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Billing manager jobs in Hoboken, New JerseyCreate job alerts

  • A Whole New World Academy of Hoboken
    Office Manager
    Office Manager
    3 hours ago
    Full-time
    Hoboken

    At A Whole New World Academy of Hoboken, we are dedicated to providing a nurturing and inspiring environment where children can thrive socially, emotionally, and academically. Our team is passionate about early childhood education, and we are seeking an organized, dependable, and proactive Office Manager to support the daily operations of our center. Position Summary: The Office Manager is a key member of our administrative team, responsible for ensuring the smooth and efficient day-to-day operations of the school’s front office. This role requires strong organizational skills, attention to detail, and a warm, professional demeanor to interact with families, staff, and vendors. The ideal candidate will be comfortable in a fast-paced environment and have experience in early childhood or educational settings. Key Responsibilities: Serve as the first point of contact for families, staff, and visitors—answering phones, emails, and inquiries in a courteous and professional manner Manage student records, attendance, enrollment documents, and staff files, ensuring accuracy and compliance with state regulations Coordinate school communications including newsletters, reminders, emergency alerts, and parent notifications Support daily operations including staff scheduling, classroom coverage coordination, and supply ordering Assist with billing, tuition collection, and liaising with the school’s accounting/payroll personnel Maintain organized filing systems (paper and digital) for licensing, HR, and parent communications Ensure school compliance with local and state childcare licensing regulations and assist with inspections/audits Manage calendars and appointments for school leadership and help coordinate events, tours, and meetings Provide general administrative support to the Director and other school leadership Uphold the school’s mission, values, and policies in all communications and interactions Qualifications: Minimum 2–3 years of office administration or office management experience; experience in a childcare or educational setting preferred High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Education, or related field preferred Strong computer proficiency (Microsoft Office, Google Workspace, email platforms, student management systems) Excellent written and verbal communication skills Detail-oriented with strong organizational and multitasking abilities Warm, friendly, and professional demeanor Ability to maintain confidentiality and handle sensitive information appropriately Knowledge of New Jersey childcare licensing requirements (preferred but not required)

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  • Fleet Tech One
    Accounts Receivable
    Accounts Receivable
    3 days ago
    $25–$30 hourly
    Full-time
    Hunts Point, The Bronx

    We are seeking a detail-oriented and organized Accounts Receivable to join our finance team. The ideal candidate will be responsible for managing incoming payments, maintaining accurate financial records, and ensuring compliance with accounting standards. This role requires proficiency in various accounting software and a solid understanding of financial concepts. The Accounts Receivable will play a crucial role in maintaining the financial health of our organization. Responsibilities • Process and record accounts receivable transactions accurately and timely., • Perform account reconciliations to ensure accuracy of financial data., • Manage customer billing inquiries and resolve discrepancies effectively., • Prepare and send out invoices., • Utilize accounting software such as QuickBooks for data entry and financial reporting., • Utilize Microsoft office applications such as Excel for formatting., • Conduct credit analysis and monitor customer accounts for timely payments., • Maintain organized records of all transactions, journal entries, and account analysis., • Provide excellent customer service through effective communication and phone etiquette., • Proven experience in accounts receivable or related accounting roles is required., • Strong analytical skills with the ability to interpret financial data accurately., • Proficiency in double entry bookkeeping and understanding of debits & credits., • Experience with revenue cycle management is advantageous., • Knowledge of telemarketing practices may be beneficial for customer interactions., • Excellent math skills to perform calculations related to account reconciliation., • Ability to work independently as well as part of a team in a fast-paced environment. We encourage candidates who possess strong negotiation skills, attention to detail, and a commitment to maintaining high standards in financial management to apply for this vital role within our organization.

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  • Larry Shemen MD - Ear Nose and Throat Surgeon
    Medical Receptionist
    Medical Receptionist
    10 days ago
    $20 hourly
    Full-time
    Manhattan, New York

    We are seeking a reliable and detail-oriented Medical Receptionist/Bookkeeper to join our healthcare team at a solo medical practice. The ideal candidate will provide front-desk administrative support, manage bookkeeping tasks, assist with patient care co-ordination. Key Responsibilities Answer phones and respond to email requests schedule appointments Greet and check in patients and verify coverage and update patient information Obtain authorizations for treatment and procedures Perform data entry and maintain accurate medical and financial records Process billing payments, and perform bookkeeping functions Translate or interpret for patients and staff as needed Assist medical staff with in-office procedures and patient preparations for procedures Fax and scan medical records and reports Confirming appointments and insurance verification Compensation and Benefits Work hours are from Monday to Friday from 8:00am to 4:00pm An hourly wage of $20.00 per hour A fully funded 401K retirement plan Medical Insurance fully funded by employer Qualifications High school diploma Previous experience in a medical setting Data entry Professional phone etiquette and ability to multi-task Current reference will be required

    No experience
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  • Hudson Yards Hotel
    Front Desk Agent
    Front Desk Agent
    25 days ago
    $20–$25 hourly
    Full-time
    Manhattan, New York

    We are seeking a friendly, professional, and service-oriented Front Desk Agent / Hotel Assistant to join our team. This role is at the heart of our guest experience, combining traditional front desk duties with broader support across hotel operations. The ideal candidate is adaptable, resourceful, and eager to create memorable stays for every guest. Key Responsibilities: Warmly welcome and check in/check out guests efficiently and accurately. Handle guest inquiries, requests, and complaints promptly and with a focus on guest satisfaction. Provide local knowledge and recommendations to enhance the guest experience. Manage reservations, cancellations, and modifications via phone, email, and online booking systems. Coordinate with housekeeping, maintenance, and other departments to ensure smooth operations. Communicate effectively with guests before, during, and after their stay. Assist with daily reports, billing, and payment processing. Maintain accurate guest records and ensure compliance with hotel policies and procedures. Support management with clerical tasks, inventory checks, and other operational duties as needed. Proactively identify opportunities to improve guest satisfaction and operational efficiency. Be a team player, ready to adapt and assist across departments to ensure seamless guest experiences.

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  • Brand Clamp
    Web & IT Solutions Specialist (Admin)
    Web & IT Solutions Specialist (Admin)
    1 month ago
    Full-time
    Sunnyside, Queens

    Location: Remote, On-site, or Hybrid Job Category: Web & IT Solutions Specialist – Administrative Experience Level: Senior Level Office Time: 08:00 A.M. (EST) – 05:00 P.M. (EST), Monday to Friday Employment Type: Full-time Salary: Based on Discussion 🌐 Web & IT Solutions Specialist (Administrative) Are you passionate about technology and eager to bring innovative web and IT solutions to life? At Brand Clamp Inc, we build digital experiences that deliver real results. We’re looking for a proactive Web & IT Solutions Specialist (Admin) to manage the backbone of our web and IT operations. 🔧 What You’ll Do: Maintain hosting servers, domains, cPanel, and other panels Develop, maintain, and optimize websites (WordPress, Laravel, HTML, etc.) Streamline billing and client management apps (WHMCS) Design and improve UX/UI Apply AI tools (ChatGPT, DeepSeek, etc.) for workflow improvements Troubleshoot and fix website/software issues Boost online visibility using SEO and social media tools (Facebook Ads Manager, Business Manager, etc.) Ensure smooth system performance and resolve challenges Collaborate with designers, developers, and marketers Stay updated with the latest IT and digital marketing trends 📌 What We’re Looking For: Bachelor’s degree in computer science engineering, IT, or related field engineering degree 1–3 years of experience in web administration, hosting, or IT support Experience with WordPress, Laravel, WHMCS, cPanel, and control panels Strong knowledge of coding (C++, PHP, HTML, JavaScript, Python, etc.) SEO and online visibility expertise Problem-solving skills, attention to detail, and strong work ethic Ability to work independently and in teams Portfolio of web/IT projects (preferred) Demonstrated loyalty, honesty, and punctuality Willingness to share your screen during work 💡 Why Join Brand Clamp Inc? ✅ Work with cutting-edge tools and platforms ✅ Unlock growth opportunities and continuous learning ✅ Be part of a dynamic, innovative, and collaborative team ✅ Opportunity to work with an international company ✅ Competitive compensation with additional benefits ✅ Flexible remote-friendly environment

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  • MarketSheer
    Bartender and Waiter / Waitress
    Bartender and Waiter / Waitress
    1 month ago
    $50000–$100000 yearly
    Full-time
    Manhattan, New York

    Are you a spirited individual with a passion for hospitality, a talent for mixology or food service, and a commitment to creating unforgettable guest experiences? We're looking for dynamic and skilled Bartenders and Food Servers to join our team and elevate every moment at our establishment. If you're outgoing, service-driven, and thrive in a fast-paced environment, we want to hear from you. Bartender Responsibilities: Mixology Mastery: Craft a variety of classic and creative cocktails, ensuring every drink is beautifully presented and expertly made. Guest Interaction: Engage guests with friendly conversation, take drink orders, and offer personalized recommendations. Bar Operations: Maintain a clean and organized bar, restock supplies, and ensure all equipment is sanitized and functional. Promotions & Sales: Actively promote daily specials, events, and seasonal cocktails to maximize guest enjoyment and drive revenue. Cash Handling: Manage tabs, process payments accurately, and handle transactions responsibly. Collaboration: Work closely with servers, kitchen staff, and management to ensure smooth service. Regulatory Compliance: Follow all alcohol service laws and safety policies to promote a responsible drinking environment. Food Server Responsibilities: Guest Service Excellence: Greet customers warmly, take accurate food and beverage orders, and ensure timely delivery. Menu Knowledge: Understand menu offerings, ingredients, and preparation styles to confidently answer questions and upsell when appropriate. Order Coordination: Collaborate with the kitchen and bar teams to ensure order accuracy and efficient service. Table Management: Monitor tables for guest satisfaction, refill drinks, clear dishes, and address needs proactively. Cleanliness & Sanitation: Maintain a clean dining area, follow hygiene protocols, and ensure all health regulations are upheld. Cash & POS Handling: Accurately handle bills, payments, and record-keeping using POS systems. Qualifications (Applicable to Both Roles): Experience: Minimum 2–5 years of experience in a similar role; bartenders must have prior experience in high-volume bar settings. Skills: Strong interpersonal skills, multitasking abilities, and a passion for delivering top-notch customer service. Knowledge: Familiarity with drink recipes, food pairings, current hospitality trends, and safety standards. Work Ethic: Reliable, punctual, team-oriented, and able to maintain professionalism in a fast-paced environment. Availability: Flexible to work evenings, weekends, and holidays. Why Join Us? A vibrant and supportive work culture Opportunities to grow within a dynamic hospitality team Be part of a place where your energy, skills, and personality will shine

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  • Carly Seidman, MD
    Medical Receptionist
    Medical Receptionist
    1 month ago
    $17–$21 hourly
    Full-time
    Park Slope, Brooklyn

    Medical Receptionist – Join Our Ophthalmology Team! Looking for a stable, long-term role in healthcare? Our well-established ophthalmology practice is hiring a full-time Medical Receptionist to be the welcoming face of our offices. You’ll spend 4 days a week in Park Slope and 1 day a week in Brighton Beach (Thursdays). What We Offer: -Competitive pay: $17–$21/hr (based on experience) -Steady schedule: 35–40 hours/week -Supportive, professional team environment -Long-term growth opportunity in a respected practice Your Role: -Greet and assist patients with professionalism and care -Schedule appointments and verify insurance coverage -Collect co-pays/deductibles and process billing details -Manage phones, emails, and medical record requests -Keep the office running smoothly with strong multitasking and organization What We’re Looking For: -1+ year of front desk experience in a medical office -Familiarity with EMR systems (eClinicalWorks a plus) -Excellent communication skills (verbal & written) -Friendly, dependable, and detail-oriented -A team player interested in a long-term position How to Apply: -Please forward your resume with a cover letter stating why you would be a good fit for this position. -Initial interviews will be via Zoom, followed by an in-person interview for selected candidates.

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  • RH Medical Urgent Care
    : Medical Assistant/Front Desk
    : Medical Assistant/Front Desk
    2 months ago
    Full-time
    Morrisania, The Bronx

    Job Title: Medical Assistant / Front Desk Location: RH Medical Urgent Care Employment Type: Full-Time / Part-Time Job Summary: We are seeking a reliable, compassionate, and detail-oriented Medical Assistant/Front Desk Representative to join our team at RH Medical Urgent Care. The ideal candidate will provide both clinical and administrative support, ensuring efficient patient flow, quality care, and excellent customer service. This dual role involves assisting providers with patient care as well as managing front desk operations. Key Responsibilities: Clinical Duties: • Prepare exam rooms, equipment, and supplies for patient visits., • Record and update patient medical histories, vital signs, and other pertinent information., • Assist providers with examinations, procedures, and treatments., • Administer medications, injections, and perform basic lab tests (as permitted by law and training)., • Collect and prepare specimens for laboratory analysis., • Greet patients and visitors with professionalism and compassion., • Register patients, verify insurance, and collect co-pays or payments., • Schedule and confirm patient appointments., • Answer and route phone calls in a timely and courteous manner., • Maintain patient records in the EMR system with accuracy and confidentiality., • Support billing and coding processes as needed., • Handle patient inquiries and resolve concerns, escalating when necessary. Qualifications: • High School Diploma or GED required; Medical Assistant certification preferred (CMA, RMA, or equivalent)., • Previous experience in urgent care, medical office, or healthcare setting strongly preferred., • Knowledge of medical terminology, EMR systems, and insurance verification., • Strong organizational, multitasking, and problem-solving skills., • Excellent communication and interpersonal abilities., • Ability to work in a fast-paced, team-oriented environment. Working Conditions: • Fast-paced urgent care environment., • Evening, weekend, or holiday shifts may be required., • Frequent interaction with patients, providers, and clinical staff. Benefits (if applicable): • Competitive pay based on experience., • Health, dental, and vision insurance., • Paid time off and holidays., • Opportunities for professional development and growth.

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