Bilingual Administrative Assistant
24 days ago
Colorado Springs
Job Description Overview Now Hiring! Bilingual Administrative Assistant Location: Colorado Springs, CO (On-Site) Full-Time Compensation: $45,000 - $54,000 Join a National Leader in Fresh Prepared Foods Headquartered in north Colorado Springs, Roth Industries is a diversified prepared foods company specializing in manufacturing, distributing, marketing, and selling freshly prepared foods. We proudly distribute our own brands in more than 8,000 stores nationwide through the country’s largest retailers and supermarket chains. We also partner with grocers, restaurants, CPG start-ups, and established brands to provide private-label and co-packed solutions. The Opportunity The Administrative Assistant provides high-level administrative and operational support to C-suite. This role is responsible for managing schedules, coordinating communications, and supporting day-to-day administrative functions to ensure efficient executive operations. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced work environment. The Administrative Assistant works closely with cross-functional teams, including sales, operations, procurement, and finance, to facilitate effective communication and coordination. What You’ll Lead Executive Support • Manage complex calendars for C-suite, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts., • Coordinate internal and external meetings, including preparing agendas, materials, and follow-up action items., • Screen and prioritize incoming communications, including emails, phone calls, and requests for meetings., • Organize and maintain files, records, and documentation, ensuring accuracy and confidentiality., • Coordinate travel arrangements, including flights, accommodation, and itineraries., • Process expense reports and maintain supporting documentation in accordance with company policies., • Assist in coordinating communication between executive leadership and operational teams, including warehouse, production, and procurement., • Track key action items, deadlines, and follow-ups to support operational execution., • Serve as a primary point of contact for executives, candidates, employees, and internal/external stakeholders, ensuring clear, timely, and professional communication., • Facilitate coordination across departments to support alignment and execution of priorities, respond to candidate inquiries regarding the application and interview process, and assist employees with routine questions by directing them to appropriate resources. Education: • High school diploma or equivalent required, • 2–5 years of administrative or executive support experience, • Bilingual in English and Spanish required, with the ability to communicate effectively, • Experience supporting senior leadership (CEO, EVP, or similar level) preferred, • Experience in a Consumer-Packaged Goods (CPG), food manufacturing, or operations-driven environment is a plus Technical Skills: • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Experience with calendar management and scheduling tools, • Strong organizational and time management skills, • Excellent written and verbal communication skills Work Environment This position operates in an office environment within a Consumer Packaged Goods (CPG), food manufacturing organization, with occasional interaction in warehouse or production settings. The role may require coordination across multiple departments and adapting to changing priorities in a fast-paced environment. Physical Requirements This role requires the ability to sit for extended periods, use a computer and phone, and communicate effectively with team members and stakeholders. Occasional standing, walking, or light lifting (up to 15–20 pounds) may be required. Why Roth Industries? • Executive-level impact., • National distribution footprint., • Growth-focused, entrepreneurial environment., • Opportunity to build and transform quality culture company-wide., • Health insurance. Apply today and help shape the future of fresh prepared foods at Roth Industries.