MEDICAL RECORDS SPECIALIST
4 days ago
Columbus
Job DescriptionDescription: Essential Functions Maintain and process medical records. Provide help to staff with electronic medical records issues. Provide designated assistance to Chief Operations Officer, Education Coordinator, and Compliance Officer. Challenges in Position • Must be able to organize and prioritize tasks effectively to meet deadlines, • Ability to multi-task, • Must detail oriented-accuracy is critical, • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with professionalism and mutual respect for all., • The requirements in this job description are representative of knowledge, skill, and/or ability required. Required: • High school diploma or general equivalency diploma (GED), • Classroom training in computer software (Word, Excel, and other office software preferred) Required: • Influenza vaccine during influenza season (November-March), • Valid driver's license, • Satisfactory MVR (Motor Vehicle Record), • Ability to independently carry out assigned job duties, • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, • Ability to deal with problems involving several concrete variables in standardized situations, • Ability to read and comprehend simple instructions, short correspondence, and memos., • Ability to write simple correspondence. Medical Records and other duties • Scan and upload (electronically file) patient information., • Maintain confidentiality of patient medical records at all times., • Process medical records request immediately., • Organize the copied record in the order requested, chronologically and give to Compliance Officer for review., • Scan the complete medical record to the scanned medical record folder in the medical record drive., • Scan/upload (electronically file) the requested letter and give original to Compliance Officer., • Fax/email records to the requestor to include invoice., • Work with teams to help medical record requests from hospitals and facilities, • Process death certificates to include scanning a copy to EMR if copy is available. Keep the excel spreadsheet updated on those processed. If an amendment is done, scan that letter to EMR and record on the excel spreadsheet next to the name of the patient., • Complete and upload Georgia statistic forms monthly on cancer patients to include letters., • Answer roll over calls and take/send messages as needed., • Responsible for auditing the EMR chart for whether certain clinical forms are completed (ie Pre-Bereavement Assessment and Suicide Risk Screening)., • This is to be done on a weekly basis., • Take all reasonable precautions to maintain privacy and non-disclosure of any confidential information about patients, staff members, and the general operations of Columbus Hospice., • Accurately enter information into payroll timekeeping system in order to document work hours., • Participate in performance improvement activities., • Participate in Joint Commission accreditation processes of Columbus Hospice and surveys by regulatory and other accrediting agencies., • Participate in staff development (15 hours of CEUs of which 12 must be Hospice related) per policy., • Attend mandatory in-service education and staff meetings., • Support and adhere to Columbus Hospice policies, procedures, and standards of conduct., • Represent the company in a positive and professional manner at all times with others, e.g., co-workers, management, vendors, and customers., • Complete all job responsibilities in a thorough and complete manner, utilizing good judgment in all aspects of the job., • When unsure of a directed task or any part of job responsibilities, proactively seek the assistance of immediate supervisor., • Ensure job responsibilities are met, including attendance requirements and prompt arrival at work., • Assist with special projects as requested. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is rarely exposed to outside weather conditions. The noise level in the work environment is usually low. This job description is not intended to be a complete statement of job content, rather to act as a guide to the essential functions performed. Management retains the discretion to add or to change the duties of the position at any time. Requirements: