Accounts payable assistant jobs in Rochester, New YorkCreate job alerts

Job Description BILL'S CARPET CENTER ACCOUNTS PAYABLE SPECIALIST & CFO ASSISTANT Job Type: Full-time, 40 hours per week Schedule: Monday-Friday, 9:00 a.m.-5:30 p.m. Pay: $20.00-$22.00 per hour, depending on experience Experience: 3+ years of relevant experience Build a Career Where Accuracy and Initiative Matter Bill's Carpet Center is seeking an experienced, organized, and dependable Accounts Payable Specialist & CFO Assistant. This full-time role combines core accounts payable work with financial, administrative, inventory, and operational support. It is a strong fit for someone who enjoys variety, follows details through to completion, and communicates effectively across departments and with vendors. What You Will Do Accounts Payable & Vendor Support Enter vendor bills, match purchase orders to order confirmations, and reconcile vendor statements. Prepare accounts payable check runs and online vendor payments. Research vendor order status, follow up on vendor claims, and process credit memos and consumer claims. Match company credit card transactions to receipts and prepare vendor credit applications. Maintain inventory stock cost valuations. Financial & CFO Support Record customer credit card payments and send paid invoices. Assist with daily and monthly bank reconciliations, check deposits, and payment confirmations. Support positive pay review and approvals for checks and ACH transactions. Provide support for monthly financial statements, accounts receivable, collections, customer statements, COD tracking, and audit requests. Coordinate W-9 and certificate of insurance requests, annual 1099 subcontractor reporting, and requesting customer capital improvement, resale, and sales tax exemption forms. Inventory, Operations & Administration Assist Operations with vendor ordering, showroom pricing updates, warehouse inventory counts, and inventory variance reporting. Review customer and warehouse sign-off documentation and attach supporting records to customer invoices. Coordinate insurance claims, facilities maintenance requests, and IT needs with third-party providers. Maintain account login records, assist with QuickBooks user access and training, order office supplies, answer phones, and provide general administrative support. Pick up customer checks and complete other CFO support tasks as needed. What You Bring At least 3 years of relevant accounts payable or accounting support experience. Strong attention to detail, follow-through, organization, and ability to manage multiple priorities. Comfort working with vendors, financial records, inventory information, and confidential business information. Working knowledge of QuickBooks and Microsoft Office is required. Clear, professional communication and a willingness to assist across accounting, operations, and administration. A valid driver’s license in good standing, held for at least 3 years. Compensation & Benefits $20.00-$22.00 per hour, depending on experience. Health insurance eligibility after 6 months. 401(k) with company match. $50 monthly cell phone reimbursement. Consistent Monday-Friday schedule, 40 hours per week. Varied exposure to accounting, operations, inventory, and administration. Driver’s License Requirement Before hire, the selected candidate must provide a copy of their driver’s license and authorize a Motor Vehicle Report for review by the company’s insurance providers.

Job DescriptionAbout the Role:Bill's Carpet Center is looking for a detail-oriented and driven Accounts Payable Specialist/CFO Assistant to join our team in Rochester, NY. This is a unique dual-role opportunity where you'll help keep our financials running smoothly while working directly alongside company leadership. If you thrive in a fast-paced environment and love bringing order to numbers, we want to hear from you! Responsibilities: • Process and manage full-cycle accounts payable, including invoice review, coding, and payment processing, • Reconcile vendor statements and resolve billing discrepancies in a timely manner, • Assist the CFO with financial reporting, budgeting, and data analysis, • Maintain accurate and organized financial records and documentation, • Coordinate with vendors, suppliers, and internal departments to ensure smooth payment workflows, • Support month-end and year-end close processes, • Prepare expense reports and assist with cash flow monitoringRequirements:, • 2+ years of experience in accounts payable, bookkeeping, or a related finance role, • Proficiency in Quickbooks Desktop accounting software and Microsoft Excel, • Strong attention to detail and high level of accuracy in data entry and financial processing, • Ability to handle confidential financial information with discretion and professionalism, • Excellent organizational and time-management skills with the ability to manage multiple priorities, • Strong communication skills for effective collaboration with vendors and executive leadership, • Associate's or Bachelor's degree in Accounting, Finance, or related field preferredAbout Us:Calder Group Ltd, proudly operating as Bill's Carpet Center, has been a trusted name in flooring solutions in the Rochester, NY community for years. Customers love us for our quality products, expert craftsmanship, and personalized service that keeps them coming back. Our team enjoys a supportive, close-knit work environment where every employee's contribution truly makes a difference.

Job Description Assistant Business Manager Full-Time | Contract-to-Hire | Monday–Friday | $22/hour+ DOE Make an Impact Behind the Scenes Are you the kind of person who enjoys being the go-to person who keeps everything moving? Do you thrive in a fast-paced environment where no two days look exactly the same? Our client is a highly respected, mission-driven organization that plays an essential role in supporting the local community. They are looking for a Business & Administrative Coordinator to join their team in a full-time, contract-to-hire capacity. This is a great opportunity for someone who is confident working with payroll, accounts payable/accounts receivable, scheduling, and general administration, but who also enjoys wearing many hats and jumping in wherever needed. You’ll play an important role in keeping the organization’s day-to-day operations running smoothly while supporting a team whose work directly impacts the community. What You’ll Do This is a true jack-of-all-trades administrative and business support position. Responsibilities will include: • Process payroll and assist with ongoing payroll-related activities, • Handle accounts payable and accounts receivable entry, monthly financial entries, and general bookkeeping support, • Coordinate and maintain employee schedules, ensuring appropriate coverage and communicating schedule updates as needed, • Support onboarding and orientation for new team members, • Maintain accurate personnel files and assist with employee/benefit-related questions, • Provide general administrative support across the organization, including filing, data entry, correspondence, and special projects, • Assist with databases and other cloud-based systems used to manage organizational information, • Support fundraising initiatives, including payment processing, database updates, and correspondence, • Assist with website and social media updates as needed, • Support grant-related activities, including researching opportunities and assisting with applications, • Help coordinate organizational events, activities, and community initiatives, • Step into whatever needs to be done; this is a role where flexibility, initiative, and a willingness to help are highly valued! What We’re Looking For We’re looking for someone who is organized, dependable, resourceful, and comfortable wearing a lot of different hats. The ideal candidate will have: • Experience with payroll processing and/or payroll administration, • Experience with AP/AR, bookkeeping, or accounting-related data entry, • Strong attention to detail and the ability to manage recurring deadlines, • Excellent organizational and time-management skills, • Strong computer skills, particularly with Microsoft Office and Excel, • Experience with QuickBooks Online is highly preferred, • The ability to work independently while also being a collaborative team member, • Strong written and verbal communication skills, • A proactive, “see something that needs to be done and take care of it” mindset, • The flexibility to shift priorities and take on new responsibilities as organizational needs change Education: An Associate’s or Bachelor’s degree is preferred, with higher education in Accounting, Business Administration, Finance, Marketing, or a related field being especially beneficial. Equivalent professional experience will also be considered. Why This Opportunity? This is more than a traditional administrative position. You’ll have the opportunity to become an integral part of a mission-driven organization that provides an important service to the community. For the right person, this can be an incredibly rewarding opportunity to use your administrative and financial skills while knowing that the work you do every day contributes to something meaningful. Schedule: Monday–Friday, regular daytime hours Employment Type: Full-Time, Contract-to-Hire Compensations & Benefits: • Starting pay: $22+/hour, based on experience, • Health insurance available following successful completion of the probationary period, • 2 weeks of PTO during your first year, • 401(k) with employer match after 1 year of employment If you're an organized, hands-on professional who enjoys variety, takes pride in being dependable, and wants to be part of an organization that truly makes a difference, we’d love to hear from you! \nCompany Description TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together! TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!

Accounting AssistantMilton Rents (a division of Milton CAT) is seeking a reliable individual to assist the Controller with the functions of the Accounting Department including assisting with the accounts payable and accounts receivable functions and to provide backup to the administrative assistant.

Accounting AssistantMilton Rents (a division of Milton CAT) is seeking a reliable individual to assist the Controller with the functions of the Accounting Department including assisting with the accounts payable and accounts receivable functions and to provide backup to the administrative assistant.

Competitive Pay / Comprehensive Employee Benefits Package - As a AP/AR Accounting Assistant, you will: Review and reconcile accounts receivable and accounts payable; Generate financial reports and assist with month-end closing processes; Process and post payments from clients and vendors; Communicat

Assists with temporary coverage, as needed, for Purchasing Clerk, Accounts Payable Clerk, Benefits Clerk, and Secretary to the Assistant Superintendent for Human Resources during unexpected absences or position vacancies. Serves as a point-person/Office Coordinator for District Office staff, as well

Administrative Assistant Rochester, NY We are seeking a dependable and organized Administrative Assistant to assist our team with keeping daily office operations running smoothly. Requirements: · 2+ years of experience in a similar administrative assistant role is required.

Law firm founded in 2015, with offices in Indianapolis and Florida.Specializing in representing couples worldwide in the areas of US immigration matters (K1 fiance visas, marriage-based green cards and citizenship).On a day-to-day basis the Legal Secretary/Paralegal supports the Managing Partner in

Part-Time Real Estate Assistant / Transaction Coordinator. Real Estate Assistant / Transaction Coordinator.

Prior experience working as a Virtual Assistant in a legal or professional services. We are seeking an experienced Administrative Virtual Assistant to support a growing law firm with billing management through Clio and direct communication with clients.

Walz Group is a cohesive team of financial professionals and business experts in the Lancaster, PA area who passionately advance our clients’ monetary and organizational goals.Within our CPA firm, we adopt the philosophy of ultimate accountability, our promise to deliver tailored, personal, and ex

Job Title: Admin Assistant (Bookkeeping & Inventory Management). We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business. An Admin Assistant in this role focuses on maintaining operational accuracy

Maintaining and reconciling balance sheet and general ledger accounts, using cost accounting.

We are seeking a highly organised and proactive individual to join our team.The successful candidate will provide essential administrative support and ensure the smooth operation of our office environment.Manage and maintain schedules, appointments, and correspondence.Assist in the preparation of re

Extensive background in accounts payable operations in mid-sized to large manufacturing organizations and end to end procure-to-pay processes. Our company is currently experiencing rapid growth and we are seeking an Accounts Payable Shared Services Manager to join our Finance and Accounting team. Th

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to multiple Executives across our business. Proven experience as an executive assistant to multiple C-level executives or similar senior leadership roles, preferably in a fast-pa

The OAG is seeking a highly motivated and mission-driven attorney to join the Opioids Enforcement Unit within the Consumer Protection Division as an Assistant Attorney General (AAG). The CPD is staffed by a dedicated team of about 36 Assistant Attorneys General and more than 40 professional staff, i

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Health-Dental-Vision / Paid time off / Referral program - As a Accounts Payable Specialist II, you will: Manage and process invoices and payments in a timely and accurate manner; Reconcile vendor statements and resolve any discrepancies; Maintain accurate records and documentation of all transaction

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Competitive Base Compensation + discretionary incentive bonus / Comprehensive Benefits Package - As an Accounts Receivable Escalation Specialist, you will: Monitor and analyze accounts receivable aging reports to identify delinquent accounts and initiate appropriate escalation procedures; Communicat

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

Competitive Hourly Pay / Flexible schedule / Medical-Dental-Vision-Life-Disability / Matching 401k plan / Paid vacation and holidays / Professional development opportunities - As a Accounts Receivable Specialist, you will: Manage and process invoices and payments from clients and insurance companies

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Catholic Health - 400 West Main Street - Responsibilities: Prepare exam rooms, sanitize and stock supplies; Escort patients and manage patient flow; Take vitals and collect patient history; Assist with procedures and in-office testing; Greet patients and answer phones at front desk.

Casella Waste Systems - - Responsibilities: Receives, reviews, and processes vendor invoices and employee expenses; Prepares reports on bills and invoices; Performs AP/AR, purchasing, inventory, revenue, and payroll tasks; Adheres to internal controls and procure-to-pay policies; Coordinates with de

Fresenius Medical Care - 1570 Long Pond Road - Responsibilities: Answering telephone and routing calls; Greet patients and guests at reception; Maintain filing systems and databases; Prepare and process admissions, records, and referrals; Coordinate scheduling and travel for patients.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Northwell Health - - Responsibilities: Perform diversified clerical duties related to the office/department; Type correspondence and reports; greet visitors; answer phones; Schedule appointments/meetings; maintain files and records; Take meeting minutes; collect payments; manage supplies.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative