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Job Description We are seeking a highly organized and customer-focused Executive-Level Assistant/Receptionist to be the first point of contact for visitors and callers while providing essential administrative support across multiple departments. This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and has a keen eye for detail. Responsibilities • Answer, screen, and direct incoming calls professionally., • Greet and assist visitors, ensuring a welcoming experience., • Maintain the reception area, conference rooms, and common areas to ensure a professional and organized appearance., • Manage office supplies, including ordering, receiving, stocking, and maintaining cost-effectiveness., • Coordinate messenger and courier services as needed., • Assist with event planning, meeting preparations, and company celebrations., • Support new hire onboarding by preparing welcome kits, ordering business cards, and coordinating IT setup., • Maintain and update office systems, including personnel directories and badge scanning systems., • Process supply invoices and submit them to accounts payable., • Prepare shipping labels and manage FedEx/UPS shipments., • Coordinate business lunches and catering requests., • Maintain company store gift certificates, Shoes for Crews program, and One Call system for new hires and terminations., • Assist various departments with administrative tasks as needed., • Maintain office beverage dispenser machines in common areas., • Assist with the coordination and execution of monthly office and production celebrations, including birthday, anniversary recognitions, and company newsletter., • Manage vendor relationship with office cleaning services., • Manage and coordinate office maintenance service needs., • Prepare onboarding tasks including but not limited to, company swag, business cards, entry access card, ordering lunch, Shoes for Crews, and company gift certificates., • Maintain gift certificates company-wide for the company store., • Maintain entry access system for Houston/Corporate., • Maintain text messaging system., • Maintain company swag inventory company-wide., • Manage vendor relationship with paper shredding services., • Maintain filing systems, both electronic and physical., • Order company business cards as needed., • Prepare monthly HR Amex report., • Education: High School Diploma or equivalent required., • Language: Bilingual in English and Spanish is required., • Experience: 2+ years of office administration experience preferred., • Excellent customer service and communication skills., • Professional phone etiquette and pleasant demeanor., • Strong organizational skills with the ability to multitask and prioritize effectively., • High attention to detail and ability to handle confidential information., • Proactive and self-motivated team player.

Job Description Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening. Corporate Legal Administrative Assistant Department: Corporate Reports To: Office Administrator Location: Houston FLSA: Non-Exempt POSITION SUMMARY: Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Corporate Legal Administrative Assistant in our Houston office. The Corporate Legal Administrative Assistant provides high-level administrative and transactional support to attorneys and practice teams within the Corporate Department. This role maintains positive contact with clients, attorneys, and support staff and observes strict confidentiality of client, personnel, and firm matters. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepare, proofread, and format legal documents such as correspondence, transactional documents, closing binders, and contracts., • Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed., • Submit conflicts of interest requests to open files and maintain client and general files., • Establish and maintain deadlines through the appropriate calendaring system., • Use document formatting tools (including styles, cross-referencing, and track changes) to ensure consistency and accuracy., • Use Adobe Acrobat to edit PDFs, create closing binders, and convert documents between formats., • Use Excel to prepare and maintain closing checklists and transactional tracking documents., • File and retrieve documents using EDGAR when required., • Enter billable time for attorneys and assist with revisions to pre-bills., • Coordinate and schedule travel, meetings, and appointments., • Submit expense reimbursements and request checks as needed., • Handle incoming mail and coordinate courier services when necessary., • High school diploma or GED required., • Bachelor’s degree preferred., • Minimum of 4 years’ administrative experience supporting Corporate attorneys in a law office., • Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs, and familiarity with MS Excel, MS PowerPoint, and Time Entry systems., • Proficiency organizing electronic files and documents using a document management system (iManage experience a plus)., • Experience supporting corporate transactional practices preferred., • Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, accuracy, problem solving, detailed proofreading, and editing skills are essential., • Strong interpersonal skills to communicate effectively in person, by email, and by telephone with a diverse group of clients, attorneys, and staff with courtesy and tact. This position operates in a professional office environment with standard office equipment and minimal exposure to excessive noise or temperature fluctuations. Regular full-time in-office attendance is an essential function of the role. Occasional unscheduled overtime may be required to meet business needs. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at

Job Description Perdue Brandon is seeking a professional, friendly receptionist to represent our Firm and serve as a first point of contact for guests visiting our busy office from 8:30 a.m. to 5 p.m., Monday through Friday. Key responsibilities for this person include answering and transferring phone calls, greeting guests when they arrive, and managing our incoming and outgoing mail. PBFCM has been in business since 1970. We represent more than 2000 governmental entities in Texas school districts, cities, counties, hospital districts, appraisal districts, and special districts. We have grown steadily every year. We currently have 15 offices across Texas with over 50 attorneys and more than 400 employees. Founded on the principles of honesty and ethical conduct, our success is due to our refusal to deviate from these core values. This is a full-time position with great benefits including medical, dental, vision and a generous PTO policy. PBFCM is a dynamic, high-volume law firm offering a professional, yet casual environment. We are looking for an enthusiastic and self-starting hard worker to join our winning team! Essential Job Functions: • Answers, screens, and directs phone calls; takes messages., • Determines the purpose of each person's visit, contacts the Firm member who can assist and directs the person to the appropriate location., • Receives mail, documents, packages, and courier deliveries and delivers or distributes items., • Manage, clean and organize the front desk., • Performs administrative and clerical support tasks., • Performs basic filing and recordkeeping., • At least one (1) year experience in an office setting, • Three (3) years of professional work experience (Preferred) Essential Skills: • Excellent verbal and written communication skills., • Excellent interpersonal and customer service skills., • Basic understanding of administrative and clerical procedures and systems., • Has knowledge of operation of office machines such as copiers, scanners and fax machines, • Proficient with Microsoft Office Suite or related software., • Ability to work under pressure and prioritize tasks, • Bilingual (Spanish), • Excellent critical thinking skills, • Superior computer skills and knowledge, • Proactive work ethic This position involves: • Sitting at a computer most of the day, • On the job training, • Performance assessment within the first 90 days of employment, • Annual performance reviews, • Prolonged periods of sitting at a desk., • Must be able to lift up to 15 pounds at times. If you have an interest in this opportunity, please apply via our web site at: Job Posted by ApplicantPro

Job Description Requirements: · Bachelor's degree - Required · Minimum two years’ legal assistance experience - Preferred · Immigration experience - Preferred · Foreign language fluency – Preferred · We will also consider Part Time capacity for the right candidate · Strong writing and communication skills · Intermediate to advanced proficiency using MS Outlook, Word, Excel are a must · Other office software knowledge is helpful, but not required · Individual must be detail oriented, able to multi-task, and have strong analytic and organizational skills · Ability to prioritize cases, manage caseload and other tasks Job duties include · Assistance with immigration cases assigned by attorney · Responsible for working with attorneys in the preparation, filing, and monitoring of various immigration and nationality law applications and petitions · Understand the procedures and documentation required for cases to be filed successfully · Work with clients to gather the necessary information and documentation in a timely manner · Prepare forms according to information received from clients · Prepare letters and other documents on behalf of the employer/client · Monitor the status of all filed applications and petitions · Monitor attorney calendar, including their appointments, as well as client related information · Monitor attorney assignment reports and keep information up to date · Maintain both paper& electronic client information · Position requires critical thinking & ability to do legal research · Engage in frequent contact with company client(s) · Must be able to maintain confidential information · Keep abreast of current regulations and procedures relating to filing applications Additional abilities/job duties: · Experience preparing FedEx, UPS, Certified Mail, Express Mail and courier services · Make photocopies · Send faxes · Scan documents · Retrieve and/or return files · Able to use multi-line phone system · Other duties as assigned Typical Duties: · Works with clients to obtain documents and information necessary to prepare applications · Drafts support statements and organize documents for filing · Files and monitors applications and petitions with appropriate government agencies · Performs research to obtain information such as background on a company or industry, current wages, processing procedures, standard processing times, etc. · Initiates contact with government officials to obtain necessary information to alert supervising attorney of potential delays or possible problems in the processing of an application · Other duties as required by the position Employer will not pay for relocation. A background check may be required prior to employment Company DescriptionGee & Zhang, LLP is a distinguished and respected name in immigration law, serving clients for over 50 years. Founded by Harry Gee Jr. in 1966, the firm was built on values of personal service, strong legal knowledge, and creative solutions. The firm upholds these principles today by educating our clients about the realities and intricacies of immigration law. Fortune Global companies, hospitals, universities, non-profits and individuals utilize our strategies to achieve their immigration objectives. Our enthusiastic and diverse attorneys boast Board Certified Specialists in Immigration Law and strive to implement comprehensive solutions for our clients. Our staff can also speak several languages including Spanish, French, and Chinese which enables us to develop a personal relationship with every client.Gee & Zhang, LLP is a distinguished and respected name in immigration law, serving clients for over 50 years. Founded by Harry Gee Jr. in 1966, the firm was built on values of personal service, strong legal knowledge, and creative solutions. The firm upholds these principles today by educating our clients about the realities and intricacies of immigration law. Fortune Global companies, hospitals, universities, non-profits and individuals utilize our strategies to achieve their immigration objectives.\r\n\r\nOur enthusiastic and diverse attorneys boast Board Certified Specialists in Immigration Law and strive to implement comprehensive solutions for our clients. Our staff can also speak several languages including Spanish, French, and Chinese which enables us to develop a personal relationship with every client.

Job Description Our SelectLeaders client is seeking an organized and proactive Office Administrator to serve as the operational backbone of our Houston headquarters. This is a highly visible role in a small, fast-moving team — you will interact with principals, outside partners, and vendors daily, and your attention to detail and reliability will directly support the ability to execute on a $1.5B+ development pipeline. This role blends traditional office management responsibilities with transaction support duties — including DocuSign coordination, document routing to title companies and lenders, and accounts payable entry. The right person is resourceful, professional, and takes genuine ownership of the office environment. Job Responsibilities * Office Operations: Manage day-to-day office operations including supplies, vendor coordination, and facilities upkeep. Maintain a professional and organized office environment at Millennium Tower. * Executive & Team Support: Provide administrative support to principals and team members including scheduling, correspondence, phone and email management, and preparation for internal and external meetings. * Guest & Front Office Experience: Greet incoming guests and visitors professionally. Serve as the first point of contact and ensure a polished front-office experience. * Transaction Coordination Support: Coordinate DocuSign setup and routing for all staff. Support the transactions team by facilitating document signing and routing executed agreements to the appropriate parties — including title companies and lenders. * Document Management: Maintain accurate and well-organized filing systems (digital and physical). Manage incoming and outgoing communications including mail, overnight packages, and courier coordination. * Accounts Payable: Enter accounts payable as available; assist with invoice tracking and vendor payment coordination in support of the finance function. * Website Management: Maintain and update the website as needed, coordinating with leadership on content and branding. * Hospitality & Events: Coordinate Monday staff lunches and catering for meetings upon request. Maintain the conference room and staff kitchen to a high standard. * Ad Hoc Projects: Support internal projects and requests from leadership as they arise. Bring a problem-solving mindset and flexibility to a lean, entrepreneurial team. Qualifications * 1–3 years of administrative, office management, or operations support experience. * High school diploma required; associate degree or higher preferred. * Proficiency with Microsoft Office Suite — Outlook, Word, Excel, and Teams — required. * Experience with DocuSign or similar e-signature platforms. * Familiarity with Adobe Acrobat and digital file management. * Strong organizational skills with exceptional attention to detail and confidentiality. * Professional written and verbal communication skills — comfortable corresponding with lenders, title companies, and outside partners. * Self-starter who takes ownership of their environment and anticipates needs without being prompted. Preferred Skills * Prior experience in a real estate, development, legal, or financial services office environment. * Familiarity with transaction coordination processes — document routing, closing timelines, title and escrow communication. * Experience with basic accounts payable entry or vendor invoice management. * Experience managing or updating a company website (WordPress or similar CMS). * Comfort in a fast-paced, small-team environment where priorities shift and initiative is valued. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.