Director of Administration
hace 25 días
Chicago
Position Summary \n The Plant Administration Director is responsible for leading the overall administrative operations and site services for a manufacturing facility of approximately 500 employees. \n This role ensures the safe, efficient, professional, and cost-effective operation of the site by overseeing general administration, employee services, security, transportation, catering, facility support, vendor management, workplace services, executive/VIP visits, and major site events. \n The ideal candidate is a hands-on site leader with strong experience supporting large-scale manufacturing operations and building effective administrative systems in a fast-paced environment. \n Key Responsibilities \n 1. Plant Administration & Site Operations \n\n • Lead the overall day-to-day administrative operations and site services for a manufacturing facility of approximately 500 employees.\n, • Develop, implement, and continuously improve administrative policies, procedures, service standards, and operating processes.\n, • Ensure administrative services effectively support production schedules, shift operations, and overall plant requirements.\n, • Identify operational issues and drive timely resolution in coordination with relevant departments.\n, • Develop annual administration plans, budgets, and cost-control initiatives.\n\n 1. Employee & Workplace Services \n\n • Oversee employee services including catering, transportation/shuttle services, accommodation support, uniforms, office supplies, meeting rooms, mail/courier services, and other workplace services.\n, • Ensure administrative resources are appropriately adjusted based on workforce growth, production schedules, and shift requirements.\n, • Establish service standards and employee feedback mechanisms to continuously improve the employee experience.\n\n 1. Site & Facility Support \n\n • Oversee administrative management of office areas, common areas, and plant support facilities.\n, • Manage janitorial services, landscaping, snow removal, waste services, pest control, and other general site services.\n, • Partner closely with Facilities, Engineering, EHS, Production, and Maintenance teams to ensure site issues are resolved efficiently.\n, • Maintain a professional, organized, and operationally ready workplace environment.\n\n 1. Security & Site Access \n\n • Oversee plant security operations, including security vendors, access control, visitor management, vehicle access, site patrols, and restricted-area management.\n, • Establish and maintain effective visitor and contractor management procedures.\n, • Coordinate with EHS and plant leadership on emergency response and business continuity activities related to site administration.\n\n 1. Vendor & Contract Management \n\n • Manage administrative vendors and service providers, including catering, transportation, security, janitorial, accommodation, and workplace service providers.\n, • Establish and monitor vendor KPIs and SLAs related to quality, cost, compliance, responsiveness, and service performance.\n, • Conduct regular vendor performance reviews and drive corrective actions when required.\n, • Identify opportunities for cost reduction, contract optimization, and service improvement.\n\n 1. Executive Visits & Major Events \n\n • Lead administrative coordination for executive visits, customer visits, government delegations, business partners, and other VIP guests.\n, • Plan and support major plant meetings, employee events, celebrations, community events, and corporate activities.\n, • Establish professional and standardized protocols for VIP reception and plant tours.\n\n 1. Cross-Functional Coordination \n\n • Partner closely with HR, EHS, Production, Engineering, Finance, Procurement, IT, and other functions to support plant operations.\n, • Lead cross-functional resolution of administrative and site service issues.\n, • Support relationships with local service providers, community organizations, government agencies, and other external stakeholders as needed.\n\n 1. Team Leadership \n\n • Lead and develop the plant administration team, including organization design, staffing, performance management, and capability development.\n, • Establish clear team responsibilities, KPIs, service standards, and accountability mechanisms.\n, • Build a professional, responsive, service-oriented administration organization capable of supporting continued plant growth.\n\n Qualifications \n\n • Bachelor's degree in Business Administration, Management, Operations, Hospitality Management, or a related field preferred.\n, • 10+ years of progressive administration, site operations, or general affairs experience, preferably within a manufacturing environment.\n, • 5+ years of people management experience, with demonstrated ability to lead multidisciplinary administrative teams.\n, • Experience supporting a 300–1,000+ employee manufacturing facility strongly preferred.\n, • Strong knowledge of plant administration, employee services, security, transportation, catering, workplace services, and vendor management.\n, • Demonstrated experience in budget management, cost control, contract negotiation, and vendor performance management.\n, • Strong organizational, problem-solving, and cross-functional leadership skills.\n, • Ability to manage multiple priorities and respond effectively to urgent site operational issues.\n, • Strong executive presence and communication skills, with the ability to interact effectively with senior leadership, employees, vendors, customers, and external stakeholders.\n, • Experience in battery, EV, automotive, semiconductor, energy, or other advanced manufacturing industries preferred.\n, • Experience working in a multicultural and international organization is highly desirable.\n\n \n