Executive Assistant to the Executive Director
hace 8 días
Las Vegas
Job Description Job Title: Executive Assistant to the Executive Director Department: Administration Reports to: Executive Director Status: Salary, Full time, Exempt Deadline for applications with resume and cover letter: February 9th 2026 Please note, with your application please submit a current resume and a cover letter describing how your skills and experience align with the requirements of the role. Full-Time | On-Site | The Neon Museum The Neon Museum is a dynamic, community‑centered institution entering an exciting period of growth, including a major capital campaign that will hold a tremendous impact on visitors to and residents of Las Vegas. We are seeking a highly organized, professional, and personable Executive Assistant (EA) to support the Executive Director and serve as a key ambassador for the Museum. This role is ideal for someone who thrives in a fast‑paced environment, enjoys working with a wide range of people, and brings a collaborative, positive approach to every task. About the Role The Executive Assistant is the Executive Director’s primary support partner and the first point of contact for staff, board members, donors, community leaders, and visitors. This position manages complex calendars, coordinates high‑level communications, and ensures the Executive Director’s time and priorities are aligned with organizational needs. The EA will also play a central role in supporting the Museum’s capital campaign, engaging with diverse stakeholders and providing exceptional hospitality to visiting guests. Because the EA will have access to confidential information, discretion and integrity are essential. Key Responsibilities • Executive Support & Calendaring, • Manage multiple, complex calendars for the Executive Director, including internal meetings, donor engagements, campaign activities, and community events., • Coordinate travel, meeting logistics, and hospitality for visiting guests and VIPs., • Oversee email management, draft correspondence, and maintain the Executive Director’s contacts with the highest level of confidentiality., • Board & Staff Liaison, • Serve as a trusted communication bridge between the Executive Director, staff, board and committee members., • Prepare meeting materials, including agendas, packets, and presentations for board, committee, and senior team meetings., • Take accurate minutes and translate discussions into clear, actionable follow‑up items., • Capital Campaign Support, • Work closely with donors, consultants, volunteers, and community partners involved in the campaign., • Coordinate campaign‑related meetings, events, and communications., • Provide warm, professional hospitality to visiting donors and stakeholders., • Community & Public Interface, • Serve as the Museum’s first point of contact for inquiries from the public and community partners., • Represent the Executive Director and the Museum with professionalism, clarity, and a welcoming demeanor., • Be knowledgeable as to the Museum’s constituents, donors, and stakeholders with the ability to engage in strong, positive relationships., • Project & Operations Management, • Manage multiple projects simultaneously while maintaining strong attention to detail. Knowledge of MS Project or similar project management software preferred., • Maintain organized systems for files, communications, and workflow., • 5+ years of executive support experience, with an organization with a guest and / or donor engagement aspect., • Exceptional organizational skills and the ability to manage multiple priorities., • Strong minute‑taking, documentation, and follow‑through abilities., • High level of discretion and commitment to confidentiality., • Warm, professional demeanor with excellent interpersonal and communication skills., • Experience managing multiple calendars and complex scheduling., • Proficiency with Microsoft Office Suite, Canva, and other collaboration tools., • Adept at the technology necessary for physically setting up presentations, teleconferencing, and systems., • Collaborative energy that strengthens relationships across the Museum., • Professional communication that reflects the Executive Director’s voice and priorities., • Adaptability in a fast-paced environment as the Museum grows and the capital campaign advances., • Hospitality mindset that ensures every visitor feels welcomed and valued., • Typical working week is Monday – Friday 8am - 4pm at the office. (There is not a remote working option)., • Occasional attendance at museum events outside of office hours as needed., • Requires the ability to respond promptly, calmly, and professionally to emergencies and unforeseen situations., • Ability to work indoors in a climate-controlled environment, sitting / standing for long periods of time., • Ability to lift 35 pounds., • Ability to use a computer and office equipment, knowledge and use of Microsoft products., • Subsidized employee health insurance, including dental and vision coverage., • Employer-contributed 403(b) retirement plan., • Fifteen days paid vacation annually increasing with tenure., • Additional 10 days observed paid holidays per annum., • Paid sick leave., • Museum store discount and other discount programs., • Counseling and advice benefits. The Neon Museum illuminates the cultural essence of Las Vegas by sharing iconic signage, diverse collections, and stories that define its vibrant past, present, and future. Our Values Our work ethic is underpinned by our four values: • Create a sense of belonging for everyone., • Promote scholarship through our work and collaboration., • Offer fun engagement for everyone that reflects the spirit of Las Vegas. The Neon Museum is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC. As required by the Americans with Disabilities Act reasonable accommodations will be made for qualified individuals with disabilities to help perform the duties and tasks of this position. Diversity, Equity, and Inclusion The Neon Museum is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Embracing the diversity of our community, and our workforce, is an important part of our values as an organization, as is striving to ensure equity and inclusion in all our practices. Note: This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Scheduled hours may change based on business needs. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.