Office Administrator
4 days ago
Saint Paul
Job Description Olson Construction & Remodeling is a growing residential contractor specializing in remodels, additions, and home rebuilds. We’re looking for a highly organized, detail- oriented Office Administrator to support our operations team and keep projects moving efficiently behind the scenes. This role is critical to our workflow and is ideal for someone who enjoys organization, accuracy, and being the backbone of a fast-moving construction office. Key Responsibilities • Enter and maintain accurate data in Buildertrend, including: o Leads and customer information o Bills and invoices o Permits, documents, and project files • Enter bills and expenses into QuickBooks, • Prepare, submit, and track permit applications, including: o Gathering required forms, plans, and documents o Coordinating with municipalities and counties o Tracking approvals and inspections • Answer incoming phone calls and route inquiries appropriately, • Enter and manage new leads in Buildertrend, • Track and maintain subcontractor compliance, including: o Insurance certificates o W-9s o Compliance and licensing documents • Perform periodic insurance and compliance audits for subcontractors, • Assist with general office administration and document management Qualifications • Strong attention to detail and organization, • Comfortable working with software systems (Buildertrend experience a plus, but not required) • Experience with QuickBooks a must, • Ability to manage multiple tasks and deadlines, • Clear communication skills (written and verbal), • Construction, real estate, or permitting experience is a plus — but not required for the right person What We’re Looking For • Someone who takes ownership of their work, • Reliable, organized, and proactive, • Comfortable following processes and checklists, • Able to work independently and ask questions when needed Why Work With Us • Stable, growing company with clear processes, • Opportunity to become a key long-term team member, • Flexible schedule for the right candidate, • Professional, respectful work environment How to Apply Please send your resume and a brief introduction explaining why you’d be a good fit for this role to: Company DescriptionOlson Construction & Remodeling is a growing design-build residential construction company based in the Twin Cities east metro. We specialize in high-quality remodeling, additions, and custom residential projects, managing the entire process from design and planning through construction. Our company is built around strong values, clear communication, and delivering a great experience for both our clients and our team. We focus on well-organized projects, high craftsmanship standards, and creating systems that allow our team to succeed. As we continue to grow, we are investing heavily in improving our processes, technology, and team structure to build a company that runs efficiently and provides long-term opportunities for the right people. We are a fast-moving company where motivated individuals can take ownership of their role, grow professionally, and be part of building something meaningful. Our goal is to create a workplace where talented people enjoy coming to work, feel proud of the projects they complete, and have the opportunity to grow as the company grows. If you are someone who takes pride in your work, enjoys problem-solving, and wants to be part of a company that values professionalism, accountability, and craftsmanship, Olson Construction & Remodeling could be a great fit. Our company is built around strong values, clear communication, and delivering a great experience for both our clients and our team. We focus on well-organized projects, high craftsmanship standards, and creating systems that allow our team to succeed. As we continue to grow, we are investing heavily in improving our processes, technology, and team structure to build a company that runs efficiently and provides long-term opportunities for the right people. We are a fast-moving company where motivated individuals can take ownership of their role, grow professionally, and be part of building something meaningful. Our goal is to create a workplace where talented people enjoy coming to work, feel proud of the projects they complete, and have the opportunity to grow as the company grows. If you are someone who takes pride in your work, enjoys problem-solving, and wants to be part of a company that values professionalism, accountability, and craftsmanship, Olson Construction & Remodeling could be a great fit.Olson Construction & Remodeling is a growing design-build residential construction company based in the Twin Cities east metro. We specialize in high-quality remodeling, additions, and custom residential projects, managing the entire process from design and planning through construction.\r\n\r\nOur company is built around strong values, clear communication, and delivering a great experience for both our clients and our team. We focus on well-organized projects, high craftsmanship standards, and creating systems that allow our team to succeed. As we continue to grow, we are investing heavily in improving our processes, technology, and team structure to build a company that runs efficiently and provides long-term opportunities for the right people.\r\n\r\nWe are a fast-moving company where motivated individuals can take ownership of their role, grow professionally, and be part of building something meaningful. Our goal is to create a workplace where talented people enjoy coming to work, feel proud of the projects they complete, and have the opportunity to grow as the company grows.\r\n\r\nIf you are someone who takes pride in your work, enjoys problem-solving, and wants to be part of a company that values professionalism, accountability, and craftsmanship, Olson Construction & Remodeling could be a great fit.\r\n\r\nOur company is built around strong values, clear communication, and delivering a great experience for both our clients and our team. We focus on well-organized projects, high craftsmanship standards, and creating systems that allow our team to succeed. As we continue to grow, we are investing heavily in improving our processes, technology, and team structure to build a company that runs efficiently and provides long-term opportunities for the right people.\r\n\r\nWe are a fast-moving company where motivated individuals can take ownership of their role, grow professionally, and be part of building something meaningful. Our goal is to create a workplace where talented people enjoy coming to work, feel proud of the projects they complete, and have the opportunity to grow as the company grows.\r\n\r\nIf you are someone who takes pride in your work, enjoys problem-solving, and wants to be part of a company that values professionalism, accountability, and craftsmanship, Olson Construction & Remodeling could be a great fit.