Accounts payable assistant jobs in Miami, FloridaCreate job alerts

Job Description Office Assistant/ Bookkeeper – Residential Building (Tops & Enumerate Experience Required) We are looking for a detail-oriented and organized Office Assistant to support the daily administrative and financial operations of our residential building management office. The ideal candidate has hands-on experience using Tops and Enumerate property management software, as well as a strong background in accounts receivable, accounts payable, and collections. Key Responsibilities * Process accounts receivable: post payments, track delinquencies, prepare resident statements, and support collection efforts * Handle accounts payable: enter invoices, verify vendor statements, prepare payments, and maintain accurate financial records * Use Tops and Enumerate software for data entry, reporting, resident account management, and financial tracking * Assist in preparing monthly financial reports and documentation * Communicate professionally with residents, vendors, and management via phone, email, and in person * Uphold confidentiality and accuracy in all financial and resident-related matters Qualifications * Required: Experience using Tops and/or Enumerate property management software * Required: Strong understanding of accounts receivable, accounts payable, and collections processes * Prior experience working in property management, residential buildings, or a similar administrative role preferred * Proficiency in Microsoft Office (Excel, Word, Outlook) * Excellent communication skills—both written and verbal * Strong organizational skills and attention to detail * Ability to work independently, manage multiple tasks, and meet deadlines * Professional, courteous demeanor when interacting with residents and vendors Schedule & Compensation * Full-time position (Monday–Friday schedule) * Competitive compensation based on experience

Job Description We are looking for a reliable and detail-oriented professional to join our team in a part-time Administrative Assistant role. Location: Brickell Schedule: Monday–Friday, 11:00 AM – 4:00 PM (25 hours/week, with potential for more hours) Pay Rate: $22–$25 per hour Key Responsibilities: • Data entry for Accounts Payable & Receivable, • General administrative and office support, • Assist with bookkeeping tasks (as needed) Qualifications: • Fully bilingual (English & Spanish), • Experience with data entry (AP/AR), • Bookkeeping experience is a plus, but not required, • Background in property management or real estate office settings, • Proficient in Microsoft Excel & Word, • Strong attention to detail and organization skillsCompany DescriptionPrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! Our Mission: Consistently provide client experiences focused on what they value most.PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! \r\n\r\nOur Mission: Consistently provide client experiences focused on what they value most.

Job Description Job Title: Bookkeeper / Administrative Assistant Location: Miami, FL Company: Aqua Contractors Job Type: Full-Time Compensation: $18/hour during trial period, $20/hour after 4 months based on performance Job Description Aqua Contractors is a growing construction company with 15 years of experience seeking a reliable, organized, and self-motivated Bookkeeper / Administrative Assistant to join our team. We are looking for someone with strong QuickBooks experience, bookkeeping knowledge, and the ability to support administrative operations in a fast-paced office environment. The ideal candidate is detail-oriented, able to multitask, works well under pressure, and has strong communication and organizational skills. Responsibilities • Manage daily bookkeeping activities using QuickBooks, • Handle accounts receivable and accounts payable, • Reconcile bank accounts, credit cards, and company expenses, • Assist with job costing and tracking project-related expenses, • Maintain accurate financial and administrative records, • Organize and track invoices, payments, vendor files, and W-9s, • Support monthly financial reporting, • Prepare letters, emails, memos, presentations, and reports, • Maintain and update contact databases and internal records, • Coordinate meetings, conference calls, and office schedules, • Support internal staff, management, vendors, and customers, • Minimum 2 years of QuickBooks experience required, • Minimum 2 years of bookkeeping experience in Accounts Receivable / Accounts Payable, • Construction company experience preferred, • Strong organizational skills and high attention to detail, • Ability to multitask and work independently with little supervision, • Ability to handle multiple responsibilities in a fast-paced environment, • Strong written and verbal communication skills, • Professional attitude with good customer service and people skills, • Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, • Ability to maintain confidentiality and professionalism, • Experience with cost control and budget-related administrative support, • Experience supporting office operations in a construction or service-based company Aqua Contractors offers an opportunity to grow with a stable and expanding construction company in a professional work environment. How to Apply Please send your resume to: Location: Miami, FL

Job Description Real Estate Investment Firm We are a real estate investment firm seeking a highly organized and reliable person to support daily operations. This is a full-time, in-office position. Responsibilities 1. Manage accounts payable, including invoice processing, and basic bookkeeping coordination., 2. Support property management functions, including vendor coordination, tenant communication, and recordkeeping., 3. Provide executive administrative support, including calendar management, correspondence, and document preparation., 4. Assist with general administrative and operational tasks as needed., 5. Maintain organized digital and physical filing systems. Qualifications • 1+ year of administrative or office support experience (real estate experience a plus), • Strong organizational skills and attention to detail, • Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with accounting or property management software is a plus, • Ability to prioritize tasks and work effectively in a small-team environment, • Professional communication skills and discretion Position Details • Full-time, in-office, • Competitive compensation based on experience

Job Description Construction Office assistant administrator in Miami (Bird Road and SW 72 Ave) We are a local South Florida construction company in business for more than 20 years. We are looking for an Assistant Contract Administrator to join our team. Fast paced friendly environment. If you have good computer skills and are detailed oriented, we can teach you how to use our software. Duties to include: · Contract administration (making sure subcontractors contracts and insurances are up to date etc). · Maintaining and updating construction software (procore). · Assist with purchasing. · Call for inspections and maintaining inspection log. · Answering phones and filing. · Accounts payable · Tracking Notice To Owner and making sure all lien waivers and releases are up to date · Assist with permitting. Benefits · Competitive salary commensurate with experience (TBD). · Retirement plans, and paid time off. · Collaborative and team-oriented work environment. · Flexible hours Candidate must have a minimum of 2 years experience in a professional setting, preferably in the construction industry, knowledge of general accounting procedures, proficient in data entry, have excellent skills in MS Office, excellent oral and written skills in the English language. Must be detailed oriented, have the ability to complete projects timely and accurately and communicate effectively with Project Managers and others and work well in a fast paced environment.

Job Description Position Purpose: Supervises the Accounts Payable Department and is in charge of entering invoices, check requests and associate expense reports in a timely manner. Reconcile vendor statements and work closely with the purchasing department to ensure proper flow of invoices from that department. EXAMPLE OF DUTIES: ESSENTIAL FUNCTIONS • Supervises Accounts Payable by ensuring that all processes are followed, • Input Invoices and expense reports in the Accounting system, • Code invoices and ensure that correct GL codes are used., • Matching invoices vs purchase orders and verify that all have been approved and merchandise received, • Close Purchase orders once department has received all goods., • Handle all vendors inquires as well as internal inquiries about payments, • Reconciles vendor statements, • Requests W-9 forms for all new vendors and update tax ID information in Accounting System, • Processes 1099 reports at year end., • Cut weekly checks; Process payments for vendors paid by credit card., • Submits check register for Positive Pay for the bank and CSI reports to DOF or ADOF., • Ensure all Accounts Payable invoices are posted before closing AP at month end and adhering to deadlines, • Ensures that all vendors are organized a filed accordingly, • Prepare and verify all contract maintenance and prepare expense accruals as well as utility accruals, • Follows accounting operational standards by identifying issues resolving the problems, • Supports Accounts Payable Clerk and General Cashier when these positions are on Vacation, • Protects organization's value by keeping information confidential., • Maintains financial security by adhering to internal controls., • Accomplishes accounting and organization requirements by completing related results as needed., • Performs other duties as directed by the Director of Finance or Assistant Director of Finance OTHER: Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the resort. Regular attendance in conformance with the standards, which may be established by Trump National Doral – Miami from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the industry that we are in, a need will occur for each associate to provide “Lateral Service”. Our goal is to ensure that we are maximizing customer satisfaction and as a result there will be times when our associates in the Operation will call upon us for support in order to ensure customer satisfaction occurs. When we are fortunate enough for this to occur, each associate will positively respond unless there is a chance that an opportunity resulting in dissatisfying a guest could occur. If this is the case the leader is to be notified and the level of support that is being requested will be obtained. SUPPORTIVE FUNCTIONS: • Maintain an open line of communication between guests, associates and management., • Assist office in any other administrative duties as needed., • Other duties as assigned. SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY: The individual must posses the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job with or without reasonable accommodation, using some other combination of skills and abilities. • Ability to organize and maintain vendors and contract files, • Excellent attention to details, • Proficient in Accounting software; and Microsoft Office: Excel, Word; Dataplus, • Able to communicate effectively with department managers and outside vendors PHYSICAL REQUIREMENTS: Frequency Key: Never - 0 hours; Rare - up to 1 hour; Occasional - 1-3 hours; Frequent - 3-6 Hours; Constant - 6-8 hours Physical Activity Frequency Sitting Constant Walking Frequent Climbing stairs Rare Standing Frequent Crouching/Bending/Stooping Occasional Reaching Frequent Grasping Frequent Pushing/Pulling Rare Near Vision Constant Far Vision Constant Hearing Constant Talking Constant Smell Never Taste Never Lifting/carrying (#50 lbs) Occasional OTHER DUTIES: Assimilate into Trump National Doral - Miami standards through understanding, supporting and participating in all elements of the Trump Cornerstones. Demonstrate working knowledge of the service standards. SAFETY REQUIREMENTS: OSHA laws require the use of the following Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety: • None QUALIFICATION STANDARDS: Education: High school diploma or equivalent. Experience: Minimum of 2 years Finance experience for major Hotel Company. At least one year accounts payable experience preferred. Licenses or Certificates: CPR certification optional. Grooming: All associates must maintain a neat, clean and well groomed appearance (specific standards available). Other: Additional language ability preferred. Trump National Doral participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.

Up to $50k-yr DOE / Medical-Dental-Vision / PTO + Holidays - As an Accounting Assistant, you will: Manage accounts payable and accounts receivable processes; Reconcile bank statements and credit card transactions; Prepare financial reports and assist with budget planning; Communicate with vendors an

Job Description We are looking for a detail-oriented Accounting Assistant to join our team. In this role, you will be responsible for accurately managing financial records and transactions, maintaining confidentiality, and supporting with daily operations. This position requires strong organizational skills and proficiency in handling both accounts payable and receivable processes. This position is on-site in Coral Gables FL. Regular office hours. LOCAL APPLICANTS ONLY! THIS IS A FULL TIME POSITION. Key Responsibilities: • Perform data entry and maintain accurate and up-to-date financial records., • Process accounts payable and accounts receivable transactions., • Deduction Analysis & Resolution: Research and validate customer chargebacks for legitimacy (e.g., pricing, shipping errors, compliance penalties)., • Dispute Management: Initiate disputes for invalid deductions through customer portals (e.g., Amazon, Walmart) and recover funds., • Documentation & Reporting: Maintain detailed logs of deductions, provide status updates to management, and assist in month-end close and aging analysis., • Collaboration: Coordinate with Logistics, Sales, and Credit teams to identify root causes of recurring chargebacks. Assist with bank reconciliations and general ledger entries., • Prepare, track, and ensure the timely processing of invoices and payments., • Respond to inquiries regarding financial transactions and records., • Collaborate with team members to streamline accounting processes and increase efficiency., • Provide administrative support and other duties as required. Required Qualifications: • High school diploma or equivalent (associate’s degree or coursework in accounting/finance is a plus)., • Proven experience as an accounting clerk or in a similar role., • Familiarity with accounting principles and procedures., • Proficiency in QuickBooks Online, Microsoft Excel, or other accounting software (preferred)., • Excellent organizational and time-management skills., • Strong attention to detail and accuracy in data entry and calculations., • Ability to work independently and handle confidential information., • Effective written and verbal communication skills., • English proficiency is a mustCompany DescriptionFounded in 2009, we are a leading innovator company committed to providing all-natural snacks and ingredients to customers across retail, food service, and e-commerce. Our diverse portfolio features 100% shelf-stable, steamed, and marinated premium vegetables, seamlessly blending taste, quality, and convenience for everyday life. We offer a lifestyle choice for those who value their time and health without compromising on taste. Whether you're shopping in-store, dining out, or ordering online, our products cater to your needs. With a focus on natural ingredients and delicious flavors, we strive to elevate your culinary experience and make wholesome choices easier for everyone.Founded in 2009, we are a leading innovator company committed to providing all-natural snacks and ingredients to customers across retail, food service, and e-commerce. Our diverse portfolio features 100% shelf-stable, steamed, and marinated premium vegetables, seamlessly blending taste, quality, and convenience for everyday life.\r\n\r\nWe offer a lifestyle choice for those who value their time and health without compromising on taste. Whether you're shopping in-store, dining out, or ordering online, our products cater to your needs. With a focus on natural ingredients and delicious flavors, we strive to elevate your culinary experience and make wholesome choices easier for everyone.

Your duties Administrative Assistant, Part Time, Administrative, Accounting, Assistant, Catering Manager. As an Administrative Assistant, you will be responsible for overseeing a comprehensive range of accounting operations, which include accounts receivable (A/ R), accounts payable (A/ P), payroll

Job Description Construction Office Manager / Accounting Assistant Location: Miami, FL Responsibilities: • Manage job cost accounting and project budgets, • Handle progress billing, AIA pay apps, change orders, lien releases, • Process accounts payable/receivable and subcontractor payments, • Reconcile costs and provide financial reports Requirements: • 3+ years accounting experience (construction preferred), • Proficient in QuickBooks., • Strong knowledge of construction billing & cost codes, • Excellent computer skills (Excel, Word, accounting software), • Detail-oriented, accurate, and organized Benefits: • Competitive salary (based on experience), • Growth opportunities within the company, • Supportive team environment

Job DescriptionMurgado Automotive Group, one of the best automotive groups in the country, is seeking an experienced Automotive Controller to join our team. Located in Miami, FL we are dedicated to delivering exceptional service and providing our customers with the ultimate luxury automotive experience. Position Overview The Automotive Controller will have full financial oversight of assigned rooftops within our Miami automotive retail operations. This is a senior-level dealership accounting role requiring deep understanding of automotive retail operations across sales, service, parts, F and I, and manufacturer programs. This is a hands-on leadership position responsible for financial integrity, internal controls, compliance with OEM standards, and active partnership with the General Manager. Key Responsibilities: Financial Reporting and CloseDirect and complete month-end close within OEM deadlinesProduce accurate financial statements compliant with GAAP and manufacturer reporting standardsReview and validate all balance sheet schedules prior to submissionEnsure accuracy of factory composite reporting Balance Sheet and Schedule IntegrityWeekly review of all balance sheet schedulesFull reconciliation of floorplan payable and interestReconciliation of cash in transit and clearing accountsOversight of contracts in transit and funding schedulesReconciliation of warranty receivables and factory incentive receivablesMonitoring of parts inventory and obsolescence reservesOversight of reserve accounts and F and I chargebacksElimination of aged or unexplained reconciling items Operational OversightSupervise Receivables, Payables, Title Clerks, and Staff AccountantsImplement and enforce strong internal controlsReview deal postings daily for accuracy of gross, incentives, and product penetrationOversee payroll accuracy, including commission calculationsMonitor departmental expense controls and profitability OEM and Lender ComplianceReconcile manufacturer statements monthlyEnsure compliance with OEM accounting policiesReconcile lender floorplan statements and curtailment schedulesPrepare documentation for internal and OEM audits Systems ExpertiseStrong proficiency in Tekion Advanced Excel skillsAbility to implement KPI dashboards and reporting tools QualificationsBachelor's degree in Accounting, Finance, or related field; CPA or CMA preferred.Minimum of 7 years of experience in automotive dealership accounting, with at least 2 years in a supervisory or managerial role.High integrity and leadership capabilityPrior Controller or Assistant Controller experience preferredExperience in multi-rooftop environments strongly preferredProficiency in dealership accounting software (Tekion preferred) and Microsoft Excel.Strong knowledge of GAAP principles and financial reporting standards.Excellent analytical, problem-solving, and decision-making skills.Effective communication and interpersonal skills, with the ability to interact with all levels of the organization.Detail-oriented, organized, and able to prioritize and manage multiple tasks in a fast-paced environment. Why Join UsCompetitive compensation package with opportunities for performance-based bonuses.Comprehensive benefits package, including medical, dental, vision, and 401(k) with company match.Opportunities for career advancement and professional development within the Murgado Automotive Group.Supportive and collaborative work environment with a focus on employee well-being and growth.Access to a diverse inventory of luxury vehicles and exclusive brand events. Be Part of Our Success StoryIf you're a dynamic and experienced Automotive Controller, we want to hear from you! Apply today! Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We are an employer who participates in the E-verify program with the Department of Homeland and Security. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description We are a skilled home health agency committed to providing inclusive care to individuals of all backgrounds, including people with disabilities of all ages. We are looking for a dedicated healthcare administrator assistant to partner with us. This is an incredible opportunity to help shape a compassionate, client-centered organization and grow with us. What You’ll Do: • Collaborate with ownership to set up systems for billing, payroll, HR, credentialing, and office operations, • Support the continuing licensure process and ensure full regulatory compliance, • Help develop internal workflows for EMR/HRIS systems and office management, • Handle recruiting, onboarding, accounts payable/receivable, and payroll, • Review and update our processes for Medicare, Medicaid, and private insurance billing, • Help expand operations post-licensure while maintaining a high standard of care for all clients, including those with disabilities You Might Be a Great Fit If You: • Have 5+ years of healthcare administration experience, especially in home health, • Are familiar with startup licensing, Medicare/Medicaid, and regulatory requirements, • Are passionate about inclusive, accessible care, • Thrive in fast-paced environments, • Are comfortable with EMR/HRIS systems, Microsoft Office, and Google Suite, • Are organized, professional, and a strong communicator, • English (required). Spanish (preferred). Creole a plus. Requirements: • High school diploma or equivalent required; degree in business or healthcare administration preferred, • Must pass a Level 2 background screening, • Must be able to commute to Miami, FL, • Open to working at least twice a week during startup in the office for a $400/month stipend, transitioning to part/full-time, • Comfortable wearing multiple hats

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. As an Administrative Assistant, you will be responsible for overseeing a comprehensive range of accounting operations, which include accounts receivable (A/R), accounts payable (A/P), payroll reporting, and general ledger (GL) en

Job Description Who We Are: Oppenheimer & Co. Inc. (“Oppenheimer”) is a leading middle-market investment bank and full service broker-dealer. With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services. Job Description Oppenheimer & Co. Inc.’s Private Client Division is currently seeking an Administrative Assistant for our Miami Branch office. Responsibilities: • General administrative duties include but are not limited to the following:, • Prioritize daily work, answer phones, and take messages, • Manage and book conference room requests, • Welcome and greet guests and employees, • Assist brokers and support staff on special projects, • Process Accounts Payable, • Scheduling Branch wholesaler breakfast and lunch visits, • Receive deliveries, • Order office supplies, • Experience working as a receptionist in a corporate environment, • Demonstrate strong accuracy and thoroughness in all facets of daily work, • Associate’s degree preferred but not required, • Interface and articulate well with all levels of employees and clients in a highly professional and friendly manner, • Must be a team player with an energetic, positive disposition, • Demonstrate the ability to handle multiple tasks with little or no supervision

Job Description Job Title: Administrative Assistant – Condominium Management Reports To: General Manager and Assistant General Manager Location: Miami, Florida Summary The Administrative Assistant provides comprehensive administrative, clerical, and financial support to the condominium management team and the association. This multifaceted role includes managing accounts receivable and payable, assisting with the operations of the rental management program (if applicable), handling resident communications, maintaining records, and ensuring the efficient operation of the administrative office. Responsibilities Accounts Receivable (AR): • Prepare and send out invoices for monthly assessments, special assessments, and other charges to unit owners., • Track and record payments received, ensuring accurate posting to resident accounts., • Manage past due accounts, generate aging reports, and follow up with delinquent owners according to association policies., • Reconcile AR records with bank statements., • Respond to resident inquiries regarding billing and payments. Accounts Payable (AP): • Receive, review, and process invoices from vendors and service providers., • Obtain necessary approvals for invoices., • Prepare and issue payments (checks, electronic transfers) in a timely manner., • Maintain accurate AP records and vendor files., • Reconcile AP records with bank statements., • Respond to vendor inquiries regarding payments. Rental Management Program Support (if applicable): • Assist with the coordination of the on‑site rental program, if offered by the association., • Process rental applications and agreements., • Manage booking schedules and communicate with owners and rental guests., • Coordinate unit preparation for rentals (cleaning, maintenance communication)., • Track rental income and expenses., • Assist with the distribution of rental proceeds to owners. General Administrative Duties: • Serve as the first point of contact for phone calls, emails, and in‑person inquiries, providing professional and courteous assistance., • Maintain and organize office files, records, and supplies., • Prepare correspondence, memos, reports, and other documents., • Schedule meetings and appointments., • Manage incoming and outgoing mail and deliveries., • Assist with resident communications, including newsletters, notices, and website updates., • Coordinate vendor access and communication as needed., • Assist with the planning and execution of association meetings and events., • Maintain resident contact information and emergency contact lists., • Perform other administrative and clerical duties as assigned by the management team. Qualifications • High school diploma or equivalent required; Associate’s degree in Business Administration or a related field preferred., • 2 years of administrative experience, preferably in property management, real estate, or a similar environment., • Fluent in Spanish strongly preferred., • Proven experience with basic accounting principles and managing accounts receivable and payable., • Experience with rental management processes is highly desirable if the condominium has a rental program., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Excellent organizational skills and attention to detail., • Strong written and verbal communication skills., • Ability to prioritize tasks and manage time effectively., • Ability to maintain confidentiality and handle sensitive information., • Excellent customer service and interpersonal skills., • Ability to work independently and as part of a team., • Familiarity with property management software is a plus., • Yardi systems knowledge strongly preferred. Physical Requirements • Ability to sit for extended periods., • Ability to use a computer and telephone., • Ability to lift and carry light office supplies.

Job DescriptionCompany Description We are looking for a Staff Accountant to join the re-opening of the famed Delano Miami Beach. Set to open its doors in 2025, Delano Miami Beach will fuse historic charm with contemporary luxury, reflecting a reimagined experience that pays homage to the original visionary concept. Comprising 170 rooms and distinct food and beverage concepts, the hotel will preserve its iconic walk-in pool and, in addition, unveil a new pool on an amenity deck, offering breathtaking views of the ocean. Delano Miami Beach will act as the brand’s flagship location, re-establishing Delano as a trailblazer in luxury lifestyle hospitality. Ennismore, in partnership with Cain International (the owners of Delano Miami Beach as well as partner in the Delano brand), are currently undertaking a significant renovation and redevelopment of the iconic Delano hotel with an aim to open its doors again ahead of the 2025 winter high season. Job Description Under the general guidance of the Assistant Director of Finance, the Staff Accountant is responsible for reporting the Hotel's financial operations by maintaining accurate financial records, assisting with the preparation of financial reports, reconciling accounts, and ensuring compliance with the Company's policies and procedures. This role plays a key part in the month end close process, daily financial reporting, and overall financial integrity of the hotel. YOUR KEY RESPONSIBILITIES: Income Audit * Perform daily audits of revenue from Front Office, Food and beverage, and other outlets. * Reconcile POS and PMS reports to ensure all income is properly recorded. * Investigate and resolve discrepancies between revenue reports and actual receipts. * Prepare and distribute daily revenue and audit reports to management. Accounts Payable * Process vendor invoices and ensure timely payment in accordance with vendor payment terms and hotel policy. * Verify invoice accuracy, obtain necessary approvals, and resolve discrepancies. * Maintain vendor files and respond to inquiries related to payment status. Accounts Receivable * Post and reconcile guest and group billing charges. * Monitor outstanding balance and follow up on overdue accounts. * Generate and distribute invoices for events, group booking, and corporate accounts. * Prepare AR aging reports and supports collected and efforts. General Accounting * Prepare and record journal entries, approvals, and adjustments. * Reconcile general ledger accounts and bank statements regularly. * Assist with month end and year end closing activities. * Ensure compliance with internal controls and financial policies and assist in preparations for internal and external audits. * We recognize we are in the hospitality industry and that it may require us to provide lateral service. * We will on occasion call for each individual on the team on a routine basis to perform various related tasks as needed in the spirit of providing exceptional guest service. Qualifications * Bachelor’s degree in accounting, Finance, or a related field required; CPA, CMA, or MBA preferred. * Minimum five years of progressive accounting/finance experience, with at least two years in a hotel or hospitality setting and one to two years in a supervisory or managerial role. * Strong understanding of hotel accounting principles, including full-cycle month-end close, budgeting, forecasting, financial analysis, and cash flow management. * Proficient in accounting systems and hotel property management systems (e.g., Opera, SunSystems, M3, BirchStreet, or similar). * Excellent knowledge of U.S. GAAP and internal controls; experience with audit preparation and financial compliance practices. * Strong analytical and problem-solving skills, with attention to detail and the ability to interpret and present financial data clearly. * Effective leadership and team management abilities, including experience training, mentoring, and evaluating accounting staff. * High proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and financial modeling; strong skills in Word and PowerPoint. * Excellent verbal and written communication skills; ability to communicate financial information clearly and concisely to both finance and non-finance stakeholders. * Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic environment. * Discretion, professionalism, and integrity in handling confidential and sensitive financial information. * Knowledge of hotel operations and interdepartmental functions to support effective financial decision-making and cross-functional collaboration. * Familiarity with local, state, and federal regulatory requirements, including tax, labor, and licensing laws. * All team members must maintain a neat, clean and well-groomed appearance. Specific department uniform guidelines and/or required articles of clothing will be explained to you by your supervisor. Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionSalary: 25 Job Title: Billing Department Assistant Location:Corporate Office (On-site) Work Hours:Monday to Friday, 9:00 AM 5:00 PM As a Billing Department Assistant at TaxLeaf, you will support the Billing and Collections Department by handling various tasks related to invoicing, accounts reconciliation, and customer communication. You will work closely with the Billing Department Manager and use Leafnet to manage client services for franchises and licensees. Key Responsibilities: * • Perform daily reconciliation of accounts and process payments., • Review and resolve discrepancies in customer accounts., • Prepare and send invoices to customers in a timely manner., • Monitor and follow up on outstanding customer balances., • Assist in month-end closing activities for accounts receivable and payable., • Provide excellent customer service, including phone etiquette, when interacting with customers., • Collaborate with other departments to resolve billing and payment inquiries., • Maintain accurate records of all transactions and communications with customers., • Assist the Billing Manager with special projects and feedback., • Operate office equipment and follow up on actions and services in Leafnet., • Maintain confidentiality of company and client information according to established policies., • Perform additional duties as required by the department head. Skills & Qualifications: * • Bachelors degree or equivalent., • Minimum one year of experience in a financial or accounting-related role., • Strong verbal and written communication skills in both Spanish and English., • Proficient in Microsoft Office and Teams., • High proficiency in Microsoft Excel., • Strong analytical skills with attention to detail., • Ability to multitask and work independently with minimal supervision., • Ability to prepare complex reports and manage multiple tasks., • Highly organized and resourceful. Required Languages: • Spanish:Required, • English:Required If you meet the qualifications and are ready to join a dynamic team, apply today! We look forward to hearing from you.

Part-Time Administrative Assistant I, Culinary Arts. The Part-Time Administrative Assistant I assists the supervisor and faculty with the development and implementation of the School program.

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable.But this isn't your average doctor's office.We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patien

Competitive Pay / Comprehensive Benefits Package (healthcare-PTO-Retirement) - As a Accounts Receivable Specialist [FT - Work From Home], you will: Manage and maintain accurate accounts receivable records, including processing payments, resolving billing discrepancies, and following up on outstandin

We are seeking a dedicated Administrative Assistant to join our team. Familiarity with accounts receivable, invoicing, and billing processes.

Davidson Hospitality Group - - Responsibilities: Assist with accounts payable and accounts receivable processes; Conduct data entry and maintain accurate financial records; Prepare and reconcile financial statements and reports; Assist with payroll processing and expense tracking; Collaborate with

DOE / Total Rewards = Health + Wellness + Retirement - As a Accounts Receivable Specialist at Carrot Fertility, you will: Manage the entire accounts receivable process for the company including invoicing, collections, and reconciliation; Ensure timely and accurate processing of all payments and refu

Competitive pay / Medical, dental & vision / PTO - As an Accounts Receivable Specialist at HYER Boots, you will: Execute AR workflows including collections outreach, payment follow-ups, and account monitoring; Serve as the primary AR point of contact for wholesale retailer partners; Build strong wor

Hyundai Dealership - JobID: 200-116168 [Accounting Payable Clerk] As an Accounts Payable Clerk at Hyundai, you'll: Perform accounting functions; Reconcile vendor accounts; Research and solve payment discrepancies; Reconcile credit card statements; Assist the accounting office; PIck up mail, run chec

DOE / Medical, dental & vision / 401k match / PTO - As an Accounts Receivable Specialist at QualDerm Partners, you will: Manage and maintain accurate records of accounts receivable; Process and post payments received from patients and insurance companies; Monitor and follow up on unpaid invoices and

Ace Hardware - 2477 West 4th Avenue - Responsibilities: Maintain accurate financial records using Microsoft Office and QuickBooks; Prepare financial statements and reports for management review; Ensure compliance with company policies and local regulations.

Up to $60k-yr / Strong Benefits - As a Bookkeeper at Prestige Accounting & Consulting, you will: Manage and maintain accurate financial records for multiple clients; Conduct monthly bank reconciliations and prepare financial statements; Process accounts payable and accounts receivable transactions;

The Corporate Administrative Assistant provides administrative, organizational, and operational support to the Faena Hotels corporate team.

HHM Hotels - - Responsibilities: Verify, obtain approvals and pay invoices; Prepare cash discrepancy reports; Retrieve and process deposits; Maintain house bank and conduct transactions; Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.

CHC is searching for an Office Assistant to provide support to the Superintendent and the Construction Project Manager.

Rooms To Go is hiring Outlet Office Assistants to work in the offices of our retail stores. Outlet Office Assistants are responsible for supporting sales associates, customers, and store management, processing payments and finance applications answering delivery questions, assisting with customer ca

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 28,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties.With internationally renowne