / Receivable: · Process vendor invoices and route for approval in accordance with internal procedures · Generate customer invoices and distribute through the assigned channels · Assist with account reconciliations and follow up on outstanding receivables Administrative Support: · Maintain organized filing systems for documentation including production logs, QA/QC files, and compliance records. · Support audits, inspections, and compliance processes (e.g., SQF, HACCP, FDA/USDA) · Order and track office and facility supplies · Schedule meetings, coordinate travel arrangements, and support internal communications · Assist with onboarding and employee administrative documentation Requirements: Qualifications: · High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred · Minimum 2 years of experience in an administrative support role, ideally within manufacturing or distribution · Prior experience with BatchMaster ERP or comparable manufacturing/inventory systems is strongly preferred · Proficient in Microsoft Office/Google Suite. · Familiarity with basic bookkeeping, AP/AR processes, and inventory tracking · Exceptional organizational skills and attention to detail · Strong communication skills and ability to work across departments · Ability to manage multiple priorities and meet deadlines in a fast-paced environment Preferred Qualifications: · Experience in food manufacturing or distribution · Knowledge of food safety standards and regulatory documentation · Bilingual English/Spanish is a plus PLEASE NOTE · The Company will provide reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential physical and/or mental functions of this position · The description of this position is subject to change based on the necessities of the business

Job Description Business Office Manager Position Overview The Business Office Manager (BOM) is responsible for overseeing all financial and business office operations of Chalet Subacute, ensuring accurate recording of facility revenue, timely billing, collection of payments, and compliance with federal and state regulations. This position requires in-depth knowledge of skilled nursing facility (SNF) operations, billing procedures, and healthcare reimbursement regulations. The BOM serves as a key leader in the facility, working closely with the Administrator, clinical leadership, admissions, and other department heads to ensure financial and operational efficiency. Essential Duties and Responsibilities Financial and Billing Operations • Manage and oversee all business office functions, including Census Management, Cash Management, Billing and Accounts Receivable Management, Collections Management, Refunds and Adjustments, and Trust Fund Management., • Ensure daily census balances and daily cash deposits reconcile with bank statements., • Perform accurate and timely posting of charges, payments, and adjustments., • Monitor account receivable aging reports, develop and implement strategies to meet collection metrics, and address delinquent accounts., • Coordinate routine accounts receivable meetings with the Administrator and business office staff., • Complete month-end close accurately and on schedule, including the “Triple Check” review for billing compliance., • Reconcile resident trust accounts monthly and ensure proper petty cash management. Compliance and Regulatory Oversight • Ensure compliance with federal and state regulations, including Medicare, Medicaid, Managed Care, and private payor billing requirements., • Maintain adherence to HIPAA confidentiality standards., • Participate in quality management initiatives, identifying opportunities for operational improvements., • Support compliance and audit requests from corporate and governmental agencies. Team Leadership and Development • Supervise business office staff, including Accounts Payable, Payroll, and Reception personnel., • Train, monitor, and support staff to ensure accurate, timely, and compliant operations., • Foster a positive work environment and maintain strong professional relationships across all departments. Collaboration • Partner with Admissions to educate residents and responsible parties regarding insurance and personal liability., • Collaborate with clinical and operational leadership to support financial and operational goals. Safety and Workplace Standards • Ensure adherence to OSHA and workplace safety standards., • Maintain a safe, clean, and organized work environment. Other Duties • High School diploma or GED required; Associate’s or Bachelor’s degree in Accounting, Finance, or Healthcare Administration preferred., • Minimum 2 years’ experience as a Business Office Manager or Assistant BOM in a Skilled Nursing Facility or long-term care setting / Ideally Subacute Setting., • Proven experience with Medicare, Medicaid, Managed Care, HMO billing, and private payors., • Knowledge of SNF reimbursement regulations, accounting principles, and cost reporting standards. Skills and Competencies • Strong leadership, planning, and organizational skills., • Ability to interpret financial records, analyze accounts, and resolve discrepancies., • Excellent verbal and written communication skills., • Ability to work collaboratively across departments and with external agencies., • Critical thinking and problem-solving skills for financial and operational decision-making., • Proficiency with Microsoft Office Suite and accounting software; experience with SNF billing systems preferred. Certifications/Licensure • Work is performed in a skilled nursing facility office environment., • Full-time, in-person role., • Competitive compensation and potential for quarterly performance-based bonus., • Health benefits for full-time employees starting the 1st of the month following hire. The Business Office Manager is expected to uphold these values in financial and administrative operations, ensuring both the business and clinical teams can deliver the highest quality of care. Shift: Day Shift Hours: Exempt Weekly Hours: 40 Type/Status: Full-Time FTE: 1.0 S

Job Description Why Work at Mercer Advisors? For 40 years, Mercer Advisors has worked with families to help them amplify and simplify their financial lives. How? By integrating financial planning, investment management, tax, estate, insurance, and more, all managed by a single team. Today we proudly serve over 31,300 families in more than 90 cities across the U.S. Ranked the #1 RIA Firm in the nation by Barron's, we are an independent, national fiduciary legally obligated to always act in the best interest of our clients.* Mercer Advisors offers a distinct work environment that stands out in the financial industry. Our overall employee base and client-facing team are composed of 50% women, reflecting our commitment to diversity. We attract top talent from across the country, with no formal headquarters and flexible working arrangements, allowing us to assemble the best team possible. Join us and be a part of a team dedicated to making a meaningful impact on the financial lives of families across the country. • Mercer Advisors was ranked #1 for RIA firms with up to $70 billion in assets. The Barron's top RIA ranking is based on a combination of metrics – including size, growth, service quality, technology, succession planning and others. No fee was paid for participation in the ranking, however, Mercer Advisors has paid a fee to Barron's to use the ranking in marketing. Please see important information about the ranking criteria methodology here. Job Summary We are seeking a seasoned Account Manager to join our Business Management team. The ideal candidate will bring over ten years of accounting and bookkeeping experience within the Business Management industry, along with a strong track record of professionalism, integrity, and client service. Success in this role requires exceptional attention to detail, strong analytical skills, proficiency in Excel and Word, and the ability to stay highly organized in a fast-paced environment. We value individuals who are collaborative, service-oriented, and eager to contribute to a supportive team culture. This position offers the opportunity to continue growing your expertise while making a meaningful impact within our firm. Responsibilities: • Serve as the primary point of contact for clients, managing day-to-day communications and handling requests, inquiries, and special projects (e.g., asset purchases)., • Prepare, review, and maintain financial statements, including general ledger coding and upkeep., • Record and track investments, ensuring accuracy and compliance., • Perform bank account reconciliations and manage accounts receivable and payable, including deposits and bill payments through Datafaction/DF Imaging/AgilLink., • Oversee payroll processing, 1099 reporting, business license registrations/renewals, and sales/use tax filings., • Prepare and submit guild reporting., • Support insurance and benefits administration, including medical claims, non-medical insurance requirements, pension plan administration, and life insurance/insurance trusts (familiarity required)., • Maintain organized records through document scanning and secure digital filing., • Supervise and mentor assistant(s), providing guidance and oversight., • Perform additional responsibilities as needed to support clients and the team. Qualifications and Skills: • Minimum of 5 years of business management and/or bookkeeping experience (Business Management industry experience strongly preferred)., • Bachelor's degree in Accounting, Finance, or Business Administration a plus., • Proficiency in Datafaction/DF Imaging and AgilLink required; strong knowledge of Microsoft Office (Excel, Word, Outlook) and data management tools. Experience with Microsoft Teams preferred., • Exceptional organizational skills with keen attention to detail, accuracy, and follow-through., • Strong analytical, critical thinking, and problem-solving abilities., • Excellent verbal, written, and interpersonal communication skills., • Demonstrated ability to build and maintain strong client relationships. Professional office environment. Working inside, sitting, standing. No heavy lifting over 10 lbs. Hybrid requirement with more time expected in-office during the first 90-days for training. Actual base pay within this range will be based on a variety of factors, including but not limited to the applicant's geographic location, relevant experience, education, skills and licenses/certifications. This position is also eligible to earn incentive compensation through one of Mercer Advisors' incentive compensation programs. Pay Range $141,950—$167,000 USD Benefits: Mercer Advisors offers a competitive and robust benefit package to our employees. Our benefit programs are focused on meeting all of our employees and their eligible dependents health and welfare needs. We offer the following: • Company Paid Basic Life & AD&D Insurance, • Company Paid Short-Term and Long-Term Disability Insurance, • Supplemental Life & AD Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance, • Three medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan., • Health Savings Account (HSA) with company contributions on a per pay period basis if enrolled in either HDHP medical plan., • Two comprehensive Dental Plans, • Vision Insurance Plan, • Dependent Care Savings Account for child and dependent care., • 14 Company Paid Holidays with a full week off at Thanksgiving., • Generous paid time off program for vacation and sick days, • Employee Assistance Plan, • Family Medical Leave, • Paid Parental Leave (6 weeks), • Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (6 weeks) to provide time for recovery, baby bonding, and enjoying your family time., • Adoption Assistance Reimbursement Program, • Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life's challenges and more., • 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match Mercer Advisors provides equal employment opportunity to all applicants and employees without regard to age, color, disability, gender, marital status, national origin, race, religion, sexual orientation, gender identity and expression, physical or mental disability, genetic predisposition or carrier status, or any other characteristic protected by law in accordance with all applicable federal, state, and local laws. Mercer Advisors provides equal employment opportunity in all aspects of employment and employee relations, including recruitment, hiring, training and development, promotion, transfer, demotion, termination, layoff, compensation, benefits, and all other terms, conditions, and privileges of employment in accordance with applicable federal, state, and local laws. If you need an accommodation seeking employment with Mercer Advisors, please email . Accommodations are made on a case-by-case basis. This email is for accommodation requests only. We are unable to respond to general inquiries sent to this email address. Applicants have rights under federal employment laws: • Family and Medical Leave Act (FMLA), • Employee Polygraph Protection Act (EPPA), • E-Verify, • Right to Work If you are a resident of California, learn more about Mercer's California Consumer Privacy Policy here. CCPA Notice at Collection

The Executive Assistant will provide support to the CFO in the areas of scheduling, contract review, procurement review for both Accounts Payable and Payroll, preparation of presentation materials for executive and Board meetings, management of documents for signing Additionally this position will p

Job Description Litigation Secretary Floater / Administrative Assistant – Onsite Los Angeles, CA Tucker Ellis LLP is seeking an experienced Litigation Secretary Floater / Administrative Assistant to join our Los Angeles office. This position is fully onsite, five days per week, and will provide floater coverage, overflow document support, and administrative assistance to attorneys and paralegals across litigation practice groups. The ideal candidate is a team player with strong litigation experience who thrives in a fast-paced environment and can adapt quickly to shifting priorities. Key Responsibilities: • Provide legal secretarial floater coverage and administrative support to litigation attorneys and paralegals as needed, • Handle overflow word processing and document production, including pleadings, motions, discovery, and correspondence, • Prepare, edit, proofread, and finalize litigation documents in compliance with California and Federal court rules, • Manage court filings, including ECF filings and File & ServeXpress submissions, • Prepare tables of contents and tables of authorities, including bookmarking and document styling in Microsoft Word, • Enter attorney time, prepare expense reports, and submit invoices to Accounts Payable, • Perform general administrative duties, including greeting guests, reserving conference rooms, and monitoring and ordering office supplies, • Maintain effective communication with attorneys, paralegals, and staff to ensure timely and accurate work product Key Qualifications: • Minimum of five years of heavy litigation legal secretarial experience, • Strong knowledge of California and Federal court rules, procedures, and filing requirements, • Experience with ECF filings, File & ServeXpress, and court filing procedures, • Advanced proficiency in Microsoft Word, including TOA and TOC creation, bookmarking, and document styling, • Experience entering attorney time, preparing expense reports, and submitting invoices to Accounts Payable, • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment, • Excellent written and verbal communication skills, • Flexibility and ability to work collaboratively with attorneys and coworkers, • Ability to work onsite in the Los Angeles office five days per week What We Offer At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being: Day 1 Benefits: Medical, dental, and vision insurance coverage Paid Time Off: PTO begins to accumulate immediately, plus paid holidays Retirement Plan: 401(k) plan with a profit-sharing contribution Compensation Range The compensation range for this position is $65,000 to $90,000 per year. Final compensation will be based on relevant experience and skill set. Equal Employment Opportunity (EEO) Statement: Tucker Ellis LLP is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by law. We value diversity and are committed to creating an inclusive environment for all employees. Non-Solicitation Statement Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices will become the property of Tucker Ellis LLP, and no placement fees will be paid.

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.PRINCIPAL DUTIES AND RESPONSIBILITIES:.Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materia

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We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks in a fast-paced environment. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our com

Reports To: Practice Manager / Lead Medical Assistant. We are seeking a reliable, detail-oriented Back Office Medical Assistant to join our clinical team. Completion of an accredited Medical Assistant program preferred.

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Our Company is seeking a full time Administrative Assistant for our office.

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Health care flexible spending accounts, health savings accounts, & life insurance.

ADMINISTRATIVE ASSISTANT - Bilingual Spanish. We are currently looking for an experienced Administrative Assistant. As a Select Administrative Assistant, We Offer You:.

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The Executive Admin Assistant reports to the Executive Admin Coordinator and is part of a team of staff who supports the overall operation of the union and daily needs of union leadership.

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The Administrative Assistant III is responsible for supporting all aspects of support related to scheduling and confirming patients for upcoming procedural cases across multiple UCLA Health venues.

Temporary Part-Time Administrative Assistant.