Administrative Assistant to the Canon for CMV
6 days ago
Houston
Job Description The Episcopal Diocese of Texas Position Description Administrative Assistant to the Canon for Congregational & Mission Vitality Department: Congregational & Mission Vitality Reports to: Canon for Congregational & Mission Vitality FLSA Status: Non-Exempt Position Summary The Episcopal Diocese of Texas is seeking a full-time Administrative Assistant who is highly organized, tech-savvy, and proactive. This position supports the Canon for Congregational & Mission Vitality and works closely with a collaborative, mission-focused team. The ideal candidate enjoys being part of a supportive, fast-paced environment, is comfortable with digital tools and project management software, and brings creativity in finding new ways to simplify and strengthen our workflows. This role is a valued and respected member of the team, helping ensure that our ministry runs smoothly while contributing fresh ideas that make our work together even more effective. Primary Responsibilities • Provide comprehensive administrative support to the Canon for Congregational & Mission Vitality., • Manage calendars, schedule meetings, coordinate travel, and oversee logistics for events and appointments., • Process credit card receipts and reimbursements as needed., • Respond to emails, phone calls, and digital correspondence promptly and professionally., • Prepare, edit, and maintain digital and paper records, files, and confidential documents., • Anticipate needs and suggest improved processes, workflows, and systems for greater efficiency., • Assist in preparing departmental reports, project plans, and documentation., • Support team meetings, track action items, and assist with follow-up., • Provide substitute front desk coverage on occasion., • Embodies the EDOT Staff Core Values, • Ability to develop healthy, positive relationships with a diverse set of diocesan stakeholders, including staff and members of parishes and boards, • Exceptional organizational and administrative skills, with the ability to manage multiple priorities under tight deadlines., • Advanced computer proficiency: Microsoft Office Suite, Outlook, and shared cloud platforms (e.g., Slack, SharePoint, etc.)., • Experience with project management tools (e.g., Asana, Trello, Monday, or similar) strongly preferred., • Ability to identify and implement new systems or workflows to increase efficiency., • Personable and professional in person, on the phone, and online., • Demonstrated ability to handle confidential information with discretion., • Strong written and verbal communication skills., • Knowledge of, or willingness to learn, Episcopal Church structures and communication protocols., • Bilingual in English and Spanish strongly preferred., • Ability to navigate complexity, ambiguity, and diverse relationships with professionalism and emotional intelligence., • High School diploma required; Associate degree preferred., • Minimum of two years’ experience in administrative support or related role., • Demonstrated expertise in computer systems, digital platforms, and online collaboration tools., • Physical demands: While performing the duties of this job, the employee is often required to walk, sit, use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms, talk and hear. Employees must occasionally lift and /or move up to 15 pounds. Specific vision abilities required by the job include close visions, distance visions, color vision, peripheral vision, depth perception, and the ability to adjust focus., • Work environment: while performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.